gautam buddha university · gautam buddha university ... shall be sealed in a common cover and...

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Tender Bid for Running a Canteen (SOM)

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312

Website : www.gbu.ac.in

BID FORM

FOR RUNNING A CANTEEN, 07 KIOSKS/TUCK SHOPS ON CONTRACT AND ON THE BASIS OF MONTHLY LICENSE FEE FOR A

PERIOD OF TWO YEARS

http://www.gbu.ac.in/

Gautam Buddha University

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(Established by the Uttar Pradesh Gautam Buddha University Act 2002 UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)


Tender RUNNING A CANTEEN, 7 KIOSK/TUCK SHOPS and ON CONTRACT AND ON BASIS OF MONTHLY LINCESE FEE FOR A PERIOD OF TWO YEARS

Opening Date of Quotation

21st December 2016

Last date & Time of Bid Submission

26th December 2016 till 03.30 p.m.

Technical Bid Opening Date, Time & Place

26th December 2016 till 04.00 p.m.

Venue : Conference Room of the Registrar Office, 1st Floor, Administrative Building, G.B.U., Gr. Noida.

(Bidder/authorized representative of bidders may attend the bid opening proceedings on the above mentioned day and time).

Processing Fee

Earnest Money Deposit

Tender Fee

Rs. 1050/- (One Thousand Fifty Only) – Non-refundable

Rs.10,000/- (Ten Thousand Only) - (Refundable)

Rs.1050/- (Non-refundable)

Bid System Two Tier : 1) Technical Bid 2) Financial Bid

Technical Bid Shall Contain

i. All documents in support of terms & conditions and eligibility criteria.

ii. Bidders Proforma iii. EMD in form of FDR/B.G. only. iv. Tender Fee in form of demand drafts / pay orders.

Financial Bid The Financial Bid shall contain rate schedule only. The price shall be in words as well as in numeric numbers.

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“TECHNICAL BID (BIDDER’S PROFORMA)” (To be submitted in separate envelope)

Name of the Organization

Pl. mentioned whether a Government Company / Public Ltd. / Private Ltd. / Partnership / Proprietorship

Date of incorporation/registration (pl. enclose photocopy of cert.)

Specify the number of years in this line of activity by the company

PAN/TIN registration No. (pl. enclose photocopy of cert.)

Service Tax, Sales Tax/VAT registration No. (pl. enclose photocopy of cert.)

Food License No. (pl. enclose photocopy of cert.)

Provide the postal address, telephone & fax numbers, and email address of the contacted person

Turnover in the last three financial years (Figures should be in Indian Rupees in Lakhs; please attach the certified copies of balance sheet with trading, profit & loss account)

2013-14 2014-15

2015-16

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Detail of the similar service/work provided/done during last three years

(please enclose Performance Certificate/Purchase Order) Nature of Work(s) Work Value (Rs.) Name & Address where similar

service/work provided/done

Whether your firm have been blacklisted by any Government Organization including Universities, Institutions and Colleges during last three years.

(Yes/No)

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Greater Noida - 201 312

DECLARATION

I/We hereby declare that the information given in the technical bid by the undersigned is correct and fulfill all conditions as published in the tender document.

(SIGNATURE OF THE BIDDER) WITH SEAL

NAME: ……………………………………………………………..

ADDRESS : ………………………………………………………..

: ………………………………………………………..

: ………………………………………………………..

Tel./Mobile No. : ………………………………………………

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GENERAL TERMS AND CONDITIONS

1. Detailed information about the items and their specifications are available in tender

document, which can be downloaded from the University website www.gbu.ac.in.

2. Two bids system of tender will be adopted.

(i) The bid containing technical documents, EMD, Tender Fee and eligibility documents.

(ii) Bid containing financial offer.

Technical and financial bids should be submitted in separate covers. These two envelops

shall be sealed in a common cover and addressed to The Registrar, Gautam Buddha

University, Greater Noida, Gautam Budh Nagar -201312 (U.P.) superscribing “Tender

against Notification Advt. GBU/002/Admn./Canteen/2016, Name of Work “Running

a Canteen (SOM), 07 Kiosk/Tuck Shops on Contract & on the Basis of Monthly

License Fee” so as to reach us on or before last date of bid submission.

3. The Technical Bid and Financial Bid should be duly filled-up.

4. These bids will be opened in two stages. The bid containing technical documents, EMD, TF

and eligibility documents will be opened at first stage and if same is found according to

requirement, the bid containing financial offer shall be opened in second stage.

5. The “Technical Bid” shall contain all documents in support of work, EMD,

Tender Fee, terms & conditions and eligibility criteria along with the page number.

6. The “Financial Bid” shall contain amount schedule only. The amount and units shall not be

overwritten in the price schedule. The amount shall be both in words and figures.

7. Eligibility Criteria: All the participating firms should meet the following qualifying

criteria. The firm should be a registered firm. Following documents are required to be

submitted with Technical Bid, to qualify eligibility criteria:

http://www.gbu.ac.in/

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a) PAN/TIN registration certificate (self attested).

b) Service Tax/Sales Tax/VAT registration certificate (self attested).

c) Food License (self attested)

d) Earnest Money Deposit (EMD) in form of FDR/Bank Guarantee in favour of “Gautam

Buddha University” alongwith the Technical Bid. If service/work will not be as per

norms EMD would be forfeited.

e) Tender Fee in form of DD/Pay Order in favour of “Gautam Buddha University”

alongwith the Technical Bid.

f) Authorized signatory should sign and stamped on all pages. Bids without

authorized signature & stamped will be rejected.

g) The vendor shall submit an affidavit (Rs.10/- non-judicial stamp paper) to the effect

that the firm has never been blacklisted by any organization.

8. Offer should be sent in a sealed envelope, submitted either in person or by post on which

name and address of the supplier/firm shall be written. Tenders received through E-

mails or FAX will not be considered.

9. The technical bids will be opened on scheduled date and time. Bidders/authorized

representatives of the bidders intending to attend the tender opening should intimate in

advance.

10. The cost of the tender is Rs.1050/- (Rupees One Thousand Fifty Only) inclusive of taxes

(Nonrefundable) and it shall be paid separately in the form of DD/Pay Order drawn in

favour of “Gautam Buddha University” payable at “Delhi” and should be attached with

technical bid envelope.

11. The Licensee shall furnish a security deposit amounting to an amount equal to six times of

monthly license fee in the form of FDR issued from a nationalised Bank drawn in favour of

“Gautam Buddha University, Greater Noida” . The FDR shall only be accepted if it is valid for

60 days over and above the period of contract to begin with and shall be extended along

with the period of extension of contract, if any.

12. The licensee shall provide valid labour licence prior to start the contract.

13. The security Deposit shall only be released after three months of close of contract and

submission of “No Dues/Clearance” from all concerned Authorities of GBU.

14. The Licensee shall sign a formal Agreement on a non-judicial stamp paper worth Rs. 100/-

(at his cost) within fifteen days from award of the work.

15. The tenderer should go through the complete tender document before tendering

considering all terms & conditions and rates of various food items already fixed by the

University.

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16. The Contract shall remain in force initially for two year which, may be renewed for such

further period as may be decided by the University, depending upon the Firm’s/Contractor’s

performance and appraisal report provided however, the University shall have the right to

terminate the contract forthwith and to forfeit the Security Deposit/Bank Guarantee, if the

work is found unsatisfactory at any time or for violation of any clause of the contract.

17. The Licensee shall be absolutely a bare license and anything contained therein shall not be

deemed to give any right in law in respect of the said premises fittings, fixture and other

University belongings to the Licensee in any manner.

18. The University shall initially equip the Canteen with electricity and water connections,

electric bulbs/tube lights, fans, etc. as deemed appropriate by University. Any replacement

later and repair during the course of operation shall be made by the Licensee at his own

cost. The Licensee shall maintain the area properly at his own cost and shall handover back

to the University all equipments provided by the University in good working condition. As

soon as the term of agreement expires or the agreement is otherwise terminated. The

Licensee shall, however, pay for the consumption of water and electricity to the University.

In case of any shortage, breakage Licencee shall get it repaired to the satisfaction of

University authorities other-wise the loss thereof shall be recovered from the Licensee.

19. The Licensee shall equip the Canteen with decent crockery sufficient for the use of 100

persons at a time to the satisfaction of the University. Similarly, good stainless steel utensils

will be used for serving break-fast, tea, snacks and lunch and etc.

20. The LPG cylinders shall be arranged by the Licensee at his own cost. The gas lines shall be

maintained by the agency and repairs if required shall be got done by the Licensee at his

own cost with superior quality materials under prior intimation to the University.

21. The Licensee shall pay License fee for the occupation of said premises on quarterly basis

(for three months) in advance before the 7th day of the month requisite. Electricity charges

will be payable monthly by the licensee as per monthly consumption on actual bill for

Canteen only and Rs.750/- (seven hundred fifty only) per kiosk/tuck shop. In the event of

license being revoked or terminated, the licensee shall pay a proportionate part of the

license fee at the rate in force including proportionate charges for the fraction of the current

month upto the date such revocation termination. In case the Licensee fails to deposit the

license fee, electricity charges etc. within the specified period, an interest @ 12% per

annum shall be charged for the same from the Licensee. However, it shall be the

responsibility of the Licensee to get the electricity dues clearance from the appropriate

authority before handing over the vacant charge of the premises otherwise same will be

recovered by the University.

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22. In case the Licensee fails to pay the monthly license fee as prescribed above, in time or

commit breach of any of the terms and conditions, the University will notify the Licensee

about the said arrears of breach, as the case may be and in the event of the Licensee failing

or omitting to remedy the breach or payment of the arrears with 15 days of the notice

served in writing to the Licensee, the University can terminate license and thereafter the

University shall have the absolute right to enter upon the premises and take possession of

the premises.

23. That the University shall have the lien on all the belongings of the property of the Licensee

for the time being in or upon the premises of the University and if the Licensee does not pay

the arrears of license fee, electricity charges or other dues payable to the University, even

after the termination of the license, the University will have the right to realize the amount

due to the University from EMD & Security Deposit and if the due amount is still more, than

by putting the belongings of Licensee in public auction after notifying the said auction to the

Licensee.

24. Where any belongings of the Licensee are sold, the sale proceeds thereof shall, after

deduction of the expenses incurred by the University in disposing of the belongings and

after deducting the amount, if any due to the University on account of arrears of rent

including incidentals or damages or cost or any other charges be paid to him or a person or

persons as may appear to the University to be entitled to the same.

25. The Licensee shall not carry out any permanent addition or alteration to the said premises

and any construction thereon and electrical or sanitary installations in the said premises

without prior permission of the University. If any temporary additions or alterations are

required by the Licensee, a request to this effect may be made in writing to the University

who may consider the same on such terms and conditions as may be deemed appropriate.

26. The Licensee shall make good any damage caused to the said premises except normal wear

and tear. The decision of the University on the question whether any damage is caused to

the premises and what amount of compensation would make good such damage, shall be

final and binding on the parties thereto.

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27. The Licensee shall not sublet/ permit the said premises or any part thereof to be used by

any other person for any other purpose whatsoever without the pervious consent in writing

of the University and in default thereof shall be liable for cancellation of license. The

Licensee shall not introduce any partner nor shall transfer possession of the premises or

part thereof or otherwise carry on the business in the premises with any other person or

assign, transfer, charges or other alienate his interest in the premises shall not change the

business for which the said premises are licensed to him.

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28. The Licensee shall not allow any other person/s to use the premises with or without

consideration. He shall not use the premises or any other space in the Campus for residence

of himself & his employees or for the purpose other than that provided in this license deed.

He shall not make or permit to make, any structural additions and alterations to the

premises, without the previous written sanction of the University.

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29. The Licensee shall on revocation or termination of this license, hand over the possession of

the said premises to the University in as good a condition as they were on the date of

occupation of the License, except normal wear and tear.

30. The Licensee shall abide by the law in force including the Municipal By-Laws relating to the

sale of food, drinks, hygienic conditions etc. he/she shall himself obtain the required

necessary license from the competent authority i.e. Government Organization. The Licensee

shall comply with the instructions issued from time to time the University or by an

Officer/Committee nominated by the University on this behalf.

31. The cooking medium shall be an ISI Mark/standard company in such vegetable refined

oil/butter/ ghee.

32. The food, sweets, snacks etc. served by the Licensee shall be obtained by him from the

approved sources and shall be fresh, wholesome of good quality of their respective kind and

of reasonable quantity. The University shall have the right to stop the sale or even destroy

those articles which are not considered of the requisite standard or are found unfit for

human consumption. The Officer/Officers of the University designated by the University

including the Medical Person of the University shall on demand, be supplied free of cost with

a sample or any eatable kept for use for inspection analysis. If on examination, it is proved to

the satisfaction of the University whose decision shall be final and article kept are exposed

to dust, flies, that food stuff or that the service rendered by the Licensee is defective, the

license shall be revoked, and the Licensee shall be even prosecuted under the provision of

Prevention of Food Adulteration Act and shall also be liable to pay a fine deemed to be

suitable by the University Authorities and may also face prosecution under relevant Acts/

Laws of land.

33. No non-vegetarian food shall be brought, cooked or served in the canteen except eggs. Any

violation of this is liable to termination of the contract.

34. The Licensee shall keep a “Complaint –Cum-Suggestion Book” at a conspicuous place in

the said premises in which suggestions may be recorded by the customers and which shall

be opened to inspection by an Officer duly authorized by the University. The Licensee shall

implement these suggestions within a period of one week and where it is not possible to do

so, he shall bring the matter to the notice of the University. The Licensee shall also put up a

signboard reading “Suggestion Book available at the counter‟ within a fortnight from the

date of allotment of the premises. The University may also prescribe, if need be, the number

of employees to be engaged by the Licensee keeping in view of the size of his business. They

shall be properly and neatly dressed. The Licensee shall also furnish to the University

information about the servants engaged by him within a fortnight of the date of allotment of

the premises (along with two pass-port size photographs of each servant). Similarly,

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information/photograph shall be supplied subsequently as and when changes are made by

the Licensee in this respect.

35. The Licensee shall ensure that persons not below a particular age, and as may be

permissible under the relevant law, are employed and shall also maintain an Attendance

Register for his employees.

36. The dealings of the Licensee and his servants with the Staff & the students shall be polite

and courteous.

37. If any person employed by the Licensee in connection with the purpose of this license deed

is found guilty of breach of rules/discipline/terms of this deed, the Delhi Technological

University shall have the right to require the Licensee to terminate the services of such an

employee who shall not afterwards be permitted by the Licensee to come to the

premises/campus without the previous written permission of the University.

38. The Licensee shall not be permitted to exhibit in the said premises any printed or written

notice, advertisement, posters etc. of any kind and any company whatsoever.

39. The University or its Officer shall not be held responsible for any loss or damage occurring

to any goods, stores or articles intended for sake that might be kept in the said premises,

kitchen cellars or other offices.

40. The Licensee shall make good any damage caused to the said premises. The normal wear

and tear, if any shall also be brought to the notice of the University in writing at the end of

each month, failing which any damage noticed later shall have to be made good by the

Licensee. Further the decision of the University on the question whether any damage is

caused to the premises and what amount of compensation is payable shall be binding on the

Licensee.

41. The Licensee shall not without the permission in writing of the University close the

premises or otherwise suspend the licensed business for even a day. The Licensee shall be

available at the premises daily during school time and can absent only if permitted by the

University for short period on account of some unavoidable circumstances beyond the

control of the Licensee and such reasons shall have to be to the satisfaction of the

University.

42. If the period for which the premises have been licensed has expired and has not been

formally extended and the premises are not required to be vacated, then the Licensee may

continue on the same terms & conditions till the license is renewed on mutual agreement.

43. The Licensee shall not do anything in or outside the premises, which may be nuisance or a

cause of annoyance to the neighbours.

44. On the expiry or earlier termination of this license, deed, the premises shall be vacated

peacefully by the Licensee and he shall clear all dues before vacating them. It shall be the

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responsibility of the Licensee to hand over the possession personally to the University in the

same condition in which he had occupied then However, if he fails to do so, the action

stipulated in this license deed and any other action deemed appropriate by the University

shall be taken.

45. The Licensee shall make use of the said premises for his business purpose only shall keep

the adequate area around the said premises clean and in hygienic condition, and he shall not

cause any obstruction or encroachment whatsoever under any circumstances.

46. If at any time it comes to the notice of the University that the area around the said premises

are being used by unauthorized persons with the connivance of the Licensee or that the

Licensee has put up any hoardings, show- case etc. stacked any goods in such areas or is

carrying on any activities which obstruct normal movement of public, University personnel

or other Licensee or which cause nuisance to other licensees, or that the Licensee is using

the said premises for any purpose other than specified in the Agreement, then,

notwithstanding anything contained in the Agreement, the University shall be entitled forth

with to terminate the License without assigning any reason and without service of notice to

the Licensee and to claim damages at such rate as may be decided by the University

alongwith minimum penalty of Rs. 5000/- (Rupees Five Thousand only).

47. Any notice to be given to the Licensee under the terms of this license shall be considered to

be duly served & the same shall have been affixed on outer door any other conspicuous part

of the said premises.

48. All payments to the University shall be made by a Bank Draft or Cash. No cheques will be

accepted.

49. The Licensee shall strictly follow the Labour laws and all statutory obligations as applicable

and shall indemnify University against any loss or damage, which University may suffer as a

consequence of non compliance of these Laws by the Licensee.

50. The Licensee shall ensure proper cleaning in and around canteen, kiosk/tuck and shop. The

Kitchen waste shall be disposed off through covered containers in the dustbin situated in

the nearby area.

51. Financial shall be opened only for those agencies who qualify and finally the tenders shall be

decided on the basis of the highest monthly license fee offered in the financial bid.

52. Checking as and when required or desired by the GBU will be made by an officer authorized

by the University. The contractor shall obtain valid license as applicable for running Canteen

after award of work.

53. Failure to comply with all the terms and conditions mentioned herein would result in the

tender being summarily rejected.

54. Conditional tenders will not be accepted.

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55. Any cutting and overwriting in the financial bid will not be accepted.

56. GBU reserves the right to reject any or all the tenders without assigning any reasons

whatsoever.

Registrar


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ACCEPTANCE

I/We accept the above terms and conditions and shall comply with them strictly.

SIGNATURE OF THE BIDDER) WITH SEAL

NAME: ………………………………………………………………..

ADDRESS : ………………………………………………………..

:

Tel./Mobile No.

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FINANCIAL BID FOR A CANTEEN, 07 KIOSK/TUCK SHOPS

University’s Reserve

Monthly License Fee

Rs.10,000/- (Ten thousand) and electricity charges as mentioned in

technical part.

Name of the Contact Person

Name of the Firm

Address with Contact Nos.

Monthly License Fee Offer

( In Rs.)

(in words)

(SIGNATURE OF THE BIDDER)

WITH SEAL

Name : ………………………………………..

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