Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 1

BID FORM

FOR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF

EATON MAKE 60/40 KVA UPS – 19 Nos. (Retender)

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 2

Tender COMPREHENSIVE ANNUAL MANINTEANCE CONTRACT OF

EATON MAKE 60/40 KVA UPS – 19 Nos. (Retender)

Opening Date of Bid 01st May 2015

Closing Date & Time of Bid 21st May 2015 upto 3.00 p.m.

Last date & Time of Bid

Submission

21st May 2015 upto 5.00 p.m.

Technical Bid Opening

Date, Time & Place

22nd May 2015 at 03.30 P.M.

Venue : Conference Room of the Registrar Office, 1st Floor,

Administrative Building, G.B.U., Gr. Noida.

(Bidder/authorized representative of bidders may attend the

bid opening proceedings on the above mentioned day and

time).

Earnest Money Deposit

Tender Fee

Rs.36,000.00 (Thirty Six Thousand) - (Refundable)

Rs.1050.00 (One Thousand Fifty) - (Non-refundable)

Completion Period Within Contractual Period

Bid System Two Tier : 1) Technical Bid 2) Financial Bid

Technical Bid Shall

Contain

i. Technical specifications of each equipment quoted ii. All documents in support of commercial terms &

conditions and eligibility criteria. iii. Bidders Proforma with Complete Tender set. iv. EMD in form of FDR/BG only

v. Tender Fee in form of demand drafts / pay orders.

Financial Bid The Financial Bid shall contain rate schedule only. The price

shall be in words as well as in numeric numbers.

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 3

“TECHNICAL BID (BIDDER’S PROFORMA)”

(To be submitted in separate envelope)

Name of the Organization

Pl. mentioned whether a Government Company /

Public Ltd. / Private Ltd. / Partnership /

Proprietorship

Date of incorporation/registration (pl. enclose

photocopy of cert.)

Specify the number of years in this line of activity by

the company

PAN/TIN registration No. (pl. enclose photocopy of cert.)

Service Tax, Sales Tax/VAT registration No. (pl. enclose photocopy of cert.)

Provide the postal address, telephone & fax

numbers, and email address of the nearest

service center.

Are you the manufacturer / authorized dealer / distributor/ retailer for the product quoted (please attached relevant certificate):

Turnover in the last three financial years (Figures should be in Indian Rupees in Lakhs; please attach the certified copies of balance sheet with trading, profit & loss account.

2011-12 2012-13

2013-14

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 4

Detail of the item(s) supplied & installed during last three years at IITs, NIT’s or Central /

State Universities or any Academic Institute of National Repute

(please enclose Performance Certificate/Purchase Order/Client List)

Name of the item(s) P.O. Value (Rs.) Name of the Institution, item

supplied.

Whether your firm has been blacklisted by any

Government Organization including Universities,

Institutions and Colleges during last three years.

(Yes / No)

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 5

DECLARATION

I/We hereby declare that the information given in the technical bid by the undersigned is correct

and fulfill all conditions as published in the tender document.

(SIGNATURE OF THE BIDDER)

WITH SEAL

NAME: ………………………………………………………………..

ADDRESS : ……………………………………………………………

Tel./Mobile No. : ….......................................................................................

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 6

TECHNICAL SPECIFICATION OF ITEM

S.No. UPS Make &

Specification

No. of

UPS

UPS Sr No. No. of

Battery

Battery Make &

Specification

School/Building

Name

1 EATON

60 KVA

03 DD344CAB02

DD483CAB02

DD483CAB03

120

(40 batteries

per UPS)

Rocket,

12v,120AH

SOE

2 EATON

60 KVA

03 DD305CAB02

DD416CAB02

DD416CAB04

120

(40 batteries

per UPS)

Rocket,

12v,120AH

SOB

3 EATON

60 KVA

03 DD283CAB01

DD485CAB02

DD306CAB03

120

(40 batteries

per UPS)

Rocket,

12v,120AH

SOICT

4 EATON

60 KVA

03 DG251CAB06

DG251CAB05

DG251CAB04

120

(40 batteries

per UPS)

Rocket,

12v,120AH

SOVSAS

5 EATON

60 KVA

02 DG251CAB02

DG251CAB03

120

(40 batteries

per UPS)

Rocket,

12v,120AH

SOABE

6 EATON 02 DG284CAB05 120 Rocket, SoLaw

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 7

60 KVA DG284CAB06 (40 batteries

per UPS)

12v,120AH

Total 16

7 EATON

40 KVA

01 DD382CAB04 40

(40 batteries

per UPS)

Rocket,

12v,120AH

SOM Server Room

8 EATON

40 KVA

02 DE036CAB09

DE036CAB08

80

(40 batteries

per UPS)

Rocket,

12v,120AH

Library

Total 03

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 8

GENERAL TERMS AND CONDITIONS

1. 1. Detailed information about the items, specifications are available in tender document which can be downloaded from the University website www.gbu.ac.in.

2. Offer should be submitted in two parts, in two separate envelops; 1) Technical Bid and 2) Financial Bid. These two envelops shall be sealed in a common cover and addressed/sent to “The Registrar, Gautam Buddha University, Greater Noida, Gautam Budh Nagar -201312 (U.P.)” super scribing “Tender against Tender Advt. GBU/S&P/03/2015 dated 01.05.2015, Name of work : Comprehensive AMC of EATON make 60/40 KVA UPS - 19 Nos. at GBU (Retender)” so as to reach us on or before last day of submission.

3. The Technical Bid and Financial Bid should be duly filled up. 4. The technical bid of the bidders will be opened first and the financial bid will be opened only

of technically qualified. 5. The “Technical Bid” shall contain all documents in support of offered items specifications,

commercial terms & conditions and eligibility criteria along with the page number for cited specifications in the company brochure for the particular item.

6. The “Financial Bid” shall contain rate schedule only. The price shall be in words and numeric numbers both.

7. Eligibility Criteria: All the participating firms should meet the following qualifying criteria. The firm should be a registered supplier for such items. Following documents are required to be submitted with Technical Bid, to qualify eligibility criteria:

(a) Sales Tax/VAT registration certificate. (b) PAN and TIN number should be mentioned. (c) The firm/company should have experience of similar work with institute of

National repute. The company should also furnish a list of clients of last 3 years (certificates obtained from these institutions regarding satisfactory work may also be required from the bidders).

(d) Audited balance sheet for previous three financial years should be submitted. (e) Name of branch offices & service centers. (f) Earnest Money Deposit (EMD) is required to be submitted in the form of FDR/BG

and Tender Fee in form of DD/Pay Order in favour of “Gautam Buddha University” payable at “Delhi/Noida/Greater Noida” along with the Technical Bid. If supply is not made within the prescribed period EMD would be forfeited.

(g) An Authorization Letter from EATON as authorized service partner is must for the participating firms.

(h) Authorized signatory should sign with rubber seal on all pages. Bids without authorized signature & seal will be rejected.

(i) The vendor shall submit an affidavit (duly notarized) on Rs. 10/- stamp paper to the effect that the firm has never been blacklisted by any Government organization including Universities, Institutions and Colleges.

8. Offer should be sent in a sealed envelope, submitted either in person or by post on which name and address of the supplier/firm shall be written. Tenders received through E-mails or FAX will not be considered.

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 9

9. The technical bids will be opened on scheduled date and time in the presence of the bidders/authorized representatives of bidders. Suppliers intending to attend the tender opening should intimate in advance.

10. The cost of the tender is Rs.1050/- (Rupees One Thousand Fifty Only) (Non-refundable) and it shall be paid separately in the form of DD/Pay Order, drawn in favour of “Gautam Buddha University” payable at “Noida/Greater Noida/Delhi” and should be attached with technical bid envelope.

11. The EMD of the successful bidder will be retained with the Gautam Buddha University. The EMD of the unsuccessful bidders will be returned to the concerned immediately after finalization of the tenders. No interest will be paid on EMD in any case.

12. Financial Bid should be valid for one year from the last date of receipt of the tenders. 13. No revision of price bid will be allowed once the price bids are opened. 14. No increase in price will be allowed after our work order(s) are placed. 15. Failure to comply with all the terms and conditions mentioned herein would result in the

tender being summarily rejected. 16. Vendors are informed that once the companies are shortlisted based on the eligibility criteria

and technical specification, only then the financial bids of the firms that meet the eligibility criteria, technical specification / requirements would be opened.

17. Conditional tenders will not be accepted. 18. Any cutting and overwriting in the financial bid will not be accepted. 19. GBU reserves the right to change the order quantity or split the orders among multiple

vendors without assigning any reason (s) whatsoever. 20. GBU reserves the right to reject any or all the tenders without assigning any reasons

whatsoever. 21. All legal proceedings, if necessity arises to the University may be any of the parties (University

or Contractor/Supplier) shall have to be lodged in the courts situated at Distt. Gautam Budh Nagar and not elsewhere.

Special Terms & Conditions

The AMC will be governed by the following Special terms & conditions:

1) The prices quoted should be inclusive of all taxes. 2) No advance payment shall be made. 3) The payment shall be made on quarterly basis on receipt of necessary bills and after

getting satisfactory performance report received from the department concerned. 4) Support: Labour + Original Spare Parts. (Batteries excluded). 5) Four preventive maintenance visits per year in normal business hour (10x6). Battery

Checkup included. 6) Complaints, if any pertaining to above item should be attended as defined in quotation

at University only. In exceptional cases when the UPS cannot be repaired in the University, a written permission must be taken from the In-charge (computer center) to get repaired outside the University. The University will not make any payment towards the to and fro transportation of the UPS.

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 10

7) If the services rendered by the firm appears to be poor/unsatisfactory at any time and also if any of the aforesaid conditions is violated, the contract will be terminated immediately.

Registrar

Gautam Buddha University

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 11

ACCEPTANCE by the Bidder

for COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF

EATON Make 60/40 KVA UPS - 19 Nos.

I/We accept the above terms and conditions and shall comply with them strictly.

SIGNATURE OF THE BIDDER)

WITH SEAL

NAME: ………………………………………………………………..

ADDRESS : ………………………………………………………..

Tel./Mobile No.: ………………………………………………………..

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 12

FINANCIAL BID FOR CAMC OF EATON MAKE 60/40 KVA UPS

S. No. Item, Make/Model Nos. Unit Price (Rs.) for

AMC

Total (Rs.)

1. EATON make 60 KVA UPS

16

2. EATON make 40 KVA UPS

03

2. Tax @ …………..

Grand Total

Total cost of the offer is Rs._______________ in words (Rupees _______________________________________

___________________________________________________________________________________________. I abide by all the

terms & conditions of the tender.

(SIGNATURE OF THE BIDDER)

WITH SEAL

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Phone No. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : CAMC FOR EATON MAKE 60/40 KVA UPS (GBU/S&P/03/2015 dt.01.05.2015) Page 13

ACCEPTANCE

I/We accept the terms and conditions and shall comply with them strictly.

DECLARATION

1. The rates quoted are inclusive of all and F.O.R University site.

2. The information given in the financial bid by the undersigned is correct.

(SIGNATURE OF THE BIDDER)

WITH SEAL

NAME : ………………………………………………………

ADDRESS : ………………………….…………………..…

Tel./Mobile No. : ………………………..……………….