garun-document control procedure
TRANSCRIPT
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C o n s t r u c t i o n o f N e w F a c u l t i e s / B u i l d i n g s ,C o n s t r u c t i o n o f N e w F a c u l t i e s / B u i l d i n g s ,
E x p a n s i o n s i n t h e E x i s t i n g B u i l d i n g s ,E x p a n s i o n s i n t h e E x i s t i n g B u i l d i n g s ,
R e n e v i n g W o r k s a n d E x t e n s i o n o f R e n e v i n g W o r k s a n d E x t e n s i o n o f
I n f r a s t r u c t u r e sI n f r a s t r u c t u r e s a r ! o u n i s " n i v e r s i t ! / B e n g h a # i a r ! o u n i s " n i v e r s i t ! / B e n g h a # i
$ocu%en t Con t ro l & rocedu re$ocu%en t Con t ro l & rocedu re
' u g u s t ( ) * )$ o c + N o + ' R " N - . ( - ' - N - N - & R - ) ) ) . - ) B
P r e p a r e d b y
Prepared by Checked by Approved by
Ali Semih SEVERQa/Qc Engineer
Ali Semih SEVER Qa/Qc Engineer
Project Manager
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Revision
Page ate escription
!! all "!#!$#%!!& 'irst (ss)e *or Revie+ and Comment
!A all %,#!-#%!.!Revised and Reiss)ed in accordance +ith
coments on yo) ater 0o .!!,/ma/%!1dated .,#!1#%!.!
!2 all %$# !%!.!
Revised and Reiss)ed in accordance +ith
coments on yo) ater 0o .!!,/ma/%3"dated .-#!%!.!
oc# 0o# 4AR506"%6QA6406406PR6!!!"6!2 % /.1
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Contents
.# 7bjective 3%# e8nitions 3"# Responsibility 33# oc)ment 'ormat 33#.# Cover Sheet 33#%# oc)ment Check Sheet $3#"# Revision Sheet $3#3# Contents Sheet $3#$# Page 0)mbers $
$# 7)tgoing oc)ments $1# (ncoming oc)ments $-# 9ransmittal Sheet 1-#.# 9ransmital 0)mber 1
oc)ment Control -,# oc)ment Archiving &.!# oc)ment Registiring &..# oc)ment Stat)s &.%# Copies to ocations ,Appendi:es
. Objective
9his proced)re describes the method *or conrolling the doc)ments +hich aren)mbered in accordance +ith oc)ment 0)mbering Proced)re ;4AR506"%6
QA6406406PR6!!!.#!!<
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. Defnitions
Project; means Constr)ction o* ne+ *ac)lties/b)ildings= e:pansions in the
e:isting b)ildings = reneving +orks and e:tension o* in*rastr)ct)res #Document Controller > means a person +ho is assigned by the projectmanager to control all the projectProject Document > means all doc)ment to be controlled= being related to theprojectOriginator > means a person +ho dra*t the project doc)ments or initiate arevision to the project doc)ment#Recipient > means a person +ho is indicated by the originator to receive theproject doc)ments#Outgoing Documents> means all doc)ments prod)ced by SEM276A0A?5R9
@V related to the project#Incoming Documents> means all doc)ments received by SEM276A0A?5R9related to the project#Site Documents> means site memorand)ms +hich received or prod)ced bySEM276A0A?5R9 @V to direct/control the doc)ments at the head ocelevel#
. Responsibility
9he doc)ment controller= has the a)thority and responsibility to receive=transmit and control the project doc)ments according to the methods stated
in this proced)re thro)gho)t the d)ration o* the Contract# 9he doc)mentcontroller shall be responsible directly to Project Manager# 9he 9echnicalmanager shall s)pervise the controller#
. Document Format
9his cla)se covers the reB)ired *ormatting o* proced)res= speci8cations andsimilar doc)ments *or the project# A3 sie paper is to be )sed *or all +rittendoc)mentation# iagrams in +ritten doc)ments= i* larger than A3= shall be*olded to A3 sie# 7ther doc)ment *ormats shall be stated in related
proced)res# Each doc)ment shall incl)de a cover sheet= a doc)ment checksheet= a revision sheet= a contents sheet and a te:t sheets#
.1 Cover Sheet
9he doc)ment cover sheet shall incl)de as a minim)m reB)irement asnoted in *orm ;Appendi: .
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9he doc)ment check sheet shall incl)de as a minim)m reB)irement assho+n in ;Appendi: %
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Provide one ;.< copy *or Project Manager# 9he original doc)ment +ill be
send to the main 8le station#
9he Project Manager +ill +rite do+n any necessary action or instr)ction
on the 8rst sheet o* the incoming doc)ment= or +ill give verbal instr)ctionto related department managers indicating action reB)ired#
9he Project Manager +ill 8ll o)t the distrib)tion bill attached by oc)ment
Controller to the transmittal#
9he Project Manager +ill ret)rn a doc)ment and transmittal to the
doc)ment controller#
9he oc)ment Controller shall make copies as reB)ired and dispatch
them to the department managers as instr)cted by Project Manager#
Each department manager shall promptly process the doc)ment *or
appropriate action in accordance +ith g)ideline or instr)ction given bythe Project Manager#
. &ransmittal Sheet
oc)ments bearing the *)ll t+enty t+o ;%%< digit inde: are not attached toetters b)t shall be s)bmitted )nder cover o* a 9ransmittal sheet ; Appendix 6
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9his shall be a basic si: ;1< digit seB)ential n)mber starting +ith H!!!!!.I#
. Document Control
9he received and iss)ed doc)ments shall be registered and sorted by thecomp)ter immediately a*ter doc)ment is received or iss)ed# 5nless +hereelse speci8ed= all o)tgoing doc)ments= b)t not incl)de= site memorand)msand those doc)ments +hich have no revision n)mber shall not be )sed *orany p)rpose )nless they are originally stamped# 9hese doc)ments shall beoriginally stamped +hen iss)ed# 9he stamp shall be one o* the *ollo+ingsF
H(ss)ed *or approvalI> *or all doc)ment to be approved by the
Cons)ltant or may be revised as per Cons)ltantJs remarks/ comments#
Red color shall be )sed#
H(ss)ed *or (n*ormationI> *or all doc)ments that Cons)ltant approval is
not reB)ired or those doc)ments +hich have no revision n)mber# Red
color shall be )sed#
HApprovedI> *or approved doc)ments# 2l)e color shall be )sed#
9he stamp sho)ld be on the doc)ment cover sheet= e#g# proced)res= or onthe doc)ment itsel*= e#g# dra+ings#
Ghen a doc)ment is revised= the oc)ment Controller shall collect allinternal distrib)ted revised copies# All distrib)ted copies o* reviseddoc)ment shall be destroyed#
Ghen a doc)ment is superseded= the oc)ment Controller shall collect allinternal distrib)ted s)perseded copies# All distrib)ted copies o* as)perseded doc)ment shall be destroyed
Ghen a document with a cover sheet is approved= the controller shallF
Collect cover sheets *or all internal distrib)ted copies#
Prod)ce ne+ cover sheets and stamp them +ith HApprovedI stamp=
either *or internal distrib)tion or *or Cons)ltant# ate and re*erence o* approval shall be clearly sho+n on the cover sheet#
Re6distrib)te the cover sheets#
Stamp main 8le copies +ith HApprovedI stamp beside the previo)s
stamp= i#e# H(ss)ed *or ApprovalI and +rite the date and re*erence o* approval#
Ghen a document without a cover sheet is approved= the doc)mentcontroller shall>
Collect internal distrib)ted copies#
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Stamp them +ith HApprovedI stamp beside the previo)s stamp# ate
and re*erence o* approval shall be clearly sho+n on the doc)ment#
Re6distrib)te the doc)ments#
Stamp main 8le copies +ith HApprovedI stamp beside the previo)sstamp= i#e# H(ss)ed *or ApprovalI and +rite the date and re*erence o* approval#
. Document *rchivin#
Project Main 8les shall be compiled *or the ease re*erence as>
Chronological 'ileF 9he original o* all doc)ments shall be kept
chronologically#
9echnical S)bject 'ileF 9he copies o* all technical doc)ments shall be kept asper the s)bject#
9hese 8les shall be kept in 9echnical 7ce# 9he classi8cation o* doc)mentsto be incl)ded in 9echnical S)bject 'ile shall be per*ormed in compliance+ith discipline code values in oc)ment 0)mbering Proced)re#
+. Document Re#istirin#
'or ease re*erence= received and iss)ed doc)ments shall be registered andsorted in a 8le= )nder the title o* Hoc)ment S)bmittal RegisterI= by aid o* a
comp)ter# A spreadsheet ;MS E:cel< or a speci8c so*t+are +ill be )sed *orstoring and sorting o)t data# All doc)ments registered shall be classi8ed incompliance +ith discipline code values in oc)ment 0)mbering Proced)re#oc)ment S)bmittal Register ;Appendi: $< +ill be s)bmitted to the 7+nerand Cons)ltant +ith Monthly Progress Report#
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. Document Status
9he doc)ment stat)s to be )tilised in the Project is as *ollo+sF
Stat)s e8nition Contractor Cons)ltant
AP ')lly Approved
CA Conditionally Approved
RR Revise and Res)bmit
R@ Rejected
G Githdra+n
. Copies to ,ocations
9he locations +here SEM276A0A?5R9 @V shall deliver s)bmittals to and the
n)mber o* copies to be s)pplied at each direction are as sho+n in the tablebelo+F
9ype o* S)bmittal P)rpose
9otal0r o*
CoppKes
0o# 7* Copies toLSigned Copy
Ret)rn toContractorCons)ltant 7+ner
Master Cop
yC Maste
rCopy Maste
rCopy
Site Memorand)m 'or (n*ormation " . . .
ra+ing
'or (n*ormation . .
'or Approval . .
'oristrib)tion
" . . . .
Monthly Progress report 'or (n*ormation % . .
Proced)re 'or Appr#istr#
% . .
Gork Plan 'or Appr# % . .
Gork Sched)le 'or Appr# % . . .
Engineering Report'or Approval . .
'oristrib)tion
% . .
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* p p e n - i c e s* p p e n - i c e s
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oc)ment 9 i t leoc)ment 9 i t le
M o n t h / ? e a r o c # 0 o #
P r e p a r e d b y
Prepared by Checked by Approved by
0ame 9itle
0ame 9itle
0ame 9itle
Appendi: % N oc)ment Check Sheet
.% / .1
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Revision
Page ate escription
Appendi: " N Revision Sheet ."/ .1
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Contents
.# Cla)se Page0o#%# Cla)se Page
0o#"# Cla)se Page
0o#3# Cla)se Page
0o#3#.# S)b6 Cla)se Page 0o#3#%# S)b6 Cla)se Page 0o#3#"# S)b6 Cla)se Page 0o#
$# Cla)se Page0o#
1# Cla)se Page0o#
Appendi:es
&ransmittal$o. &itle
%ssueDate
DocumentRev. %n-e)
Consultant/s
Response
Status Remarks
0,etter $o.an- Date
4eneral
esign
Appendi: 3 N Contents Sheet .3/ .1
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Engineering
Proc)rement
emolition
Constr)ction
Contract
Cost Control
QA / QC
aboratory 9esting and Mi: esigning
Sa*ety
Personnel
Planning/Sched)ling
S)rveying
Material
Machinery and EB)ipment
&R*$S%&&*,
7+ner7AC
Cons)ltantAssara Cons)ltancy Company
ContractorSembol6Anay)rt @oint Vent)re
ate
9o
Appendi: 3 N Contents Sheet .$/ .1
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Attention
9ransmittal 0o
S)b ocation
S)bject F
Ge s)bmit the *ollo+ing doc)ments *or the p)rpose indicated in the matri: belo+# Please con8rmreceipt by ret)rning signed master#
oc)ment 0o# oc)mentOs 9itle / escription
Q)antity
C
M
a s t e r
C
o p y
P)rpose
'or (n*ormation
'or Revie+ 'or Approval
'oristrib)tion
andComment
Sent Received
Date Stamp and Signature Date Stamp and Signature
Appendi: 3 N Contents Sheet .1/ .1