ganda erp project | cfc erp project bi-weekly meeting (21/04/2014)

Ganda ERP Project |

CFC ERP Project bi-weekly meeting (21/04/2014)

Ganda ERP Project |

Nov-2013 Dec-2013 Jan-2014 Feb-2014 Mar-2014 Apr-2014 May-2014 June-2014 July-2014 Aug-2014

Purchasing

Inventory

Sales

Distribution / FG Warehouse

Production

Maintenance

Finance & Accounting

Human Resouce

Customization Basic Data upload Test / Simulation End User Training Parallel Test Run

GO - LIVE

ERP Go Live

The Schedule to Go-Live for CFC

ERP Go Live

Sim

ulation Testing 10%

(15-Apr)

Sim

ulation Testing 50%

(12-May)

2

Ganda ERP Project | 3

CFC KM/KU Examination

• Purchasing

• Participate: Purchasing + G/A + W/H

• Date : 8/04/2014 ~ 9/04/2014

• Sales & B2B & F/G & Logistic

• Participate: Marketing + G/A + F/G + Logistic

• Date : 10/04 ~ 11/04 ; 17/04/2014 ; 18/04/2014

• Production

• Participate: Quarry + RM + Kiln + CM + Packing

• Date : 14/04/2014 ~ 15/04/2014

• Inventory

• Participate: Warehouse + G/A

• Date : 16/04/2014

• Financial & Accounting

• Participate: Financial + Accounting

• Date : 08/04/2014 ~ 18/04/2014

http://tkcfc.dyndns.org/erp/Tiptop/Examination/

08/04/2014 ~ 18/04/2014

• Equipment Maintenance

• Participate: Mechanical

• Next month : ???

• Q.C

• Participate: Q.C


• Elec

• Participate: Elec


• SMS

• Participate: MIS


• HRM + ESS

• Participate: HRD


Ganda ERP Project |

Progress update

Finance & Accounting

Progress Update Next Plan

Sales

Module / Function

4

1. Overall conclusion, CFC agree to adopt two operation database for dual currency, but need to provide reliable program to make two account consist, but because it’s possible to have some adjust, so accounting department need to manually contra two account.

2. For the overall consideration except Financial Accounting, already final to separate two Operation Database CFC-TKP ; CFC-HPGP

B2B interface should have Vietnamese ( MIS will continue to replace

Simplify Chinese to Vietnamese )

1. Recheck all the basic data for CFC-TKP & CFC-HPGP.

2. Ms. Thanh Huong Provide Outstanding Issues.

3. FIN Customization for Vietnamese Description input (186) & Dual currency (250). Total costs about 416 programming hours !

1. Outstanding Issues: Sent: Wed 16/04/2014 11:52 AM

2. Marketing Dept. Training our Agents for the new B2B interface

Ganda ERP Project |

Progress update

Progress Update Next action PlanModule / Function

Production

5

Distribution / Logistic Outstanding Issues: Sent: Sat 19/04/2014 5:28 PM

Confirm Customized ReportsSent: Sat 19/04/2014 5:23 PM

Confirm Customized ReportsSent: Sat 05/04/2014 10:19 AM

Outstanding Issues: Sent: Wed 16/04/2014 11:52 AM

Cost Accounting

Digiwin explain that, because of this additional level process is a visual process so means need to auto generate related transaction from system, this will cause additional customization 88 hours not existing in the confirmed customization scope. So they need extra charge for this.

Wait Digiwin consultant come to train on May

Ganda ERP Project |

Progress update


6

Customization Reports

Purchasing

SMS

Mr. Ted provided the spec. on Sat 15/03/2014 11:27 AM

.

Last confirm: Sent: Thu 10/04/2014 7:46 AM


Due to LiGu Database Structure can not fulfill with our existing Coding. So we proposed asks LiGu upgrade:

1. Open DB for Basic Data2. Add LN No + BARGE ID 3. Windows 7 Version4. Transaction export by each trip

14/04/2014 we already sign the contract with LiGu and the delivery date will be 15/6/2014.

Customization Report Spec. confirm ( Mr. Nick providing for us to confirm via email and should be finished before 28/3 ) -> CFC RPTs Spec Release Schedule (52 RPTs) : 28/3 : 25 RPTs ; 5/4 : 10 RPTs; 11/4 : 8 RPTs ; 18/4 : 5 RPTs ; 25/4 : 4 RPTs

5/04/2014 – 13 Reports 8/04/2014 – 2 Reports17/04/2014 – 5 Reports19/04/2014 – 11 Reports

Still remaining 21 Reports

Confirm Customized ReportsSent: Sat 05/04/2014 10:06 AM

Ganda ERP Project |

Progress update

Equipment Maintain


7

Electric Power

Q.C Reports

10/03/2014 For the Basic Data, Mr. Thanh suggest to use real case: One desktop computer found shutdown / overheated and suspected need to check or replace CPU or CPU fan, what is basic data we need to provide into TIPTOP system so as let thing done.

Mr. Nick have explain the basic data on 19/3

Spec. confirmed on Wed 19/02/2014 3:23 PM

Waiting for the Customization training

Spec. confirmed on Mon 10/03/2014 10:40 AM

Waiting for the Customization training

Sent: Friday, April 18, 2014 4:05 PM PK Dept report due to need prepare big amount of basic data, which is expected to fill in by cement mill, wh on next Monday. So we will fully simulation test with true data by next week. Upon that, we will report back.



Ganda ERP Project |

Progress update


8

HR & ESS

Mr. Andrew sent Sun 13/04/2014 5:41 PM

1. Provide the confirmation of annual leave customization.

2. Set up the items of Leave and Overtime.

3. Testing ESS application4. Set up Basic Salary formula

1. P/S Bonus Spec P/S Bonus will be separate into

P/S bonus parameters P/S Bonus Calculation and P/S Bonus Management

2. Easy Flow shift table Upload Spec

17/04/2014 Skype with Mr. Andrew We had a teleconference and explain our customization process for you. Basically, our customization process needs require unit confirm their requirements and signed it back the documents, and last we will follow your requirements and make what you need it. So now, I need you guys signed it back the documents , same as the content that we had discussed through SKYPE. We need HR department make confirm with your requirements and Mr. Alex will help you to verify the customization hours. If everything going smoothly, we hope Alex will signed back the requirements documents for us, and then we can keep ours customization on track. Before the application training, we need completed and verify some basic customization function, so that’s why I’m worried about those documents. In my opinion, I already have your requirements, but we still need the confirmation documents to make confirm the rules and regulation. so please do me a favor, thank you so much.

Last, if there still remain any questions, please do not hesitate to let me know, we can arrange the Skype meeting or anything that I can do. Thanks a lot.

Ganda ERP Project |

CFC Operation Simulation Test

9

▪ According to the ERP implementation plan, CFC 1st Round Operation Simulation Testing has begun, and please kindly to be noted that

▪ 1. Operation Simulation Test Scope on 15/04/2014 ~ 29/4/2014 • Modules : Purchasing, Inventory, Production, Sales & B2B, F/G & Logistic, Fin & Accounting

• Locations : TKP & HPGP • Testing Data Volume : 5% ~ 10% of daily transactions • Major Target : (1) Ensure ERP Major process can running well and do some fine turning

(2) Let key users have more real practice chance

▪ 2. Although ERP Customized Reports are not ready, but key users can still go through new ERP Process to do Simulation Test, and checking result by ERP functions ! Please reference to the training materials

http://tkcfc.dyndns.org/erp/Operation Training Materials/ orhttps://tkcfc.dyndns.org/erp/Operation Training Materials/

▪ 3. If there are any critical Issues or bugs will Block ERP process execution, Please provide the screen capture and MIS will sending to Digiwin project team to fix those issues timely. p.s. Ensure ERP Process and fine tuning is also the original purpose for operation simulation testing.

Ganda ERP Project |

ERP 1st Round Operation Simulation TestDetailed schedule and plan

Date System Module Time Location KM & KU MIS

22-Apr-2014 Purchase (APM) 15:00-16:30 203 Room Mr. Hung ( PUR ) + Ms. Mai Mr. Tuan

22-Apr-2014 Account Payable (AAP) 15:00-16:30 203 Room ACC Ms. Yen Ms. Hong

22-Apr-2014Inventory (AIM)

15:00-16:30 203 Room Mr. Viet ( W/H ) & Mr. Thien ( G/A ) Mr. Tuan

23-Apr-2014 Production (ASR) 15:00-16:30 203 RoomMr. The Hai / Mr. Dat / Mr. Anh Hai / Mr. Bon / Mr. Thanh

Mr. Tuan

23-Apr-2014Inventory (AIM)

15:00-16:30 203 Room Mr. Viet ( W/H ) & Mr. Viet ( ACC ) Mr. Tuan

24-Apr-2014 Sales (AXM) 15:00-16:30 203 Room Mr. Luong + Ms. Ha Mr. Tuan

24-Apr-2014 Account Receivable (AXR) 15:00-16:30 203 Room ACC Ms. Thoa + Ms. Nga Ms. Hong

24-Apr-2014 Notes Management (ANM) 15:00-16:30 203 Room FIN Ms. Lan Anh Ms. Hong

25-Apr-2014 Distribution (AXM)F/G & Logistic

15:00-16:30 203 Room Mr. Chinh (F/G) + Mr. Hien (LOG) Mr. Tuan

28-Apr-2014 General Ledger (AGL) 15:00-16:30 203 Room ACC Ms. Thanh Huong Ms. Hong

29-Apr-2014 Fixed Asset (AFA) 15:00-16:30 203 Room ACC Mr. Viet + G/A Mr. Thien Ms. Hong

10


HPGP & Branch Office

MIS based on the instruction of Viettel and already make ERP server combine with our existing LAN on 25/03/2014.

We sign the testing contract on 14/4/2014. TKP with HPGP

Progress update


TKP connect with HN & HCMC Branch


1. 1st Round Simulation Testing 5 ~ 10% real data ( Starting from 15/4 )

2. Continue for the Customization Report Spec. confirm

3. Invited Mr. Ted come for the ERP monthly reporting. ( 23/4 ~ 24/4 )

4. Maintain + QC + Elec + HRM ESS + SMS Customization Training

5. Discuss End User Training plan

6. CFC Internal bi-weekly meeting 9/05

7. 2nd Round Simulation Testing 50% real data ( Starting from 15/5 )

8. Go-Live Preparation

Major Activities on Apr~May 2014

ganda erp project | cfc erp project bi-weekly meeting (21/04/2014)

Documents