fy15 emis – finishing out a year of change debbie barbee progressbook suite oaep spring 2015
TRANSCRIPT
FY15 EMIS – Finishing Out a Year of Change
Debbie BarbeeProgressBook SuiteOAEP Spring 2015
Agenda
•Civil Rights Report•Period G Updates•Attendance Reporting•Assessment Reporting•Majority of Attendance•Using EMIS Terms for Courses outside the district•Calendars•Credit Hours Versus FTE•SpS Update
Civil Rights ReportsReporting data for 13/14
• Updating according to new specs• New Maintenance pages for more complete information reporting• CSV file export for easy uploading• New table names • Additional totals for each sub-report• Civil Rights & the new discipline
Civil Rights Report Input Page New Collection page for values that cannot be calculated
Civil Rights ReportsReporting data for 13/14
Report still split into two parts
If block scheduling, specify a single date for second block
Civil Rights Reports
New CSV option to create CSV file for upload
Civil Rights ReportsChanges• New total line on each table• New sub-report headings• New leading questions if using the on-line entry method• Discipline module now collects additional elements,
however, wasn’t implemented for 13/14
CSV File Option on MGMT
Period G Updates• Period G Process updates
• No longer just uses the criterion of Withdraw Reason = ‘99’ to determine a graduate.
• Looks for students based on their latest FN record having a graduation date between the first day of school in the current school year and day before first day of school next year
Attendance Reporting• Attupdemis updated to correct issues in calculation• Calculates all attendance in hours• Calculation based on a full day times student FTE• Uses calendar assignments on FD records
Attendance Calculations
Factors: Student FS Start & End dates – determines the daysStudent FTE – determines the percent of time • Calendar Hours per dayCalendar Day EMIS exceptions to determine which day are excluded or hours shortened
Calculation: Total Hours * Student FTEExcused Absence: Total Hours absent * Student FTE
Assessment ReportingKRA Assessment Maintenance Page
Assessment ReportingKRA Assessment Input Page
Assessment ReportingKRA Assessment - Delete
ELA Assessment
Assessment ReportingKRA Assessment Assessment Imports
Assessment Reporting Collection (A)
• Assessment transfers now enabled for Period A• ACT• AP• CTE Industry Assessment• CTE Industry Credential• CTE Student Assessment – OCTCA• IB – International Baccalaureate• KRA• OTELA• Preschool ELA• SAT
Assessment ReportingOther Updates
OTELA Verify
Assessment ReportingOther Assessments in Progress
• New Generation Assessments – Grades 3-8• DORP Growth Assessments ( Community
schools only)• Work Keys• EOC Exams• Early Learning Assessments
MAJOREMIS Updates
Majoremis UpdatesMajoremis – updated to provide a wizard • Updates based on whether the student is required to take the test – NOT
whether they actually took it• Updates based on each subset• Will provide output options for each group of students updated• Page will show the last time the group was updated
Student Discipline Reporting• DISCEMIS – Verify updated to exclude cancelled incidents.
• Corrected issue with verify ending in a time out error for some districts
SpS Import• If using the SpS Import, exclude KRA option
KRA option hasn’t been updated yet
EMIS Terms
Introduced in 14.7
Update Course Terms to match the district’s actual dates
Calendars
Updates for FY16
• Working on a better way to do calendars next year
• May FY16 calendar reporting – just report the default calendar in each building for now• Don’t need all the exceptions, only reporting start and
end date
• Working on Calendar Verification process and new calendar exception displays
Credit Hours vs FTE
Creating a new report to point out students with less than 5 credits and their FTE
• Will be under Report Builder Reports• Will list students and their total attempted credits• Will highlight students with attempted credits < 5.00 • Drill-down capabilities to show details of student
course section assignments & attempted credits
Special Services Updates• Adding Next Gen Assessment options to Testing Page in SpS
• Updating SpS EMIS extract to pull the new assessment areas and dates
• Will be updating the StudentInformation SpS Import to load new accommodations values once scores are available
Questions