Fundraising is a simple way that you can get involved, do something meaningful and have fun at the same time! You will meet new people and discover new things and it is of course both humbling and satisfying.

Julie, Cheshire

Thank you for choosing to fundraise for Teenage Cancer Trust - we’re absolutely thrilled to have you on board. Our community fundraisers (that’s you!) are at the very heart of our fundraising, because we simply couldn’t provide the support young people need without you.

We all remember being young. Life is about exams, first jobs, first loves, leaving home - the choices and challenges are endless. It’s an exciting, confusing and defining time of life. Then a cancer diagnosis hits. Your world can shrink from one of infinite possibilities to a future that seems permanently altered and limited by cancer. We work to make sure no young person faces cancer alone by providing life-changing services that help young people during this difficult time, making them feel more comfortable, helping them support each other, and giving them access to the best specialist nursing care and support.

From personal experience I know how much time and energy goes into organising fundraising activities. I’ve done lots of fundraising for the charity myself, including fancy dress 80s discos, team triathlons, half Marathons and even persuading my wife Vicki to overcome her fear of heights to do a skydive! I’m not alone - many of the team here at the charity are out at the weekends and evenings doing their own fundraising too. We know that it all takes time, effort, commitment and passion, but also that the fun of making things happen and getting other people involved makes it all worth it. Whether you’re fundraising for the very first time, or you’re a seasoned pro, we want to make your experience a brilliant one.

We absolutely rely on you, our fundraisers, to help us provide cancer services for young people. Everyday my team work with the NHS to make sure young people get the support they need. Without you, none of this work would be possible. So thank you for being part of our team. I really hope you enjoy your upcoming event and don’t forget to get in touch and tell us how it went.

Simon FullerTeenage Cancer TrustDirector of Services

HELLO AND WELCOME TOTHE TEAM!

ABOUT USTeenage Cancer Trust makes sure the 7 young people who are diagnosed with cancer every day don’t face it alone.

We do it by helping young people and their families deal with the many ways that cancer can affect your body, your mind and your life. We do it in partnership with the NHS and by bringing young people together so they can support each other. And we do it from the moment cancer is diagnosed until long after treatment is over.

We fund and maintain 28 units (also known as wards) for young people aged 13-24 in NHS Hospitals across the UK. These units are run by expert staff who understand what young people with cancer and their families need. We fund Nurses and Youth Support Coordinators who are experts in teenage and young adult cancer care and are highly skilled in working with young people. They understand the unique care and support young people need to carry on being young people.

Our units are designed to feel more like a home from home than a hospital ward. They bring young people together, because talking to someone who knows what you’re going through is a vital way of feeling less alone and more normal.

Alongside this is a medical team of teenage cancer specialists who pool knowledge to create a body of expertise that’s second to none. Our Lead Nurses provide clinical care, help develop research, and ensure that standards remain as high as possible.

As well as being there for young people before, during and after diagnosis, we also spread the word about the impact of cancer on young people. We do presentations in schools, which are proven to improve young people’s knowledge of cancer warning signs and risk factors. We help medical professionals and politicians to understand why young people with cancer need specific support. And we publish a range of simple, no-nonsense information resources.

Right now for every young person we reach, there’s another we can’t. So we’re expanding our teams of Teenage Cancer Trust Nurses and Youth Support Coordinators to work with NHS staff in hospitals across the UK where we don’t have units to reach every young person with cancer by 2020.

We are funded entirely through the generosity of the public and your support is making our work possible today.

My Youth Support Coordinator Cat, was a huge support to me and spent time with me every single day. And although I have finished treatment, I still know she is there for me. The unit really did help me through the toughest time of my life.Sarah, 16

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HOW YOUR FUNDRAISING MAKES A DIFFERENCE

£25 could pay for one hour of time for a Youth Support Coordinator, who’ll be there for young people and help them get together and support each other.

£1,000 could pay for the cost of all the care and support we offer to young people with cancer for an hour.

£11,150 could fund one of our vital Education and Awareness campaigns raising awareness with key audiences such as parents, teachers, GPs and healthcare professionals or other adults and family members.

£25,000 could pay for a year’s costs to maintain one of our units including ongoing maintenance and repairs, operation unit costs and our WiFi/TV contracts.

£500 could pay for a young person to make a film to express their feelings and help family and friends understand what they’re going through.

£100 could buy a round of pizzas for everyone on the unit, so everyone can grab a slice, feel less isolated and be there for each other.

Whether you raise £25 or £25,000, you’ll help to make a huge difference to the lives of young people with cancer.

PLANNING YOUR FUNDRAISING

First things first, start early and have a plan! Even if it feels like your fundraising is still a long way off, the sooner you start planning, the more money you’re likely to raise.

And if it’s a fundraising event or collection, it can take a little while to set everything up, especially if you need any permissions or permits. A good place to start is to set yourself a fundraising target so you have a goal to aim for. You’d be surprised how that small thing can really engage your friends and family as they join you in trying to smash your target.

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WHO DO YOU KNOW THAT CAN HELP?Think about who you know – friends, family and colleagues are the people most likely to support your activity because they will want to support YOU. It’s much easier to get people you know to get involved, and in our experience we know they’ll want to help. Ask them to ask their friends and family too, people are always more likely to help out when asked by someone they know.

Your networks can also help boost your fundraising total significantly. If you have school age children you could ask the school whether they’d be willing to hold a non-uniform day in aid of Teenage Cancer Trust. Or if you’re a regular in your local pub, see if they’ll let you hold a pub quiz with the profits going towards your fundraising.

Some companies offer a matched giving scheme, where they donate £1 for every £1 you raise. If you work, have a chat with your HR department to find out if this is something your employer can offer - it’s so easy and a great way to boost your fundraising.

PROMOTION Tell everyone what you’re doing.

Make the most of Facebook, Twitter and any other social media sites you use to spread the word about the event to your contacts and encourage them to share it with theirs! Plan regular updates to help create a buzz around your event and keep people up to date with key information.

Keep advertising costs to a minimum. If you want to send your story to your local paper, get in touch as we have template press releases we can send you. And don’t forget your local radio stations, get in touch and see if they can help promote your event too.

Use the Teenage Cancer Trust ‘in aid of’ logo on all publicity materials – contact us for a copy. It’s important you make sure you add the following text to the bottom of any promotional materials: Teenage Cancer Trust is a registered charity: 1062559 (England & Wales), SC039757 (Scotland).

ON TWITTER? Tag @TeenageCancer, we love to see the amazing ways you support us.

EVENT PLANNING We have a useful event budget planner that you can download from our website. It will help you keep in mind your fundraising target and this will help you work out your fundraised income and your costs - for example how many tickets you need to sell, and what price to sell them at.

Try and keep costs to a minimum by getting as much as you can donated, sponsored or at cost. Could you get the venue for free if they are making money from food or drink sales? Would a local company cover costs for you in return for some advertising and promotion?

Don’t forget to think about other ways to raise money at your event like holding a raffle or fundraising games like ’guess the name’. You may find local companies who are willing to donate prizes to help a good cause, especially if you offer to display some

promotional material for them. You could also make extra money by selling refreshments.

Get in touch before approaching any local or national companies so we can provide you with a ‘letter of authority’ to show you are fundraising in aid of Teenage Cancer Trust.

If you are thinking about approaching celebrities or performing artists to support your event you must contact us first. This is simply because we hold lots of relationships and try to coordinate our requests for their involvement.

Your friends and family are bound to want to help so rope them in. You might even want to consider setting up a fundraising group. Meet regularly and delegate – friends and family love to get involved, so ask!

If your event is outdoors beware of the unpredictable UK weather and avoid dates when other local or national events are taking place. It’s always a good idea to have a contingency plan for bad weather!

I really enjoyed being a part of the golf day fundraising for Teenage Cancer Trust. Cancer has had such an impact already in our family so it has been a pleasure to help fund an amazing charity that does so much to support young people.Emma, Yorkshire

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I am delighted to be organising my second charity gig in aid of Teenage Cancer Trust. We’re hoping to raise lots of money and beat last year’s total! Max, Oxford

If you’re going to put together a brochure for your event, selling advertising space can cover your printing costs. Once you’ve covered your costs you could also use some space to thank all the people and companies who have donated time, money or prizes to your event.

Think about how you’ll store any donations you are given to keep them safe at the event, as well as where you will keep them afterwards if you can’t get to the bank straight away.

And remember: keep positive and keep going. It’s hard work sometimes but it’s all worth it when you see everyone having a great time for a brilliant cause!

SOME KEY ELEMENTS OF EVENT PLANNING:

� Check accessibility for parking, wheelchairs, toilets etc...

� What is the venue’s maximum capacity?

� What are the minimum numbers required to cover costs?

� What are the minimum numbers you would need to create a good atmosphere?

� Are there room hire charges?

� What is their cancellation policy?

� Will they allow you to provide your own food or drink?

� Will they allow a band/DJ?

� Do they have public liability insurance – request a copy for your files

� Do they have an entertainment licence – request a copy for your files

� Do they have any sound equipment you can use?

� What time can you access the venue to set up?

� Will there be catering?

� Will you be supplying food and drink within the ticket price?

� Can you get these costs sponsored?

� If you have food vendors on site will they give you a percentage of their revenue?

� Are there any special dietary needs?

� Are you following all health and safety requirements?

Check out the fundraising section of our website for more planning advice.

KEEP IT LEGAL AND STAY SAFE!Keeping it safe and legal is really important, and all this might feel a bit complicated, but if you get stuck do contact us and we can talk it through with you.

INSURANCE & LICENCES

We strongly recommend you check that you have adequate insurance (e.g. Public Liability Insurance) and that you take all reasonable steps to ensure the safety of everyone involved with your fundraising activity. Planning a simple risk assessment doesn’t take long and helps make sure you’re aware of any risks and what you can do to minimise them. There is lots of useful advice about risk assessments on the Health and Safety Executive website.

If your venue does not already have a Public Entertainment Licence, and you will be having entertainment, you may need to obtain one.

Please check with your local authority – unfortunately we’re not able to apply for a licence on your behalf.

STREET OR PRIVATE COLLECTIONS

Organising a collection is a really simple way to fundraise for Teenage Cancer Trust whilst helping to raise awareness of the work we do. People are incredibly generous and it can be a great way to raise money in support of young people with cancer.

STREET COLLECTIONS – if raising money on the streets or public land you must get permission from the local authority or local police (depending on your area) before embarking on your fundraising.

PRIVATE COLLECTIONS – if raising money on private property or land, you must get permission from the landowner or manager e.g. shopping centre or public house.

We ask that you do not carry out house to house collections in aid of Teenage Cancer Trust as it’s illegal to collect money door to door without a charity licence, and we can’t approach local authorities on your behalf.

THINGS TO REMEMBER:

� Make sure you have the correct permissions for your collection

� Create a great impression with everyone, even if they don’t donate – they may next time!

� Say thank you to the venue and let them know how much you raised. They may let you in again!

� Do not open your collection bucket or tin unless you are authorised to do so

� Do not shake your bucket or tin or put any pressure on people to donate – it is illegal

� Do not cause an obstruction

� Stay happy and enthusiastic on the day, a smile goes a long way!

� Do not smoke or consume alcohol to excess while collecting on our behalf

RAFFLES & LOTTERIES

If you’ve decided to organise a raffle or lottery, it’s very important that you review the relevant legal requirements before you get started. For in depth information contact your local authority and/or the Gambling Commission.

BEST PRACTICE

If you are using a percentage of the fundraising or ticket price for costs you must inform donors in advance. Make it clear on all promotional material if ‘all proceeds/profits will go to Teenage Cancer Trust’.

Please look after any fundraising materials you are sent, and return them when they are no longer required - they cost us money to produce and if we can reuse them it’s great for the environment and the charity!

Don’t forget to share your success. Make sure everyone knows how much you raised - they will be really happy to hear the impact their support has had. If people or companies have donated items towards your event they will also be pleased to know what’s been raised, and they might help again if you plan any more fundraising in future.

Do not smoke or drink alcohol to excess when wearing a Teenage Cancer Trust badge, branded clothing or anything that could identify you with the charity.

There are lots of ways to make sure the money you raise gets straight to Teenage Cancer Trust so we can start using it to support young people with cancer.

On the reverse of the enclosed sponsorship form you’ll find a Ways to Pay form. When you’ve completed your fundraising just pop the form in the post along with any cheques you might have been given.

PAY IN MONEY ONLINE

To make an online payment visit teenagecancertrust.org/support-us/donate/paying-money

SPONSORSHIP

You’ll find a paper sponsorship form in this pack (feel free to photocopy it if you need more), which can be really useful to keep to hand in the lead up to your event - you never know who you might get chatting to or where!

ONLINE FUNDRAISING PAGES

If we had to suggest one thing to get your fundraising off the ground we’d say… set up an online fundraising page. We would

recommend either justgiving.com or virginmoneygiving.com. Both can easily be shared on your social media account. It’s such an easy way to collect sponsorship without the hassle of having to handle cash, and all donations will come straight to Teenage Cancer Trust.

Add any donations you pay to us direct to your page as ‘Offline donations’ and they will go towards your fundraising total. If you’re new to this give us a call and we can talk you through it.

MAKE YOUR PAGE WORK HARDER! There are lots of ways you can make your fundraising page stand out and increase donations:

� Include a fundraising target

� Don’t forget to include the date of your event

� Personalise your page – tell your supporters what you’re doing and why

� Add photos

� Use social media to spread the word about what you’re doing – don’t forget to include the link to your fundraising page

� Think about timing – perhaps you could ask for a donation in lieu of Christmas cards or birthday presents?

Gift Aid is a UK Government scheme which allows us to reclaim tax on donations made to Teenage Cancer Trust by individuals.

Gift Aid can only be claimed on personal donations and cannot be claimed on donations made on behalf of organisations, from non-UK tax payers, on auction prizes or ticket sales.

If you are collecting donations in support of your fundraising activity and would like us to be able to claim Gift Aid, please use the enclosed sponsorship form. Simply get your sponsors to write their full name, home address and postcode on the sponsorship form. Make sure they don’t give their work address and don’t forget they must tick the Gift Aid box if they are a UK tax payer and want us to reclaim Gift Aid.

MONEY MATTERS

YOU’RE DOING SOMETHING BRILLIANT, SO TELL EVERYONE!Follow our promotion tips earlier to make sure everyone knows about your event.

You’re also helping to raise vital awareness of our work and maybe even encouraging others to organise their own fundraising activity.

COMWELBOOKTeenage Cancer Trust is a registered charity: 1062559 (England & Wales); SC039757 (Scotland)

Follow us online:

teenagecancertrust.org facebook.com/teenagecancertrust twitter.com/teenagecancer

Contact us:

hello@teenagecancertrust.org020 7612 0370

THANK YOU AND GOOD LUCK WITH YOUR FUNDRAISINGWe’re here to help so drop us a line or give us a ring and we’ll happily help you make the most of your fundraising.

SEND US YOUR SNAPSWe’d love to see your photos from your fundraising efforts so if you’re happy to share them please email them to hello@teenagecancertrust.org