fundraising guide gvi thai elephants 2011 v3

8/3/2019 Fundraising Guide GVI Thai Elephants 2011 V3

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Get in [email protected]

Thai ElephantsFundraising Manual


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GVI Charitable Trust Fundraising

Get in touch!info@gvi.

We are so happy t

Thank you for choosing to fun

information and ideas to helppersonal stories of people, m

of fundraising, helpful hints t

If you have any questions, ne

would love to hear from you!

Thank you and Go

Why make a differ

By volunteering on a GVI progra

hard work and dedication of our

programs around the world.

We know that it can be hard to l

Many volunteers continue to su

Charitable Trust, our registered

When people fundraise or donat

support initiatives which would

With news and photos for all of

you can see the impact you mak

and stay very much involved in

We hope that this will be the be

relationship with GVI!

manual

org

at you want to make a diff

draise for the GVI Charitable Trust. This guid

make your fundraising event a success. Wech like you, who have made a difference alr

inspirational stories it is all here!

d some extra help or just want a chat to get

Visit www.gvi.org or contact your nearest o

d Luck!

nce for the GVI Charitable

you have already made a significant contributi

volunteers has helped us make some great pro

eave when the time comes but this doesnt have

port the programs when they return home thro

harity.

e to the GVI CT we are able to take larger stride

therwise be out of reach.

ur fundraisers

e with your efforts

hat we are doing.

inning of your

rence

e is packed full of

have added someeady. From an A-Z

in touch, we

fice.

Trust?

on to our work, the

ress on our

to be the end!

ugh the GVI

on the ground and
http://www.gvi.org/http://www.gvi.org/


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Welcome to the te

Background of th

Recognizing the problems elep

together with the elephant-keep

The main goal was to bring wor

monitor their social and physic

well-being regularly, while sti

allowing the owners an

mahouts to earn an honest livin

by caring for them.

In 2010 GVI committed itself

funding its first herd of

elephants. Since then, the pr

has continued to grow, drawi

volunteers from all over the wo

dedicate their time, energy

funding to ensuring the well-be

these elephants.

Here at the GVI Thai Elephant

Asian elephants from the hindustry by returning them to

their days in their natural ha

villagers of Huay Pakoot, our s

interns and volunteers, curren

project ensures that their soci

maintained while still allowin

freedom of a semi-wild environ

manual

org

am!

project

In Thailand the Asian elephant population ha

decline, with numbers plummeting

approximately 4,000 over the last 100 year

collapse, captive elephants in Thailand have

This has resulted in all-too-often inhuma

tourist industry, which drastically reduc

reproduction, and prevent elephants frolives that they deserve.

ants face, GVIs Southeast Asia Project Manag

ing Karen community of Huay Pakoot to discuss

ing elephants back to the forest, and also to

l

ll

g

to

five

ject

g in

ld to

and

ing of

roject we are working to rescue

rsh conditions of the touristthe forest to live out the rest of

bitat. Working closely with the

taff of four, and strong team of

tly care for five elephants. Our

l needs and physical health are

g the elephants to enjoy the

ent.

s suffered a massive

rom 100,000 to

. In addition to this

no legal protection.

e conditions in the

life spans, hinder

m living the natural

er, Jeff Smith, came

project possibilities.


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Project aims onG

Alongside the program and our

management strategies, which

elephants is an expensive busin

trade, GVI are working with villa

to support their families withouto directly supporting the elep

tourism in order to create a s

experience quality elephant co

disrupting their natural lifestyle.

Thanks to the GVI Thai Eleph

youngest male elephant, has liv

Born April 2010, Song Kran has

the start and hopefully, with th

volunteers, he will remain blissf

and be allowed to develop nattheir adoptive herd. The incre

most of his days free to ro

Increasingly inquisitive and eve

best teachers in the world; his

Boon Jan and his aunts Tong De

not, battling with saplings and

Thanks to the GVI Thai Elephan

forest is becoming a reality for t

to provide for the existing herd

will be able to take on more ele

live, grow, and work together in

manual

org

VI Thai Elephants

The aim of the project is to provide our sem

elephants with a way to live in their natural h

socializing as they please. With the added beto monitor individual physical health,

nutritional habits, and the social developm

whole, GVI hopes to be able to share their

with others, and to help educate those inv

to ensure a better standard of care for capti

studies, mahouts are trying alternative, and mo

will hopefully be continued through the g

ess, and in order to substitute their loss of inco

gers to create alternative livelihoods to enable

having to send their elephants to work in touriants and their owners, GVI aim to promote e

stainable way for visitors to stay involved w

ntact time while observing and caring for th

nt Project, Song Kran, our

d his entire life in the forest.

been with the project from

continued support from our

ully unaware of tourist camps

rally along with his mum anddibly lucky Song Kran spends

am where his herd chooses.

playful, hes learning from the

best friend Bpee Mai, his mum

and Mah Nah. Hes learning to forage for wha

vines with the aim of one day being able to

working out how to scratch that itch

quite reach using a tree or termite m

up dust for an essential dust bath

important business of elephant play

tumble with your big friends, how towater fight in the village pond and ge

elephant fun. Socialization is very i

and the bond between them streng

project aims to provide Song Kra

natural lifestyle for his entire life.

t Project, the ideal dream of bringing more ele

e village of Huay Pakoot. With continued volun

s life in the forest. Hopefully, with successful fu

hants in the project, allowing elephants, village

a co-existence that benefits all parties involved.

i-wild population of

abitat, foraging and

nefit of daily studiesgeneral behavior,

nt of the herd as a

learned knowledge

lved with elephants

ve elephants.

re natural, elephant

nerations. Keeping

me from the tourist

wners and mahouts

t camps. In additionthical elephant eco-

ith the project, and

elephants without

is tasty and what is

knock down trees,

that you just cant

ound, how to scoop

and of course the

how to rough and

use your trunk for anerally just good old

portant to the herd

hens every day. The

n with this healthy,

phants to live in the

teer support we aim

draising efforts, we

rs, and volunteers to


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Achievements wit

our elephants are able to roam f

foraging on wild plants - and th

partners, staff, interns, and o

documented by volunteers an

elephants choose to eat.

Since the projects launch in Jul

was built to serve as the centre

offering stunning veiws of the c

and medicinal plant gardens ha

steps forward to helping the pro

A TEFL program is underway, of

run by volunteers who teach

school. Speaking English opevillagers and also raises their sta

private classes are offered to m

liasons, each specifically stru

students with a working knowl

connect with the world to bett

community. GVI personel are c

language, Pakinyoh. GVI volunte

other community memebers on

which builds a strong sense of c

is extremely beneficial that they

support their families. They ca

their traditional practice of relea

manual

org

GVI Thai Elephants

The GVI Thai Elephant Project is u

integration with a traditional mahout covillagers of Huay Pakoot retain to

elephants while working with GVI has

achieve our common goal of establishi

herd. By not buying elephants we do

to the illegal trade of this endangered

not put people out of work.

ur greatest achievements to date speak for th

reely as elephants should socializing in their n

is is testament to all the hard work and effort o

course our volunteers. Natural elephant ba

the project produces reports of edible wil

2010, many new developments have been m

f operations and a meeting place for volunteers

untryside we aim to protect. An elephant food

e been cleared, prepared and planted by volu

ect become as self-sufficient as possible.

ering free weekly classes

asic English at the local

ns job oportunities fortus in Thai society. Special

ahouts and to community

tued to empower these

dge of English so they can

r serve their elephants and

ntinuously learning the local

ers also live and eat with their homestay famili

a daily basis, helping them to apply learned com

The project provides villagers with alt

and ethical ways for them to support t

as their elephants. It directly funds h

care, and hikes to observe elephants

successful local businesses have been

a launderette service, smoothie st

basket weaving, and selling homema

livelihoods are essential for allo

elephants to return home. This mea

a normal, traditional life with their

ommunity. Some of GVIs mahouts are still in th

are now able to grow up at home while still be

now learn proper mahout skills from village

sing elephants to forage in the forest.

nique in its deep

munity. Having theownership of their

made it possible to

ng a forest-dwelling

not risk contributing

species, and we do

emselves. Every day

atural habitat while

the GVI team, local

haviour is routinely

plant species the

de. A new base-hut

and mahouts, while

field, and vegetable

teers. These are all

s, and interact with

munication skills.

ernative livelihoods

heir families as well

omestays, elephant

in the forest. Many

stablished including

ll, cooking classes,

e crafts. Alternative

ing mahouts and

ns mahouts can live

family and friends,

eir early teens, so it

ing able to work and

lders, and preserve


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Our plans for the f

As the project progresses, its e

well as being open to new and e

Continued communication with

teach new transferable skills,

products, and create new oppor

offer the elephant owners, mah

Huay Pakoot greater oppo

livelihoods. Seed funding and tr

into alternative revenue for fore

The project will continue studsocial behaviours, and explo

elephant management and reve

continuously shared within th

captive management, to better

and treatment of this incredible,

Song Kran was born in the fores

here, beyond the ripe age of

elephants, and we ask that dono

living in the forest.

manual

org

ture

sy to see the many new opportunities and dire

xciting ideas, GVI has two clear objectives to foc

1) Primarily, we will provide for o

herd, allowing them to continue li

habitat, foraging and socializing a

while still benefiting from daily b

access to veterinary care.

2) By securing more funding

existing forest herd, bringing bac

from working in tourist camps a

the forest.

villagers should help develop the already-est

elp with larger scale marketing of local

tunities all of which will

uts and other villagers of

tunities for alternative

ining from GVI will be tied

st elephants.

ing elephant foraging andre ethical alternatives in

nue generation. Findings are

elephant management community, aiming

support captive elephants and encourage a b

yet endangered, species.

While volunteers already support the

time and money, many more donat

order to increase the size of the rescu

them in the forest permanently. Gsteady volunteer funding which, alon

sponsorship program, should enab

ensure that our elephants never nee

but also to increase our herd so that

live the rest of their lives in freedom

in 2010, and we expect he should live a long h

70 years. This project makes a long term co

rs also help contribute to the successful future

tions it can take. As

s on:

r existing elephant

ing in their natural

much as possible,

asic care as well as

e will expand this

as many elephants

s possible, to live in

blished businesses,

to improve existing

etter understanding

project with their

ions are needed in

ed herd and to keep

I aims to maintaing with our elephant

le us to not only

d to return to camps

more elephants can

.

ppy and healthy life

mmitment to these

f this elephant herd


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GVI Charitable Trust Fundraising manual


15,00015,00015,00015,000could provide enough food for our 650 school children and

their families that includes their big and little brothers and

sisters and their Mum and Dad


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Fundraising storie

y an

Bekk

raise

120

Ty and Bekk volunteered in Nicaragua and

wanted to continue supporting the project

time in the field came to an end.

Ty explains: I loved every minute of the pr

teaching Maths, Science to the Friday Art

which was a great time for the volunteers t

creative. Being back my outlook on life as c

rather than being career driven I am lookin

change and spending more time making a

joined up with Bekk Harrison who recently

to Kenya with GVI and we decided to raise

We have just completed out first event wh

I let our friends choose 10 challenges for u

complete over 1 week which included eati

terrible and going out to dinner in fancy dr

raised 1200 for the GVI Charitable Trust.

Next we plan to have a race night at the lo

few more quiz nights to top up the fundrai

great fun fundraising and it gets everyone

After just 4 weeks volunteering my life andchanged for the better.

Ty and Beck took challenge suggest

their friends to support the proj

manual

org

s from people like you!

Kenya and

s after their

ject from

rojects

o get

hanged and

g at a career

ifference. I

went away

money.

ere Bekk and

to

g something

ss and we

al pub and a

ing. It is

alking.

areer has

I initially began asking frie

realising how many people

have a fundraiser night an

committee of people whomade time to meet regular

we were able to make a lo

We decided to hold a fanc

Halloween night with Kara

as a donation. Through the

the committee we receive

managed to secure some d

organisations saying we w

night.

My local pub let us use the

in exchange benefitted fro

donated bottles of alcohol

Through our connections

free, signed albums and gi

ask.......you dont get!

On the night I reminded pe

donating to, showed pictuand made sure to show m

gave generously and we m

ions from

ects.

Lyndsey Phelan held a H

had a great time whilst f

nds and family to donate but

wanted to give, I decide to

make it fun. I organised a

ere willing to help and wely. Through the committee

of connections.

dress fundraiser on

ke. We charged 5 entrance

connections we made with

amazing prizes, we even

onations from large

uld mention them on the

ir function room for free and

m the custom, they also

for prizes.

e got posters printed for

tickets. If you dont

ople exactly what they were

es of my time volunteeringappreciation, everyone

ade 2500.

alloween fundraiser and

ndraising for the GVI CT

Lyndsey

raised

2500


9/27



Eliza Massie volunteered with GVI an

inspired to take on four volcanoes for

Eliza

raised

2,5962,5962,5962,596

I volunteered with GVI for three months a

loved it! The children were the inspiration

worked so hard. Seeing them push thems

every day just to get to school, then focu

figured I too should push myself for them.

When I heard about the volcano challenge

the perfect thing to raise some money. An

once I had got going. A lot of people in

interested in what I was doing, why it was

and were very willing to support me. The s

kids need every pound they could get an

week of teaching I knew just how much

deserved it too.

I asked everyone for a donation. I had b

weekly blog to friends and family so they

target! They already had a good idea of wh

so it was easy to ask them to support me.

My favorite moment of the challenge was

top of Santa Maria, the second volcano a

hardest. Twenty minutes from the top I

would make it but when I finally made it to

such an amazing feeling of achievement. S

rise on the volcanoes and feeling very spiri

breathtaking and worth every penny and ev

manual

org

Peter was so affected by his

Kenya with GVI that he set a

Charitable Trust to support t

home to New York.

His mission was to raise fun

Centre and the children 'tha

heart.'

To do this Peter organised a

Stephen Talkhouse, with live

theme! Putting the time in t

publicize it well he was rewa

On the evening a portion of

donated and they sold $2 m

raise $2000 which will make

ground in Kenya.

Send us your fu

and inspire ot

your fo

d was

er class

Peter Holmes held a

the Kenya project i

nd absolutely

for me - they

elves so hard

s and learn I

I knew it was

d it was easy

my life were

so important

chool and the

after just a

the children

en writing a

were my first

at I was up to

etting to the

d by far the

didnt think I

the top it was

eeing the sun

tual was truly

ry step!

experience volunteering in

bout raising funds for the GVI

he program when he returned

s for the Olives Rehabilitation

he misses with all of his

event in the locally famous

bands and a moustache

organise the event and

rded with a great turnout!

proceeds from the bar was

ustaches. Peter managed to

a huge difference on the

ndraising stories

ers to follow in

otsteps!

oustache party to support

a trendy New York bar

Peter

raised

$2000


10/27



Top tips for fundraising success

Its never too early to start planning your event. Here are some fundraising tips

to help you get started.

Have funand choose a fundraising project that you will enjoy. If youre having a goodtime people are more likely to respond.

Whenwill you do it? Think weather and avoid clashes with public holidays or sportingevents. Consider whom youd like to attend and what time of the week/day will suit them

best

Wherewill you hold your event? Can you do it at home, school, church, or will you needto hire a venue? If youre holding a sponsored run or walk, is your route safe?

Whowill help you to plan and carry out your event? Who do you want to attend or takepart? Make sure you give everyone plenty of notice

Keep it simple the best fundraising projects are the simplest. Be realistic and costout your event carefully. Keep a checklist so you know exactly what needs to be done at

every stage

Keep it legalhave a look at our legal advice and check out with your local council tocheck you are doing it legally

Do your sumsmake sure you keep an accurate report of all financial transactionsyou make for your event. If you use a sponsor form to capture names and addresses of

donors, and they are eligible we can claim Gift Aid on every donation cake sales to

marathons! Also see if your employer is willing to match fund donations.

Tell us about itwed love to hear what youre planning and how it goes. Send usnews and photos and help inspire others to support the GVI Charitable Trust.


11/27



Spread the wordNow you know what youre doing and when, its time to start promoting your event:

Make some personal invites and (if you want to attract a crowd) make posters todisplay at work and in your local shops, library, sports and community centres;

Email or phone all your friends, relations, colleagues or classmates and ask them tospread the word too;

Use facebook, Bebo, MySpace or other online social networks to invite everyone toyour event;

Send a press release (see our template later in this pack) to all your local papersadvertising your event or inviting sponsorship from companies and individuals.

Getting sponsoredAsking people to sponsor you for a one-off event such as a bike ride is a popular way of

raising money. E-fundraising is one of the quickest and safest ways to manage donations.Set up your own fundraising webpage at www.justgiving.com/gvi in the UK or

www.globalgiving.comin the US where you can select Global Vision International Charitable

Trust as your charity. Email your friends and family to ask for support. If you prefer, you can

use the sponsor form enclosed in this pack.

Youre the inspiration!Its brilliant that youve been moved to get involved and make a difference linking your

localcommunity with communities on GVI programs just wanting to learn. What inspired

you? Dont keep it to yourself tell your friends and family. Email your colleagues. Write a

personal message on your webpage or attach it to your sponsor form. Were happy tosupply you with information about our work and the difference your fundraising will make.

But its your personal motivation that is really infectious.

Thank everyoneLet people know how grateful we are for their support and when you know how much you

have raised, tell them so they know what a valuable contribution they have made.
http://www.justgiving.com/gvihttp://www.globalgiving.com/http://www.globalgiving.com/http://www.globalgiving.com/http://www.justgiving.com/gvi


12/27



A-Z of ways to ma

difference

Chances are you already have

about how youre going to fu

not, here is our A-Z of fundrai

will find plenty of fantastic id

Remember, no matter how bi

your event, or how much mo

raise, you can be sure that ev

will make a difference. You co

AAbandon your car drive eve

Leave your car at home and h

environment and get sponsor

run, bike or bus your way thr

Aerobathon challenge

Art exhibitions

Ask local companies, artists, c

donate goods and organise a

(include gifts of time or good

Auctions

BBag-packing - contact your lo

supermarket and pack bags w

and family for the day

Baked bean bath or get gung

sponsored to take a dip

Band night

Beauty eveningBeer tasting

Be very swish - get your frien

to swap gorgeous clothes. Ev

brings at least one good acce

to the highest bidder or have

a fashion show auction. A gre

opportunity to get those mod

going!

Bingo benefit

manual

org

e a

a good idea

draise. If

sing you

as here!

g or small

ey you

ry penny

uld:

rywhere?

elp the

ed to walk,

ugh life.

elebrities to

auction

ill)

al

ith friends

d get

s together

ryone

sory - sold

a party and

t

eling careers

Bonfire night

Book sale

Bridge

Evening

Bring & Buy

CCake sale

Calendar

Candy sale

Car boot sale

Card making

Car show

Car washing

Carol concertCarol singing

Cat show

Charity Challenges Joi

Trust charity challenge,

your limit and raise fun

whilst having a great ti

Clothes show

Collections

Coffee morning

Coin Mile organise coioffice, school or town c

distance will do

Come Dine with us co

paying for and invite yo

Craft fair

Cricket tournaments

DDance competition

Darts tournament linquiz at your local

Disco

Dodge ball

Dog show with a race

Dress down day

Duck races

E

Easter egg hunt

n a GVI Charitable

push yourself to

s for the projects

e!

ns around thentre any

ok a meal worth

r friends

it in with a pub

for good measure


13/27



Education day everyday is a school day

so lets get educated!

Eighties night

EntertainmentEverydays a school day alwayswanted

to juggle, swim 1km, learn a language or

play the bagpipes Get sponsored and

invite everyone to a show to demonstrate

your new skill. Why not get your friends to

set the challenge!

FFancy dress never fails to make a party a

great night!

Fashion showsFestival

Fetes you can incorporate lots of

different elements into a fete, host it in a

parish hall, community centre or school

and have a raffle, jumble sale, quiz, cake

sale and lots more!

Film night

Fire walks

Fireworks night

Five-a-side footieFun run

GGarage sale

Garden shows

Give it up for charity! - give up something

you like to raise a few pounds, from

chocolate to shaving, smoking or drinking

we all could do with a break from

something!Golf tournaments

Grand National

Guess the weight of

Guess the winner - pick a name out of a

hat events are great for football

tournaments Grand National winners,

reality TV shows and well, anything where

theres a chance of victory.

H

Halloween party

Head shave

Heroes & Heroines party

Hill walking

Hold a dress down (or up!) day people

will pay good money to wear their own

clothes. Theyll probably pay even more to

come in their ball dresses and tuxedos. Or

you could get that bad taste tie or tights

out for one day.

IIndulgence evening

Insect racing safely!

International party

JJailbreak - find some friends, dress up like

Elvis in Jailhouse Rock and get dropped off

in a mystery location without any money

and blag your way home, raising money

along the way (legally, of course)

Jazz night

Jump rope competition - its tougher than

it was at school!

Job swap

Jumble sale

KKaraoke no need to say more, no-one

can resist karaoke!

Kiss-o-grams - its all for charity! Why not

play cupid and get people to pay to send a

kiss-o-gram to someone they likeKnitting for charity - easy, fun and

gratifying invite your friends and sell your

work

LLadies lunch

Leg waxing

MMastermind


14/27



Match funding whatever your idea if

you know a local company or have an

employer ask them to match fund your

total in return for publicity

Model car racing

Musical evening

NNational day party

Netball tournament

Non uniform day

OObstacle course

Office party

Office Olympics - why should three legged

racers be only for kids! A space hopper

race is great for teambuilding - or if youre

feeling more adventurous set up your

own Its a Knockout!

1 in 365 give up a days salary and

persuade your colleagues to do the same.

Ask if your employer is willing to match

fund.

PPantomimes

Parachuting

Parties

Pamper parties

Photo competitions - guess who from

baby photos to caption competitions

Pub quiz

Punk party

QQuiz evening

Quizzes & games from bridge, bingo to

poker, put on a games night or why not

persuade your club or pub to put on a

quiz.

RRace night

Raffle ask local companies to give you

prizes in return for publicityRaft raceRansom breaks - find a willing VIP (very

important prisoner) such as a Head,

Chancellor, Mayor, or local MP and hold

them captive; getting friends, family and

colleagues to pay a charity ransom

Rounder

s competition do it in your local park or

at school and get people to bring a team

Run for fun - find your own route and

distance (or just run on the spot!) or join alocal running event

SSalsa evening

Shiver me timbers my hearties devise

some clever clues on where to find the

loot, get sponsored and away you go

Silent auction

60s / 70s Party

Small change challenge - ask your

colleagues to empty their loose change

into a jar and at the end of the

week/month it will make a big difference

Snail race night

Speed dating set this up for friends and

colleagues and watch it develop!

Spelling bee - hold your very own spelling

competition and get parents to sponsor

you for each word

Sponsored quiz - get sponsored andchallenge your teachers to a lunchtime

quiz

Sponsored shave

Sponsored silence

Sponsored slim

Sponsored wax

Sports days

Sports tournament

Street party

Strictly dancing put on a dance night (ormarathon!). Or get local drama and


15/27



musical groups to put on a sh

money from ticket sales, prog

tombolas.

Swear box

Swimming

Swap shop swop paperclipand keep trading until you ha

something to auction off

TTalent competition

Treasure hunt

Tug o war

UUltimate challenges

University challenge

VValentine party

Variety show

Volleyball tournament

WWalk your way organise yo

walk and promote it locally; a

or a walk with a twist (three-l

balancing books, orienteering

Walks

What a difference a day mak

a special day in the calendar a

event from St. Davids Day to

everything can be turned into

Wine tasting add in some c

that extra sophistication!

XXmas fair

X Factor

YYes / No competition

Yodeling

manual

org

w and raise

rammes and

or a pen,e

r very own

ghost tour

gged,

).

s choose

nd make an

July 4th

a party!!

eese for

Yoga marathon

ZZzzzzzzzz a sponsored

thonwell you never kn

If you have a fantastic i

here, please let us kno

pass your wisdom on to

fundraisers!

sleep-a-

ow!!!

ea that isnt listed

so that we can

other


16/27



Make the differen

Were really pleased that you

your fundraising activity or ev

guidelines and ensure you co

Manufacturersfolloequipment you are using.

Collectionsto collectauthority. If youre collecting

obtain written permission fro

Gaining permissiopermissions, licensing, tradin

Raffles and lotteriare within the law, please con

Health and safetysafely, contact your local auth

your event at work. If you are

make any of your guests sick!

basic rules of food hygiene in

manual

org

e, legally and safely

ve chosen to raise funds for us, but we can

ent. We want you to have fun so please hav

sider the health and safety of your guests w

w the advice of the equipment manufacture

unds in any public place you need a license

n private property (e.g. a bar or supermark

the owner.

n contact your local authorities for advice ostandards, and health and safety issues.

sIt is important to make sure that any rasult your local authorities for guidelines.

and food hygiene To ensure yourorities or the Health and Safety Executive if

providing food it is vitally important as you

Please take great care when handling food

your preparation, storage and displaying of

accept liability for

a look at these

hen planning.

rs of any

rom your local

t) you should

n any necessary

fles and lotteries

event is run

oure holding

ont want to

nd remember the

he food.


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Make a difference in style

Shout about your fantastic fundraising event in the media and I promiseif you follow our

step by step guide you will find it easy! You see the more people you tell about your event,the more will come and enjoy all your hard work and of course, you will raise more money.

So have a look at this guide and then get writing!!!

Contactingyour local media is a great way of spreading the word about your eventand attracting more people to come along and get involved

Whatare you talking about? What would you like to achieve with your publicity?Knowing that will help you decide on your important points or key messages and help youdecide when you want to generate publicity.

Who are you talking to? Find out which local papers you want to promote in and call theirinformation desk to see who to send your press release to. All you need is a name and an

email address to get you going. For radio, listen to local radios to see who you would like to

promote your event. Sometimes you can apply online for a shout out too so have a look at

their websites.

Is it local? Local media always have a certain geographical area to cover so make sureyou choose the right newspapers for the right areas. If your story has a local connection

then mention it early on in the press release too.

Whatis your story? Have a think about your news angle when thinking of your story. Isthere anything special about your event that could catch peoples eye? Is there a celebrity

coming along or even taking part? What would make you read your story? Then put this

information at the top of your press release to get attention from busy reporters.

Dontforget to mention the GVI Charitable Trust. You are promoting your event and thecharity so get us in there too!

Know your facts before you call the paper so you can give them the information theyneed quickly. Who is doing it? What for? When? Where? How? All these questions can be

answered quickly if you are prepared.


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Ifa picture paints a thousandthat you love of the project o

release to use in the paper.

Findout the deadlines ofweek in advance to get a well

Send your press release byattachments working

Use a catchy, simple headingstory

Always include your detailsdetails

So now you know what to wri

sample press release in this p

newspaper before you know i

before you send!

manual

org

wordsthen use one! No-one can resist a p

a nice picture of yourself and send it in wit

our local newspaper so that you can send y

ritten, well placed article

mail and put it in the body of the text so you do

in the subject box something that gets attenti

in the press release so that they can contact yo

te and how to write itget writing!! We hav

ck so follow our hints and tips and you will

t! Dont forget to print out your press releas

Michelle

article in

newspaper

760760760760 w

climbe

volca

icture so find one

your press

ur press release a

nt have to rely on

n and explains your

if they want more

included a

e in your local

e to proof read

got an

er local

nd raised

hen she

four

oes


19/27



Example press release_____________

For Immediate ReleaseCupcakes for Elephants

Date: September 17, 2011

Location: GSU,Boston University, Boston, MA

Time: 1:00pm

Who: Amy Jones

This Saturday Amy Jones is having a bake sale to support the endangered Asian

elephants in Thailand. The Asian elephants have been facing a massive decline due to

habitat loss and increased use of the captive elephants in the tourism industry. Amy spent

two months in Thailand working with Asian elephants through Global Vision International.

While there she did daily hikes with the elephants, observing their social and foraging

behaviors, and conducted basic health checks on them. Now back home, she hopes to

continue supporting the elephants though the GVI Charitable Trust. Join her this weekend

for homemade cupcakes and elephant shaped cakes! Amy will also share her story of her

experience and speak more on the situation facing the Asian elephants. All of the proceeds

will go via the GVI Charitable Trust to support the elephants she worked with on her trip!

About GVI and the GVI Charitable Trust

Global Vision International (GVI) was formed in 1998 to provide support and services tointernational charities, non-profits and governmental agencies, through volunteering

opportunities, internship programs, training and direct funding.

GVI is a non-political, non-religious organisation, which runs over 150 projects in over 40

countries. GVI volunteers fill a critical void in the fields of environmental research,

conservation, education and community development.

GVI is guided by a unique commitment to its volunteers and to its partners. To the volunteer

it offers safe, responsible travel experiences, exceptional training and career development

opportunities, and facilitates the ability to make a real difference. To its partners it commitsall project ownership rights and all work is undertaken fully under their direction, in

conjunction with the local community.

In 2005 the GVI Charitable Trust was formed to provide disaster relief to Indigenous

communities in Guatemala after they were devastated by Hurricane Stan. It has since

developed to support projects in over 15 countries providing critical support for sustainable

development projects.

If you would like further information about GVI please go to www.gvi.co.uk or the Charitable

Trust that funds website www.gvi.org
http://www.gvi.co.uk/http://www.gvi.org/http://www.gvi.org/http://www.gvi.co.uk/


20/27



Making your mon

So you already have a fantasti

and that is great. But, there a

effort. Have a look at these idmoney into to us to get worki

Challenge your bo

Ask your employee to match

challenge. We call this match

course. You just need to ask a

too.

Use an online fun

Create your own fundraising

isnt instead of your sponsors

generous guests. But, for tho

People also tend to give more

people know what they are ai

For UK donors use http://wwsearch for Global Vision Inter

fundraising easy and for US d

Get everyone sign

If your donors are UK tax pay

can claim an extra 25% of thei

100 then we get an extra 2

manual

org

y grow

c fundraising event to raise money for the G

e easy ways to make your donation even bi

eas to boost your fundraising activity beforeng with.

ss

he amount you raise in sponsorship for you

ed fundraising and lots of companies do thi

nd it doubles your money and is tax efficien

raiser

age and encourage everyone you know to s

ip form as you can have that handy at even

e who cant attend they could do it through

when they donate online and if you set a ta

ming for.

.justgiving.com/gvi or go to globalgiving.coational Charitable Trust. These sites are des

nors the global giving site is tax efficient to

d up for Gift Aid

rs then get their details on your sponsorshi

r sponsorship from the Government. So, if s

which helps to keep the GVI CT running.

VI Charitable Trust

ger with little

sending your

personal

as a matter of

for the company

ponsor you. This

ts for your

your online page.

rget on your page

min the US andigned to make

!

form as then we

omeone donates
http://www.justgiving.com/gvihttp://www.justgiving.com/gvihttp://www.globalgiving.com/http://www.globalgiving.com/http://www.globalgiving.com/http://www.globalgiving.com/http://www.justgiving.com/gvi


21/27



Name

Tick for

Gift Aid*

Home addressWe can only claim Gift Aid if you give us your home

address and your full postcode

Donation Paid? Tick for no

GVI info **

Please sponsor me, I am raising money by ________________________________________________________________

Name: _____________________________________________________________________________________________

Address: ___________________________________________________________________________________________

Postcode: _______________________________________ D.O.B: _____________________________________________

Name of event: ___________________________________ Date of event: ______________________________________

Please feel free to photocopy this form if you require more.

All cheques should be made payable to the GVI Charitable Trust. Thank you

Dont forget to Gift Aid! *With Gift Aid Global Vision International Charitable Trust get an extra 25 pence for every pound

you donate helping to cover running costs of the charity and invest in fundraising. If you would like us to claim Gift Aid for

this and all donations made since 6 April 2006 please tick the Gift Aid box next to your donation and add your home

address, including full postcode. Please note to qualify for Gift Aid, the amount you pay in income tax or capital gains tax

must at least equal the amount we will claim in the tax year.

**Keep in touch: We will write to you from time to time to update you on GVIs progress and successes. If you would

prefer that we didnt write to you tick here

UK sponsorship form

Please help me raise for the GVI Charitable Trust!!


22/27



Name

Tick for

Gift Aid*

Home addressWe can only claim Gift Aid if you give us your home

address and your full postcode

Donation Paid? Tick for no

GVI info **



UK sponsorship form

Please help me raise for the GVI Charitable Trust!!


23/27



Name Donation Paid? Tick for no

GVI info **

Name Donation Paid? Tick for no

GVI info

**

Sponsorship form

Please help me raise $ for the GVI Charitable Trust!!




24/27



Shout about it!

People often want to know lo

shout about us! Shout about

we were not there. Here are

questions are fired at you at y

around for people to read:

The GVI CT was starte

Guatemala after Hurricommunities.

We have now grown t

countries.

Across Latin America

donations play a cruci

children to attend sch

Scholarships make ed

Kenya and Laos.

Food programs in Lati

nutrition for malnouri

attendance at school.

In March 2011 GVI CT

will provide a positive

would otherwise be r

In Honduras donation

rural communities for

New classrooms, gree

constructed thanks fo

Countless educational

helping provide childr

In India donations to t

this essential part of c

perhaps the new India

manual

org

ts about your charity at events and why n

he work we do, how important it is and wha

ome facts about the GVI Charitable Trust to

our event. Or better still leave a couple of c

in 2005 to provide support in

ane Stan devastated

support projects in over 15

n the Phoenix projects GVI CT

l role in funding the necessities for

ol.

cation a reality not a dream for children acr

America and Kenya funded by the GVI CT p

hed children aiding concentration and enco

funded the opening of the Hope Centre in C

and motivating educational environment fo

aming the streets.

are used to employ teachers bringing seco

the first time.

houses, maintenance, repairs and whole sc

support for the GVI CT.

materials are funded around the world on o

n with the necessary tools to learn.

e GVI CT have funded sports equipment an

ildhood development available to children

n cricket champions will come from our sch

t!!! So, please

t would happen if

arm you when

pies of this page

oss Latin America,

rovide crucial

uraging regular

pe Town which

children who

dary education to

ools have been

ur projects

a coach making

n our project,

ol!


25/27



The final differenc

Once you have done the diffic

paying in form and along with

By postpay all the monone bank account, and then

total amount, payable to GVI

your cheque with the paying i

pack, together with sponsors

office.

Tell us about ityoare also doing their bit to hel

your best photos of the actio

Charitable Trust website! We

manual

org

ult bit and have raised all your lovely funds.

your sponsor form send to the GVI Charitab

Onlinevia your Just Giving or Globalpage if you have set one up through the

your chosen program.

ey youve raised into

rite a cheque for the

Charitable Trust. Send

n form enclosed with this

ip forms to your nearest

Gift Aidremember to encourageto tick the Gift Aid box on your sponso

Giving page if they are UK taxpayers,

an extra 25p for every 1 they donat

complete the sponsor form in full t

must have their surname, first name

home address including postcode.

r fundraising efforts are hugely inspiring to

. So dont be shy. Please tell us about your

. You might find yourself and your friends st

look forward to hearing from you!

Please fill in the

le Trust.

iving fundraising

VI CT website for

your supporters

r form or Just

nd we can claim

. Make sure they

o claim Gift Aid we

or initials and full

other people who

vent and send us

arring on the GVI


26/27



Paying-in form

I would like to gift you ________ from the fantastic event that I organized on behalf of the

GVI Charitable Trust.

I enclose a

Cheque

I put it on your justgiving site

I set up my own justgiving site which is ____________________________________

Inspire the nation. Tell us how you made a difference:___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Check list:Make sure you have included the following in your envelope to send into us:

Sponsorship form fully completed

Paying-in form

Inspirational story

Photos of the event


27/27


G t i t h!

We will make our

We think you arefantastica

with all your fundraising efforalone.

We have expert fundraisers a

touch all the way through you

make your event run as smoo

Contact us:

UK Office (Europe)

Third Floor, The Senate, Exete

EX1 1UG, UK

Tel: 01727 250 250

Fax: 01727 250 260

North American Office

66 Long Wharf, Suite 562 S

Boston, MA, 02110, USA

Tel: 888 653 6028

Fax: 1 617 674 2109

Australasian Office (Australia

Suite 206, 530 Little Collins St

Melbourne, VIC, 3000, Austral

Tel: 1300 795 013

Email: [email protected]

Visit our website a

We wish you all

look forw

Th

manual

ifference too

nd the fact that you want to support the GV

ts makes you even better. But, we dont exp

ailable to support you whenever you need.

r journey from first idea to funds raised and

thly as possible.

r

NZ/Asia)

eet

ia

twww.gvi.org

he very best with your even

rd to hearing how you get

nk you and good luck!

I Charitable Trust

ect you to do it

Please get in

let us help you

t, and we

n.
http://www.gvi.org/http://www.gvi.org/

fundraising guide gvi thai elephants 2011 v3

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