funding strategic initiatives in academic technology a process for identifying, cataloging, and...
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Funding Strategic Initiatives in Academic Technology
A Process for Identifying, A Process for Identifying, Cataloging, and Categorizing IT Cataloging, and Categorizing IT
Needs CampuswideNeeds CampuswideCopyright©Copyright© D. Tebbetts, T. Winters, 2002.. This work is the intellectual property of the authors. Permission is D. Tebbetts, T. Winters, 2002.. This work is the intellectual property of the authors. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the statement appears on the reproduced materials and notice is given that the copying is by permission of the
author. To disseminate otherwise or to republish requires written permission from the author.author. To disseminate otherwise or to republish requires written permission from the author.
University of New Hampshire
Diane R. Tebbetts, Associate University Librarian Diane R. Tebbetts, Associate University Librarian (([email protected]))Terri S. Winters, Director, Academic Technology (Terri S. Winters, Director, Academic Technology ([email protected]))
Statement of Problem
Budgets shrinking while IT needs Budgets shrinking while IT needs increasingincreasing
Instructional technologies and demand for Instructional technologies and demand for services in this area are growingservices in this area are growing
Needs can be discipline-specific and not Needs can be discipline-specific and not known or understood by central IT known or understood by central IT organizationorganization
Need to understand these new needs in Need to understand these new needs in relation to other needsrelation to other needs
Background on Technology Funding
Lack of long-term funding strategiesLack of long-term funding strategiesNo attempt to categorize IT needsNo attempt to categorize IT needsAppropriate funding sources unidentifiedAppropriate funding sources unidentifiedNo matching of funding sources with No matching of funding sources with
needsneeds
IT Needs Linked to Funding Streams
HardwareHardwareSoftwareSoftware Infrastructure (wiring, facilities upgrades, Infrastructure (wiring, facilities upgrades,
electrical outlets, etc.)electrical outlets, etc.)Telecommunications (networks, data Telecommunications (networks, data
connections, etc.)connections, etc.)PersonnelPersonnel
Funding Strategies
Revenue generationRevenue generation User feesUser fees FundraisingFundraising
Purchasing optionsPurchasing options Vendor arrangementsVendor arrangements Leasing/rentalLeasing/rental Consortia agreementsConsortia agreements
Other creative approachesOther creative approaches
IT Development at UNH
Background on UNHBackground on UNH IT InitiativesIT Initiatives
Electronic campus initiative (1997)Electronic campus initiative (1997) Instituted student technology fee (1999)Instituted student technology fee (1999) Created “Academic Technology Liaisons” (2000)Created “Academic Technology Liaisons” (2000) Instituted 4-year faculty desktop replacement program Instituted 4-year faculty desktop replacement program
(2001)(2001) Began Faculty Instructional Technology Development Began Faculty Instructional Technology Development
Grant program (2001)Grant program (2001)
Library and IT/CIS Collaboration
Studio 521Studio 521Library Student Computing ClusterLibrary Student Computing ClusterBlackboard ProjectBlackboard ProjectTheme-based conferencesTheme-based conferencesZeke’s WorldZeke’s World
Capital Campaign: Learning Tools/Technology
Instructional TechnologyInstructional TechnologyUniversity Librarian and AVP for University Librarian and AVP for
Computing & Information Services Computing & Information Services charged to identify appropriate projects for charged to identify appropriate projects for the campaignthe campaign
Project expanded to identification of all Project expanded to identification of all academic technological needs across academic technological needs across campuscampus
Process
Goal:Goal: To identify technology-based projects or To identify technology-based projects or
needs intended to enrich students’ needs intended to enrich students’ educational experienceseducational experiences
Planning sessionPlanning session Develop guidelines for appropriate initiativesDevelop guidelines for appropriate initiatives Develop process for identifying initiativesDevelop process for identifying initiatives Develop survey instrument for collecting dataDevelop survey instrument for collecting data Develop plan for communicationDevelop plan for communication
Communication Strategy
Attend Deans’ Council meetingAttend Deans’ Council meetingDistribute guidelines for appropriate Distribute guidelines for appropriate
initiativesinitiatives Enrich students’ educational experience:Enrich students’ educational experience:
one-time projects, start-up proposals, replacement one-time projects, start-up proposals, replacement equipment, software upgrades, facilities equipment, software upgrades, facilities improvements, and/or personnelimprovements, and/or personnel
Get feedbackGet feedback
Feedback
Concerns regarding Concerns regarding comparing apples to orangescomparing apples to oranges how judgments regarding worthiness of how judgments regarding worthiness of
initiatives would be madeinitiatives would be made how initiatives would be prioritizedhow initiatives would be prioritized who would be solicited to put forward who would be solicited to put forward
initiativesinitiatives
How We Met Concerns
Associate Librarian and Director of Associate Librarian and Director of Academic Technology met with each dean Academic Technology met with each dean and vice presidentand vice president
One-on-one we were able to meet One-on-one we were able to meet concerns and give examples of concerns and give examples of appropriate initiatives for that school, appropriate initiatives for that school, college, or divisioncollege, or division
Added “Type” and “Timeframe” as fieldsAdded “Type” and “Timeframe” as fields
Gathering the Data
Participants used a web-based entry formParticipants used a web-based entry formData was then dumped into an Access Data was then dumped into an Access
databasedatabase
Analysis
Received 45 projectsReceived 45 projectsAll Stakeholders participatedAll Stakeholders participatedOne-time requests totalled $4,709,528One-time requests totalled $4,709,528Ongoing annual costs totalled $1,480,344Ongoing annual costs totalled $1,480,344
Analysis
8 Categories identified in data:8 Categories identified in data: Digital Resources (56%)Digital Resources (56%) Clusters & Instructional Facilities (26%)Clusters & Instructional Facilities (26%) Personnel (7%)Personnel (7%) Hardware Upgrades/Replacements (5%)Hardware Upgrades/Replacements (5%) Infrastructure (5%)Infrastructure (5%) Instruction Design/Development (1%)Instruction Design/Development (1%) Education & Training (1%)Education & Training (1%) Web Development (0.3%)Web Development (0.3%)
Analysis
Initiatives by School/College/DivisionInitiatives by School/College/Division Library (61%)Library (61%) Engineering (11%)Engineering (11%) Cooperative Ext (11%)Cooperative Ext (11%) Computing & Info Services (5%)Computing & Info Services (5%) Whittemore School of Business (4%)Whittemore School of Business (4%) Liberal Arts (3%)Liberal Arts (3%) Health & Human Services (3%)Health & Human Services (3%) Life Sciences (1%)Life Sciences (1%) Student Affairs (1%)Student Affairs (1%) UNH-Manchester (1%)UNH-Manchester (1%)
Analysis
Timeframes represented in data:Timeframes represented in data: 6-18 months (77%)6-18 months (77%) 18-36 months (20%)18-36 months (20%) 36+ months (3%)36+ months (3%)
Analysis
Type of impact of technology requested:Type of impact of technology requested: Keep current (79%)Keep current (79%) Transition to enhanced technology (20%)Transition to enhanced technology (20%) Leading edge (0.1%)Leading edge (0.1%)
Conclusion
Most important part – High level supportMost important part – High level supportSome concrete results – projects funded Some concrete results – projects funded
for Summer 2002for Summer 2002Lead to more innovative ideasLead to more innovative ideas
Ongoing event processOngoing event process Request to Provost, Deans, etc. entered into Request to Provost, Deans, etc. entered into
databasedatabaseLead to more long-term, strategic thinkingLead to more long-term, strategic thinking