full council meeting minutes - town of cottesloe 12/15/2014 آ  ordinary council meeting minutes 15...

Download FULL COUNCIL MEETING MINUTES - Town of Cottesloe 12/15/2014 آ  ordinary council meeting minutes 15 december

Post on 07-Oct-2020

0 views

Category:

Documents

0 download

Embed Size (px)

TRANSCRIPT

  • TOWN OF COTTESLOE

    FULL COUNCIL MEETING

    MINUTES

    ORDINARY MEETING OF COUNCIL HELD IN THE

    Council Chambers, Cottesloe Civic Centre 109 Broome Street, Cottesloe

    7.00 PM, Monday, 15 December, 2014

    CARL ASKEW Chief Executive Officer 22 December 2014

  • DISCLAIMER No responsibility whatsoever is implied or accepted by the Town for any act, omission, statement or intimation occurring during council meetings. The Town of Cottesloe disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission, statement or intimation occurring during council meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a council meeting does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Town of Cottesloe during the course of any meeting is not intended to be and is not taken as notice of approval from the Town. The Town of Cottesloe wishes to advise that any plans or documents contained within the agenda or minutes may be subject to copyright law provisions (Copyright Act 1968, as amended) and that the express permission of the copyright owner(s) should be sought prior to their reproduction. Members of the public should note that no action should be taken on any application or item discussed at a council meeting prior to written advice on the resolution of council being received. Agenda and minutes are available on the Town’s website www.cottesloe.wa.gov.au

  • ORDINARY COUNCIL MEETING MINUTES 15 DECEMBER 2014

    Page (i)

    TABLE OF CONTENTS

    ITEM SUBJECT PAGE NO 1  DECLARATION OF MEETING OPENING/ANNOUNCEMENT OF

    VISITORS ...................................................................................................... 3  2  DISCLAIMER ................................................................................................ 3  3  ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT

    DISCUSSION ................................................................................................ 3  4  PUBLIC QUESTION TIME ........................................................................... 3 

    4.1  RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ................................................................................... 3 

    4.2  PUBLIC QUESTIONS.................................................................... 3  5  PUBLIC STATEMENT TIME ........................................................................ 4  6  ATTENDANCE .............................................................................................. 4 

    6.1  APOLOGIES .................................................................................. 4  6.2  APPROVED LEAVE OF ABSENCE ............................................. 4  6.3  APPLICATIONS FOR LEAVE OF ABSENCE .............................. 4 

    7  DECLARATION OF INTERESTS ................................................................. 4  8  CONFIRMATION OF MINUTES ................................................................... 5  9  PRESENTATIONS ........................................................................................ 5 

    9.1  PETITIONS .................................................................................... 5  9.2  PRESENTATIONS ......................................................................... 5  9.3  DEPUTATIONS ............................................................................. 5 

    10  REPORTS ..................................................................................................... 7  10.1  REPORTS OF OFFICERS ............................................................ 7 

    10.1.1  LOCAL GOVERNMENT REFORM - UPDATE 7  10.2  REPORTS OF COMMITTEES ..................................................... 13  10.3  DEVELOPMENT SERVICES COMMITTEE MINUTES - 20

    OCTOBER 2014 .......................................................................... 13  10.3.1  NO. 32 AVONMORE TERRACE (LOT 501) -

    PROPOSED DWELLING - FURTHER REPORT 13  10.3.2  NO. 34 AVONMORE TERRACE (LOT 502) -

    PROPOSED DWELLING - FURTHER REPORT 25  10.3.3  NO. 34A AVONMORE TERRACE - PROPOSED

    DWELLING - FURTHER REPORT 35  10.3.4  LOCAL PLANNING SCHEME NO. 3 - AMENDMENT

    NO. 1 - FINALISATION 46 

  • ORDINARY COUNCIL MEETING MINUTES 15 DECEMBER 2014

    Page (ii)

    10.3.5  LOCAL PLANNING SCHEME NO. 3 PARKING MATTERS POLICY - REPORT FOLLOWING ADVERTISING 51 

    10.3.6  LOCAL PLANNING SCHEME NO. 3 CENTRES DESIGN GUIDELINES - REPORT FOLLOWING ADVERTISING. 53 

    10.3.7  LOCAL PLANNING SCHEME NO. 3 - AMENDMENT NO. 3 (BUILDING HEIGHT REFINEMENTS) 57 

    10.3.8  DELEGATION OF POWERS FOR DETERMINATION OF PLANNING APPLICATIONS DURING THE 2014- 2015 HOLIDAY PERIOD RECESS OF COUNCIL 61 

    10.4  WORKS AND CORPORATE SERVICES COMMITTEE MINUTES - 21 OCTOBER 2014.................................................. 64  10.4.1  ADOPTION OF THE 2013/2014 ANNUAL REPORT

    AND ANNUAL GENERAL ELECTORS MEETING 64  10.4.2  TOWN OF COTTESLOE CORPORATE BUSINESS

    PLAN 2014 - 2018 70  10.4.3  STATUTORY FINANCIAL STATEMENTS FOR THE

    PERIOD 1 JULY 2014 TO 30 NOVEMBER 2014 73  10.4.4  SCHEDULES OF INVESTMENTS AND LOANS AS

    AT 30 NOVEMBER 2014 75  10.4.5  LIST OF ACCOUNTS FOR THE MONTH OF

    NOVEMBER 2014 77  10.4.6  RATES AND SUNDRY DEBTORS REPORTS AS AT

    30 NOVEMBER 2014 79  11  ELECTED MEMBERS' MOTIONS OF WHICH PREVIOUS NOTICE

    HAS BEEN GIVEN ...................................................................................... 81  12  NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY

    DECISION OF MEETING BY: .................................................................... 81  12.1  ELECTED MEMBERS ................................................................. 81  12.2  OFFICERS ................................................................................... 81 

    13  MEETING CLOSED TO PUBLIC ............................................................... 81  13.1  MATTERS FOR WHICH THE MEETING MAY BE CLOSED ..... 81 

    13.1.1  ANNUAL PERFORMANCE AND REMUNERATION REVIEW FOR THE CEO 2014 81 

    13.2  PUBLIC READING OF RECOMMENDATIONS THAT MAY BE MADE PUBLIC ...................................................................... 85 

    14  MEETING CLOSURE ................................................................................. 85 

  • ORDINARY COUNCIL MEETING MINUTES 15 DECEMBER 2014

    Page 3

    1 DECLARATION OF MEETING OPENING/ANNOUNCEMENT OF VISITORS

    The Presiding Member announced the meeting opened at 7:00 PM.

    2 DISCLAIMER

    The Presiding Member drew attention to the town’s disclaimer.

    3 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION

    The Mayor welcomed Doug Elkins who is the Town’s new Manager Engineering Services. He joined the Town on 8 December 2014 after spending 6 years at the Shire of Manjimup. The Mayor also mentioned the passing of the Town’s previous Councillor, John Utting, on 27 November at the age of 93. He was a family man, an Engineer, a distinguished war service veteran, an environmentalist well before his time, a Councillor, and a man who was community minded. He served in WWII as a bomber pilot and undertook 77 missions in Japan and Papua New Guinea. He always attended the ANZAC day service and was active in the RSL Cottesloe branch. As an Engineer he spent some time on the snowy mountains project, he also built airfields for the UN in Iran. As a councillor he served the Town for 27 years. He had firm views, he spoke his mind, whether it was a popular view or not. He had an old fashion belief in honesty and remained true to himself. He was unswayed by those in public gallery or councillors who attempted to try to change his view. He was a true gentlemen. On behalf of the Town of Cottesloe, the Mayor conveyed her condolences to his wife Diana, his daughter Diana, and his sons John and David and their families. The Mayor mentioned that Carols by Candlelight will be held on Sunday December 21 at 6:00pm, this event is known to be the most popular public event of the year. Being the last Council meeting for 2014, the Mayor thanked all Senior staff, Carl, Mat, Andrew and Doug for the hard work they put into this year and to the Town’s staff who work within the Administration as well as our Depot staff. The Mayor also extended her thanks to the Councillors for all their support this year, in addressing Council business matters. The Mayor also thanked the spouses, partners, family and friends who have been their support.

    4 PUBLIC QUESTION TIME

    4.1 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

    Nil

    4.2 PUBLIC QUESTIONS

    Nil

  • ORDINARY COUNCIL MEETING MINUTES 15 DECEMBER 2014

    Page 4

    5 PUBLIC STATEMENT TIME

    Nil

    6 ATTENDANCE

    Present

    Mayor Jo Dawkins Cr Peter Jeanes Cr Jack Walsh Cr Helen Burke Cr Jay Birnbrauer Cr Philip Angers Cr Katrina Downes Cr Sally Pyvis Cr Robert Rowell

    Officers Present

    Mr Carl Askew Chief Executive Officer Mr Mat Humfrey Manager Co