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  • FreeFlow Scanner 665ESystem

    AdministrationGuide

    701P44149Version 1.0/September 2005

  • Xerox CorporationGlobal Knowledge & Language Services800 Phillips RoadBuilding 845Webster, New York 14580

    Copyright 2005 by Xerox Corporation. All Rights Reserved.

    Printed in the U.S.A.

    Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

    Xerox, Xerox Canada Ltd, Xerox Limited, FreeFlow, and all Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays looks, etc. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

    While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of any inaccuracies or omissions.

    Other company trademarks are acknowledged as follows:Adaptec, the Adaptec logo, SCSlSelect, and EZ-SCSI are trademarks of Adaptec, Inc. Adobe PDFL - Adobe PDF Library Copyright 1987-2002 Adobe Systems Incorporated.Adobe, the Adobe logo, Acrobat, the Acrobat logo, Acrobat Reader, Distiller, Adobe PDF JobReady, and PostScript, and the PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.Copyright 1987 - 2001 Adobe Systems Incorporated and its licensors. All rights reserved.Autologic is a registered trademark of Autologic Information International, Inc.Compaq and QVision are registered United States Patent and Trademark Office, for Compaq Computer Corporation.DEC, DEC RAID, and Redundant Array of Independent Disks are registered trademarks of Digital Equipment Corporation.Dundas - This software contains material that is (c) 1997-2000 DUNDAS SOFTWARE LTD., all rights reserved.Hummingbird NFS Maestro is a registered trademark of Hummingbird Communications, Ltd. Imaging Technology provided under license by Accusoft Corporation.ImageGear 1996-20031 by AccuSoft Corporation. All Rights Reserved.Intel and Pentium are registered trademarks of Intel Corporation.Novell and NetWare are registered trademarks of Novell, Inc. in the United States and other countries.Oracle is a registered trademark of Oracle Corporation Redwood City, CaliforniaTMSSequoia - ScanFix Image Optimizer Copyright TMSSEQUOIA, Inc. 1991-2000. All rights reserved.SonyTM and Storage by SonyTM are trademarks of Sony.StorageViewTM is a trademark of CMD Technology, Inc.TextBridge is a registered Trademark of ScanSoft, Inc.TIIFF is a registered trademark of Aldus Corporation.Windows, Windows XP, and Internet Explorer are trademarks of Microsoft Corporation; Microsoft and MS-DOS are registered trademarks of Microsoft Corporation.Portions Copyright 2001 artofcode LLC.This software is based in part on the work of the Independent JPEG Group.This software is based in part on the work of the Freetype Team.Portions Copyright 2001 URW++. All Rights Reserved.This product includes software developed by the Apache Software Foundation.This software is based in part on the work of Graeme W. Gill.Includes Adobe PDF Libraries and Adobe Normalizer technologyThe Graphics Interchange Format is the Copyright property of CompuServe Incorporated. GIFSM is a Service Mark property of CompuServe Incorporated.Portions contain an implementation of the LZW algorithm licensed under U.S. Patent 4,558,302All non-Xerox brands and product names are trademarks or registered trademarks of their respective companies.

  • FreeFlow Scanner 665E System Administrat ion Guide i

    Table of contents

    Conventions v

    Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vWriting style conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi

    Safety notices vii

    Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viiDisconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

    Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ixNorth America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ixEurope (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . . x

    Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xNorth America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xEurope (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . . x

    Maintenance safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiOperational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiOzone safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

    Notices xiii

    Radio frequency emissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiiiFCC in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiiiIn Canada (ICES-003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiiiRegulatory information for RFID . . . . . . . . . . . . . . . . . . . . . .xiv

    Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . . .xivCertifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvIts illegal in the USA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xviIts illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xixEnvironmental notices for the USA. . . . . . . . . . . . . . . . . . . . . . . xxEnvironmental notices for Canada . . . . . . . . . . . . . . . . . . . . . . .xxi

  • FreeFlow Scanner 665E System Administ rat ion Guidei i

    Table of contents

    Product recycling and disposal . . . . . . . . . . . . . . . . . . . . . . . . . xxiiNorth America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiiEuropean union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiiOther countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii

    1. About this guide 1-1

    Audience. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2Related information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

    FreeFlow applications documentation . . . . . . . . . . . . . . . . 1-2Scanner documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

    Xerox FreeFlow Scanner 665E. . . . . . . . . . . . . . . . . . . 1-3Xerox Production Printing Services . . . . . . . . . . . . . . . . . . 1-3Third party software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3Windows related information. . . . . . . . . . . . . . . . . . . . . . . . 1-4

    Windows online Help . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4Windows web site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

    Getting Help online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5Using a Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5Using Help in a dialog box . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

    Ordering additional materials and supplies. . . . . . . . . . . . . . . . 1-6Obtaining additional support . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

    X-PRESS FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6Xerox FAQ web site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6Xerox Welcome Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

    2. Virus protection 2-1

    Protecting the system from virus contamination . . . . . . . . . . . . 2-1Microsoft updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

    3. Windows and network configurations 3-1

    Understanding and using Windows . . . . . . . . . . . . . . . . . . . . . 3-2Performing basic Windows administrative functions. . . . . . 3-2

    Creating shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2Adding Windows printers . . . . . . . . . . . . . . . . . . . . . . . 3-2Adding and configuring users and groups . . . . . . . . . . 3-2Setting up shared folders, files, and printers. . . . . . . . . 3-3Adding or removing network connections . . . . . . . . . . . 3-3

    Preparing to shut down the system . . . . . . . . . . . . . . . . . . . . . 3-3Checking for connected users . . . . . . . . . . . . . . . . . . . . . . 3-4Notifying users connected to the system . . . . . . . . . . . . . . 3-5

  • FreeFlow Scanner 665E System Administrat ion Guide iii

    Table of contents

    Disconnecting users connected to the remote workstation. 3-5Using Windows Automatic Update . . . . . . . . . . . . . . . . . . . . . . 3-6

    Running Automatic Update. . . . . . . . . . . . . . . . . . . . . . . . . 3-7Using the Event Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

    4. Hardware maintenance 4-1

    Scanner Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1Configuration tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2Cust

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