freebalance civil service management brochure
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FreeBalanceCivil Service Management
Product Overview
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FreeBalance
Civil Service ManagementStreamline government civil service administration
Government employees are on the forefront of improving results. Governments are introducing civil servicereform programs to improve economic outcomes. Civil service reform is achieved by aligning performance
goals with budget execution and civil service management systems. FreeBalance Civil Service Management
is a fully integrated, comprehensive, web-based human resource management and payroll system designed
exclusively for governments. This enables rapid implementation to conform to requirements across all levels
of government.
Programmed for Government
Generic Human Resource Management Information Systems (HRMIS) are not developed with governmentrequirements such as salary budgeting and complex payment management methods. The use of government
parameters ensures rapid implementation. Configurable language localization, adaptable workflow and
support for international accounting standards enable user context configurations without any software code
customization. FreeBalance Civil Service Management integrates the complete civil service and budget
lifecycles.
Progressive Activation
Traditional human resource management information systems require proprietary software coding to support
reform changes. This approach increases implementation timelines and introduces product support
challenges. Government reform is on-going, requiring frequent changes to support new policies and
procedures. Progressive activation in FreeBalance Civil Service Management simplifies adapting to civilservice reform.
Proven Worldwide
FreeBalance civil service management solutions operate in countries from high stress and low capacity to the
G8. FreeBalance provides the most widely used salary budgeting and management software used by the
Government of Canada.
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Salary Management
Budget controls and IFMIS integration
Government human resource departments (HR)are charged with the responsibility of applying
budgets in a manner that develops a workforce
that is capable of effectively supporting the
services offered to citizens and achieving
economic development goals.
Effective salary management takes into account
budget capacity across all levels of government.
Adapting processes to enforce budget controls
prevents over-hiring and
allows governments tooperate within mandated
budget constraints.
Government good
practices recommend that
HR should factor
budgetary impact for all
programs and activities.
FreeBalance Civil
Service Management provides native salary
forecasting capabilities. This allows HR to adapt
to forecasted budget surpluses and deficits.
Comprehensive analysis features enables HR to
monitor the performance of budget expenditures.
FreeBalance Civil Service Management provides
comprehensive salary budget to actuals
comparisons.
Another aspect of salary management is the
tracking of salary expenditures. FreeBalance Civil
Service Management provides budget controls and
IFMIS integration features to manage the accrual
of civil servant salary and leave.
Salary Planning and Scenarios
Public sector requirements for salary modeling are
more sophisticated than private sector
requirements. Public sector salary models havecomplex salary scales and bonus structures.
Generic human resource management systems
cannot support public sector salary models without
extensive customization.
Many governments have collective agreements
that undergo negotiation. HR must be responsive
to changes while being sensitive to budget
constraints.
FreeBalance Civil Service
Management offers defaultsupport for all public sector
salary and bonus models.
These models are utilized to
enable human resource
departments to build what-if
scenarios to better
understand the impact of
collective agreement
changes. Detailed salary
model aware calculations and forecasting allow
HR to plan for the impact of any change in policyor capacity.
Key Features
Comparison Analysis
Salary Forecasting Workflow
Salary Modeling
Configuration Impact Analysis Performance Monitoring
Flexible Reporting
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Civil Service Reform
Competitive sourcing and outsourcing
Budget driven talent management is designed toallow government to cost effectively acquire and
develop the capabilities of the civil service
workforce to meet current and future demands.
HR constantly monitors skill diversity gaps and
retirement impact statistics to determine the best
approaches for remediation.
Decreasing salary budgets and increasing
government goals are factors in every hiring
decision. Recruitment procedures evaluate both
civil servant and citizen candidates to establishqualifications,
appropriateness,
career potential
and best value for
government.
FreeBalance Civil
Service
Management
provides tools to
support sourcing
decisions. Easilycontrast the total
cost of
recruitment with civil servant development or
promotion to determine best choice.
Policy and regulations
Government continuously adapts public service to
meet the demands of its citizens. This involves
changing or implementing policies, regulations
and services.
These efforts are only sustainable when
standardized processes and effective controls are
applied and enforced. Governments require
software to support and automate processes and
controls.
FreeBalance Civil Service Management can easily
be configured to model policies, regulation and
services. Process is modeled with user context
workflow and controls. Workflow automationstreamlines manual processes while assuring
consistency across all levels of government.
FreeBalance Civil Service Management can easily
be reconfigured to reflect changes in policy and
regulation without software development costs.
Consider typical human resource management
systems that lack government focus. These
systems must be customized by software
developers to reflect requirements at the time of
implementation. Product upgrades are not
immediately useable without additional
development costs.
Furthermore,
additional software
development costs
must be incurred for
all changes to policy
and regulation.
Customizations of this
nature take time to
build and prove
themselves effective
for government use.
In this regard, FreeBalance Civil Service
Management offers a sustainable government HR
solution that offers lower total cost of ownership,
faster implementation time and flexible
configuration options.
Key Features
Flexible Reporting
Process automation Adaptable Workflow
Skill diversity reporting
Impact analysis Integrated career planning
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nd
ifys
ts
s
d
ive
r
h
ice features facilitate career
ight
nsive planning,
es to
Training
s advance capacity with training and
them.
ts
hensive training management features that
identify and
ivil
tion career
e
registration
get
l
nagement
ent and capacity tracking
reporting
Capacity Management
Succession and Talent Management
Developing civil servant talent for advancement isa rewarding aspect of human resource
management. HR constantly monitors positions
for vacancies and promotion opportunities.
FreeBalance Civil Service Management addresses
HR requirements that support civil servant driven
career planning and HR driven succession
planning.
Easily identify
position vacancies a
drill down to identqualified candidate
that take in to account
position requiremen
with candidate skill
competencies an
career goals. Effect
analysis features
allow HR to facto
diversity quotas wit
award decisions.
Civil Servant self servplanning from multiple perspectives. Users
develop career plans and gain immediate ins
into the skills required for advancement and
access to information to obtain the required
training and development.
Managers are provided exte
scheduling and career plan evaluation featur
monitor plan effectiveness.
Government
development programs. Effective programs align
knowledge transfer and leadership development
with government goals factoring the positions,
skills and qualifications necessary to achieve
FreeBalance Civil Service Management presen
compre
allow HR to maintain a catalogue of available
training, course availability, schedules, coursecapacity, skills gained and costs.
Individual, team and organization skills
assessment features enable HR to
recommend specific training to achieve
government goals.
Civil servant self service features allow c
servants to easily ac
planning through the onlin
identification of programs that
qualify them for advancement.
Civil servant self service also
facilitates course registration
and provides insight into course
availability.
Workflow enables HR to
control the enrolment process
by reviewing
requests and verifying bud
prior to approval.
Unlock workforce potentia
with the capacity management features ofFreeBalance Civil Service Management.
Key Features
Course ma
Course enrolm Skills assignment Career planning integration
ills assessments Comprehensive sk Scholarship administration
Civil Servant self service Training budget modeling
y Current and future Vacanc
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Payment Management
Payroll and Pension
FreeBalance Civil Service Management deliversgovernment specific payroll and pension
management functionality.
Manage the full civil service payment cycle.
Maintain payroll integrity and confidence from
linked salary scales, assignments, bonuses and
other benefits. Apply full payroll control by
leveraging the extensive payroll approval features
of FreeBalance Civil Service Management.
FreeBalance Civil Service Management provides
out-of-the-box support for all governmentpayment methods including pay centres, vouchers,
electronic funds transfer, payment cards, cheques
and secure cheques.
Time and Attendance
Payroll is directly related to civil service time and
attendance records. Many government agencies
provide hourly and seasonal employment. This
means that auditable systems are required to track
and validate time and attendance details.
FreeBalance Civil Service Management integratestime and attendance with payment management.
Administrators can define work schedules for
assignment to employees. Administrators can also
detail overtime, vacation, shift work and link the
appropriate codes.
Many government organizations utilize time
tracking systems such as digital clocks to track
work time and attendance. Support is also
provided for user entered time sheets. This allows
employees or managerial staff to input time andattendance details.
FreeBalance accesses attendance details from both
sources and presents the relevant information for
manager review and approval before transferring
details for payroll processing.
Key Features
Earnings and Deductions
Payroll processing Payment management workflow
Direct Deposit, Cheques and Pay Master support
Work schedule Management Leave management Manual and automated time sheets
Pensioner self-serve portal
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Workforce Management
Compensation and Scales Management
Compensation strategies are critical to attracting,motivating and retaining a competent workforce,
capable of achieving improved economic results.
Governments align compensation strategies and
budgets to develop civil service talent and
maximize workforce potential.
An integral feature of FreeBalance Civil Service
Management is flexible scales modeling. This
feature has been engineered to manage all
government scales models. This allows
governments to quickly define scales that reflectcurrent models and provides the flexibility to
adapt scales to meet changing compensation,
qualification and incentive requirements.
Establishment and Positions
FreeBalance Civil Service Management allows
governments to manage establishment and
positions.Abide to civil servant and regiment career laws
and regulatory guidelines by taking advantage of a
fully integrated public financial management
system that links budgets, establishments,
positions, salary scales and payroll.
Automated budget forecasts ease establishment
modeling. FreeBalance Civil Service Management
calculates accurate budgets based on the number
of positions, position types and their associated
salary scales.Minimize budget shortfalls and over hiring by
leveraging establishment controls. Plan, develop
and execute a budget driven civil service structure
and strategy that enables government to achieve
its workforce goals.
Key Features
Flexible Salary Scales
Organization modeling Incentive planning
Establishment controls Establishment forecasts Position definition
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FreeBalance Civil Service Management.
&
vil Service Management also
n
Appraisal templates
scheduling
l Recruitment workflow
olution
Movement
Advancement and Performance Evaluation
Developing a civil service performance culturerequires incentives that motivate employees to
execute and achieve. Governments improve staff
relations and attain retention goals by balancing
motivation, equity and performance.
Merit based advancement recognizes and rewards
performers. FreeBalance Civil Servant
Management enables government to manage
employee performance.
Integrated performance management formalizes
360 degree performance appraisals throughadministration, scheduling and evaluation.
Use performance evaluation results to align
employee performance with goals. Benefit from
analysis reports detailing present and future
human resource needs.
FreeBalance Civil Service Management
incorporates recruitment, succession planning,
career planning and performance assessments to
makes it easy for HR to evaluate civil service
structure to identify the best suited candidates forvacant positions.
Recruitment
FreeBalance Civil Service Management offers
comprehensive recruitment features to support the
entire internal and external recruitment cycle
including citizen self service.
Government e-Recruitment features allow HR to
post vacancies online for civil servant or citizen
consideration. HR can easily analyze the set of
applicants to identify best suited candidates.Simple to use interview scheduling and
management features expedite the candidate
evaluation and selection process. Linked salary
scales enable HR to rapidly onboard citizen
candidates and manage civil servant transfers.
FreeBalance Civil Service Management equips
HR with premium insight and supportive features
to attract and reward the best performing civil
servants or best qualified citizens. Develop aprofessional performance driven civil service with
Retirements, Dismissals, DisciplineDisputes
FreeBalance Civil Service Management includes
support to manage civil servant retirement and
related pension, payroll and succession planning
requirements.
FreeBalance Ci
facilitates the implementation of dispute resolutio
and disciplinary action processes to create a
professional civil service that complies withgovernment rules.
Key Features
Performance
360 degree performance appraisaland evaluation
Flexible Reporting
eRecruitment
terna Internal and Ex
Candidate Assessment Analysis
Onboarding
anagement Retirements m
Discipline and Dispute Res Dismissals Management
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Benefits Management
Loans, Insurance, Allowances and
IncentivesFreeBalance Civil Service Management features
flexible benefits and deduction management
functionality capable of supporting the unique
requirements of emerging nations.
Effective benefits management anchors salary
planning objectives and stimulates workforce
motivation and performance.
Integral links to salary and payment management
enable accurate processing of earnings and
deductions.
Streamline benefits administration with benefits
management automation to assure remuneration
compliance, confidence and integrity.
Key Features
Comprehensive Benefits modeling
Salary management integration Payment management integration
Automated benefits administration Flexible Reporting
Accelerate civil service reform
FreeBalance Civil Service Management
FreeBalance Civil Service Management is reform-enabling technology supporting the attainment of
development outcomes. Prime civil service with
the imperative information required to adapt and
align performance goals with budget execution.
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FreeBalance
About FreeBalanceFreeBalance is a For Profit Social Enterprise
(FOPSE) software company that helpsgovernments around the world to leverage robust
Government Resource Planning (GRP) technology
to accelerate country growth. Proven FreeBalance
GRP products and focused methodology supports
financial reform and modernization to improve
governance, transparency and accountability.
Good governance is required to improve
development results. FreeBalance ensures high
success rates for governments under stress to those
in the G8 and enables governments to improve
performance and comply with government goals.Unlike other Commercial Off-the-Shelf (COTS)
vendors, FreeBalance is socially responsible as
core, customer-centric and focused 100% on
government.
Contact FreeBalanceT: +1 613 236-5150 (outside North America)[email protected]
CanadaFreeBalance (Headquarters)1101 Prince of Wales DriveSuite 210, Ottawa, OntarioCanada K2C 3W7T: (613) 236-5150Toll Free: 1-877-887-3733 (North America only)F: (613) 236-7785
GuatemalaFreeBalance
The FreeBalance Accountability Suite is a
comprehensive fully web-based Government
Resource Planning software suite that supports the
entire budget cycle and strengthens governance by
improving budget transparency, fiscal control and
predictability. The proven Suite integrates
transactions with content and collaborationthrough innovative Government 2.0 technology
and links budget controls with objectives to enable
governments to improve performance,
transparency and comply with government goals.
Unlike other Commercial Off-the-Shelf (COTS)
software, the FreeBalance Accountability Suite is
proven in government implementations around the
word, programmed for government and
progressively activated to adapt to current and
changing government context.
EuroPlaza World Business CenterTower 1 Suite 903 A5 Avenue 5-55 Zone 14Guatemala City, Guatemala
Kosovo
FreeBalanceBedri Pejani, 7A10000 Pristina, Kosovo
PortugalFreeBalanceEdificio Cyprum, Avenida 25 de AbrilNo. 15-B, 2DLinda-a-Velha, Portugal
UgandaFreeBalancePlot No. 23, Soliz House
Lumumba Avenue, Kampala, UgandaFreeBalance i3+qM is an integrated product
development, implementation and sustainability
services methodology designed for Government
Resource Planning to ensure long term
implementation success.
United StatesFreeBalance1001 Connecticut Avenue, Suite 720Washington, DC. 20036T: 1-877-887-3733 (North America Toll Free)
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Notes:
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www.freebalance.com