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Free Powerpoint Templates Page 3 A digital object may belong in MANY potential virtual collections… … but it originated from ONE SINGLE ANALOG collection.  Slavery  African Americans  Sheet Music  Tombigbee River  Southern History  … and more “Gum Tree Canoe,” Published by G.P. Reed (Boston: 1847). Wade Hall collection of Southern History and Culture, Hoole Special Collections, University of Alabama Libraries.

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Free Powerpoint Templates Page 1 Free Powerpoint Templates Digital Access In Context: Mass Digitization of Manuscript Collections Digital Access In Context: Mass Digitization of Manuscript Collections Jody L. DeRidder and Amanda Axley Presnell University of Alabama Libraries Digital Services Free Powerpoint Templates Page 2 Libraries organize information primarily books. Trinity College Library, Dublin, as captured by Candida H fer in her book Libraries (Thames and Hudson,UK: 2005). Free Powerpoint Templates Page 3 A digital object may belong in MANY potential virtual collections but it originated from ONE SINGLE ANALOG collection. Slavery African Americans Sheet Music Tombigbee River Southern History and more Gum Tree Canoe, Published by G.P. Reed (Boston: 1847). Wade Hall collection of Southern History and Culture, Hoole Special Collections, University of Alabama Libraries. Free Powerpoint Templates Page 4 u0003_ _ is the first digitized item in the MSS 1980 collection HOLDER ID COLLECTION ID Free Powerpoint Templates Page 5 Bringing Order to Chaos Holder ID: u0003 Collection ID: Item ID: Sequence ID: 0005 Archival File: u0003_ _ _0005.tif Clarity Low cost Simple Extensible Free Powerpoint Templates Page 6 Finding Aid for Search & Context Free Powerpoint Templates Page 7 The Information at Hand Rights statements Repository information Collection name Collection number URL to collection Language OCLC code Knowledge of digital origin Awareness of electronic form For All Content: For Each Item: Box number Folder number Item sequence Extent Item identifier MIME type URL to item Record creation date Free Powerpoint Templates Page 8 Record Stubs Free Powerpoint Templates Page 9 Box, Folder, Sequence all in the file names Example: u0003_ _ _0001.tif u0003 u = university content 0003 = manuscript materials = MS = Box = Folder = item 4 in sequence 0001 = first page of document Free Powerpoint Templates Page 10 Delivery Via Finding Aid Free Powerpoint Templates Page 11 Automated All The Way Quality Control File movement Generation of derivatives Generation of MODS Linking into EAD Transfer to web directory and archive Indexing and display in Acumen Free Powerpoint Templates Page 12 How long does it take? Old method: 8.25 min. / scan New method: 4.34 min. / scan Processing: reduced. QC: reduced. Metadata time: none. 47% LESS TIME! Free Powerpoint Templates Page 13 What does it cost? Old method: $2.47 /scan New method: $0.80 /scan Processing: reduced. QC: reduced. Metadata costs: none. 68% CHEAPER!! Free Powerpoint Templates Page 14 1: Locate a piece of legal correspondence. 2: Locate an estate document. 3: Locate some kind of deed. 4: Locate a family history document or some other family item. Usability Testing: Tasks Free Powerpoint Templates Page 15 Usability Testing: Measures Efficiency: Time on task, number of clicks Effectiveness: Successful task completion Satisfaction: Ranking of perceived difficulty and positive vs. negative comments Learnability: I mprovement in time, clicks, and success over 4 tasks in a single session Free Powerpoint Templates Page 16 Usability Testing: Participants * U=Undergraduate, G=Graduate Student, PG=Post graduate volunteer, S=University staff Free Powerpoint Templates Page 17 Results: Efficiency, Effectiveness, Satisfaction of item-level described content, compared to finding aid access: Efficiency: 35% less time, 48% fewer clicks Not surprising: finding aid provides more context. Effectiveness: Success rates 7.5% higher Not surprising: no search-in-page function or navigation box. Satisfaction: Preferred by a ratio of 3:1 Not surprising: these are novice users. Free Powerpoint Templates Page 18 Notable Comparison Between Participants English as a second language Difficulty with both interfaces! 51% more time and 10% less success in the item- level interface 41% more time and 13% less success in the finding aid interface 80% preferred the item-level interface Free Powerpoint Templates Page 19 Notable Comparison Between Participants No previous experience with digital collections: Found finding aid interface significantly easier than those with digital collection experience! 42% less time 27% fewer clicks 12% more success Free Powerpoint Templates Page 20 Results: Learnability Paired-sample t- test comparing task 1 to task 4: Paired Differences tdf Sig. (2- tailed) Mean Std. Deviation Std. Error Mean 95% Confidence Interval of the Difference LowerUpper Pair 1 FirstClickJem1 - FirstClickJem Pair 2 FirstClickCab1 - FirstClickCab Pair 3 TotClickJem1 - TotClickJem Pair 4 TotClickCab1 - TotClickCab Pair 5 TotTimeJem1 - TotTimeJem Pair 6 TotTimeCab1 - TotTimeCab Pair 8EffectCab1 - EffectCab No significant differences Free Powerpoint Templates Page 21 Conclusions Dont compare item level access to finding aid access; they arent comparable. Find ways to make the EAD more user-friendly. Certain images and/or photos on this page are the copyrighted property of 123RF Limited, its Contributors or Licensed Partners and are being used with permission under license. These images and/or photos may not be copied or downloaded without permission from 123RF Limited. Free Powerpoint Templates Page 22 References Joyce Celeste Chapman, Observing Users: An Empirical Analysis of User Interaction with Online Finding Aids, Journal of Archival Organization 8, no. 1 (2010) Cory Nimer and J. Gordon Daines III, What Do You Mean It Doesnt Make Sense? Redesigning Finding Aids from the Users Perspective, Journal of Archival Organization 6, no. 4 (2008), Wendy Scheir, First Entry: Report on a Qualitative Exploratory Study of Novice User Experience with Online Finding Aids, Journal of Archival Organization 3, no. 4 (2006), Tom Tullis and Bill Albert, Measuring the User Expereience: Collecting, Analyzing, and Presenting Usability Metrics (Burlington, MA: Morgan Kaufmann, 2008, Tim West, Kirill Fesenko, and Laura Clark Brown, Extending the Reach of Southern Sources: Proceeding to Large-Scale Digitization of Manuscript Collections, Final Grant Report for the Andrew W. Mellon Foundation, Southern Historical Collection, University Library, University of North Carolina at Chapel Hill, June 2009,each.pdf Elizabeth Yakel, Encoded Archival Description: Are Finding Aids Boundary Spanners or Barriers for Users? Journal of Archival Organization 2, no. 1 & 2 (2004), Free Powerpoint Templates Page 23 For More Information: Jody L. DeRidder University of Alabama Libraries University of Alabama Libraries, Septimus D. Cabaniss Papers Digitization Project. Project Site: Wiki: Display:Jody L. DeRidder, Leveraging EAD for Low-Cost Access to Digitized Collections at the University of Alabama Libraries, Journal of Library Innovation, 2:1 (2011), DeRidder, Jody L.; Presnell, Amanda Axley; and Walker, Kevin W. "Leveraging Encoded Archival Descriptions for Access to Digital Content: A Cost and Usability Analysis," in American Archivist (Spring/Summer 2012), Vol. 75, Iss. 1..