frba request for bid, rfp-2011-03, software
TRANSCRIPT
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FLORIDARURALBROADBANDALLIANCE,LLC
REQUESTFORBIDSNETWORKSOFTWARE
RFB
2011
03,
SOFTWARE
I.INTRODUCTION
A.GeneralInformation
Florida Rural Broadband Alliance, LLC (FRBA) is requesting bids from qualified firms to provide the
requirednetworkSoftwaretocompletetheFRBAWirelessMiddleMileNetwork inFlorida. This isan
SOFTWAREONLYbid,noinstallationservicesarebeingsoughtaspartofthisprocurement. ThisRFBis
forthepurchaseofSoftwarefortheFRBAprojectasdescribedmorefullyherein.
FRBA isanewly formedLimitedLiabilityCompany,establishedspecifically forthepurposeofbringing
Broadband services to the region. The company formed through the regional cooperation of local
governments, economic development agencies and community activists from rural disadvantaged
communities located in15Florida countiesdesigned tomeet theessentialandadvancedbroadband
network needs of unserved and underserved communities in the Northwest Florida Rural Area of
Critical Economic Concern and the South Central Rural Area of Critical Economic Concern (RACECs).
These RACECs consistofCalhoun, Franklin,Gadsden,Gulf,Holmes, Jackson, Liberty andWashington
Counties in the Northwest Florida region and Desoto, Glades, Hardee, Hendry, Highlands and
OkeechobeeCounties,aswellastheunincorporatedareaof Immokalee inCollierCounty inthesouth
centralregionofFlorida.
TheAmericanRecoveryandReinvestmentAct(ARRA)providedtheDepartmentofCommercesNational
Telecommunicationsand InformationAdministration (NTIA)and theU.S.DepartmentofAgriculturesRural Utilities Service (RUS)with $7.2 billion to expand access to broadband services in the United
States.Ofthosefunds,theActprovided$4.7billiontoNTIAtosupportthedeploymentofbroadband
infrastructure, enhance and expand Comprehensive Community Infrastructure (CCI), encourage
sustainable adoption of broadband service, and develop andmaintain a nationwide publicmap of
broadbandservicecapabilityandavailabilitythroughtheBroadbandTechnologyOpportunitiesProgram
(BTOP). FRBA was awarded a BTOP grant in the amount of $23,693,665 pursuant to BTOP award
#NT10BIX5570122onAugust1,2010 to funddeploymentof theFRBARuralMiddleMileNetworks
NorthwestandSouthCentralRegionalProjects. TheFRBAprojectwillbuildnewMiddleMilebroadband
infrastructure,whichwillextendthehighspeedinternetbackbonecapacitytolocal lastmileproviders
and community anchor institutions in order to serve vital public sector services and private sector
commercialcustomerswithintheRACECs. TheProjectmustbecompletedandthegrantclosedoutby
August1,2013. Asaresult,timeisoftheessenceinperformanceofalltasksnecessaryforsatisfythese
deadlines,includingtheprocurement,deliveryandinstallationofthenetworkSoftware.
Thisprocurementwillbe financedusing federalassistanceauthorizedby theAmericanRecoveryand
ReinvestmentActof2009 (ARRA). Any contract resulting from this solicitationwill require that the
vendorandanysubcontractorcomplywithallprovisionsoftheARRAandtheBTOPprogram.
Respondentsmust certify, by submission of their bid, that neither the vendor nor its principals is
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presently debarred, suspended,proposed for debarment, declared ineligible,or voluntarily excluded
fromparticipationinthistransactionbyanyfederaldepartmentoragency.
FRBA supportsDrug FreeWorkplace Policies and is an EqualOpportunity Employer (EOE).Qualified
applicantsandvendorsareconsideredforemploymentwithoutregardtoage,race,color,religion,sex,
nationalorigin,disability,orveteranstatus.
FRBAencouragesparticipationfromlocallyowned,minorityowned,femaleownedanddisabledowned
smallbusinesses.Proposersshouldindicateintheirproposalwhetherandtowhatextenttheircompany
orothersparticipatingintheirbidsatisfysuchcriteria
ForadditionalinformationaboutFRBA,theProjectandtheGrant,pleasereviewthefollowing:
FRBAwebsiteatwww.weconnectflorida.com FRBA BTOP Award Information: http://www2.ntia.doc.gov/grantee/floridarural
broadbandalliance BTOPRecipientHandbook:
http://www2.ntia.doc.gov/files/BTOP_Recipient_Handbook.pdf
B.TIMEREQUIREMENTS
Allbidsmustbereceivedbythedateandtimespecifiedbelow. Bidsreceivedaftertheduedateand
timewillnotbeacceptedorreviewed.
ProposedCalendar
Duedateforbidsby5:00p.m.EST October21,2011
ContractExecution ByNovember15,2011
PurchaseOrdersIssued ByNovember15,2011
C. DELIVERYINSTRUCTIONS
Tobeconsidered,one(1)signedoriginal,markedOriginalandfive(5)copies,markedCopyofyour
bidmustbereceivedbyFRBAby5:00p.m.onOctober21,2011atthefollowingaddress:
FloridaRuralBroadbandAlliance
RFB201103,SOFTWARE
1211NorthWestShoreBoulevard,Suite715
Tampa,Florida33607
8132324887phone
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The titleof theRFB, including theRFBNumbermustbe indicatedon theoutsideshippingordelivery
labeltoallowsortingofresponsestobyvariousSoftwaretypes.Respondentswishingtosubmitbidsfor
multiple FRBA SoftwareRFBsare required to submit separate responses foreachRFB. Anypackage
containingresponsesformultipleRFBsmayberejected.
Additionally, thevendorshallcompletethePricingWorksheetLabeledRFB201103,SOFTWARE and
send via electronicmail to SabrinaWilliams at [email protected], alongwith an electronic
copyoftheBidresponsebytheduedate.
FRBA isnotresponsible for inconsistenciesbetween theelectronicversionandthehardcopiesofany
respondent'sbid. By submissionof its electronic andoriginalbids, theBidderacknowledges thatall
pricingcontainedthereinisaccurateandcanberelieduponbyFRBAinmakinganawardregardlessof
theformofsubmissionoftheinformation.
D. COMMUNICATIONSANDADDENDA
1. Anyquestions shouldbe emailed to SabrinaWilliams at [email protected].
Questions and Answers to all questions will be promptly posted to the FRBA website
www.weconnectflorida.com. SabrinaWilliamscanbereachedat8633854900.
2. FRBAwillrecordresponsesto inquiriesandanyadditionalsubmittalinstructionsinthe
formofwrittenaddendatothisRFBontheFRBAwebsite.
3. If revision to the RFB becomes necessary for any reason, FRBAwill providewritten
addendawhichwillbepostedontheFRBAwebsite.
4. ItistheresponsibilityofallrespondentstovisittheFRBAwebsiteregularlytoobtainany
updates. Each respondent should check thewebsite on a daily basis. Failure to acknowledge any
addenda shall not relieve the respondent of compliancewith the terms thereof. FRBA assumes no
responsibilityfororalinstructions.
E. REVIEWPROCESS
1. FRBAwillreviewallBidsreceivedbythedateandtimedueandwillselectoneormore
qualifiedBiddersforcontractaward.
2. FRBAwillevaluateall complete,on timeBidsandwill select theBid(s) that, solelyatFRBAsdiscretionare the lowest responsive and responsiblebidders thatbestmeet the interestsof
FRBA.
3. FRBA maintains the right to request clarifications of information submitted and to
requestadditionalinformationofanyrespondent.FRBAshallbethesolejudgeofitsownbestinterest
andthequalificationsofrespondents.
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4. FRBAmay requestadditional information froma respondentonly for thepurposeof
clarifying the respondents Bid. Such additional informationwill be requested inwriting, (electronic
and/orhardcopy) includinganexplanationastothenatureofthe inquiry, instructionsforresponding
anddeadline for submittinga response. Information submittedafter thedeadline for respondingwill
notbeconsideredbyFRBA.
5. If FRBA determines that additional information should be obtained from all valid
respondents, all respondentswill receive an identical request for information following the process
describedabove.
6. AllawarddecisionsmadebyFRBAwillbefinal.
7. Finalselectionandcontractnegotiationswillbegovernedbythelawsandprocurement
regulationsofFRBA,theBTOPandARRAProgramsandanyotherapplicableregulations.
8. Each selected Bidder will enter into a Standard Software Purchase Agreement with
FRBA.Aproposed formpurchaseagreement is includedherein forconvenience. Respondentsshould
review theproposedcontract formand indicateanyobjectionsor requestedchanges tothestandardcontract termsandconditionswithin theirBid response. ThisRFBdoesnotconstituteandofferora
contractwithanyrespondent. Acontractoragreementisnotimplieduntilacontractisapprovedand
executedbyFRBA.
F. GUIDELINESFORBIDDERS
1. FRBA reserves the right to reject any or all bids submitted or to waive any non
substantialirregularitiesinsubmittalswhereversuchrejectionorwaiverisinthebestinterestofFRBA.
Intheeventallsubmittalsarerejectedorwaived,FRBAreservestherighttoresolicitforotherqualified
respondents.
2. FRBA reserves the right to retain all bids submitted and to use any ideas in a bid
regardlessofwhether thatbid isselected. Submissionofbid indicatesacceptanceby the firmof the
conditionscontained inthisRequestforBids,unlessclearlyandspecificallynoted inthebidsubmitted
andconfirmedinthecontractbetweenFRBAandthefirmselected.
3 There isnoexpressedorimpliedobligationforFRBAtoreimburserespondingfirmsfor
anyexpensesincurredinpreparingbidsinresponsetothisrequest.
4. The deployment of the FRBANetworks is contingent upon the continued receipt of
ARRABTOPfunds. Althoughthedisruptionoffunds isunlikely,allprospectiverespondentsshouldbeawarethatthispossibilityexists. Intheeventoffundsdisruption:(a)theFRBAprojectschedulemaybe
modified; (b) the projectmay be suspended, extended, or cancelled; and/or (c) FRBAmay delay or
terminatecontractsorordersasnecessary.
5. The vendormust identify all subcontractors thatwillbe paidmore than tenpercent
(10%) of the overall project budget. Additionally, the vendor must provide the role of each
subcontractor, the subcontractors experience in that role, and the vendors relationship with the
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subcontractor.Allsubcontractorsmusthaveatleastoneyearofexperienceintheservicestheywillbe
providing.
Inanysubcontractsenteredintobythevendorfortheperformanceofservices,thevendorshallrequire
thesubcontractor,totheextentoftheservicestobeperformedbythesubcontractor,tobeboundto
thevendorbythetermsoftheContractand/orPurchaseOrderandtoassumetowardthevendorallof
theobligationsand responsibilities that thevendor,by theContractand/orPurchaseOrder,assumes
towardtheproject.AllsubcontractorsshallbeboundbytheGrantregulationstothesameextentasthe
vendor. FRBAreservestherighttoreceivecopiesofandreviewallsubcontracts,althoughthevendor
maydeleteormaskanyproprietary information, includingpricing,contained insuchcontractsbefore
providingthemtoFRBA.
Themanagementofany subcontractorwillbe the responsibilityof thevendor,and thevendor shall
remainresponsible fortheperformanceof itssubcontractorstothesameextentas ifthevendorhad
notsubcontractedsuchperformance.Thevendorshallmakeallpaymentstosubcontractorsorsuppliers
ofthevendor.ExceptasotherwiseagreedinwritingbyFRBAandthevendor,FRBAwillnotbeobligated
for direct payments for the services other than to the vendor. FRBAs written approval of any
subcontractorengagedbythevendortoperformanyobligationundertheContractshallnotrelievethevendorofanyobligationsorperformancerequiredundertheContract.
6. Eachvendor(basedonfederaltaxID)maysubmitonlyonebidasaprimarycontractor.
However,anysuchvendormaybenamedasasubcontractorinotherbids.
7. A vendormay revise a bid on its own initiative at any time before the deadline for
submission.Thevendormustsubmittherevisedbidinthesamemannerastheoriginalwassubmitted.
Innocasewillastatementof intenttosubmitarevisedbid,orcommencementofarevisionprocess,
extendthebidduedate.
G. PRICINGANDDELIVERYREQUIREMENTS
1. The vendor is responsible to deliver all items in new, unharmed and marketable
conditiontoFRBA.Thevendor isresponsible forreplacingany itemsdamagedduringshippingorthat
otherwisearrivenot ingoodworkingorder.Thevendor is responsible foranyandallcostassociated
withdelivery.Shipmenttrackinginformationmustbesenttotheprojectteamonceitisavailable.
All items shouldbe shipped freeonboard tooneof twoFRBAwarehouse locations foreach
networkbuild. ApproximatelyhalfofthetotalSoftwareorderwillbeshippedtoeachlocation:
FloridaRuralBroadbandAllianceSouthNetworkWarehouse
c/o:RapidSystems
1155Highway17North
Wauchula,FL33873
FloridaRuralBroadbandAllianceNorthNetworkWarehouse
Locationtobedetermined;thelocationshallbeinthe32321zipcode.
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AllpricingreflectedintheBidresponseshallbeinclusiveofshippingcostsandrequiredwarranties.
2. AllSoftwaremustbedeliveredwithinfourweeksafterreceiptofapurchaseorder. The
availabilityofSoftwarewithinthisrequiredtimeframeisarequirementforaresponsivebid.
3. All Softwarewill become the property of FRBA once it is delivered and accepted by
FRBA.
4. Allprices,costs,andconditionsoutlinedinavendorsbidshallremainfixedandvalidfor
acceptancefor1yearstartingupontheexecutionofaPurchaseAgreement.
5. FRBA is aware that many hardware/Software manufacturers are offering special
discountsfortheBTOPprojects.Vendorsshouldcontactthemanufacturer(s)toobtainthebestpricing.
H. SOFTWARETECHNICALSPECIFICATIONS
1. AcompleteSoftwarelistisprovidedinSectionIIIbelow.
2. AllSoftware,transmissionmethods,andsystemsmustbeindustrystandard.Industry
standard isdefined as themost current version of relative standard(s) set by anAmericanNational
Standards Institute (ANSI)or InternationalOrganization forStandardization (ISO)accreditedStandards
Developing Organization (SDO), such as the Institute of Electrical and Electronics Engineers (IEEE),
TelecommunicationsIndustryAssociation(TIA),orElectronicIndustriesAlliance(EIA). AllSoftwaremust
beRestrictionofHazardousSubstances(RoHS)compliant.
3. AllSoftwaremustbenewandnotrefurbishedorused.
4.
AllSoftware
must
include
a5year
warranty.
Pricing
reflected
on
the
bid
pricing
form
shall include the requiredwarranty. Failure toprovide this requiredwarrantywill result in yourbid
beingdeemednonresponsive.
5. All computer andnetworkinghardware, services, and applicationsmust support IPv6
andmust conform to themandatory components of the Profile for IPv6 in theU.S.Government
Version1.0 (USGV6) (or laterversion). If thereareanyexceptions, thevendormustprovideexplicit
detailsofnonconformancebythecomponentalongwithagoodfaithestimateofwhenthecomponent
willbefullyconformant.
6. Brand Name or Equal: The overall reliability of the network is dependent on the
reliability of its network Software and the compatibility of such Software with existing network
elements. Therefore,thelistofSoftwarespecifiedinSectionIIIincludesspecificmanufacturersandpart
numberstoensurethatallnetworkelementswillbecompatible. Anyrespondentofferingpricing for
othermanufacturers equivalentpartsmustprovide the information specified in Section III forBrand
NameEquivalentsandincludemanufacturerspecifications/datasheetsforallproposedalternatives. All
Softwaremustbemanufacturedbyarecognizedmarketleaderwithatleastfive(5)yearsofexperience.Any proposed equivalent products not meeting the minimum criteria for compatibility and
manufacturerhistory/experiencemaybe rejected fromconsideration. FRBA shalldeterminewhether
anyBrandNameEquivalentmeetsthesecriteriaanditsdecisionshallbefinal.
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II.BIDREQUIREMENTS
A. GENERALREQUIREMENTS
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i.TitlePage
Titlepage showing theRequest forBids subject; the firmsname; thename,address,and telephone
numberofacontactperson;andthedateofthebid.
ii.TableofContents
iii.TransmittalCoverLetter
Asigned letteroftransmittalbrieflystatingthevendorsunderstandingof thecommitmenttodeliver
theSoftwarewithin the timeperiod,a statementwhy the firmbelieves itself tobebestqualified to
providetheSoftwareandastatementthatthebidisafirmandirrevocableofferforoneyear.Thecover
lettermustbesignedbyanindividualauthorizedandempoweredtobindthevendortotheprovisions
ofthisRFBandanyContractawardedpursuanttoit. Eachbidshallstipulatethatitispredicatedupon
thetermsandconditionsofthisRFBandanysupplementsorrevisionsthereof.
iv.DetailedBid
ThebidresponseshouldaddressallthepointsoutlinedintheRequestforBids Thebidresponseshould
bepreparedsimplyandeconomically,providingastraightforward,concisedescriptionoftheproposers
capabilities to satisfy the requirements of the Request for Bids. While additional data may be
presented,thefollowingsubjectsmustbeincluded.Theyrepresentthecriteriafordeterminingifabidis
responsive.
Thedetailedbidresponseshallcontainthefollowinginformation:
SectionA.ExecutiveSummary
Provideanexecutivesummarywiththefollowinginformation:
Overviewofthevendorsfirm;VendorCapabilities.Describe the firm'sexperienceand capabilities inprovidingproducts similar to
those requested in this RFB, including the ability tomeet the availability and delivery requirements
statedintheRFB.
SectionB.FirmQualificationsandExperience
Thebidshouldstate thesizeofthe firm, thesizeof the firmsaccountteam,andanoverviewofthe
firmsexperienceindeliveringtheproductsspecifiedintheRFB
SectionC.
BidPricingForm
In this section vendorsmust complete the detailed bid pricing form for all requested Software. AcompleteSoftwarelist isprovided inSectionIIIbelow. Provideapriceforeachitem listed inclusiveof
shippingandtaxes. Thepricequotemustbeafirmbideffectiveforaminimumofoneyear.
B. SectionD.Implementation/ShippingSchedule
ProvidedocumentationandassurancethatthevendorwillbeabletodeliverSoftwarewithin4weeks
after receipt of a purchase order. Include an implementation/shipping schedule, byweek, showing
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wheneach itemwillbedelivered.Provideabriefoverviewofhow the implementation schedulewas
devisedandwillbeexecuted. Provideinformationonthevendorsprojectmanagementcapabilities.
SectionE.Exceptions/AlternativestoRFBRequirements
All exceptions to the requirements of this RFBmust be delineated in this section of the vendors
responsetotheRFB;otherwise,allrequirementsofthisRFBwillbeconsideredtobeacceptablebythe
vendor. For thebid tobe considered,proposedalternativesmustbe identifiedandexplained in this
section. Anyexceptionsorproposedvariationsinthestandardcontractlanguageshouldbespecifiedin
thissection.
SectionF.ExecutedCertifications. Thebiddershallincludeexecutedcopiesofallrequiredcertifications
attachedtothisRFB.
III. SOFTWARELIST
Quantity PartNumber Description Unit
Price
ExtendedPrice Delivery
Time(in
days)
10 39400529 Microsoft
Exchange
StandardCAL
Single
License/Software
AssurancePack
Microsoft
VolumeLicense
UserCALUser
CAL
2 39502406 Microsoft
ExchangeServer
EnterpriseSingle
License/Software
AssurancePack
Microsoft
VolumeLicense
10 6VC01288 MicrosoftWin
RmtDsktpSvcs
CALSngl
License/Software
AssurancePack
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Microsoft
VolumeLicense1
LicenseUserCAL
UserCAL
10 76N02439 Microsoft
SharePoint
EnterpriseCAL
Single
License/Software
AssurancePack
Microsoft
VolumeLicense
UserCALUser
CAL
1 H0400231 Microsoft
SharePoint
ServerSngl
License/Software
AssurancePack
Microsoft
VolumeLicense1
License
10 H0500445 Microsoft
SharePoint
StandardCAL
Sngl
License/Software
AssurancePack
Microsoft
VolumeLicense1
LicenseUserCAL
UserCAL
10 PGI00280 Microsoft
Exchange
EnterpriseCAL
Sngl
License/SoftwareAssurancePack
Microsoft
VolumeLicense1
LicenseUserCAL
UserCALw/
Services
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10 R1800130 Microsoft
Windows
ServerCALSingle
License/Software
AssurancePack
Microsoft
VolumeLicense
UserCAL
40 P7101032 Microsoft
Windows
Server
Datacenter
Single
License/Software
AssurancePack
Microsoft
VolumeLicense1
Proc
1 Solarwinds
IncludesStorage
manager,backup
profiler,User
devicetracker,
LanSurveyor
15 SUBPRO4010 SugarCRMPro 3
Years
1 SugarCRM
StandardRemote
JumpStart
1 QuickbooksEnt.
5Licenses
1 FishbowlServer
andClient
Inventory
Management
ControlSoftware
*VendorsmayproposedifferentSoftwarefromthemanufacturerandpartnumberspecifiedabovebut
allSoftwaremusthaveequalorbetterfeaturesetsthanthemodelslistedabove.
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Vendorsproposingtofurnish"equal"productsinaccordancewith"BrandNameorEqual"provisionsof
thisRequestforBidsshallprovidethefollowingdescriptionforeachproductforwhichasubstitutionis
proposed:
BRANDNAME
ProductEqual:______________________________
Manufacturer'sName:____________________________________
Address:____________________________
City,State,Zip:______________________________
ProductName(Ifany):____________________________________
Productmake,orcatalogdescription:___________________________________
If"equal"productsareproposed,provideadetaileddescriptionofeachproductproposedincluding
manufacturerspecification/datasheets.
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IV. REQUIREDCERTIFICATIONS
GRANT AWARD CONDITIONS
TheVendorandallsubcontractors,agreetocomplywithallprovisionsandtermsandconditionsof
the award and all applicable federal and state statutes. They include, but are not limited to, the
following:
DepartmentofCommerceFinancialAssistanceStandardTermsandConditions AwardSpecificSpecialAwardConditions 15CFRPart14,UniformAdministrativeRequirementsforGrantstoInstitutionsofHigher
Learning,HospitalsandOtherNonprofitsandCommercialOrganizations
OMBCircularA87 OMBCircularA133 OMBCircularA122 DOCAmericanRecoveryActAwardTerms74FR33104,74FR41676,74FR42644 AmericanRecoveryandReinvestmentActof2009 2CFRPart1326,SubpartCGovernmentwideDebarmentandSuspensions 15CFRPart28,NewRestrictionsonLobbying CopelandAntiKickbackAct DavisBaconAct Sections103and107oftheContractWorkHoursandSafetyStandardsAct
Inaddition,thefollowingrequirementswillbemet,asapplicable:
Vendor shall provide all information needed for FRBA reporting to the NTIA, to meet allreporting deadlines. Failure to provide the information on a timely basis could impact the
approvalofanypendingpayrequests. Any past, present or potential conflicts of interest,whether real or in appearance shall be
avoidedasprovidedinChapter15CFRPart14.
Vendorcertifiesthat its firmoranyof itsprincipals (meaningofficers,directors,partners,andpersonshavingprimarymanagementorsupervisoryresponsibilitieswithinthebusiness)arenot
currently debarred, suspended, or proposed for debarment by any federal entity.
Inaddition,itiscertifiedthatneitherthefirmnoranyofitsprincipalshavenot,withinathree
yearperiodprecedingthisoffer,beenconvictedoforhadajudgmentrenderedagainstthemfor
anyof the following: fraudora criminaloffense in connectionwithobtaining,attempting to
obtain, or performing a public (Federal, state, or local) contract or subcontract, violation of
Federal or state antitrust statutes relating to the submission of offers, or committed
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements,taxevasion,orreceivingstolenproperty.Itisfurthercertifiedthattheabovelisted
arenotpresentlyindictedfororcriminallyorcivillychargedbyagovernmententitywithanyof
these offenses. The undersigned further certifies that the respondent (vendor) or any of its
principals have not, within a threeyear period preceding this offer, had any contracts
terminated fordefaultbyany Federalagency. Theundersignedagrees to immediatelynotify
FRBAofanychangethatoccurs inthisstatusupuntilthetimetheawardofthisprocurement
hasbeenmade.Ifitisdeterminedthattherespondent(vendor)signedthisproposal(purchase
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order,requestforproposal)whileknowinglywithholdinginformationthatwouldhavemadethe
firm ineligibleforacontractundertheseprovisions, inadditiontootherremediesavailableto
thegovernment,FRBAmayterminatethecontract.
Respondentherebyagreestoandcomplieswiththispledge.
Name: _________________________________________
Date: _________________________________________
Signature: _________________________________________
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REFERENCES
Please provide the following information (three references) describing your experiencewith similar
projects
NameofClient Project(What,When,Where)
ClientContactInformation
(Name,Phone,Email)
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EQUALOPPORTUNITYEMPLOYER(EOE)STATEMENT
Bysubmittingabidinresponsetothissolicitation,therespondentagreesto: Notdiscriminateagainstanyemployeeorjobapplicantbecauseoftheirrace,creed,color,sex,maritalstatusornationalorigin; Postacopyofthispledgeinaconspicuousplace,availabletoallemployeesandjobapplicants. Placeorcausetobeplacedastatementinallsolicitationsoradvertisementforjobapplicants,
includingsubcontracts,thattheRespondentisanEqualOpportunityEmployer.
Respondentherebyagreestoandcomplieswiththispledge.
Name: _________________________________________
Date: _________________________________________
Signature: _________________________________________
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MBE/WBE/DBEBUSINESSPARTICIPATION
MinorityBusinessParticipation
Minority Business Enterprise (MBE), Women Owned Business Enterprise (WBE), Disadvantaged BusinessEnterprise (DBE) participation is encouraged. It is the goal of the NFBA to consider (a) a respondents
qualificationasanMBE/WBE/DBEand/or(b)therespondentscommitmenttoutilizeotherMBE/WBE/DBEin
fulfillingitsobligationsontheproject.
ThesupplermayprovideanMBE/WBE/DBEParticipationStatementwithintheRFBresponse:
Anexplanation/narrativeofhowtherespondentand/oritssubcontractorsqualifyasanMBE/WBE/DBEfortheproject.
ListofthelocallycertifiedMBE/WBE/DBEfirmsthatwillbeutilizedontheprojectincludingtheservicesorSoftwaretheyareabletoprovide.
DescribethemethodologyformonitoringtheMBE/WBE/DBEparticipationonacontinuingbasis.
RespondentqualifiesasanMBE/WBE/DBEParticipantYes[ ]No[ ]
Name: _________________________________________
Date: _________________________________________
Signature: _________________________________________
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CONFLICTOFINTERESTSTATEMENT
Bysubmittingabidinresponsetothissolicitation,therespondentagreesthat:
Respondentisawareoftheconflictofinterestprovisionspecifiedin15CFR14.42. Respondentdoesnotandshallnothaveanyemploymentoragreement,oralorwritten,withany
thirdpartyrelatingtoanyinterestswhichareinconflictwithorotherwiseinconsistentwithany
interestorpositionofFRBAoritsrepresentatives
Respondentshallnotaccept,duringthetermofanycontractarisingfromthisRFB,anyretaineroremploymentfromathirdpartywhoseinterestsappeartobeconflictingorinconsistentwith
thoseofFRBA.
Respondentherebyagreestoandcomplieswiththispledge.
Name: _________________________________________
Date: _________________________________________
Signature: _________________________________________
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Ifnotfurnishingany"equal"products,completethefollowingcertification.
Icertifythatthe"BrandName"productsspecifiedhavebeenreviewedandnosubstitutionswillbe
usedinthedeliveryoftheseitems.
________________________________________________________
Name
________________________________________________________
Title
________________________________________________________
Signature
_________________________________________________________
Date
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BYRDANTILOBBYINGSTATEMENT(31U.S.C.1352)
TheundersignedSellercertifies,tothebestofhisorherknowledgeandbelief,that:
(1) No Federal appropriated funds have been paid orwill be paid, by or onbehalfof theundersigned, toanyperson for influencingorattempting to
influenceanofficeroremployeeofanagency,aMemberofCongress,an
officeroremployeeofCongress,oranemployeeofaMemberofCongress
inconnectionwiththeawardingofanyFederalcontract,themakingofany
Federal grant, themaking of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperativeagreement.
(2) IfanyfundsotherthanFederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonformakinglobbyingcontactstoanofficeroremployeeof
anyagency,aMemberofCongress,anofficeroremployeeofCongress,oran employee of aMember of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard FormLLL, Disclosure Form to Report
Lobbying, inaccordancewithits instructionsasamendedbyGovernment
wide Guidance for New Restrictions on Lobbying, 61 Fed. Reg. 1413
(1/19/96).
(3) The undersigned shall require that the language of this certification beincluded in the award documents for all subawards at all tiers (including
subcontracts,subgrants,andcontractsundergrants,loans,andcooperative
agreements)andthatallsubrecipientsshallcertifyanddiscloseaccordingly.
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Thiscertification isamaterialrepresentationoffactuponwhichreliancewasplacedwhenthis
transaction wasmade or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31, U.S.C. 1352 (as amended by the
LobbyingDisclosureActof1995).Anypersonwhofailstofiletherequiredcertificationshallbe
subject toacivilpenaltyofnot less than$10,000andnotmore than$100,000 foreachsuch
failure.
Pursuant to31U.S.C.1352(c)(1)(2)(A),anypersonwhomakesaprohibitedexpenditureor
failstofileoramendarequiredcertificationordisclosureformshallbesubjecttoacivilpenalty
ofnotlessthan$10,000andnotmorethan$100,000foreachsuchexpenditureorfailure.
The Seller,___________________, certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any. In addition, the Seller understands and
agreesthattheprovisionsof31U.S.C.A3801,etseq.,applytothiscertificationanddisclosure.Date___________________
Signature______________________________ CompanyName______________________________
Title______________________________
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V. PROPOSEDCONTRACTFORM
MASTERSOFTWAREPURCHASEAGREEMENT
STANDARDTERMSANDCONDITIONS
The following Master Software Purchase Agreement is entered into as of this _____ day of
_______________, 2011byanbetweenFloridaRuralBroadbandAlliance,LLC,aFloridalimitedliability
company(theBuyer)and____________________, a________________ corporation(theSeller).
TheBuyerandtheSeller,fortheconsiderationhereinsetforth,agreeasfollows:
Section1. ContractDocuments. TheContractDocuments consist of thisAgreement, the LegalAdvertisement forFRBARFB201103,SOFTWARE__ (theRFB), theRFB, includinganyaddenda, the
SellersResponsetotheRFB includingallattachmentsandanydulyexecutedand issuedamendments
relating thereto. Allof the foregoingContractDocumentsare incorporatedby referenceandmadea
partof thisAgreement (allof saiddocuments including theAgreement sometimesbeing referred to
herein as the "Contract Documents" and sometimes as the "Agreement"). A copy of the Contract
DocumentsshallbemaintainedbySelleratalltimesduringtheperformanceoftheAgreement.
Section2. SoftwarePurchases. TheSelleragreesto furnish_____________________________
Softwareasdescribed in theContractDocumentsandpursuant to theUnitPricingScheduleattached
hereto as Exhibit A and incorporated herein by reference (the Software) pursuant to Purchase
OrdersissuedbyBuyerduringthetermofthisAgreement.
Section3. AgreementTerm. TheSoftwarerequiredunderthisAgreementshallbeprovided
for theperiodbeginning immediately upon executionof thisAgreementbybothparties and ending
three(3)yearsfromthedatehereof,subjecttoextensionbywrittenagreementofbothparties.
Section4. Notices. AllnoticesrequiredormadepursuanttothisAgreementbyeitherparty
shallbeinwritingtotheaddressesshownbelow:
FloridaRuralBroadbandAlliance,LLC
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4636Highway90,SuiteK
Marianna,Florida32446
[SELLERADDRESS]
Either party may change its above noted address by giving written notice to the other party in
accordancewiththisSection.
Section5. Terms andAcceptanceThereof.Noprovisionsprintedorotherwise contained inany
acknowledgmenthereofwhichare inconsistentwithor inadditiontothetermsandconditionsherein
stated,andnoalterationof thisAgreement, shallhaveany forceoreffectunless theBuyerexpressly
agreestotheminwritingthroughadulyauthorizedagentoftheBuyer.
IFANYOTHERTERMSANDCONDITIONSAREPUTFORWARDBYTHESELLEROFTHESOFTWARE(THE
SELLER),THEYAREOBJECTEDTOBYTHEBUYERANDSHALLHAVENOFORCEOREFFECTUNLESSTHE
BUYEREXPRESSLYAGREESTOTHEMINWRITING.
Section6. Termination. The Buyer may terminate this Agreement, in whole or in part, for
convenienceatany timeupon five (5)dayswrittennotice toSeller. Unlessdirectedotherwise in the
noticeof termination, theSeller shall incurno furtherobligations in connectionwith thisAgreement
uponreceiptofsuchnotice.
Section7. PurchaseOrders. The Buyer will not accept any Software pursuant to this
Agreement unless a duly authorized and signed Purchase Order, in substantially the form attached
heretoasExhibitBhasbeenissuedforsuchSoftware. ThePurchaseOrdernumbermustappearonall
invoices,packingslipsandallcorrespondenceregarding theorder. Quantitiesspecified inaPurchase
Order cannot be changedwithout the Buyerswritten approval. Software shipped in excess of thequantitydesignatedinaPurchaseOrdermaybereturnedatSellersexpense.
Section8. Reserved.
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Section9. PricingSchedule/ContinuityofSupply. Seller agrees to provide the Software at the
fixedunitpricesstatedintheattachedPricingSchedule,includingthecostsofdeliverytoBuyer,forone
yearfromthedateofexecutionofthisAgreement,withnoincrease.
Seller shall provide continuity of supply of the Software and spare parts for a period of five years
followingtheproductsendoflife.
Section 10. License of Software. Seller hereby grants Buyer a nonexclusive, nontransferable and
perpetual license to use any and all software that is embedded in the Software covered by this
Agreement and any and all software that is otherwise preinstalled by the Seller on the Software
covered by this Agreement at the time of delivery, together with the documentation under each
programelementthereof.
Section11.Invoices,DueDatesandPayments.TheSellermustsubmitan invoicetotheBuyerbefore
anypaymentwillbeprocessed.The Sellers invoices shallbe forwarded to theBuyerat theaddress
notedinSection4hereinandalllineitemsmustshowtheBuyersPurchaseOrdernumber,theSoftwarethatisthesubjectoftheinvoiceandanyotherrequiredinformation.
Section12. ShippingandDeliveries. Allitemsshouldbeshippedfreeonboardtooneoftwo
FRBAwarehouse locationsforeachnetworkbuild. ApproximatelyhalfofthetotalSoftwareorderwill
beshippedtoeachlocation:
FloridaRuralBroadbandAllianceSouthNetworkWarehouse
c/o:RapidSystems
1155Highway17North
Wauchula,FL33873
FloridaRuralBroadbandAllianceNorthNetworkWarehouse
TobeDetermined
unless otherwise expressly indicated on any associated Purchase Order. Seller shall retain title and
assumeall responsibility, liabilityand risk for theSoftwareduring transitand shallbe responsible for
filingofclaimsforlossordamagesresultinguntiltheSoftwarehasbeendeliveredtoBuyer.
In the event that the FOB delivery address is changed by Buyer during the fixed price term of the
Agreement,Sellershalldocumentanyadditionalshippingchargesrequiredasaresultofsuchchangein
anamendmenttothisAgreementsignedbybothparties.
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No additional amounts shall be chargeable to the Buyer because of taxes or excises, presently or
hereafter levied on the Seller with the exception of applicable sales and use taxes and customary
applicablecustomfees.Unlessotherwiseagreedto inwritingbytheBuyer,allcurrencyamountsshall
beUnitedStatesdollars.Unlessotherwiseexpresslyconsentedto inwritingbytheBuyer,nopayment
willbemadeforpacking,boxing,drayageorstorage.TheBuyerreservestherighttocancelallorany
partofthisorderifSoftwareisnotdeliveredonthedateordatesspecifiedherein;acceptanceinsuch
casesshall innowaybindtheBuyertoacceptfurtherdeliveriesonanyorder.Partialdeliveryontime
willnotexcusenondelivery.
AlldeliveriesaretobemadeMondaythroughFriday,excludingholidays,unlessotherwisestipulatedin
aPurchaseOrder.
Section13. Acceptance. Softwaredeliveredhereundershallbedeemed tohavebeenaccepted
(Acceptance)whenallof the followinghaveoccurred:a.The Software (includingany licensedand
operating software acquired in connection therewith) has been properly received, inspected and
deemed ready foruseby theBuyer.b.The Software (including any licensed andoperating software
acquired in connection therewith) operates in accordance with the Sellers specifications and
documentationprovidedtoBuyerandanyadditionalpublishedspecificationsoftheSellerandanyother
manufacturer of the Software or developer of any licensed and operating software acquired in
connectiontherewith.IntheeventthattheBuyerdoesnotaccepttheSoftwareinthemannersetforth
above,theBuyermayrequesttheremovaloftheSoftwareandthesoftware,andtheBuyershallhave
noliabilityunderthesetermsandconditions,andtheSellerwillreturnanymoniespaidtosuchdateby
theBuyer.InnoeventshalluseofanypieceoftheSoftwarepriortoacceptance,constituteAcceptance
ofanypieceoftheSoftwareorpartofthesoftwarebytheBuyer.
Section14.NewSoftware.TheSellercovenantsandwarrantsthattheSoftwareandallofitspartsand
componentsarenewandunused.
Section15.SellersWarranties.TheSellerwarrantsthat(i)theSoftwarebeingpurchasedpursuantto
these termsandconditionswillconform toandperform inaccordancewithanyandallperformance
specifications and documentation published by the Seller, any and all warranties, performance
specificationsanddocumentationotherwisedeliveredbytheSellertotheBuyerinconnectionwiththe
ContractDocuments,securingtherelatedPurchaseOrderandanyandallexpandedspecificationsput
forwardbytheBuyerandidentifiedbytheBuyer,andtotheextentthatagreedspecificationsmaynot
becomplete,theSoftwarebeingpurchasedpursuanttothesetermsandconditionswillalsoconformto
thespecificationsstandard in the industry, (ii) theSoftwarebeingpurchasedpursuant to these terms
andconditionswillbe free fromdefects inmaterialandworkmanship,and (iii)allstatementson the
packing lists shall be accurate and the Buyer may rely thereon. The Seller further represents and
warrantsand guarantees that the Softwarebeingpurchasedpursuant to these termsand conditions
complieswithallapplicableprovisionsoflaws,ordinances,codesandregulations,includingthoseofthe
UnitedStates,thestatesoftheUnitedStatesandlocalitieswithinsuchstates.
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Section16. Remedies for Breach of Warranty. The Buyer may reject any Software and any
softwarewhichdonotconformtotheSellerswarranties,includingthosesetforthinSection15,atany
timeafterdeliveryandbeforeorafteracceptance,whensuchbreachofwarrantybecomesknownto
theBuyer, in anymanner including recognition of latent defects (nonconforming goods); and the
Sellershallbeliableforalldirectcosts,damagesandlossessufferedbytheBuyerbyreasonofsuchnon
conforminggoodsbut,absentgrossnegligenceorwillfulmisconductonthepartoftheSeller,shallnot
beresponsibleforany indirect,punitive,exemplaryorconsequentialdamages.IftheBuyer learnsthat
nonconforminggoodshavebeendelivered,theBuyershallhavetherighttodoanyone,orall,ofthe
following: (i)cancelanyundeliveredportionof thePurchaseOrderand,at theBuyersoption, return
eitherallof theSoftwareandanysoftwareoronly thenonconforminggoodsat theSellers riskand
expensefor(attheBuyersoption)creditorpromptreplacementattheinvoiceprice,(ii)repairanduse
thenonconforminggoods,deductingthecost incurred insuchrepairandusefromanysumsduethe
Seller,orondemand,theSellerwillreimbursetheBuyerforallsuchcosts,(iii)uponnoticetotheSeller,
holdthenonconforminggoodsforareasonabletimeandresellorreturnthemaccordingtotheSellers
instructions (the net proceeds of any such resale shall be credited to the Sellers account), and (iv)
exerciseanyotherremediesthatmaybeavailableunderapplicablelaw.
Section17. Indemnification IncludingPatent Indemnity.The Selleragrees to indemnify,defend and
holdharmlesstheBuyer,itsofficers,agentsandemployees,againstandfromallclaims,suits,damages,
costs, expenses and losses (including without limitation: all incidental and consequential damages,
economicloss,propertydamage,personalinjuryordeath)(i)whicharisesoutofabreachbytheSeller
of these terms and conditions or any warranties applicable to the Software and any licensed and
operating software acquired by the Buyer from the Seller in connectionwith the Software acquired
hereunder,orwhich result fromanynonconformingdelivery (including latedeliveriesor incomplete
deliveries),orany infringementofanycopyright,patent, trademark,ordesignorthe like (whetheror
not registered)basedon themanufacture,useor saleof anyof the Software and any licensed and
operatingsoftwareacquiredbytheBuyerfromtheSellerinconnectionwiththeSoftware,or(ii)which
inanymannerresultfromanydefectintheSoftwareandanylicensedandoperatingsoftwareacquired
bytheBuyerfromtheSellerinconnectionwiththeSoftware,nonconformitytoornoncompliancewith
anylaw,ruleorregulationrelatingtothesafety,qualityordesignoftheSoftwareandanylicensedand
operatingsoftwareacquiredbytheBuyerfromtheSellerinconnectionwiththeSoftware,andanyand
alloftheBuyersreasonablecostsandexpenses,includingprofessionalfeesandcosts,ofinvestigating,
settlingordefendinganysuit,actionorclaim.Eachdefenseobligationstatedhereinisherebydeemeda
separateanddistinctobligation,fullyseverablefromanyotherdutystatedherein. Thissectionofthe
AgreementwillextendbeyondthetermoftheAgreement.
Section18. Reserved.
Section19. No Use of Brand Equity Without Permission. Without obtaining prior written
permissionfromanofficeroftheBuyer,theSellermaynotutilizetheBuyersnameinthepromotionof
itsbusinessoritsproducts.
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Section20. Insurance.TheSellershallprocureandmaintainproducts liability insuranceacceptableto
BuyerandshallfurnishtotheBuyercertificatesthereofinconnectionwiththisAgreement.
Section21.NonWaiver;RemediesnotExclusive.TheBuyerswaiverofanybreachorfailuretoenforce
anyofthetermsorconditionsofthisAgreementatany timeshall innowayaffect, limitorwaive its
rightshereaftertoenforcestrictcompliancewiththisAgreement.
Section22.Assignment.TheSellershallnotdelegateorassignanydutiesorclaimsunderthiscontract
withouttheBuyerspriorwrittenconsent.
Section23. EntireAgreement;Amendment. This agreement represents the entire agreementof the
parties.Noamendment,modificationorreleasefromanyprovisionhereof,shallariseoutofacourseof
action or mutual agreement unless such agreement is in writing, signed by both parties.
Notwithstanding any termsput forthby Seller (including anyonline terms and conditions on any of
Sellerswebsites)thetermsofthisdocumentshallgovernalltransactionsbetweentheparties.
Section 24. Governing Law and Venue. Any questions concerning validity, interpretation or
performanceofthiscontractshallbegovernedbytheinternallawsoftheStateofFloridaandvenueof
anylegalproceedingshallbeinthestateorfederalcourtsofLeonCounty,Florida.
Section25. SpecialGrantAwardConditions. Seller acknowledges that Buyers purchase of
SoftwarepursuanttothisAgreementisinconnectionwithaprojecttobefundedwithfederalstimulus
grantfundspursuanttoGrantAwardNumberNT10BIX5570122awardedtotheNFBAonAugust1,2011
(theGrant). TheSelleragreestobeboundbythespecialgrantawardconditionsoutlined inExhibit
CattachedheretoandincorporatedhereinforanyPurchaseOrdersissuedpursuanttothisAgreement
thatwillbefundedwithGrantmonies.
Inwitnesswhereof,thepartiesevidencetheiragreementthroughtheexecutionofthisAgreementby
theirdulyauthorizedsignatories.
FLORIDARURALBROADBANDALLIANCE,LLC, aFlorida
limitedliabilitycompany
Witness:___________________
PrintName:________________
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By:___________________________________
Name:_______________________________
Title:_________________________________
Date:________________________________
Witness:_____________________
PrintName:__________________
Vendor,Inc.
Witness______________________ By:_____________________________
PrintName:__________________ Name:__________________________
Title:___________________________
Date:___________________________
Witness:_____________________
PrintName:__________________
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EXHIBITA
PRICINGSCHEDULE
(ExcelSpreadsheet,RFB201103,SOFTWARE)
Quantity PartNumber Description Unit
Price
ExtendedPrice DeliveryTime
(indays)
10 39400529 Microsoft
ExchangeStandard
CALSingle
License/Software
AssurancePack
MicrosoftVolume
LicenseUserCAL
UserCAL2 39502406 Microsoft
ExchangeServer
EnterpriseSingle
License/Software
AssurancePack
MicrosoftVolume
License
10 6VC01288 MicrosoftWin
RmtDsktpSvcsCAL
Sngl
License/Software
AssurancePack
MicrosoftVolume
License1License
UserCALUserCAL
10 76N02439 Microsoft
SharePoint
EnterpriseCAL
Single
License/Software
AssurancePack
MicrosoftVolume
LicenseUserCAL
UserCAL
1 H0400231 Microsoft
SharePointServer
Sngl
License/Software
AssurancePack
MicrosoftVolume
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License1License
10 H0500445 Microsoft
SharePoint
StandardCALSngl
License/SoftwareAssurancePack
MicrosoftVolume
License1License
UserCALUserCAL
10 PGI00280 Microsoft
Exchange
EnterpriseCALSngl
License/Software
AssurancePack
MicrosoftVolume
License1License
UserCALUserCAL
w/Services
10 R1800130 Microsoft
WindowsServer
CALSingle
License/Software
AssurancePack
MicrosoftVolume
LicenseUserCAL
40 P7101032 Microsoft
WindowsServer
DatacenterSingle
License/Software
AssurancePack
MicrosoftVolume
License1Proc
1 SolarwindsIncludes
Storagemanager,
backupprofiler,
Userdevicetracker,
LanSurveyor
15 SUBPRO4010 SugarCRMPro 3
Years1 SugarCRMStandard
RemoteJumpStart
1 QuickbooksEnt.5
Licenses
1 FishbowlServer
andClient
Inventory
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Management
ControlSoftware
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EXHIBITB
SPECIALGRANTCONDITIONS
1. Grant Provisions. For the purposes of Grant #NT10BIX5570122 awarded to Florida Rural
BroadbandAlliance,LLConAugust1,2010,Selleracknowledges thatthisAgreement issubjectto the
specialgrantawardconditionsoutlinedinthisExhibittotheextentsuchprovisionsareapplicabletothis
Agreement.
(a) Debarment. Sellercertifiesthatitiseligibletoreceivestateandfederallyfundedcontracts.Seller also certifies that no party, which is debarred from such contracts, will besubcontractedtoperformservicesunderthisAgreement.
(b) Signage. AsrequiredbythetermsoftheStimulusActandtheGrant,FRBAshallhavetherighttoerectsignageatanyworksitetocomplywiththestimulusactsignagerequirements.
(c) FederalAuditsandInspections. SellerwillcooperateinanyauditorinspectionofFRBAsnetwork,assets,Software installationoroperationsrequiredfororonbehalfofFRBA,the
DepartmentofCommerce,theNTIA,NOAA,theOfficeoftheInspectorGeneraloranyother
stateorfederalagencywithjurisdictionovertheBTOPgrant. Sellerunderstandsthatsuch
auditsandinspectionsmayincludecontractspaidwithgrantfundssuchastheAgreement.Seller understands it is responsible for maintaining documentation pursuant to this
Agreement. AllaccessrightstoSellerfacilitiesgrantedtoFRBAhereundershallalsoextend
toanysuchfederalinspectorsorauditors.
(d) AvailabilityofFunds. All payments to bemade by FRBA under this Agreement aresubjecttotheavailabilityofgrantfundspursuanttotheBTOPgrant. FRBApledgestotake
allactionsnecessarytokeepitsBTOPgrantingoodstanding.
(e) Invoicing. Notwithstandinganythingtothecontraryherein,paymentsmadebyFRBAshallbemadebymeansofacheckwithin30daysafterapprovalofaninvoice.
2. CompliancewithFederalandStateStatutes. ByitsexecutionofthisAgreement,Selleragreesthat itwillcomplywithallapplicablefederalandstatestatutes ifandtotheextentthattheyapplyto
SellerandtheAgreement,including,butnotlimitedto,thefollowing:
(a) EqualEmploymentOpportunity
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DuringtheperformanceofthisAgreement,Selleragreesasfollows:
i. SellerwillcomplywithallprovisionsofExecutiveOrder11246ofSeptember24,
1965, as amended by Executive Order 11375 of October 13, 1967 and as
supplementedinDepartmentofLaborregulations(41CFRChapter60).
ii. SellerwillfurnishallinformationandreportsrequiredbyExecutiveOrder11246
of September 24, 1965, and by the rules, regulations, and orders of the
Secretary of Labor, or pursuant thereto, andwill permit access to its books,
records and accounts by FRBA, or the State of Florida or the United States
Secretaryof Labor forpurposesof investigation to ascertain compliancewith
suchrules,regulationsandorders.
iii. In theeventof Seller'snoncompliancewith theequalopportunity clausesof
thisContractorwithanyofsuchrules,regulationsororders,thisContractmay
be cancelled, terminatedor suspended inwholeor inpartandSellermaybe
declared ineligible for further government contracts in accordance with
proceduresauthorized in ExecutiveOrder11246of September 24,1965, and
such other sanctionsmay be imposed and remedies invoked as provided in
ExecutiveOrder11246ofSeptember24,1965,orbyrule,regulation,ororderof
theSecretaryofLabor,orasotherwiseprovidedbylaw.
iv. Seller will include the provisions of paragraphs (a) through (c) in every
subcontractorpurchaseorderunlessexemptedbyrules,regulationsororders
of the Secretary of Labor issued pursuant to Section 204 of Executive order
11246ofSeptember24,1965,sothatsuchprovisionswillbebindinguponeach
subcontractor or vendor. Seller will take such action with respect to any
subcontractorpurchaseorderasthelocalgoverningauthority(s)representative
maydirectasameansofenforcingsuchprovisions includingsanctionfornon
compliance:Provided,however,thatintheeventSellerbecomesinvolvedin,or
is
threatened
with,
litigation
with
a
subcontractor
or
vendor
as
a
result
of
such
direction by FRBA, Sellermay request the United States to enter into such
litigationtoprotecttheinterestsoftheUnitedStates.
(b) CivilRightsActof1964
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UnderTitleVIoftheCivilRightsActof1964,nopersonshall,onthegroundsofrace,color,
or national origin, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving federal financial
assistance.
(c) AccessandRetentiontoRecords
FRBA,theDepartmentofCommerce,theComptrollerGeneraloftheUnitedStates,andany
oftheirdulyauthorizedrepresentatives,shallhaveaccesstoanybooks,documents,papers,
andrecordsofSellerwhicharedirectlypertinenttothisContractforthepurposeofmaking
audit,examination,excerpts,and transcriptions. Seller shall retainall records relating to
this Contract for five (5) years after FRBAmakes final payment and all other pending
mattersareclosed.
(d) CopelandAntiKickbackAct(18U.S.C874and40U.S.C.276c)
All contracts and subgrants in excess of $2000 for construction or repair awarded by
recipients and subrecipients shall include a provision for compliancewith the Copeland
AntiKickbackAct (18U.S.C.874),as supplementedbyDepartmentof Labor regulations
(29CFRPart3,ContractorsandSubcontractorsonPublicBuildingorPublicWorkFinanced
inWholeorinPartbyLoansorGrantsfromtheUnitedStates).TheActprovidesthateach
contractor or subrecipient shall be prohibited from inducing, by anymeans, any person
employed in theconstruction,completion,orrepairofpublicwork,togiveupanypartof
thecompensationtowhichheisotherwiseentitled.Therecipientshallreportallsuspected
orreportedviolationstotheDepartmentofCommerceoperatingunit.
(f) DavisBaconAct,asamended(40U.S.C.276atoa7)
Allconstructioncontractsawardedbytherecipientsandsubrecipientsofmorethan$2000
shallincludeaprovisionforcompliancewiththeDavisBaconAct(40U.S.C.276atoa7)and
as supplemented by Department of Labor regulations (29 CFR Part 5, Labor Standards
Provisions Applicable to Contracts Governing Federally Financed and Assisted
Construction).UnderthisAct,contractorsshallberequiredtopaywagesto laborersand
mechanicsata ratenot less than theminimumwages specified inawagedetermination
madebytheSecretaryofLabor.Inaddition,contractorsshallberequiredtopaywagesnot
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less than once aweek. The recipient shall place a copy of the current prevailingwage
determination issuedby theDepartmentofLabor ineach solicitationand theawardofa
contractshallbeconditionedupontheacceptanceofthewagedetermination.Therecipient
shallreportallsuspectedorreportedviolationstotheDepartmentofCommerceoperating
unit.
(g) ContractWorkHoursandSafetyStandardsAct(40U.S.C.327333)
Whereapplicable,allcontractsawardedbyrecipientsexceeding$100,000forconstruction
contracts and for other contracts that involve the employment ofmechanics or laborers
shall includeaprovision for compliancewithSections102and107of theContractWork
Hoursand Safety StandardsAct (40U.S.C.327333),as supplementedbyDepartmentof
Labor regulations (29CFRPart5).UnderSection102of theAct,eachcontractor shallbe
required tocompute thewagesofeverymechanicand laboreronthebasisofastandard
workweekof40hours.Work inexcessofthestandardworkweek ispermissibleprovided
thattheworkeriscompensatedatarateofnotlessthan112 mesthebasicrateofpayfor
allhoursworkedinexcessof40hoursintheworkweek.Section107oftheActisapplicable
toconstructionworkandprovidesthatnolaborerormechanicshallberequiredtoworkin
surroundingsorunderworking conditionswhichareunsanitary,hazardousordangerous.
These requirements do not apply to the purchases of supplies or materials or articles
ordinarilyavailableontheopenmarket,orcontracts fortransportationortransmissionof
intelligence.
(h) RightstoInventionsMadeUnderaContractorAgreement
Contractsoragreementsfortheperformanceofexperimental,developmental,orresearch
work shall provide for the rights of the Federal Government and the recipient in any
resulting invention in accordancewith 37 CFR part 401, Rights to InventionsMade by
NonprofitOrganizationsandSmallBusinessFirmsUnderGovernmentGrants,Contractsand
Cooperative Agreements, and any implementing regulations issued by the awarding
agency.
(i) CleanAirAct (42U.S.C. 7401 et seq.) and the FederalWater Pollution ControlAct (33U.S.C.1251etseq.),asamended
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Contracts and subgrantsof amounts in excessof $100,000 shall contain a provision that
requirestherecipienttoagreetocomplywithallapplicablestandards,ordersorregulations
issuedpursuanttotheCleanAirAct(42U.S.C.7401etseq.)andtheFederalWaterPollutionControl Act as amended (33 U.S.C. 1251 et seq.). Violations shall be reported to theDepartment of Commerce operating unit and the Regional Office of the Environmental
ProtectionAgency(EPA).
(j) ByrdAntiLobbyingAmendment(31U.S.C.1352)
Contractors who apply or bid for an award exceeding $100,000 shall file the required
certification.Each tiercertifies to the tierabove that itwillnotandhasnotusedFederal
appropriated funds to pay any person or organization for influencing or attempting to
influenceanofficeroremployeeofanyagency,amemberofCongress,officeroremployee
ofCongress,oranemployeeof amemberofCongress in connectionwithobtaining any
Federalcontract,grantoranyotherawardcoveredby31U.S.C.1352.Eachtiershallalso
discloseany lobbyingwithnonFederalfundsthattakesplaceinconnectionwithobtaining
anyFederalaward. Suchdisclosuresareforwardedfromtiertotieruptotherecipient.
(k) DebarmentandSuspension(E.O.s12549and12689)
Nocontractshallbemadetoparties listedontheGeneralServicesAdministrationsListof
Parties Excluded from Federal Procurement orNonprocurement Programs in accordancewith E.O.s 12549 and 12689, Debarment and Suspension as implemented by DOC
regulationsat15CFRpart26.This listcontainsthenamesofpartiesdebarred,suspended,
orotherwiseexcludedbyagencies,andcontractorsdeclared ineligibleunder statutoryor
regulatoryauthorityotherthanE.O.12549.
3. Compliance with Applicable State and Federal Regulations. By its execution of this
Agreement, Seller agrees that it will complywith the following State and Federal Regulations (the
ApplicableRegulations)ifandtotheextentthattheyapplytoSellerandthisAgreement:
o AwardSpecificSpecialAwardConditionsforAward#NT10BIX5570122o AmericanRecoveryandReinvestmentActof2009o Noticeoffundsavailability,issuedJanuary22,2010
-
8/4/2019 FRBA Request for Bid, RFP-2011-03, Software
37/37
By itsexecutionof thisagreement, theSellerandallofSellers subcontractors,agree that theyhave
readandwillcomplywithallprovisionsand termsandconditionsofaward#NT10BIX5570122andall
applicablefederalandstatestatutes,including,butarenotlimitedto,thefollowing AwardDocuments:
DepartmentofCommerceFinancialAssistanceStandardTermsandConditions AwardSpecificSpecialAwardConditions 15CFRPart14OMBCircularA122OMBCircularA133DOCAmericanRecoveryActAwardTerms74FR33104,74FR41676,74FR42644 AmericanRecoveryandReinvestmentActof2009 2CFRPart1326,SubpartCGovernmentwideDebarmentandSuspensions 15CFRPart28,NewRestrictionsonLobbying CopelandAntiKickbackActDavisBaconAct Sections103and107oftheContractWorkhoursandSafetyStandardsActNoticeofFundsAvailability,January22,2010,75FR3792NoticeofLimitedWaiverofSection1605(BuyAmericanRequirement),July1,2009,74FR31402 73FR7696
Inaddition,thefollowingrequirementswillbemet,asapplicable:
Seller shall provide any information needed for FRBAs reporting to the NTIA, to meet allreporting deadlines. Failure to provide the information on a timely basis could impact the
approvalofanypendingpayrequests.
All procurement is to be conducted in compliance with state and federal procurementregulations.
AllSoftwaretobeprovidedbySellerundertheAgreementtobepaidfromgrantproceedsshallbeeligibleforpaymentwithfederalfundsasspecifiedintheAwardDocuments
PaymentoffundstoSellerunderthisAgreementissolelycontingentonthereceiptofgrantfunds
as
disbursed
and
made
available
to
FRBA
in
the
form
of
grant
draws.
Any past, present or potential conflicts of interest,whether real or in appearance shall beavoidedasprovidedin15CFRPart14.