Foundation year

Practical Lec.5: Presentation Software

Using Microsoft Office 2007

Practical Lec.5: Presentation Software

Using Microsoft Office 2007 Computer For Health Sciences

COMP101

Lecturer: Fatma El-Zahraa Mohamed

Year : 2015/2016

Animating Text and Objects

To Apply a Default Animation Effect:• Select the text or object on the slide you wish to animate.• Select the Animations tab.• Click the Animate drop-down menu in the Animations group to see

the animation options for the selection. The options change based on the selected item.

• Move your cursor over each option to see a live preview of the animation on the slide.

• Click an option to select it.

To Apply a Custom Animation Effect:• Select the text or object on the slide you wish to animate.• Select the Animations tab.• Click Custom Animation in the Animations group. The Custom Animation

task pane will appear on the right.

• Click Add Effect in the task pane to add an animation effect to the selected text or object.

• Select Entrance, Emphasis, Exit, or Motion Path to display a sub menu of animation effects for the category.

– Entrance animation effects: Changes how the selected item appears on the page

– Emphasis animation effects: Draws attention to the selected item while the slide is displayed

– Exit animation effects: Changes the way the selected item disappears from the slide

– Motion Path animation effect: Animates the selected item so that it moves to a specific place on the screen

• Select an animation effect to apply it.

• The animation will display on the selected item on the slide and will appear listed in the Custom Animation task pane.

1. A number label appears on the slide next to the animated object . Also, a matching number label appears next to the animation in the Custom Animation task pane list.2. Drop-down menus appear at the top of the Custom Animation task pane. You can define the animation effect in greater detail here.3. The star Play Animations icon appears beneath the slide on the Slides tab in the task pane on the left. It indicates that the slide has an animation effect.

• To Animate Text with a Default Animation:• Select the text box or text you wish to animate on the slide.• Select the Animations tab.• Click the Animate drop-down menu in the Animations group to see

the animation effects for the selected text. The effects vary based on the selected item.

• Select an animation effect.

• All at Once: The selected text appears all at once. The entire text is labeled with one number on the slide. Click the drop-down arrow in the task pane to expand the contents and see that the text is labeled with one number.

• By 1st Level Paragraphs The text will appear bullet by bullet, or paragraph by paragraph. Each level of text is labeled with a different number on the slide. Click the drop-down arrow in the task pane to expand the contents and see that the text is labeled with multiple numbers.

Applying Transitions

To Apply a Transition to One Slide:• Select the slide you wish to modify.• Select the Animations tab.• Locate the Transition to This Slide group. By default, No Transition is

applied to each slide.

• Click the More drop-down arrow to display all the transition effects.

To Apply a Slide Transition All Slides:• Select the slide you wish to modify.• Select the Animations tab.• Locate the Transition to This Slide group. By default, No Transition is

applied to each slide.• Click the More drop-down arrow to display all the transition effects.• Click a slide transition effect to apply it to the selected slide.• Click Apply To All to apply the transition to all the slides in the

presentation.

To Set Slide Transition Speed:• Apply a slide transition effect to a slide.• Click the Transition Speed drop-down menu in the Transition to This Slide

group on the Animations tab.• Select a menu option to apply the transition speed to the selected slide.

• To Set Slide Transition Sound:• Apply a slide transition effect to a slide.• Click the Transition Sound drop-down menu in the Transition to This Slide

group on the Animations tab.• Select a sound to apply it to the selected slide.

To Remove a Slide Transition Effect:• Select the slide you wish to modify.• Select the Animations tab.• Click No Transition in the Transition to This Slide group.

Repeat this process for each slide you want to modify.• ORClick Apply To All to remove the slide transition effect from each slide

in the presentation.

Advancing Slides

To Set Timing for Slides:• View the slides in slide sorter view.• Select a slide.• Select the Animations tab.• Locate the Advance Slide section of the Transition

to This Slide group.• Enter the time in the Automatically After field.

Use the arrows or type the number.•

Select another slide and repeat the process until all the desired slides have the timing set.

Using the Slide Master

The slide master allows you to easily make changes to all slides or a specific slide layout.

To View the Slide Master:• Select the View tab.• Click the Slide Master View command in the Presentation Views group.

•The slide master tab will appear as the active tab on the Ribbon, and the slide master task pane will appear on the left.

About Slide Master View

To Change the Theme Font on All Slides:• Select the View tab.• Click the Slide Master View command in the Presentation Views group.

The Slide Master tab will appear active.

•Select the slide master for all the slides, if it is not currently selected.

To Insert a Picture on All Slides:• Select the View tab.• Click the Slide Master View command in the Presentation Views group.

The Slide Master tab will appear active.• Select the slide master for all the slides, if it is not currently selected.• Select the Insert tab.• Click the Picture command in the Illustrations group. The Insert Picture

dialog box will appear.

Viewing and Printing Slides

• Slide Views• Three of the four views are visible from the default view.• Normal View: This view is where you create and edit your slides. You can

also move slides in the Slides tab on the task pane on the left.

• Slide Sorter View: Miniature slides are arranged on the screen in this view. You can drag and drop slides easily to reorder them, and see more slides at one time.

• Slide Show View: This view fills the computer screen with a slide and is what the audience will see when they view the presentation. The slide show view has an additional menu that allows you to navigate through the slides, as well as other features you can use during a presentation.

The Slide Show Menu• Arrows: The forward arrow displays the next slide and the back arrow

displays the previous slide.

• Menu Icon: Click the menu icon and a menu appears that gives you the option to move to the Next or Previous slide, jump to a specific slide, change your screen options, or end the show.

• Pen Icon: Click the pen icon and a menu appears that allows you to change your cursor to a ball point pen, a felt tip pen, or a highlighter, and choose the color of the pen. This allows you to annotate your slides and make notes while you present to an audience.

Presenting

• To start show, press F5• To start from a certain slide, click on slide, go to Slide Show

Tab, and choose “From Current Slide.”

• To advance a slide, press Enter (keyboard) – or click mouse

• To go back a slide, press Backspace (keyboard)• To end the show press Escape (keyboard)

• Printing

• To Print: