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Graduate College Formatting Your Thesis or Dissertation www.grad.uni.edu University of Northern Iowa Graduate College

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Page 1: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Graduate College

Formatting Your Thesis or Dissertation

www.grad.uni.edu

University of Northern Iowa Graduate College

Presenter
Presentation Notes
Welcome to the presentation, Formatting Your Thesis or Dissertation and Preparing for Final Submission. My name is Janet Witt and I am the Thesis and Dissertation Reviewer in the Graduate College at UNI.
Page 2: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Formatting your Thesis or Dissertation and Preparing for Final Submission

Janet Witt, Thesis/Dissertation Reviewer, Graduate CollegeUniversity of Northern Iowa

Updated November 2017

Presenter
Presentation Notes
If you are puzzled about some aspects of finalizing your thesis or dissertation, I hope I can help put the pieces of the puzzle together. Although there are several variations, in this presentation the word ‘Thesis’ usually refers to both a Master’s or Specialist in Education Thesis and a Doctoral Dissertation. We’ll talk about the differences as we go along.
Page 3: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Preparing the Submission MaterialsWhat are the deadlines? What is required for electronic submission? What else do I need to prepare?

Agenda Formatting and Preparing your thesis for submission

Formatting your thesisHelp! Where do I begin?

The Preview MeetingWhat is it? How do I know when to schedule? What do I need to have done prior to the meeting?

CorrectionsWhat if I made some mistakes in the formatting? Can I fix them? Will I still be able to graduate?

Last Minute DetailsWhy do I need to fill out a Permission Form for the Library? Why does myAdvisement Report still say my thesis requirement is not satisfied afterI have submitted it?

Final ApprovalTime to celebrate! You did it!

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University of Northern Iowa Graduate College

Page 4: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Help! Where do I begin?

• www.grad.uni.edu• Click on Thesis & Dissertation

• Important Dates/Deadlines

• Thesis & Dissertation Manual

• Thesis & Dissertation Forms

• Thesis (Masters degrees and Specialist in Education)

• Dissertation (Doctor of Education and Doctor of Industrial Technology)

The Graduate College website is full of useful information!

FORMATTING YOUR THESIS

University of Northern Iowa Graduate College

Presenter
Presentation Notes
The Thesis and Dissertation Manual is available on our website. We do not provide paper copies of the manual, but you are able to print it from the website if you wish. Many of the required forms are also available on our website. The committee approval forms are electronic forms. You will need to log in with your CAT ID to fill out and submit the forms. Other forms should be opened with Adobe Acrobat so you can fill them out on the computer; then print. Some forms require signatures before handing in to the Graduate College. Handwritten forms will not be accepted!
Page 5: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

• The Thesis and Dissertation Committee Approval forms are electronic forms available on the Graduate College website

• Click on https://grad.uni.edu/thesis-dissertation-forms• Log in with your CAT ID and passphrase to access the appropriate form• Fill in the requested information and click on Send to Workflow• Thesis committee approval forms will be approved electronically by the

committee chair, Graduate Coordinator, and Graduate College Dean • EdD doctoral committee forms will be approved electronically by the

committee chair/co-chair, department head, Dean of the College of Education, and Graduate College Dean

• DIT doctoral committee forms will be approved electronically by the committee chair, graduate coordinator, department head, and Graduate College Dean

• The student and all approvers will receive an email notification when all approvals are complete.

Thesis/Dissertation Committee Approval FormsAs soon as you form your committee, you need to submit the appropriate committee approval form. The Graduate College must have up-to-date committee information on file.

University of Northern Iowa Graduate College

Presenter
Presentation Notes
A Master’s or EdS thesis committee consists of at least 3 members of the UNI Graduate Faculty. A list of all UNI Graduate Faculty is available on the Graduate College website. A dissertation committee for doctoral students in the College of Education must have at least 4 members who are UNI Graduate Faculty, one of whom must be from outside the student’s department. Some departments may require one member to be from outside the College of Education. Committees for doctoral students in the Department of Technology must have a minimum of 5 UNI Graduate Faculty members, two of whom are from outside the Department of Technology. Additional readers/members may be added to all committees if desired. They are not required to be members of the UNI Graduate Faculty. If the membership of the thesis or dissertation committee changes later, the Graduate College must be notified by submitting a new electronic form.
Page 6: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

• Each Department also has an approved style manual to use in addition to the Graduate College Manual. Remember, whenever there’s a discrepancy in formatting requirements, the rules in the Graduate College Manual take precedence over the department style manual.

Formatting and Style ManualsEveryone follows the guidelines in the Graduate College Thesis and Dissertation Manual

University of Northern Iowa Graduate College

Presenter
Presentation Notes
When you are ready to begin writing your thesis or dissertation, make sure you are using the latest version of the Graduate College Manual as well as the style manual required by your department. Page 19 of the Graduate College Manual contains a list of the style manuals (i.e., APA, MLA, Turabian, etc.). The style manual specified by the department will be used in conjunction with the Graduate College manual. Since they all have slight variations, we won’t go into detail about those guidelines today, but I will let you know specifically where you will need to follow those guidelines. Next we’ll talk more in detail about the Graduate College formatting requirements since everyone uses these.
Page 7: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Graduate College Thesis/Dissertation Manual

• The first few pages of the Manual include an Introduction; General Nature of the Thesis Option; Responsibilities of the student, the advisor, and the Graduate College; Human Subjects, etc. Please read these sections before you begin writing!

• Take special note of the section on page 4, entitled Scope of the Manual. You must follow the style manual in your discipline except where there is a discrepancy with the Graduate College manual. In those cases, the rules in the Graduate College Manual take precedence.

Introduction – pages 1 - 4

University of Northern Iowa Graduate College

Presenter
Presentation Notes
I’ll refer to the appropriate page numbers in the Graduate College Thesis/Dissertation Manual as we go through each section.
Page 8: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Format and Style – Fonts (page 5)

• Use the same font throughout the entire thesis. Some suggested fonts are Times New Roman, Arial, and Courier.Do not use script fonts, wing dings, etc. that may be hard to read. Font size may be either 10 or 12. A smaller size font may be used within a large table, etc. in order to make it fit on the page. All headings and titles must be in the same font as the text.

• The pages within the Appendix may have a different font or a different size font but the headings must be the same font in the same size as the rest of the thesis.

• If you have a question about the acceptability of afont, please contact the Graduate College.

The next several pages deal with more specifics about format and style.

University of Northern Iowa Graduate College

Presenter
Presentation Notes
It’s a good idea to follow the guidelines when you first start writing your thesis. It will save a lot of work in reformatting later. Even changing to a different font can affect how the material fits on the page! As you use the manual take special note of the “Hints” which appear on several pages. For example on page 5, you will see a hint about how to set the Widow/Orphan control in Microsoft Word.
Page 9: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Paper

• Paper for the final copy of your thesis must be 24#, white, 8 ½ x 11 inch, acid-free, 25% or 100% cotton. Any brand is acceptable as long as it meets these standards. DO NOT print the draft copy on the special paper. It is more expensive than regular paper. The draft for your preview may be printed double-sided.

• UNI has a contract with Copyworks in Cedar Falls. Students will pay a discounted price if they go to the Office of University Relations and obtain a work order prior to printing.

• The final copy should be printed on one side of the paper only. Do not bind, staple, fold, or hole-punch the final copy that you submit to the Graduate College.

• Be sure it is printed with a laser printer.

Page 6

University of Northern Iowa Graduate College

Presenter
Presentation Notes
Whether you have your thesis printed at a print shop or if you print it yourself, check all pages to make sure the print quality is consistent sharpness, clarity, and darkness, and that no pages are missing. Make sure the pages are straight and do not contain smudges or other defects. You may feel you are saving money by printing it yourself, but you must use a good quality laser printer with a new print cartridge in order to guarantee good quality throughout. Crooked pages or pages with poor print quality will not be accepted. You won’t be saving any money if the thesis has to be reprinted because of poor print quality. �To avoid problems with different versions of Word, we recommend converting your thesis or dissertation to a pdf before printing.
Page 10: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Margins and Spacing

• The following margins must be maintained on ALL pages:• Left margin (binding edge) 1 ½ inches• Right margin 1 inch (do not right-justify any of the text)• Top margin 1 ¼ inches• Bottom margin 1 ¼ inches, minimum (sometimes the

bottom margin will be wider)

• Nothing except the page number should appear in the margins.• Set these margins when you first begin writing your paper! It

will save a lot of reformatting later.• Double spacing is required for all of the text.• Exceptions include block quotes, headings more than one line in

length, references, and material within longer tables.

Page 6

University of Northern Iowa Graduate College

Presenter
Presentation Notes
The left margin is extra wide to allow for binding. While the pages may look a little off-center as you are typing, the text will look perfectly centered when it is bound into a book. No matter what your particular style manual says about block quotes, the Graduate College requires block quotes to be single spaced. All lines of the block quote should be indented on the left only, to the same tab as the paragraph indent. Each reference should also be single spaced regardless of what your departmental style manual says, with a double space (one blank line) between each reference.
Page 11: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Page Numbering

• With the exception of the copyright page, abstract title page, and abstract, all pages must be assigned a page number.

• The preliminary pages are numbered with lower case Roman numerals and all of the pages in the body of the thesis, the references, and appendices are numbered with Arabic numerals. You will need to insert section breaks into the document to number the pages correctly. See instructions in the Graduate College Thesis and Dissertation Manual.

• Page numbers must be in the upper right hand corner of the page, ¾ to 1 inch from the top edge, and on the 1 inch right margin.

• The thesis or dissertation title page is counted as page i, but does not have a page number printed on it.

• In a thesis, the next page is the approval pageand it is always numbered ii.

Page 7

University of Northern Iowa Graduate College

Presenter
Presentation Notes
Use section breaks in Word to switch from no page numbers to Roman numerals to Arabic numerals within the document.
Page 12: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

The complete list of the order of the pages is on page 7.

• The Copyright page is first. See page 8. It does not have a page number or a title. Center the following information both horizontally and vertically:

Copyright by YOUR NAME IN CAPITAL LETTERS

2017All Rights Reserved

• Use the same font and size of font as the remainder of your document.• Though it is optional, you are encouraged to add a copyright page to

the beginning of your thesis or dissertation whether you register the copyright or not. It signals to your readers that you are the copyright owner and that you know your rights. It also indicates the year you first published the project.

• The Graduate College does not offer copyright registration service, but you are welcome to do so on your own if you wish.

We’ll discuss each one in more detail.

University of Northern Iowa Graduate College

Page 13: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Abstract and Thesis Title Pages – Masters & EdS degrees

• The Thesis title is placed just below the 1 ¼ inch top margin, centered, in all capital letters. If it is more than one line in length it should be double-spaced and arranged as an inverted pyramid.

• Make sure to include the correct degree being sought.• The month and year at the bottom of the page should

reflect the semester of approval, not the date of the defense or submission.

• The title pages do not have page numbers printed on them, although the thesis title page counts as page i.

These are described on page 8 with examples on pages 22 and 23.

University of Northern Iowa Graduate College

Page 14: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Abstract and Dissertation Title Pages – EdD & DT

• The title pages for a dissertation differ from the thesis title pages in that they also serve as the approval/signature pages.

The text of the Abstract will follow the Abstract title page. • It should present a brief account of the thesis or dissertation

that is readable, well-organized, and self-contained. The maximum length is 350 words, or approximately 1 ½ pages, double spaced.

• The first page will have the heading ABSTRACT in all capital letters, centered.

• It should not have subtitles or citations.• It does not have a page number.

These are described on page 8; see examples on pages 24 and 25.

University of Northern Iowa Graduate College

Page 15: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Thesis Approval Page (Masters & EdS Thesis only)

• The thesis approval page must be typed by the student using the same font as the text of the paper.

• It is always page ii of the thesis; page number is printed on it. • Committee members will sign on the appropriate line when

they give final approval after the defense. • The Graduate Dean will sign upon final approval of the thesis by

the Graduate College.• A doctoral dissertation does not have a separate approval page

as the title pages serve as the signature pages.• On all approval pages, remember to replace(type name) with the name of the committeemember who will be signing on that line.

Described on page 9; example on page 26

University of Northern Iowa Graduate College

Page 16: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

The rest of the preliminary pages:

• Dedication and/or AcknowledgmentsThese are both optional. If included, they need lower case Roman numeral page numbers.• Table of ContentsUse “dot leaders” formatting or an automatic Table of Contents program so the page numbers are perfectly straight along the right margin. See instructions in the Graduate College Manual.The Table of Contents only lists the parts of the document that follow it. Do not list any previous pages.• List of Tables/List of Figures (if applicable)Again, format so the page numbers are straight along the 1 inch right margin.

Both theses and dissertations may contain the following:

University of Northern Iowa Graduate College

Presenter
Presentation Notes
-For a thesis, the dedication (if you choose to include one) would come immediately after the thesis approval page and would have page number iii printed on it. For a dissertation, the dedication would be page ii and comes immediately after the dissertation title page. A dedication is usually very short—perhaps only a few words or a line or two, but may be longer if you wish. An example might be “For my grandfather who always inspired me to further my education” or simply, “For my grandfather.” The heading, DEDICATION, is optional. As long as the margins are observed, the material on the page may be placed anywhere you like. -The Acknowledgments page will begin with the heading ACKNOWLEDGMENTS centered just below the 1 ¼ inch top margin. The text should be double spaced following the required margins. It can be as long or short as you want, expressing gratitude to individuals or organizations who were helpful in the production of the thesis, provided funding for your research, etc. It may be more than one page in length. Continue using lower case Roman numeral page numbering throughout all of the preliminary pages. -If your thesis contains even one table and/or figure, you must include a List of Tables and/or List of Figures. This will then be the first item listed on the Table of Contents, since it comes immediately after it. Use the same wording, capitalization, and punctuation for chapter titles, subheadings, titles of tables, and figure captions as used in the body of the paper. -Believe it or not, one of the most common errors I see in completed theses and dissertations is that the headings and titles listed in the Table of Contents and Lists of Tables and Figures are not actually on the pages indicated. When you have finished everything else, remember to go back and double-check these pages!
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Tables, Figures, and other Illustrations

• A table contains material arranged in columns. • Tables may be either vertical (portrait) or horizontal (landscape).• Tables must have a table number and title, usually at the top,

using the same font as the rest of the text.• Material within the table may use a smaller font if necessary to

fit it on the page.• Insert as soon as possible following its first mention in the text.• Must not be divided if it would fit on one page.• Separate the table from the text by leaving 3 blank lines, or two

double spaces, both above and below the table.• The guidelines in the departmental style manual

may be followed when formatting tables.

Explained in more detail on page 10 in the Graduate College Manual.

University of Northern Iowa Graduate College

Presenter
Presentation Notes
The format of tables may vary with the discipline but must be consistent throughout the thesis. If there is not enough room to fit the table on the same page where it is first mentioned in the text, insert it at the top of the next page. Fill the text page with text that would normally come after the table. If a table is too long to fit all of it on one page, it may be divided onto two pages. Type (table continues) in the lower right hand corner at the bottom of the first section of the table. At the top of the next page, repeat the column headings only (not the table number and title of the table), and then continue with the remainder of the material in the table.
Page 18: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Figures, Illustrations, Graphs, etc.

• A figure may be a diagram, drawing, graph, chart, map, photograph, etc.

• Figures must have a figure number and caption, usually below the figure.

• Color may be used in tables and figures. Use a good quality laser printer or color photocopier for the printed copy.

• If a table or figure is placed in landscape position, the top will be on the binding edge. The page number must face the same direction and be in the same position as thepage numbers on the rest of the pages.

• Tables and Figures must stay within the same margins as required on text pages.

Page 10 in the Graduate College Manual.

University of Northern Iowa Graduate College

Presenter
Presentation Notes
In order to position the page number in the proper location on a “landscape” page, try putting the page number in a text box. You can then rotate it to face the same direction as the other page numbers.
Page 19: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Headings and Subheadings

CHAPTER 1CENTERED UPPERCASE CHAPTER TITLE

Centered, Underlined, Uppercase, and Lowercase Major HeadingFlush Left, Underlined, Uppercase, and Lowercase Minor Heading

Indented, underlined, lowercase minor division heading ending with a period. Text for this paragraph follows on the same line as the Minor Division heading.

• Your thesis may not have this many levels of subheadings. • Each chapter must begin at the top of a new page. • Subheadings may appear anywhere on the page but must not stand alone at

the bottom of a page; at least 2 lines of text must follow.• If your thesis has an Appendix, it will need a title formatted the same as

the chapter titles. Include them in the Table of Contents.

Page 12 in the Thesis Manual

University of Northern Iowa Graduate College

Presenter
Presentation Notes
No matter what formatting is used for headings in the style manual specified by your department, these Graduate College guidelines must be followed. This provides a consistent style for all theses written at the University of Northern Iowa. Chapter numbers may either be Arabic numerals (1, 2, 3, etc.) or upper case Roman numerals (I, II, III, etc.) Whichever you choose, be consistent throughout the entire document. Appendices are designated with letters, A, B, C, etc. instead of numbers.
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References/Bibliography/Works Cited

• The reference pages are placed immediately after the final page of the text, and the page numbers continue throughout all of the pages.

• Begin the first page of the references with the appropriate heading in all capital letters below the 1 ¼ inch top margin.

• Single space each entry; leave a double space between entries.• Use hanging indent format.• Follow the latest edition of the style manual required by your

department (see pages 18-19 of the Graduate College manual) for the information within the entries in the reference list.

• Each reference must have at least one citation within the thesis. • Each citation in the text must have a matching reference.

Page 12 in the manual

University of Northern Iowa Graduate College

Presenter
Presentation Notes
Another common error found in completed theses and dissertations is that the references and citations don’t match. Double check the spelling of the authors’ names, the publication dates, etc. If a citation is found without a matching reference, or if a reference does not have any citations, corrections must be made before the thesis will receive final approval.
Page 21: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Master of Music Recital Abstract

• Master of Music students in the School of Music perform a recital as part of their thesis requirement.

• A written abstract is required as evidence of the recital.• The 350-word limit does not apply, although a recital abstract is

usually much shorter than a traditional thesis. • Page numbers are optional.• A CD of the recital and a copy of the recital program must also

be submitted with the final copy of the recital.• A separate approval form is needed which indicates approval of

the recital, in addition to the thesis approval form we discussed earlier which approves the written abstract.

Page 13 in the thesis manual

University of Northern Iowa Graduate College

Presenter
Presentation Notes
The recital program must have the same margins, font, title, etc. as the recital abstract. It should be included in the electronic copy as the final page of the recital abstract. The recital approval form is very similar to the thesis approval form. Students in the School of Music will receive a sample of the recital approval form at their preview meeting.
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Studio Thesis or Public History Project

• A studio thesis consists of a creative visual work rather than a manuscript.

• The 350-word limit for the abstract does not apply.• The abstract will describe the products or performances

represented in the thesis project.• If an exhibit or performance was presented, information should

be given about the location, date, etc.• Digital images may be included.• Obtain special instructions from your department.

See ABSTRACT on Pages 9, and Studio Thesis on page 14

University of Northern Iowa Graduate College

Page 23: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Languages and Literatures Creative Thesis

• A creative thesis in the Department of Languages and Literatures may consist of short stories, a short novel, poetry, etc.

• The same margin requirements apply.• “Chapters” are not required, although a consistent format

should be used for the titles of separate works contained in the thesis.

• A Table of Contents is required if the thesis contains more than one work with separate headings.

• Does not usually have a reference list or bibliography.

Consult with your advisor for more information.

University of Northern Iowa Graduate College

Presenter
Presentation Notes
This isn’t specifically addressed in the Graduate College Manual but I’ll just touch on it briefly since it has several variations from a traditional thesis. Be sure to consult with your advisor.
Page 24: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Submission Requirements

• One copy of the entire thesis or dissertation printed on the special thesis paper

• In addition to one printed copy, the thesis or dissertation must be submitted electronically. It should be formatted in Microsoft Word as a single document (do not convert it to a pdf). Using your UNI email, attach it to an email to [email protected]

• Minimum of 3 approval pages, printed on the special thesis paper, with original signatures of all committee members

• Three blank sheets of thesis paper• Graduate College Submission Form (available on the Graduate College website; fill out and print plain paper. No signatures needed)

Pages 14-18 in the Thesis/Dissertation Manual

University of Northern Iowa Graduate College

Presenter
Presentation Notes
In order for all parts of the thesis to be numbered correctly in one Word document, “section breaks” should be inserted since some pages have no page numbers, some pages have Roman numeral page numbers, and the body of the thesis has Arabic page numbers. Doctoral students should submit a minimum of 3 Abstract title/approval pages with their committee chair’s signature to the Graduate College. The Graduate Dean will sign these when the dissertation receives final approval. Submit the same number of signed Dissertation title pages to the Graduate College; the Graduate Dean does not sign these. One of each title page will be inserted into the printed copy of your dissertation; one of each title page will be sent to your department after the dissertation receives final approval. All extras will be returned to the student
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Submission requirements

• University Record Sheet (Master and EdS students)• Dissertation Approval Form (Doctoral students)• Draft of thesis/dissertation we reviewed during your preview

(unless your preview was completed entirely by email)• Self-addressed label (provided at preview) for return of extra

approval pages to the student after final approval• Agreement and Permission to Preserve Thesis/Dissertation (sent

to student at their UNI email after final approval; the Registrar’s Office will not be notified of final approval until this is complete

• A $40 binding fee will be charged to each student’s Ubill after submission of the thesis/dissertation.

• EdD students only: Survey of Earned Doctorates, to be completed electronically.

(continued)

University of Northern Iowa Graduate College

Presenter
Presentation Notes
The University Record Sheet and Dissertation Approval form are available on the Graduate College website. You will need to list the names of your committee members on the University Record Sheet; it does not need their signatures. The Dissertation Approval Form for EdD students must have the signatures of all committee members, the department head and the College of Education dean. The Dissertation Approval Form for students in the Department of Technology needs the signatures of the committee members, the Graduate Coordinator and Head of the Department of Technology. **Always check with your department to find out what their submission requirements are.
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• The Abstract title page and Thesis title page are exactly the same except the first line of the center section. This line indicates whether it is the Abstract or the main body of the Thesis.

• The top line (the thesis title) should rest just under the 1 ¼ inch top margin. The bottom line (the semester of submission) should rest just above the 1 ¼ inch bottom margin.

• The title should be typed in all capital letters and centered. If it is more than one line long, divide it so that the lines form an inverted (or upside down) pyramid, and double space it.

• The center section should be centered in the middle of the page.

• Make sure you include the correct degree… Master of Arts, Master of Science, Specialist in Education, etc.

• The date at the bottom reflects the month and year of the semester of thesis approval, not when you defend or submit the thesis. It will be either May, July, or December of the current year.

Thesis Title Pages – Masters & EdS degreeTake a look at pages 22 and 23 in the manual.

University of Northern Iowa Graduate College

Presenter
Presentation Notes
Now we’ve completed the descriptive portion of the Thesis and Dissertation Manual. The last few pages of the manual are examples of most of the preliminary pages.
Page 27: Formatting Your Thesis or Dissertation · 2019-10-14 · Formatting your Thesis or Dissertation and Preparing for Final Submission. Janet Witt, Thesis/Dissertation Reviewer, Graduate

Dissertation Title Pages – EdD & DIT degreeSee pages 24 and 25 in the Manual. The dissertation title pages also serve as the approval pages.

University of Northern Iowa Graduate College

Presenter
Presentation Notes
The dissertation title pages also serve as the approval pages. Insert each committee member’s name under their signature line on these title pages. Your committee chair signs the abstract title page and the entire committee signs the dissertation title page. The Graduate Dean signs only the Abstract title page. You may have more or fewer signature lines on your dissertation title page, depending on the number of members on your committee. You should have at least three copies of both title pages printed on the “good” paper to take along to your defense. If your committee is ready to give final approval on that day, you’ll have these pages handy for them to sign. If you have any question about whether your dissertation title pages are formatted correctly, don’t hesitate to have the Thesis Reviewer look them over before you print them on the good paper to take to your defense. If any mistakes are found later, you will have to reprint them and obtain signatures all over again.
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The thesis approval page is only for Masters and EdS candidates. It is always page ii and comes immediately after the thesis title page. It should be typed as shown with the top, left and right margins set according to the specifications we discussed earlier. The bottom margin will be more than 1 ¼ inches. Add your name on the top line, followed by the title of your thesis and your degree. Insert each committee members’ name under the appropriate signature line in place of (type name). The committee members will sign when they give their final approval following the thesis defense. The Graduate Dean will sign after the thesis has received final approval by the Graduate College.

Thesis Approval PagePage 26 of the Graduate College Manual

University of Northern Iowa Graduate College

Presenter
Presentation Notes
It’s a good idea to have at least three copies of the approval page printed on the “good” paper to take along to your defense. If your committee members are ready to give final approval on that day, you’ll have the pages ready for them to sign. If you have any question about whether your approval page is formatted correctly, don’t hesitate to have the Thesis Reviewer look it over before you print them on the good paper. If any mistakes are found later, you will have to reprint them and obtain signatures all over again.
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After the thesis approval page in a thesis, and after the dissertation title page in a dissertation, the next pages may be the dedication and/or acknowledgments, if you choose to include them. They are both optional. If you include them, they will have lower case Roman numeral page numbers. Next comes the Table of Contents with the next Roman numeral page number. The Table of Contents should be formatted with “dot leaders” running from the end of title to the page number. The page numbers should be perfectly straight along the right margin. Instructions for formatting the dot leaders are on page 29 of the manual. The dots insert automatically when you hit “tab” after the title. Then you type the appropriate page number.

Table of ContentsPage 27 in the Thesis Manual

University of Northern Iowa Graduate College

Presenter
Presentation Notes
Another “trick” to try when formatting your Table of Contents is to copy and paste the Table of Contents example from the manual into your document. The settings for the dot leaders should copy also. Then you can delete the titles and page numbers given in the example and replace with your own titles and the correct page numbers. An automatic Table of Contents program may be used instead. Make sure the headings and page numbers are formatted correctly according to the Graduate College guidelines. Chapter numbers and titles should be in all capital letters as shown in the example. They will be flush left beginning on the 1 ½ inch left margin. The major headings (the ones that are centered and underlined in the body of the thesis) are indented one tab. The minor headings (the ones that are flush left and underlined in the thesis) are indented two tabs. The minor division headings (the ones that are indented and underlined in the text) are indented three tabs. Your thesis or dissertation may not contain this many levels. You do not have to include all of the levels in your Table of Contents, but for consistency you should include the same number of levels in the Table of Contents for each chapter that contains them. At minimum you must include all chapter headings. In addition, you may want to include all of the major headings only. Or you may want to include the major and minor but not the minor divisions. But whatever you do for one chapter you need to do the same number of levels for all chapters that have those levels.
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Even though these examples are shown on the same page in the Thesis/Dissertation Manual, they should be typed on separate pages in your thesis or dissertation, if you have both tables and figures in your document.

The same “Dot Leader” instructions will work to format these pages also.

List of Tables and List of FiguresPage 28 of the Thesis/Dissertation Manual

University of Northern Iowa Graduate College

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The final page of the thesis manual gives Instructions for Formatting the Dot Leaders. Begin by setting the appropriate margins for the thesis and then follow the instructions for the settings. Or try cutting and pasting the example into your document; replace the sample headings in the example with your own headings.

Instructions for Formatting Dot LeadersPage 29

University of Northern Iowa Graduate College

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THESIS – PAGE 30 DISSERTATION – PAGE 31

University of Northern Iowa Graduate College

Formatting Section BreaksSection Breaks are necessary to format the document in one Word file and change page numbering

styles; some pages have no page numbers, some have Roman numerals, and others have Arabic numerals. Section breaks are also needed if some pages are in Landscape format.

Instructions for both theses and dissertations are included on pages 30 and 31.

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That completes our discussion of the Manual.

Now, you’ve been working with your committee, completing your research, writing your paper, and you feel like you’re getting a good draft of your thesis or dissertation written… what comes next?

It’s time to schedule your thesis/dissertation preview with the Graduate College!

University of Northern Iowa Graduate College

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• The Department sends the Graduate College a list of the students who are planning to complete their thesis during the current semester.

• Communicate with your thesis chair and/or the department secretary to be sure your name is on the list of students to be sent to the Graduate College.

• You will be required to use your UNI email address for electronic submission so make sure you are able to log in to it and then check it regularly. This will ensure you receive other timely communications from the Graduate College as well.

• Your committee approval form must be on file in the Graduate College before you can schedule your preview.

• The Thesis Reviewer sends information regarding the preview to those students.

• Deadlines to schedule• Ideally the thesis should be nearly

finished prior to the preview meeting. • In order to make the best use of our

time at the preview, follow the required formatting guidelines from the very beginning!

The Preview MeetingHow will I know when it’s time to schedule my preview?

University of Northern Iowa Graduate College

Presenter
Presentation Notes
If you are getting ready to finalize your thesis for graduation and you have not received information regarding the preview from the Thesis Reviewer early in the semester, contact your department and ask them to forward your name and contact information to the Thesis Reviewer. It is your responsibility to schedule your preview within the deadlines for that semester. No thesis or dissertation is accepted by the Graduate College without a preview. Deadlines must be observed. Deadlines for the current and upcoming semesters are always posted on the Graduate College website.
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• Previews may be scheduled from the beginning of the semester until 8 weeks before commencement.

• Deadlines are posted on the Graduate College website.

• Schedule early! Dates near the deadline fill up first.

• The more of your thesis you have completed by your preview, the better.

• If it is not completely finished, you should have at least your title pages, approval and other preliminary pages; at least 3 chapters; samples of tables, figures, and references.

• Bring a printed draft copy to the preview. We will look at it together and make notes about the formatting.

• Plan on meeting for about an hour.

Preparing for the Preview MeetingWhat to do to make the best use of our time during the meeting.

University of Northern Iowa Graduate College

Presenter
Presentation Notes
If you are not able to come to campus for your preview meeting, we can complete it by email. You will be asked to email your thesis to the Thesis Reviewer ([email protected]) as a Word document. I will review it and provide feedback on the formatting. Please send it to me at least 5 days prior to the preview deadline so I have time to review it and email you back so you have time to make corrections and get everything ready to submit. The submission deadline is only 3 weeks after the preview deadline! Doctoral students may have two previews. For the first preview, I ask that the dissertation be sent to me by email. I will look over the first draft and provide feedback. Later, you may schedule another preview if you wish, either in my office or by email again. If you had a preview sometime in the past and now you’re coming back to finish your thesis, you are not required to have another preview. However, I encourage you to schedule another preview, especially if it has been some time since your first one, or if you have made significant changes in your thesis. Some of the formatting manuals required by the departments have released new additions, and our submission requirements have changed. The current rules/guidelines must be followed. I never deny anyone the opportunity to have a second (or third!) preview if they wish! Whatever corrections we can find before you print the final copies saves paper, money, and time. Keep in mind that I am not reading for content or grammar; I am only looking at the formatting. If I happen to notice something else I will let you know, but do not rely on me to catch grammatical errors, etc.
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• Special paper required: white, 24#, 25 or 100% cotton, acid-free• Available at Copy Works and other retail stores and print shops

One printed copy of entire thesis

• Thesis approval page is always page ii of thesis• Dissertation approval page is abstract title page• Dissertation title page is also a signature page

Approval pages, minimum of 3 signed by all committee members

•Attach your paper as a Word document to an email to [email protected]

Electronic copy

Graduate College Submission Form

•These forms are available on the Graduate College website.

University Record Sheet (thesis) or Dissertation Approval Form

A fee of $40 will be charged on your U-Bill after you submit your thesis or dissertation. This covers the cost of binding your paper document and processing the electronic copy for the UNI Library.

Doctoral students in the College of Education will also need to fill out the Survey of Earned Doctorates. The link for it is in the list of final submission requirements. It needs to be submitted electronically.

Let’s review the Submission MaterialsSee a more detailed listing in the Thesis Manual (pages 15-18) and also the handout

you will receive at your Preview meeting.

University of Northern Iowa Graduate College

Presenter
Presentation Notes
All students are required to submit a minimum of 3 approval pages on the good thesis paper, each one with original signatures of all committee members indicating their final approval. The Graduate Dean will sign all of them upon final approval of your thesis or dissertation. Doctoral students must also submit one original dissertation approval page with original signatures of all committee members. The Graduate Dean does not sign the dissertation title page. You are expected to submit one of these to your department also. Keep all extras to insert into your personal copies. Additional personal copies of the signature pages needing the Graduate Dean’s signature may be submitted. All extras will be returned to the student after final approval is received. Information about binding a personal copy of your thesis is available on the handout you will receive at the preview. Do not print additional personal copies until you read this information, as the bindery requires you to electronically submit a pdf copy of your thesis on their website. The cost includes the paper, printing, binding and shipping.
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Student will be notified if corrections are needed before final approval can be given.

You will have about 2 weeks to make corrections. Reprint corrected pages using the same kind of thesis paper as used for original.

It is not usually necessary to reprint the entire thesis.

Thesis Reviewer reviews all theses/dissertations in the order in which they were submitted.

Keep watching your UNI email for status. You will be notified if any corrections are needed.

Before you Submit Your Thesis:

You must complete Preview and Defense, and receive approval of all Committee Members prior to submission.

Plan ahead and don’t miss the deadline. No exceptions!

If a thesis or dissertation is submitted after the final submission deadline, it will be held for approval and graduation in the next semester.

Requests for extensions to the deadlines are notgranted.

The Final SubmissionProcedure for you and for the Graduate College:

University of Northern Iowa Graduate College

Presenter
Presentation Notes
The submission deadline is always 6 weeks prior to commencement. The current deadlines are always posted on the Graduate College website. The theses and dissertations are reviewed in the order in which they were submitted to the Graduate College. Remember, if yours was one of the later ones submitted, it may take a few weeks for the final review to be complete. This will not delay your graduation! As long as you submitted by the deadline and then you submit your corrections and permission form in a timely manner, you will still be eligible for graduation (as long as all other requirements were met). I’m pretty specific in letting you know what corrections need to be made. Make the corrections carefully the first time. Avoid having to make corrections again! Check the adjoining pages to make sure that a correction you made on one page didn’t change the following page(s). If so, reprint as many pages as necessary so nothing is omitted or repeated when the corrected pages are inserted into the original copy!
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The printed and electronic copies of your thesis will be retained by UNI’s Rod Library. The printed copy will be bound. You have some options of when and to whom you would like the electronic copy to be available. You can also choose not to make it available electronically if you prefer. You must access the Permission Form in Google Docs by logging in with your CAT ID. The link will be emailed to your UNI email when your thesis is ready for final approval.

Important Last Minute DetailsYou’re almost done now…

• Student should submit corrected pages within 2 weeks of receiving notification from Graduate College. Pages will be inserted by the thesis reviewer.

• If no additional corrections are needed, the thesis or dissertation is ready for final approval.

Corrections

• The link for the Library’s Permission Form will be sent to student’s UNI email address.

• Select the options you wish for the Library to make your thesis available electronically.

• Submit form electronically in Google docs.

Library’s Permission form

• The Graduate Dean signs your approval pages. One will be bound in the paper copy of your thesis, one will be sent to your department, and all extras are sent to the student.

• The Registrar’s Office and department are notified of your final approval. Thesis or dissertation is submitted to UNI ScholarWorks.

Final Approval

University of Northern Iowa Graduate College

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University of Northern Iowa Graduate College

Common Errors (and how to avoid them)• Incorrect margins (review page 6 in Graduate College Manual)• Page numbering (learn to create Section Breaks in Word)• Incorrect page numbers listed in Table of Contents, List of

Tables, and/or List of Figures (do a final check of these pages when all other revisions have been made)

• Citations and references not formatted according to the style manual approved by the department (pay attention to detail)

• Typos in citations/references; incorrect years, misspelled names, etc. (proofread your work)

• No reference to match citations, or no citations to match a reference in the reference list (at least one citation is neededfor every reference and a reference is needed for every citation; delete any references that are not cited)

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University of Northern Iowa Graduate College

Suggestions for Success• Plan ahead. Allow enough time for preview and defense.

Don’t miss the submission deadline! No exceptions!• Follow guidelines carefully the first time – eliminate errors

before they happen on final copies.• Read your UNI email so you don’t miss announcements,

progress of final review, etc.• Remember the Graduate College Thesis Reviewer does not

read for content and grammar.• When making corrections, check to see if any corrections

made on one page change the following page(s); sometimesit may be necessary to reprint additional pages so the text flows properly from one page to the next.

• Avoid the need to make corrections twice.

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Theses/Dissertations now on UNI ScholarWorks website!If you’d like to view the theses and dissertations on the

website, visit www.scholarworks.uni.edu/etd/

University of Northern Iowa Graduate College

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Final Approval! You made it!When you receive your signed personal copy of your approval page(s) in the mail you will know your thesis has received final approval. Congratulations!

This completes the presentation. If you have questions please contact [email protected]

University of Northern Iowa Graduate College

Presenter
Presentation Notes
When you receive your extra personal copy (or copies) of your approval page in the mail with the Graduate Dean’s signature, you know you have received final approval. The Registrar’s Office and your Department will have been notified of your approval at the same time.
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Graduate College

www.grad.uni.edu

University of Northern Iowa Graduate College