formatting block letters. general guidelines font size --- 11 point font style --- calibri 1 or 2...
TRANSCRIPT
Formatting Formatting Block LettersBlock Letters
General GuidelinesGeneral Guidelines
Font size --- 11 point Font style --- Calibri 1 or 2 spaces after punctuation ending a sentence
(stay consistent)– 1 space after semicolon or comma– 1 or 2 spaces after a colon (stay consistent)– 1 space between state and ZIP
Current Date
Ms. Terra Green1923 Desert CircleCottonwood, AZ 86326
Dear Ms. Green
This letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begin at the left margin. A double space is left between all letter parts except before the inside address and the writer’s name, where a quadruple space (4 returns) will be found.
This letter style is to be used for FBLA-PBL competition.
Sincerely
Barbara SmallDirector of Education
xx
Date line
Addressee
Salutation
Body
Closing
Reference initials
Author’s name & title
Current Date
Ms. Terra Green1923 Desert CircleCottonwood, AZ 86326
Dear Ms. Green
This letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begin at the left margin. A double space is left between all letter parts except before the inside address and the writer’s name, where a quadruple space (4 returns) will be found.
This letter style is to be used for FBLA-PBL competition.
Sincerely
Barbara SmallDirector of Education
xx
Top margin: 2”
Side margins: 1”
Current Date
Ms. Terra Green1923 Desert CircleCottonwood, AZ 86326
Dear Ms. Green
This letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begin at the left margin. A double space is left between all letter parts except before the inside address and the writer’s name, where a quadruple space (4 returns) will be found.
This letter style is to be used for FBLA-PBL competition.
Sincerely
Barbara SmallDirector of Education
xx
QS (4 times)
DS (2 times)
QS
DS
DS
DS
DS
Advanced Letter FeaturesAdvanced Letter Features
Mailing Notation: keyed DS below the date in ALL CAPS followed by a double space before the inside address
March 5, 2003
CONFIDENTIAL
FBLA-PBL, Inc.1912 Association DriveReston, VA 20191-1591
DS
DS
Advanced Letter FeaturesAdvanced Letter FeaturesAttention Line: keyed as the first line of
the inside address– When attention line is used, the salutation
is “Ladies and Gentlemen.”
March 5, 2003
Attention FBLA-PBL CompetitorsFBLA-PBL, Inc.1912 Association DriveReston, VA 20191-1591
Ladies and Gentlemen
QS
DS
Advanced Letter FeaturesAdvanced Letter Features
Subject Line: keyed a double space below the salutation in ALL CAPS
Attention FBLA-PBL CompetitorsFBLA-PBL, Inc.1912 Association DriveReston, VA 20191-1591
Ladies and Gentlemen
LETTER FORMAT WITH ADVANCED FEATURES
Body of LetterDS
DS
DS
Advanced Letter FeaturesAdvanced Letter Features
Second Page Heading: Key the first line of the inside address, page number and date at the left margin in a header.
Ms. Terra GreenPage 2March 5, 3002
Enclosed please find our current product brochure. I look forward to meeting you at our scheduled appointment next Wednesday at 10:00 a.m.
SincerelyDS
Advanced Letter FeaturesAdvanced Letter Features
Company name: key a double space below the closing in ALL CAPS. Quadruple space to the writer’s name.
Sincerely
FBLA-PBL, INC. NATIONAL OFFICE
Barbara SmallDirector of Education
DS
QS
Advanced Letter FeaturesAdvanced Letter Features
Enclosure notation: Place an enclosure notation a double space below the reference initials.
Sincerely
Barbara Small
xx
Enclosure
DS
DS
QS
Advanced Letter FeaturesAdvanced Letter Features
Copy Notation: Use a lowercase (c) by the name of the person to receive a copy a double space below the enclosure notation or reference line.
Barbara SmallDirector of Education
xx
Enclosure
c Ms. Jean Buckley, President/CEO
DS
DS
DS