food testing laboratory proposal

Jeddah Municipality Laboratories

مختبرات جدة بلدية

TECHNICAL PROPOSAL

Architect on Record and Engineering & Architectural Design Consultants Municipality Jeddah Food Testing Laboratories

Jeddah Kingdom of Saudi Arabia

Design Services:

CONTENTS:

Executive Summary........................... 1

Approach & Understanding ............... 2

Understanding Critical Issues ............ 3

Work Samples & References ............. 4

Technical Approach ........................... 5

Project Description ........................... 6

Project Deliverables .......................... 7

1. Executive Summary.

o DAR Certification o DAR Key Staff Resume's

Summary

Dar is built on the belief that great design can only be delivered by people with a deep social and cultural understanding of the communities they are designing for. Dar are a global platform for creative excellence in design, enables some of the world's most talented designers to plug into the latest information and delivery systems they need to truly produce truly world class design solutions.

Creativity Above everything we place creativity and creative thinking. We recruit inspired and independently minded people who are passionate about design and want to excel. We provide them with the freedom and space to dream, and because our organisation supports, informs, enables and empowers them, they are able to deliver solutions that create a positive impact in the communities that they are intended for.

Diversity We are diverse by design. Dar brings together expertise from across the world. This means that each project includes people on the design team that understand and respect the social and cultural needs of the local community they are designing for. It also means that every project, no matter how large or small, can draw on all Dar collective wisdom from across the world.

EXECUTIVE SUMMARY

Introduction

Dar operates across a broad range of sectors including Civic and Cultural, Sports and Leisure, Commercial and Residential, Education, Healthcare, and Retail and Transportation sector. With a core value of design excellence, the practice offers expertise in Architecture, Graphic Design, Interior Design, Landscape, Urban Design and Masterplanning. Our principle offices also house the practice’s Research and Development group, which offers specialist services in Computational Design, Sustainability and Advanced Modelling.

Sectors 1 Hotel 2 Office 3 Retail 4 Adaptive Reuse 5 Mixed Use 6 Transportation 7 Residential 8 Urban Regeneration

9 Masterplanning 10 Civic & Cultural 11 Education 12 Healthcare 13 Sustainability R&D 14 Addition & Alteration 15 Technology Industry & Research Logistics 16 Sports & Leisure

Expertise Architecture Graphic Design Interior Design Landscape Urban Design and Masterplanning

EXECUTIVE SUMMARY

Dar is a specialist Design company providing design consultancy services in the Hospitality, Residential, Corporate Office, Retail and Lifestyle & Leisure markets. We are known internationally for excellence in design and documentation and the timely completion of projects. This reputation has enabled Dar to earn numerous repeat commissions from clients who settle for nothing but the best.

We pride ourselves in our ability to collaborate closely with client project teams to ensure the meeting of budgets and schedules, culminating in a cost-effective design solution that adds long-term value to our clients’ investments.

Services Each and every client has a specific set of needs, which is why Aedas Interiors has a bespoke system of client management. Our staff have a broad yet deep knowledge and experience in their respective fields; each design solution brings out the best complementary strengths of each team member.

Philosophy From the smallest detail to the grandest idea, everything we do is about providing a client with a design solution that is creative, functional, and commercially viable.

Time, Cost and Quality We judge ourselves not just on the quality of our work but how it meets the dictates of time and cost. Our ability to be mindful of quality, budgets and schedules at the same time is second to none.

EXECUTIVE SUMMARY

DAR CERTIFICATION

DAR KEY STAFF RESUMES

2. Approach and Understanding.

4. Design Methodology.

LANDSCAPE ARCHITECTURE METHODOLOGY DESIGN APPROACH The goal of the landscape architectural team is to design a botanical garden where all visitors will experience creative public landscape areas to learn about the native flora found within Saudi Arabia, hybridized species, the naturalized imports, with cool places to relax and discuss what they have learned with their children. Implementation of this design strategy will create a better Saudi Arabia for all, by providing a place for people to learn how to create visually pleasing landscapes that conserve water, while infusing each of them with a sense of belonging, thereby developing a rich and thriving community for all.

L A N D S C A P E

SCOPE OF WORK The requirement for this project is for a Demolition & Rebuild of Food Testing Laboratories and Offices within an existing Site, to include such areas as to suite the requirements of various government departments, government establishments, administrations and some Ministries together with Parking Faciliities, landscaping and infrastructural services and facilities. The deliverables are envisioned to comprise drawings for each stage with infrastructure, facilities and bid documents to attract bidders for the construction and supervision of the works. APPROACH AND METHODOLOGY General This Method Statement explains the project strategy and means by which Dar Al Riyadh intends to achieve the goals and objectives of the project. Dar Al Riyadh will be deploying an integrated team of qualified and experienced personnel, all fully committed to the goals of the project, empowered and invested with tools, facilities and other resources to ensure the provision of high quality design services. The project will be executed to the mark of fully satisfying all of the Client’s requirements, and completing the project within a proposed time and to a high standard of quality. Dar Al Riyadh believes that working closely with the Client will secure the maximum benefits for the project. Our approach is to provide the maximum assistance and partner with the Client to identify, address and resolve any day by day queries that the project will inevitably encounter. Similarly we require a high level of technical co-operation and assistance to achieve this goal. A p r a c h a n d M e t h o d o l o g y Methodology & Work Organization Dar Al-Riyadh recognizes that Misused projects such as the proposed Jeddah Municipality project in today’s environment, require a unique set of success factors. Based upon our Staff and our leadership experience, we have highlighted the specific areas of project delivery that are core components to project success. This process will deliver value to you, the Owner, by ensuring that your goals are met in a timely and budget sensitive manner. Understanding Project Goals, Challenges and Opportunities Team Building and Communication: Creating the Clearly Defined Organization Programming The Integrated Work Plan Cost and Schedule Control Understanding Project Goals, Challenges and Opportunities A clear understanding of project goals by all team members is a critical step in the design process.

APPROACH & UNDERSTANDING

This understanding must become the criteria for decision making for the team and a means to evaluate and make course adjustments as required. As a leader of the project, Dar Al Riyadh will maintain the project goals as a fundamental reference and evaluation tool throughout the project. Approach for Data Collection

Dar Al Riyadh will approach the project in a scientific manner, starting from the site study, review and analysis of existing site conditions, available as built documentation to assess the project physical needs and inherent challenges. Dar Al Riyadh will review the site data in compliance with proposed project requirement, identify site constraints and will provide necessary feedback to the Client Projects Management Division team for incorporation of the same in design brief of the project.

DAR will liaise and finalizing the space program, Site study: A detailed site visit will be conducted to assess the existing site conditions per package and a site visit report will be generated which will be the base document for necessary analysis and future reference for the site. Required Topographical and geo technical investigation will be conducted with the help of specialist sub consultants. The existing traffic patterns will be studied also. As part of the topographical survey for all the external works and interfaces with the new structures. The consortium believes that a fair amount of as built drawings/ information exist with The scope of the Design criteria and site works, is delineated by the physical limits and adjacent site conditions of the individual packages. Building the Team: Identifying Important Groups and Individuals Respect for the value of key individuals’ contributions obliges a unified team approach in order to developing successful solutions. Achieving consensus starts with accurately identifying the groups and individuals whose input must be recognized in the course of project planning and design. Our approach emphasizes the early identification of important executive staff groups. This process prevents delays caused by lack of complete input and gives all parties a sense of ownership of the planning and decision-making process. Creating a Clearly Defined Core Organization The key to a successful project is putting a clear, well conceived organizational and decision-making structure in place before starting the planning and design process. Prior to the commencement of the project, we would define the project organization with Jeddah Municipality.


An organizational model that has been effective for many of our projects is one that employs a top-down, bottom-up approach involving a two tier level structure: an executive and research leadership tier and a user group tier. This two tier system can be the most effective and expedient in working with a multi-constituent environment. Our goal is to simplify the decision making and the communication process. We will work with the Client and Authority to identify the best management and communication approach within the project. The Larger Constellation of Vested Interests and Contributors The new Buildings housed in eight levels above grade will be determine with the authorities, with each floor activities exposed to natural light through a clear glass curtain wall and clerestory. The South Facing Frontage will be composition of forms that have varying levels of transparency and texture. The buildings will act as a light box to the city. The dialogue between light and heavy forms dictates the expression of these functions on the building’s exterior Programming Concurrent with the Design effort, our Design team will complete the space program of the project. Programming for the different specialties will be developed from three viewpoints:

Fit with international best practice

Fit with executive management goals and objectives

Fit with user goals and objectives. Integrated Design Approach and Team Leadership A clear and powerful idea must provide a solution to all of these objectives. Reaching this goal will require many investigations and the development of options. These options in turn must be evaluated in relation to the developed project criteria such as the mission, project goals, program goals, efficiency, flexibility, phasing/ expansion possibilities, et cetera. The essence of this approach is to maintain forward momentum by being efficient, inclusive, and schedule conscious. Dar Al Riyadh will work with the team members, steering committee, and its support extensions to review these options and develop the appropriate solution. Dar Al Riyadh will work closely with the client to support consensus for the project from the core planning groups to external groups and the other vital and interested parties that contribute to a successful project. Formulating an Integrated Work Plan

The formulation of an integrated work plan will accommodate the goals of the project and the interaction between the important groups and individuals within the project. Our goal will be to provide a logical sequence of project activities that simplifies decision-making. The basic components that should be integrated.


Project milestones and deliverables

Regulatory processes and permits

Reporting milestones Sub-work plans should be created detailing the meeting cycles, agendas, and expected outcomes of each meeting. A o a c h a n d M e t h o d o l o g y Continuous Design Quality and Cost Control Our primary means of ensuring fidelity to client time, budget, program, and technical goals is a rigorous set of project controls refined over the successful history of our hospitality and research practice. Schedule Control Dar Al Riyadh has developed a reputation for its ability to successfully meet the most challenging client scheduling requests. We do so, however, without sacrificing our overall focus - producing a quality product that meets or exceeds the expectations and objectives of the client. To ensure timeliness, we emphasize the following concepts:

Maximum time on-site during the design phase

Critical decision milestones

Frequent checks on the project budget. Value Engineering

Value Engineering is a technique for analyzing materials, systems, services, and designs in terms of their ability to provide a high level of function and quality while maintaining the lowest possible overall initial and life-cycle cost. Dar Al Riyadh’s commitment to design quality within budget requires us to constantly seek value for our clients.

This commitment has led to a significant cost control resource within the firm to guide and inform the team. Project Construction Supervision Consortium Management As per The Client stipulation, Consortium will provide a team of engineers and inspectors in the field of construction supervision at the project site starting from the site handing over date, for duration of the project designated period. Consortium supervision team will be led by an experienced Project Manager and Coordinator supported by engineers in each discipline’s site engineers and Inspectors. To ensure the efficient management of commercial and contractual matters the team includes a Quantity Surveyor.


DAR MANAGEMENT APPROACH Project Execution and Management plan DAR’s management is fully committed to the project success and recognizes the need to initiate and maintain continuous support to the project team. To this end, DAR’s management will ensure a stable work force and maximized continuity of key personnel positions throughout the planning and design phase. DAR will ensure a professional world-class service by assigning only qualified and experienced personnel appropriately for each project position. DAR’s management is also committed to strict implementation of quality plans and procedures, project documentation controls and timely control of all project activities. To this effect, project quality will be routinely self-audited throughout the engineering and architecture staff sequentially, this quality procedure measures shall be verified directly by DAR’s senior management in coordination practice process.


3. Understanding Critical Issues

Introduction After an initial assessment on the Project requirements, as detailed in the Request for Proposal (RFP), Dar Al Riyadh E&A, will assess the Issues which we perceive as being critical, and as described in the prevailing paragraphs, where our project approach has been addressed, and which we have already included as part of our overall Project Programme strategy that deals with Critical issues amongst other challenges, shown in Section 5 (Project Work Plan). Although some stages of our project plan may be somewhat challenging, many of the stages stipulated, will inevitably be necessary if we are to match the growth of development of the Project. Due to the nature of the project, there will be considerable other challenges for the Client, key stakeholders and other agencies such as the Statutory Authorities in meeting information and approval deadlines, if the planned progress is to be maintained, which will be clearly noted when we produce a final approved project plan. Critical ISSUE No 1 Project Start-up / Project Management Set Up

Dar Al Riyadh E&A recognize that each project is unique in terms of the Client’s requirements, site location, local factors, construction techniques, appropriate technology, timing and cost. Therefore Dar Al Riyadh’s understanding of the Critical points that need to be considered for this project will also take into account, all the factors that bear on the scheme which include - firstly, the appropriate composition and management of the team, and then in the planning and execution of the project.

Dar Al Riyadh E&A will assemble a competent and appropriate team for the Project, which will draw resources from each specialist activity as appropriate. Throughout the term of the project, the project team will be located in Jeddah in close proximity to the Client and Project Site.

CRITICAL ISSUES

This will contribute to a better understanding of local costs, conditions and construction methods and the application of a single minded and coordinated approach to the Project by all the Project Team members. It also enables close liaison with the Client and other bodies involved, such as government authorities, utilities and construction contractors. We will apply a no surprises culture in our approach. As stated previously, the Project Team will be assembled in our existing Jeddah office. However Dar Al Riyadh E&A has over 3000 staff employed in the Middle East and will therefore be able to draw on the other local resources available. Our Project Manager will be responsible for the day-to-day running of the Project. There will also be Team Leaders responsible to the Project Manager for individual disciplines and project areas. Please refer to Section 1 for Dar Cv's. for all key project positions, responsibilities and authorities will be clearly defined in the Project Quality Plan prior to commencing work. This Plan will also set out the Client’s requirements, project objectives, programme constraints and milestones, design constraints and criteria and a specific project work plan. It therefore functions as a project “guide book” for the team members and assures the Client that the project activities will be carried out systematically, effectively and efficiently. Critical ISSUE No 2 Risk Management Plan Dar Al Riyadh E & A embraces a structured approach to risk management that provides a strategy to plan, assess and mitigate risks to all bodies. Dar Al Riyadh E&A makes explicit responsibilities for the risk planning, assessment, analysis and handling for the stakeholders. This would take the form of:

1. Identify risks and risk owners 2. Evaluate risks as to likelihood and consequences 3. Assess the options for accommodating the risks 4. Prioritise the risk management efforts

Quality Plan

Dar Al Riyadh E & A embraces a structured approach to Quality that meets client requirements in an effective and efficient manner. The system of quality management used by Dar Al Riyadh has evolved through continuous improvement of the established practices of the Dar Al Riyadh E&A and the requirements of the ISO 9001 Standard.

CRITICAL ISSUES

All of the company’s offices implement the Company System, which is defined on an internet based data base, with all of the principal offices now certified under the International Standard. Documented procedures cover activities critical to the standard of service provided by the Company. Management and staff operate the System, which includes mechanisms for continuously seeking improvement. The ongoing effectiveness of the System and its application are the subject of periodic formal management reviews and independent audits. The Quality Plan will be prepared under procedures laid down under the Company System. Work carried out under the Project will be controlled in accordance with defined procedures and will be subject to both internal and external independent audit at intervals pre-defined in the Project Quality Plan Constructability / Project Methodology / Statement Work Plan Within two weeks of commencing the Brief, Dar Al Riyadh will produce a detailed Work Plan. The Work Plan will include details of the Project Management Framework and the Project Quality Plan. The Work Plan will also include an updated programme showing specific key dates for progress reports, design reports and cut-off dates for incoming information. Here we describe the key issues and the outline Constructability / Project Methodology that we consider appropriate for the scheme.

As the project develops, the outline will be continually refined in order to deliver the project successfully. The programme and resource schedule will provide a description and timeframe for the project delivery. The outcomes from these processes will culminate in the Final Design Report, Tender Strategy and construction.

Critical ISSUE No 3 Review of Data Provided One of the first tasks will be to review the masterplan of the scheme. These plan layouts shall be provided by the Client. Information to be provided include:

Digital copies of the plans prepared for the Jeddah

Master Plan for the site

Any other data relating to development of the masterplan, including hydrodynamic modeling, development phasing etc.

The initial stages of the project will involve a review of these in accordance with approved practices of the Ministry of Municipalities and Rural Areas. (MoMRA) and Jeddah Amana.

CRITICAL ISSUES

Internationally accepted highway standards will be used for evaluating and checking the individual elements of the road alignment both horizontally and vertically. Particular attention will be paid to the safety of all road users and the tie-ins at each end. The design speed along the road will be reviewed and discussed with the Client. Many of the design aspects of roads are related to the design speed. The speed posted along the highway is normally taken as one step lower than the design speed. The layout will be tested for turning circles to ensure that the layouts are suitable for the movement of large vehicles and buses. From an initial review of the concept design provided with the project tender it is envisaged that the following items will require particular attention:

A review of the junction arrangements (and options as suggest by Master planners, or developed in response to Amana comments in terms of net user benefits and key network performance indicators.

A review of the proposed method of operation at the junctions to ensure layouts cater to a minimum performance of LOS C at implementation and LOS D for the year 2014.

Suitable sight lines are achieved for signals and junction layouts where installed.

Properly aligned tie-ins to main carriageway and side link roads.

Safe access onto and exit from the main roads into side streets and adjacent properties.

The main purpose of this stage will be to determine the road horizontal alignment and layout for the scheme. During this stage extensive liaison will take place with representatives of the Client.

The use of selected computer programmes may be used for the checking of the proposed road alignments.

Where such programmes are adopted, the Client will be informed of the system to be used and their approval will be sought. In checking the design of the road alignment and cross sections, local design standards will be reviewed and discussed with the Client. All applicable highway safety features will also be reviewed. The layouts will be discussed with the client and the most suitable arrangement will be carried forward to later design stages.

CRITICAL ISSUES

The evaluation should determine the performance of the concept designs in terms of Level Of Service (LOS), degree of saturation, delay and queuing and shall be presented to the Roads Planning and Design Directorate in the form of a report with analysis. An initial cost estimate will be prepared for the options developed in order for these to be presented to the Client for their consideration and for determining budgetary purposes.

This will also be important period when obtaining data from the utility authorities. By agreeing a programme of information required the relevant authorities, we will be able to prioritise work for any diversions required. Critical ISSUE No 4 Planning Permissions In order to meet the programme requirements, we recognize the need to have Planning Permissions prepared as early as possible in order they can be submitted to all appropriate authorities. Plans of the proposed layout as agreed with the client will be issued with the Planning Permissions at an early date to interested parties including :

Jeddah AMANA.

Ministry of Municipalities and Rural Affairs MOMRA.

MoWE – Ministry of Water and Electrical .

National Water Company NWC.

Concerned Municipality.

Physical Planning Directorate.

Saudi Electricity Company.

Communications and Information Technology Commission.

Survey Directorate.

Technical Affairs Directorate.

Street Lighting Department. Our past experience in Jeddah has indicated that Planning/ construction Permissions can take many months to be completed and returned with useful attachments. We therefore propose that the Utilities Team be mobilized early in the project in order they can follow up on these Planning Permissions. Comments received with returned Planning/Construction Permissions require review to determine the effect on the design and the construction methods. Utility information (both existing and proposed) are normally returned with the Planning Permissions. This information is then reviewed with the Client and transferred to the layout Drawings to determine possible diversions, clashes etc.

CRITICAL ISSUES

Further meetings may take place with the Utility Authorities to confirm the details and to discuss the possibility of diversions, as some have to be programmed up to 2 years in advance. Dar Al Riyadh E&A will also investigate the land availability for the scheme. Discussions will take place with the Survey Directorate and the other interested parties, e.g. Physical Planning Directorate and Technical Affairs to review corridor allocation and land ownership issues. Critical ISSUE No 5 Site Investigations The site investigations will be undertaken as soon as possible to determine the existing situation on site. Two survey types are normally required - a Topographical Survey and a Geotechnical Investigation. Topographic Survey It is anticipated that a detailed topographic survey will be carried out to identify the obstructions in the ROW of the proposed routes of the project i.e. any underground utilities, personal property, graveyard, mosque etc. To identify typical natural and artificial features. To identify topographic features includes types, composition of surfacing, and other relevant data. Identify the levels of existing surrounding features including slope of lands, levels of existing roads and any existing wadi. Ground Investigations The geotechnical approach for the assessment of the ground conditions and therefore would include; planning of the required investigations; commissioning and supervision of the investigations and incorporation of the geotechnical advice into the design through the preparation of an interpretative report for the various structures and associated civil works.

The required ground investigation would be site specific, and designed to provide the relevant information which would be used to prepare geological and geotechnical cross sections, and address potential ground-related issues that may arise during the proposed development. The objective of the investigation will be to provide relevant design parameters and information on the underlying

ground conditions which will enable the economical and valued engineering design solutions of the various foundation systems which will help mitigate the design risks. This would also enable the optimisation of the design solutions required for the retaining walls, pavement foundations, protection of slopes, as well as, recommendations, with regards to de-watering and seismic assessment.

CRITICAL ISSUES

Critical ISSUE No 6 Health & Safety for Laboratory conditions Our past experience with People who work in microbiology laboratories and related project disciplines are prone to risk from exposure to biological agents. Some will work with biological agents themselves, e.g. by culturing them. Others will work with material, which is likely to contain micro-organisms although the micro-organisms are not actually being grown, e.g. blood typing in a haematology laboratory. The choice of control measures in laboratories is largely based on the hazard group of the biological agent that is being used (or that may be present). Biological agents are classified into one of four hazard groups from 1 (the lowest) to 4 (highest, e.g. Ebola) based on their ability to infect healthy adults.

With a hierarchical system basic screening might be carried out at one level and confirmation and more sophisticated testing carried out by referring questionable samples up the chain. Organisation around specialist laboratories recognizes that for some areas sophisticated equipment is required, as well as maintaining an adequate flow of sample numbers.

In-house laboratories are where the customer for the work is part of the same organisation as the laboratory itself – Governmental or industry

Contract laboratories are where the customer is external and the laboratory sells its services in the market place. Contract laboratories are usually privately owned but some Governmental laboratories and some industry laboratories also undertake contract work.

University laboratories are where the motivation is teaching through research, but this is primarily where innovation is provided in terms of improved methods of analysis.

Prevention is critical in food safety. Testing of raw materials at an early stage can ensure elimination of contaminated materials. Therefore, In order to meet the programme requirements, we at DAR will be implementing Internationally accepted HSE standards, which will be used for evaluating, and checking the individual elements of the Health & Safety aspect of the project, and thus, all comments and queries will predominantly, be reviewed and discussed with the Client.

CRITICAL ISSUES

4. Work Samples & References

RESEARCH BUILDING PROJECT Project: SAUDI FOOD and DRUG AUTHORITY Client: Saudi Food & Drug Authority Status: Under Construction

Project Summary Dar Al Riyadh won the national bid competition and went on to successfully design this prestigious complex for Saudi Food and Drug Authority (SFDA) from concept to construction, all in-house… The building occupies the most prominent of sites near the main highway entering Dammam and our highly original rotated concept was developed to explore iconic and sculptural forms appropriate to this prime location. Comprised of 12,000 m2 of administrative offices on three floors, the project has full public and conferencing facilities to a very high standard. We used innovative shading devices, developed in parametric 3D BIM, to minimise solar heat-gain, while maxmising daylight in the flexible work environment.

WORK SAMPLES

WORK SAMPLES

RESEARCH BUILDING PROJECT

Project: GREEN CLIMATE FUND HEADQUARTERS Client: Green Climate, Bonn, Germany Status: Concept Design Stage

The Proposed Concept designed Building is for the ‘green climate fund headquarters’ in Bonn, Germany. The structure is an ‘ecological model project’ that demonstrates the motto: ‘green is the new black’ in the government’s bid to host the secretariat for the green climate fund (GCF). The future structure will be situated along the rhine river within walking distance of several system departments, including the federal ministry for the environment, nature conservation and nuclear safety and economic cooperation and development. The three level structure will comply with the latest efficiency and building ecology standards meeting the highest demands in terms of sustainability (LEED gold certificate) and net zero energy. The facade takes on a curvilinear form that hosts nature light wells, roof top gardens and large sunken terrace for the restaurant. The interior planning includes an access and logistics area with security controls, a visitor reception zone, state-of-the-art office technology, an auditorium, a conference room, a canteen/cafeteria and an underground car park.

WORK SAMPLES

WORK SAMPLES


Project: M.I.T LAB Expansion Client: M.I.T Massachusetts, Boston Status: Completed

The new Media Lab building sits on the east side of the MIT campus, across the Charles River from the Boston's Back Bay. The new 15,142 m2 (163,000 ft2) research and teaching facility – six floors above ground and one under – houses laboratory spaces, a lecture hall, conference rooms, an event space, and exhibition spaces. The new structure expands upon and is connected to the Wiesner Building. Its glass walls and silver-hued sun shades have become synonymous with the six-story building’s signature look, high performance and diffused daylighting. The vertical sunscreens have been made from 100% recyclable aluminum transparent screen, shades the glass facade, permitting views of the outside campus, while meeting Cambridge’s regulation limiting the fenestration to 50% of building surface (a measure designed to reduce energy consumption). These contribute to reducing unwanted solar heat gain, minimizing HVAC demands and costs, and controlling glare for occupant comfort and productivity without sacrificing views of the Charles River and the Boston skyline. The 1.2 by 8 meter (4 by 26.2 feet) aluminum pipe louver panels adorn the exterior of the double-height research labs.

WORK SAMPLES

WORK SAMPLES


Project: BIOSCIENCES RESEARCH BUILDING Client: Australian National University, Canberra Status: Under Construction

The site for the building is at the centre of the Australian National University, a research focused campus located within Australia’s capital city Canberra. The purpose of the building is to bring together two previous disparate research schools into a single integrated and collaborative environment. The plan figure of the building has been developed within the context of an overall precinct masterplan, with a number of other buildings currently under construction. The diagonal geometry of the plan articulates a key pedestrian route through the centre of the campus, and also creates a courtyard space within the building form that inflects outwards towards the campus. At the end of the courtyard is another expressed staircase, interconnecting each of the bio-containment laboratory levels. The researcher spaces are contained within a building envelope constructed out of a modular precast concrete system, based on the idea of a cellular structure. This system creates a ‘field’ of windows both externally and internally, with the interior having two windows per level – one at desk height for views, and one at a higher level for bringing natural light deeply into the work area.

WORK SAMPLES

WORK SAMPLES

5. Technical Approach o Methodology Statements o Management Plan o Project Work Plan

METHODOLOGY STATEMENTS

LANDSCAPE METHODOLOGY

There is a unique constraint in designing a creative landscape in an arid desert environment- water availability. The objective is to provide a lush, green, shaded, cool and exciting environment for the visitors, while working within the constraints of a limited water supply.

Proper plant selection is paramount to achieve this luxuriant, floriferous and green landscape to maximize the efficiency of the supportive irrigation system.

All excavated rock should be sorted, stored and utilized for decorative amenities (art), climbing at playgrounds, enhancing the desert landscape theme, erosion control, and to create visually stimulating walls. Care should be given to the excavation/harvesting of rocks intended for use in the landscape to limit damage and increase their aesthetic value.

Changes of levels, within the soft landscape or paved hardscape areas, are major site features that will be consciously and creatively used to support the overall design.

Relationships to views (enhance the good and screen the bad), pedestrian movement through the site, surface drainage and soil retention will be carefully assessed and resolved.

Roads and parking areas will provide seamless transitions to pedestrian areas through the use of special paving and planting materials to differentiate the pedestrian areas from vehicular areas.

Additional considerations of the landscape design include; design guidelines for decorative lighting, seating (benches, tables, chairs, seat walls etc.), stairs, railings, bollards, trash/ash receptacles, contiguous bicycle pathways along with signage and graphics.

Not to be overlooked is the near seamless integration of the various surface utilities. These include manholes, distribution panels, transformers, intake/exhaust fans, fire hydrants and the like. PEDESTRIAN CIRCULATION APPROACH An effective pedestrian circulation network is essential in maintaining and enhancing the overall health, safety, accessibility, and quality of life for the site and neighboring community. To achieve this objective the pedestrian circulation network design will be guided by the following principles:


Provide for Non-Motorized Access: Access for pedestrians is a priority. The various buildings and garden areas of the site will be connected with sidewalks linked with a hierarchy of safe and accessible pedestrian crossings.

Traffic calming and Reduction of Vehicular Dominance: Pedestrian safety is essential. Through innovative parking lot design and traffic calming measures, vehicular speeds will be reduced while increasing pedestrian safety. The street design will reflect a decidedly human scale and not become overly wide or focused only on vehicular movements or utilities.

Design for climatic conditions: Climate significantly influences the behavior of people, the way they use their environment and the extent to which they use it. The incorporation of devices and techniques will improve the level of personal comfort for all users within the public realm.

STREETSCAPE AND SIDEWALKS The streets will be designed to provide a section that is conducive to safe and comfortable pedestrian movements by reducing vehicle priority, providing parkways with sidewalks on both sides of the street (where applicable), along with street trees and/or structures for shading.

ARCHITECTURAL INTEGRATION

Plant material will be arranged in ways that enhance each building's ability identify it while also creating and defining canopies, walls, floors, and other architectural elements.

Variations in plant selection, color, texture, height and smell will provide interesting physical and emotional elements.

Plants will also be also used to define views, create private areas, and articulate interesting sequences within the landscape design.

ENGINEERING Plants will be used for engineering functions; to reinforce the pedestrian and auto traffic flows, prevent soil erosion, screen offensive headlight glare, filter air pollutants and help attenuate sound. GOALS AND OBJECTIVES The landscape architectural design will define spaces, articulate use areas, and unify site elements through the use of landscape materials such as:

Signage to identify plant species, provide educational information and to guide visitors along their journey through the gardens

Walls to screen views and direct visitors

Seating Areas to relax and cool down


Water feature areas

Possible outdoor recreation and activity areas Provide clear way finding for facilities and amenities:

Create a strong entry experience

Provide clear directional enhancements to building entries and the various garden types

Enhance circulation corridors through the use of mounding, trees, shrubs, groundcovers and other flowering I colorful plant materials

Support a safe and clear circulation system(s):

Provide appropriate sidewalk widths required for different uses

Enhance visibility, safety, and emotional wellbeing at all site facilities Use sustainable landscaping practices:

Limit and control erosion throughout the site

Minimize the requirement for non-sustainable fertilizers, herbicides, and pesticides

Use plant material to reduce adverse climatic conditions such as heat and wind

Guide future site development toward sustainable and environmentally sound design through use of native and locally available plant material, reclaimed water irrigation, and other Green Technology’s. Provide signage, classrooms and handouts to educate visitors on the sustainable landscaping practices they can achieve at their own villa

GENERAL LANDSCAPING The landscape is designed to create a low maintenance and sustainable community. Plant materials will be selected to provide buffering, screening, and to mitigate the harmful effects of sun, wind and noise. The following practices will be incorporated:

Study micro-climate conditions, sun exposure, and prevailing winds (relative to wind breaks and odor control)

Determine location of all existing underground utilities and protect in place wherever possible

Preserve and protect existing trees and vegetation when possible. Relocate all plant materials determined to have a significant environmental value

Soil Preparation Soil preparation shall include the addition of various fertilizers and soil amendments to establish a fertile planting soil, adjust pH as may be required, enhance soil texture and increase moisture retention capabilities. A soil test should be performed by the landscape contractor to determine the exact amendments necessary.


Sustainable Practices

Control erosion through the incorporation of design, installation and long term maintenance practices that prevent soil loss caused by storm water run-off or wind erosion of exposed soil. Prevent sediment from leaving the site or entering storm water catch basins.

Apply seed and/or another forms of erosion control to all disturbed areas as soon as practicable to reduce soil loss

Utilize species that are locally grown and available

Use a high-efficiency, low volume automatic irrigation system

Provide shade on at least 20 percent of impervious surfaces including parking lots, sidewalks and plazas where applicable and practical, to reduce reflected heat, glare and storm water run-off

locate evergreen and deciduous plant material adjacent to buildings to reduce energy use

Use materials which require minimum/low cost maintenance

Use low reflection materials (and low heat radiation) Plant material

Locate and organize plant material in accordance with species growth requirements (i.e. sun or shade, soil type, root depth, growth habit, etc.)

Consider plant habit, root depth, and size at maturity in determining the location of plant material on the site, to avoid damage to other facilities such as roads, curbs, sidewalks, parking lots, and utilities

Consider intended life span of the landscape materials being specified within the design

Trees will be located to provide shade on buildings, parking lots, and pedestrian paved areas

Grasses and lawn (limited use)

Specify quality seed mixes with high germination rates capable of producing attractive and permanent ground covers


Long-Term Temporary Seeding: This seeding will provide inexpensive, non-irrigated cover in areas intended for future disturbance. Lifespan is expected to last one-to-five years

Circulation and Way finding

Enhance vehicular and pedestrian circulation corridors with trees and plant material

Provide clear direction to primary building entries

Visually prioritize and accentuate building entries with selective use of enhanced hardscape and softscape materials

Parking Lots

Parking lots will include landscaping for the purpose of breaking up large expanses of impervious paved surface, providing shade and reducing storm water run-off

Views toward site parking lots from right-of-way and adjacent properties will be screened with walls and/or evergreen vegetation

Landscaping will be protected from vehicular damage by wheel stops or curbs

Walls and planting buffers will be used wherever possible, to soften the impact of parking lots, loading areas, and unsightly plant facilities

Plantings will provide visual buffers as needed to integrate the facilities into existing and future neighborhoods and surrounding communities

Irrigation

The irrigation system will be designed to provide full coverage to all permanent landscape areas except the "desert" themed areas. These areas will provide permanent irrigation to all plant material, with a supplemental spray system to assist in reducing soil erosion and replenishing the ground water table

Lawn and other plant material with high water demands will be minimized and zoned separately from the shrub and ground cover areas with lower water requirements

Alternative forms of irrigation will be pursued. Water to serve the irrigation system may be available from several different sources


ARCHITECTURAL METHODOLOGY

General This section outlines general project-wide basis guidelines for architectural design. This method statement sets out the architectural design strategy that the DAR design team will employ to achieve the objectives of the project in all stages of design. The following are main architectural systems and elements considered for this project:

1. Spatial organization with regard to usage and circulation

2. Satisfaction of functional considerations for all spaces 3. Exterior finishes with regard to climatic, functional and aesthetic

considerations 4. Interior fixtures and finishes with regard to functional and aesthetic

considerations. 5. Building exterior and interior lighting 6. Building composition to project the Client’s desired image. 7. Coordinate all architectural and other disciplinary requirements into a unified

design. Design Approach

The following will be the design approach for the above mentioned systems: Site Visit

At the commencement of the work the team will make one or more visits to the project site. The purpose of the site visits will be to familiarize the design team with all the existing features of the project including site topography, surrounding roads, and the relationship of the site to surrounding buildings and activities.

Coordination with Authorities

Before starting design work the team will coordinate with all government authorities having jurisdiction on the project. The primary purpose of this coordination with the authorities will be to obtain their requirements. Proper coordination at the initial stage of design will reduce the risk of unnecessary repetition in the design process and improve the efficiency of the delivery of the design.

Approval of Documents from the Authorities

Throughout the project, documents will be submitted to the Authorities, at stages determined by them and after knowing their submittal requirements in detail. Acting in close coordination with the Client the team will prepare and submit documents for approval to the relevant authorities having jurisdiction.


Coordination and Consultation with the Client At the outset of the design and all along the design process, the team will engage in detailed discussions with the Client or the Client Representative, in order to obtain their specific requirements, confirm fulfillment of the requirements of and obtain any additional data from the Client that may be useful to the successful completion of the project. This will help in incorporating all the requirements of the Client during various design stages of the project and eventually achieving the goals of the project for completing it on time. Regular meetings will be held with the Client or Client Representative, to keep them informed of the progress and also to seek any required help by the DAR team.

Preparing the Compréhensive ARCHITECTURE Reports

After going through the above mentioned steps, a comprehensive report for all the systems will be prepared. The report will incorporate all the data, information, and requirements obtained from the site visits, government authorities, and the Client. The report will describe all the systems in detail and will provide detailed description of the basis of design for each system in order to provide the Client with ample information of the proposed design strategy. This will help the Client to better understand various design features of the project and to expedite the approval of the initial design stage. After clarifying all the design elements of the project and securing Client’s approval for the architecture report, the commencement of various design stages will be carried out. All the drawings, reports, and other documents will be prepared in accordance with the contract for various stages of the project taking into consideration unique features and characteristics of the site.

Description for the Design Approach

A description for the design approach for the above mentioned systems and elements is presented in the following paragraphs.

SPATIAL ORGANIZATION

A correct spatial organization forms the basis for a successful design solution. A thorough understanding of the Client’s needs and desires, coupled with a detailed analysis of functional considerations forms the basis of the spatial organization. Consequently between the team, the Client will be requested to engage in early and frequent communications.


In the initial stage of the design work weekly or bi-weekly meetings between the team and the Client facilitate the efficient flow of information and feedback in both directions. The architecture team prepares analyses such as Space Programs, Block and Stack diagrams and massing studies to quantify requirements and explore organizational options. Thoughtful review by the Client and end-users guides the team towards an optimal solution. At all times the work is carried out in accordance with the Design Criteria Report (DCR) for which prior approval by the Client has been secured. The main element of the DCR for architecture is the choice of which local and international design standards apply to the project.

SATISFACTION OF FUNCTIONAL CONSIDERATIONS Functional considerations need to be satisfied, space by space and also space to space. The DCR, Space Program and Block and Stack diagrams establish the basic requirements that must be met. The Concept Plan gives initial three dimensional form to these requirements. In accordance with the project requirements, the team will then prepare preliminary proposals from which the Client will be able to review. This is further refined over the course of the work, with necessary studies documenting the satisfaction of the functional considerations. These include, among others, horizontal and vertical circulation studies, natural and artificial lighting studies.

EXTERIOR FINISHES Saudi Arabia’s climates require special consideration with respect to the selection of exterior finishes. Heat, solar intensity, wind and sand all pose challenges. These challenges must be met without compromising the functional and aesthetic integrity of the design. Through careful specification of finishes and through the use of the latest technology in material development the team meets these challenges, enabling a durable, low maintenance and aesthetically pleasing final result. Tools for this work consist of computer rendered 3 dimensional imagery and physical samples of proposed materials.


INTERIOR FIXTURES AND FINISHES The special nature of an air terminal, as well as the unique requirements of such a prominent Client require the specification of the highest quality work obtainable. The team meets this high standard by keeping abreast of the latest trends and innovations in interior finishes and fixtures. At suitable times throughout the course of the project, design studies such as furniture layouts, interior perspectives and physical samples of materials explore available options and document final design choices.

BUILDING EXTERIOR AND INTERIOR LIGHTING

A high profile project requires a strong design presence. The Botanical Garden Ancillary buildings must present the highest standards in design and functionality. In addition to fixtures and finishes mentioned above, lighting plays a critical role in presenting an image of quality and refinement. The team coordinates closely with the most prestigious and advanced manufactures of lighting and control systems. Working with them the team explores options using the latest technology for lighting design. Taking into account functionality, aesthetics and energy efficiency the team strives to obtain a result that creates a highly memorable and favorable experience.

BUILDING COMPOSITION

Perhaps the single most memorable aspect of the architecture of a structure for the Botanical Garden Ancillary Buildings is its exterior composition. Both the scale and the geometric possibilities offer the opportunity to create iconic structure, one that could be instantly recognizable as a unique monument to both its country and its patron. To achieve a powerful form that also satisfies functional requirements the team designs from the start, keeping in mind these requirements while also building a vision of a form that is powerful and memorable.

Studies may start with simple hand sketches, drawn loosely and expressively, to explore forms, metaphors and meanings. As functional layouts evolve and overall massing becomes more defined the team moves towards more definite tools, such as detailed three-dimensional digital imagery created in programs such as 3D Max, Photoshop and V-ray. Simple video “walk-throughs” may also be made to examine how forms vary through movement.


Inter-discipline coordination Architecture is the key technical discipline in which all the other technical disciplines meet and interact. Through a tightly knit design process the architecture team meets regularly with other technical teams, to work as a single unit towards the common goals of the project.

Communication is fundamentally the most important tools. Face to face daily interaction between team members ensures this. Weekly design update meetings formalize this and provide milestones in the design process. The team, through the use of integrated documentation tools such as Revit, coordinate the physical building elements, such as ductwork, structural columns and architectural finishes.

This process ensures that the Client’s vision for the project, expressed though the architecture, remains uncompromised through to the end of the design work.

Project Design Stages

The following tasks will be carried out: STAGE 1 Concept Design Stage

Set out Project Execution Strategy giving anticipated milestones for deliverables in line with the Client’s schedule.

Coordinate with the client to prepare project requirements.

Visit the site and conduct an appraisal of character of the area, adjacent developments, highways and municipal regulations that will have an impact on the proposed development

Assess climatic and environmental data, existing site conditions and existing site structures.

Define the requirements for approaches to authorities: Municipality, Civil Defense etc.

Prepare analyses of Client and End-User requirement, in the form of a finalized Space Program, which serves as the basis for the Block and Stack massing models. These in turn form the basis for the next stage.

Prepare three preliminary design concepts, functionally successful and geometrically and aesthetically studied.


Prepare a Preliminary Design Validation Report and Present findings at Client Meeting

Deliverables:

Site analysis

Site utilization Studies

On - Site utilization studies

Off - Site utilization studies

Architectural components of a Preliminary Site Master Plan

Preliminary Design Validation Report

STAGE 2 Design Development Stage

In this stage, the preliminary design is developed further in every aspect. Client feedback and information is incorporated into the design. A Design Criteria Report is also prepared, documenting all major design requirements, including Client requirements and Codes and Standards applicable to the project. DAR architecture team attends regular design team meetings to maintain proper coordination between all design disciplines. Plans and elevations from the previous stage are developed further. Additional drawings are developed to further define building organization and components. These include:

Detailed Floor Plans of building areas such as restrooms

Furniture Plans

Reflected Ceiling Plans

Building Sections

Wall Sections

Interior Elevations

Door, Window and Finish Schedules

Key details of architectural components

All digital drafting work is done in AutoCAD 2014. Photo-realistic renderings are made using programs such as 3D Max, Photoshop and Vray.

Before the work is released to the Client for review it goes through DAR’s own internal quality checks, which are conducted by the designers, the design manager, across disciplines and by the Quality Assurance Department. Only after it is cleared by all is it released.

STAGE 3 Final Design Stage

In this stage the architecture team prepares the complete architectural package for all facilities in the scope of work. All drawings and related documents are brought to a level of completion suitable for tendering purposes. The Design Criteria Report and other reports are updated to match the final drawings.


As the detailed requirements of the various disciplines become more accurately defined the architectural impacts are assessed and adjustments made. This is coordinated through the same type of inter-disciplinary design team meetings as described in the previous stage. All drawings listed in the previous stage are developed further and any additional drawings such as details, symbols and abbreviations sheets are added, based on the requirements of the facility being designed. All reports relating to the design are updated to reflect the final design and quality assurance is conducted as described in the previous stage. All documents are checked for conformance with the project scope of work and other contract requirements and are then released to the Client for tendering.

STAGE 4 Final Project Review and Tender Stage

In this stage, the architectural work is essentially complete and only needs to be revised or developed further if new information emerges relating to other disciplines. Throughout this phase DAR will ensure, through DAR Quality Procedures, overall coordination and the performance of design team.

STAGE 5 Final Project Printing for Tendering

In this stage, after preparation and review of tender documents for all the above mentioned architectural elements of the project, Dar will prepare copies of the documents to be submitted to the Client as described in the project scope of work and other contract documents.

Assumptions and Exclusions

The scope of the work is limited to the accompanied Architectural deliverable and scope depicted in this report.

The scope of the architectural works only cover Building Works

Architectural scope of work does include kitchen design for Residential Spaces but not for commercial food facilities.

Architectural interior design is limited to standard lighting design, floor, wall and ceiling materials and finishes. Fabrics, textiles, specific furniture choices and specialist lighting design are not included. Signage and way-finding are not included.

Site support and Preparation of shop drawing & as built drawing is excluded.

Any Specialist Study such as Value Engineering etc. are not considered in DAR scope. Client shall provide these studies and reports at his cost.


STRUCTURAL METHODOLOGY

General This section outlines general project-wide basis guidelines for the structural system and structural design. This method statement sets out the structural design strategy that DAR AL RIYADH design team will employ to achieve the objectives of the project in all stages of design. The following shall be the main structural systems to be considered for this project:

1. Foundation systems 2. Framing systems 3. Floor systems 4. Vertical and Lateral Load transfer

systems The following shall be the main structural components to be considered within the structural systems:

1. Substructure/ footings 2. Structural columns 3. Load bearing walls 4. Shear walls 5. Beams 6. Structural floors/ slabs

DESIGN METHODOLOGY

The basic objective of the structural design is to achieve optimum balance between safety, serviceability, aesthetics, economy, and durability.

DESIGN PHILOSOPHY

To achieve the above said objectives, the following methodologies may need to be followed:

Initially, the best possible structural system will be established based on comparison between different available systems.

A sensible selection of the structural materials will be done depending on specific needs of the project, local conditions, material availability and local practices.

The structural system’s configuration and member dimensions will be selected such that material strength optimization is achieved resulting in economy.

Once the process of finalizing the structural system is performed, science of structural analysis and designing of the system shall be applied using computer hardware and software. Analysis and design output results shall be carefully cross verified before transforming those results in to drawing form.


Always ensuring the work in close coordination with other disciplines involved in the project. This helps in timely conveyance of structural requirements to other disciplines and results in serviceable and aesthetically sensible structures.

Also following strictly the design code provisions while detailing the structure to achieve the easily constructible details and durable structures.

Suiting as per all the project specifications and detail requirements.

Being an ISO certified company; there will be always an assurance of quality standards and procedures being followed at all stages of the design.

Stages of design

The design activity is divided into the following stages: Preliminary Design In this,

DAR will collect relevant data and study the existing site conditions.

A study on the submitted documents by the client shall be done.

DAR will have meetings with client to understand the project requirements.

Study and provide feedback to the Architect for the design alternatives.

DAR will explore the most economical and viable structural systems and prepare preliminary layouts with regard to architectural design intent and clients objectives.

Upon freezing the final option of architectural concept, complete scope of work for soil investigation will be prepared. A specialist sub consultant will be engaged to explore the site and to prepare the report.

Structural design criteria report consisting of the International codes and standards, loads, material strengths, structural system and all the design intents will be prepared and submitted to the client for his review and approval.

Coordination and review of all the works performed by others and incorporating the results of the concept design review comments in the subsequent design phases shall be carried out.

The list of deliverables in this stage will include:

Preliminary structural design criteria

Scope of work for geotechnical investigation

Schematic design drawings


Design Concept In the design concept, the consultant and sub-consultant shall do concept/part of concept, site analysis, and feasibility study for both environmental and economic capabilities. A study shall be prepared & submit proposals & solution to make use of those installations and observing this design. Approach government sectors for requirements & regulations and external site works (Site Analysis). Detailed Design Upon approval of the previous design, the detail design will commence consequently. The detail design shall involve the following:

Develop the approved structural system selected for floors and roofing layout, sections, details and column schedules.

structural finite element modeling using structural software like ETABS, SAFE, SAP, etc... will be done.

Analysis and design will be carried out as per UBC,SBC, ACI standards.

Finalize design calculation for all structural engineering systems and elements.

Complete all drawings including setting-out plans, general arrangements, sections, reinforcing details and schedules (for preparation of reinforcing shop drawing and bar bending schedules by contractors) and other details as required.

Prepare final technical specifications for structural engineering design work.

Ensure, through DAR Quality Procedures, overall coordination and the performance of design team.


Updated and Finalized structural design criteria

Structural Detail Design drawings

Structural Design calculations Final Design In this design stage, the detail design development will be elaborated. A complete study on structural work for all the project components shall be done. The final project detailed design will involve as below:

Finalize detailed design calculation for all structural engineering systems and elements and complete all structural drawings.


Updated and Finalized structural design criteria

Final Structural Detail Design drawings

Final Structural Design calculations


Tender For tender stage following activities shall be done

DAR will prepare a set of drawings and specifications after Incorporating all the comments received from client and regulatory authorities and issue the Tender documents.

The Tender Queries from all the contractors shall be responded.

Tender Analysis shall be done and recommendations shall be provided to the client.

The submission will comprise the following:

a) Required number of copies of the of Tender Package b) soft copies (CD format) of Tender Package (PDF file) c) soft copies (CD format) of Tender Package (MS word, Excel & AutoCAD) d) Descriptive reports e) Drawings f) Structural Engineering calculation

ASSUMPTIONS AND EXCLUSIONS

Site support, preparation of shop drawings & as-built drawings are excluded.

Modification and demolition of any existing structure are excluded.

Soil investigation scope of work by DAR AL RIYADH and cost by client.

Feasibility study of existing building and design verification/ capacity/ strength checks are excluded.

Specialist design viz., space-frame, precast and pre-stressed elements, tent structures shall be by vendor.

Value engineering will be conducted by third party. DAR AL RIYADH will only provide the required input.

LEED certification/documentation will be done by third party. DAR AL RIYADH will only provide the required input.

Client, Municipalities, Authorities approval and review time are excluded.


MECHANICAL METHODOLOGY

General This section outlines general project-wide Methodology for the Mechanical Building Services (Air-conditioning, Ventilation, Water supply, Sewerage and Drainage, Fire protection systems). This report outlines the Methods by which the Mechanical engineering design teams could achieve the project requirements and it explains the project strategy and means by which Dar Al Riyadh intends to achieve the goals and objectives of the project. Dar Al Riyadh will be deploying an integrated team of qualified and experienced personnel, all fully committed to the goals of the project, empowered and invested with tools, facilities and other resources to ensure the provision of high quality and highly sustainable design services. The project will be executed to the mark of fully satisfying of all of the Client’s requirements and completing the project within time and to a high standard of quality.

Objectives

The basic objectives of the general design basis guidelines/methodology are as follows:

Develop safe, reliable, maintainable, energy efficient mechanical building services design which shall pave the way for an economically viable project development/installation as per project/client and local authorities’ requirements.

Promote a consistent and uniform design approach and standardize the types and quality level of systems and their installation.

Establish uniform basis for design, procurement, construction, commissioning and operation of all project systems.

Provide means of interdisciplinary design coordination through the use of standardized systems approaches.

Provide design parameters to serve as means of evaluating owner input within these design constraints.

Produce a design that will have a common structure regardless of the respective vendors so that the basis of the applied engineering design is interchangeable across the entire project for systems that span multiple contracts or other scope of coverage.


DESIGN STAGES

The objectives are followed for the following stages of the project: STAGE-1: Site investigation & SITE STUDIES

In this stage, the architectural inputs i.e., received data from site after site visit shall be evaluated to ensure the compliance to the local authorities, Saudi and international standards requirements.

Study and provide feedback for the assessed climatic and environmental data, existing site conditions.

STAGE-2: Programming Preliminary Studies & Design Concept

In this stage, the architectural inputs i.e., space program shall be studied. Study the Project Execution Strategy &milestones for deliverables in line with the project schedule.

Study and provide feedback to the Architect for the Concept design alternatives.

Study and provide feedback for the sustainability appraisal and assessment of design innovation in respect of the project.

The design criteria report shall be prepared. It will consist of the applicable codes and standards, description of the proposed Mechanical systems. It will also elaborate upon the mechanical systems estimated demand loads like estimated air conditioning load (based on area), water storage requirements among others.

Mechanical concept schematic drawings and options shall also be prepared for the project.

Consult with specialist consultants.

Attend Value Engineering Workshop.

Provide (Mechanical building services) feedback to QS for the project preliminary cost estimation.

Deliverables: o Mechanical Design Criteria

Report. o Note: The DCR shall include a

schedule of the advantages and disadvantages of each proposed scheme.

o Mechanical Concept schematic design drawings.

Note: All documents in this stage shall be submitted in Arabic & English.


STAGE-3: PRELIMINARY design

Upon receipt of the written approval on the Second Stage conceptual design, the design criteria report shall be updated based on previous stage comments received from client.

The spatial requirement shall be derived in close coordination with project requirements and shall be conveyed / coordinated with other teams like Architect, Electrical Department, and Structure Department among others.

In this design stage, the concept design will be elaborated. The Mechanical preliminary load calculations shall be done.

Mechanical equipments Power requirements, space requirements and equipment weights shall be conveyed to the other disciplines and further coordinated to ensure the issued requirements are implemented in the design.

The Air-Conditioning and ventilation, water supply, drainage, fire protection systems floor plans; schematic riser diagrams shall be prepared.

Mechanical team shall attend the design team meetings to coordinate with other disciplines for design progress.

DAR will submit design basis detailed reports, draft quantities and cost estimate and the drawings mentioned above.

A sheet for symbols, abbreviations and general notes will be included. DAR also will prepare a report for additional requirements needed for the technical specifications.

In this design stage, the drawings and reports are submitted for client review and approval before the project proceeds to the next phase.

Deliverables o Mechanical presentation & Design package for client approval o All floor plans and general drawings o Updated Design Criteria Report o Outline Mechanical Specifications o Preliminary Mechanical BOQ o Preliminary Mechanical Cost Estimates o Preliminary Delivery Program o Mechanical Drawings for Life Safety package. o Mechanical Documents/Drawings/Calculations required for the

application of Utilities o No Objection Certifications.

STAGE-4: Design Development

In this design stage, the preliminary design alternatives shall be elaborated. The Mechanical load calculations shall be more specific. Mechanical Equipments shall be selected and all equipments schedules shall be updated in the drawings.


Mechanical equipments Power requirements, space requirements and equipment weights shall be conveyed to the other disciplines and further coordinated to ensure the issued requirements are implemented in the design.

The Air-Conditioning and ventilation, water supply, drainage, fire protection systems floor plans, schematic riser diagrams, standard details drawings shall be updated. Also, wet area enlarged details shall be prepared for the water supply and drainage services.


DAR will submit design basis detailed reports, Mechanical Calculations, draft quantities and cost estimate and the drawings mentioned above.

A sheet for symbols, abbreviations and general notes will be included. DAR also will prepare a report for additional requirements needed for the technical specifications.

Recommendations from client will be considered and will be brought to the notice of the client if there is substantial impact in the design prior to proceeding to the next stage of work.

Upon completion of review report on the last submission, DAR will provide the detail refined design basis report, calculations, cost estimate for the project elements with incorporation of comments.

Throughout this phase DAR will ensure, through DAR Quality Procedures, overall coordination and the performance of design team.

Deliverables o Mechanical presentation & Design

Report for client approval. o Mechanical Design Development

Drawings for client review o Mechanical Calculations for client

review o Mechanical Specifications for

client review o Mechanical BOQ for client review o Mechanical Cost Estimate for

client review. STAGE-5: Final Drawings & Construction Documents Preparation

In this design phase, the previous design shall be finalized. The Mechanical load calculations shall be final. Mechanical Equipments shall be selected and all equipments schedules shall be updated in the drawings.

The Air-Conditioning and ventilation, water supply, drainage, fire protection systems floor plans, schematic riser diagrams, standard details drawings shall be updated. Also, wet area enlarged details shall be prepared for the water supply and drainage services.



Throughout this phase DAR will ensure, through DAR Quality Procedures, overall coordination and the performance of design team.

Deliverables o Mechanical presentation & Design Report for client approval. o Mechanical Final Detail Design Drawings for client review o Mechanical Final Calculations for client review o Final Mechanical Specifications for client review o Final Mechanical BOQ for client review o Final Mechanical Cost Estimate for client review.

STAGE-6: Participation in Technical Analysis & Answering the Contractor Inquiries

In this design stage the following shall be done

The Tender Queries from all the contractors shall be responded.

Tender Analysis shall be done and recommendations shall be provided to the client.

Design Value Optimization

DAR Mechanical shall undertake the design of the works using Value Management techniques, the output of which shall be identified within the technical reports submitted during each design stage as part of design process. At the end of each design stage, the design shall be subject to a “Design & Value Optimization exercise with the SPECIALIST VALUE ENGINEERING CONSULTANT” during an all-party workshop.


CIVIL & INFRA. METHODOLOGY

General This section outlines general project-wide basis guidelines for the Civil Infra-structure system. This method statement sets out the Civil Infra-structure design strategy that the DAR design team will employ to achieve the objectives of the project in all stages of design.

The following are main infrastructure systems considered for this project:

1. Domestic and Firefighting system 2. Sanitary Sewage system 3. Storm Drainage system 4. Irrigation system 5. Roads and Parking

Design Approach The following will be the design approach for the above mentioned systems:

Site Visit Before the commencement of the design activities, detailed site visit will be made to the project site. The purpose of the site visits will be to familiarize with all the existing features of the project including site topography, surrounding roads, survey bench marks and any existing structures/utilities. Coordination with Authorities

One of the important activities before embarking on design activities will be an intensive coordination with all government authorities having jurisdiction on the project. The primary purpose of the coordination with the authorities will be to obtain their requirements. The coordination at the initial stage of design will help in avoiding the repetition of the design and consequently receiving their approval.

Approval of Documents from the Authorities

Documents will be prepared and submitted for approval to all authorities having jurisdiction after comprehensive coordination with them and after knowing their submittal requirements in detail. The documents will be submitted to the Authorities at various stages as determined by them as well as in close coordination with the client.

Coordination and Consultation with the Client At the outset of the design and all along the design process, detailed discussions will be performed with the Client in order to obtain any data in their possession and their specific requirements in addition to all requirements as stipulated in the project RFP.


This will help in incorporating all the requirements of the Client during various design stages of the project and eventually achieving the goals of the project for completing it on time. Regular meetings will be held with the Client to keep them informed with the progress of the project and also to seek any required help by the DAR.

Preparing the Compréhensive Infrastructure Reports

After going through the above mentioned steps, a comprehensive report for all the systems will be prepared. The report will incorporate all the data, information, and requirements obtained from the site visits, government authorities, and the Client. The report will describe all the systems in detail and will provide detailed description of the basis of design for each system in order to provide the Client with ample

information of the proposed design strategy. This will help the Client to better understand various design features of the project and to expedite the approval of the initial design stage. After clarifying all the design elements of the project and securing Client’s approval for the infrastructure report, the commencement of various design stages will be carried out. All the drawings, reports, and other documents will be prepared in accordance with the RFP/ contract for various stages of the project taking into consideration unique features and characteristics of each site. Description for the Design Approach A description for the design approach for the above mentioned systems is presented in the following paragraphs.

Domestic Water System If municipal water supply mains of adequate sizes exists in the close vicinity of the project site, a branch connection of adequate size, as per the project water demand, will be made on the existing main after obtaining the approval from the water authorities. Since the water cannot be supplied to the project facilities directly from the existing water mains due to unavailability of water at times and fluctuations in pressure, provision of on-site water storage tank will be considered in design. The water storage will be considered for domestic and firefighting purposes. If the municipal water is not available, then other water sources like ground water wells will be considered for obtaining water for domestic uses. In order to supply water for various purposes, water pump house will be provided.


Economical and durable materials like uPVC, Glass Fiber pipes and any other pipe material as recommended by authorities will be considered for water supply systems.

The design of the water supply systems will be carried out in accordance with the Design Criteria Report (DCR) for which prior approval by the Client would have been secured. The main elements of the DCR for the domestic and fire water supply system will be: standards to be used in design, flow rates, maximum allowable velocity of flow, pipe material selection, and minimum pipe cover.

The layout of the water networks will be extensively coordinated with all the other utility systems at the threshold of the design in order to eliminate any possible conflict among various utilities horizontally and vertically. Drawings for the water supply system will include plans and water standard details. Plans will provide the routing of the water lines and pipe sizes. Standard details will include details of various types of valve boxes, valve chamber covers, utility crossing, and pipe bedding details.

Sanitary Sewer system Depending upon the topography and final site elevations, the sanitary sewer system will be designed as a combination of gravity sewer and forced main incorporating sewage lifting stations. Economical and durable materials like uPVC, Glass Fiber, and any other pipe material as recommended by authorities will be considered for sanitary sewer system.

The design of the sanitary sewer system will be carried out in accordance with the approved Design Criteria Report (DCR). The main elements of the DCR for the sanitary sewer system will be: standards to be used, average and peak flow rates, maximum and minimum allowable velocities of flow, minimum pressure to be maintained in the system, pipe material selection, minimum pipe cover, minimum pipe diameters to be used, and spacing of manholes, etc.

The layout of the sewer network will be coordinated with all the other utility systems at the commencement of the design in order to eliminate any possible conflict among various utilities horizontally and vertically.

Drawings for the sewer system will include Plans, profiles, and sanitary standard details. Plans will provide the routing of the sewer lines, pipe sizes of the sewer lines and locations of manholes in terms of coordinates. Profiles of sewer lines will provide the top and invert elevations of the manholes, materials; sizes; and slopes of the sewer lines. Standard details will include details of various types of manholes, inspection chambers, manhole covers, pipe bedding, and utility crossing.


Storm Drainage system Depending upon the site topography, storm water system will be designed as a combination of underground piped network and overland flow. Wherever possible, the surface water runoff will be drained on to designated storage areas by overland flow. The areas which cannot be drained by overland flow will be provided with underground pipe networks to be discharged to designated areas like retention ponds after thorough study of the final site condition and elevations.

All measures will be taken into consideration to ensure the protection of sites from floods. Economical and durable materials like uPVC, Glass Fiber pipes and any other pipe material as recommended by authorities will be considered for storm drainage system.

The design of the storm sewer system will be carried out in accordance with the approved Design Criteria Report (DCR). The main elements of the DCR for the storm water system will be:

standards to be used, design return period, runoff estimation, hydraulic design, minimum and maximum velocity in the gravity pipes, and pipe material selection, spacing of manholes, retention ponds etc.

The layout of the storm water networks will be coordinated with other utility systems at the start of the design in order to eliminate any possible conflict among the utilities horizontally and vertically.

Drawings for the storm water system will include Plans, profiles and storm water standard details. Plans will provide the routing of the storm water lines, pipe sizes of the storm water lines, and locations of manholes, catch basins, grated channels in terms of coordinates. Profiles for each outfall will provide the top and invert elevations of the manholes, materials type, sizes and slopes of storm water lines. Standard details will include details of manholes, catch basins, grated channels, manhole covers, pipe bedding and retention basins.

Irrigation system The irrigation system for the project will be designed as fully automatic irrigation system. Economical and durable materials like uPVC, HDPE pipes and any other pipe material as recommended by authorities will be considered for irrigation system.

The main elements of the DCR for irrigation system will include standards, irrigation water supply requirements, system pressure, system velocity, gate & check valves, drip tubes, emitters, bubblers, sprinklers, irrigation controllers, pipe sizing, pipe material selection, and minimum pipe cover.


Drawings for the irrigation system will include plans and irrigation standard details. Plans will provide the routing of the irrigation lines and pipe sizes. In addition, plans will show the locations of irrigations controller, solenoid valves, and irrigation wires etc. Standard details will include details of various types of valve boxes, valve chamber covers, utility crossing, pipe bedding details, irrigation watering schedule, and wiring diagrams etc.

Roads and Parking Design of roads will be comprised of geometric design and structural design. Geometric design of the roads will include complete setting out of road centre lines, curves, and stationing. Roads and walkways widths will be maintained as per the approved Master Plan.

Structural design of the roads will include the calculation of pavement structure which is comprised of wearing course, asphalt concrete base course, and aggregate sub-base course. The calculation of the pavement structure will be based primarily on the anticipated traffic and soil characteristics.

The design of the roads will be carried out in accordance with the approved Design Criteria Report (DCR). The main elements of the DCR for the roads will include standards to be used, roads classification, allowable vehicles speed, and type of vehicles to be used and volume of the traffic.

Drawings for the roads system will include Plans, profiles, and roads details. Plans will show the setting out of roads including road centerline, curves data, stationing, changes, elevations & coordinates on each stations, road signs & markings and profiles will show the finished pavement levels, existing ground levels and finished levels at every station of the road. Road details will include x-sections of various roads & parking, pavement structure of various roads, curb & gutter and signage & marking.

Project Design Stages The following tasks will be carried out for all the sites:

STAGE 1 Concept Design Stage Set out Project Execution Strategy giving anticipated milestones for deliverables in line with the Client’s schedule.

Coordinate with the client to prepare project requirements.

Visit the site and conduct an appraisal of character of the area, adjacent developments, highways and municipal regulations that will have an impact on the proposed development

Assess climatic and environmental data, existing site conditions and facilitate topographic surveys.


Conduct a topographic survey & soil investigation and tests of each site.

Review the tender documents against the site data

Outline access strategies for fire evacuation, refuse collection and servicing

Define the requirements for approaches to authorities: Municipality, Civil Defense etc.

Prepare a Preliminary Design Validation Report and Present findings at Client Meeting Deliverables:

o Site analysis o Site utilization Studies o On - Site utilization studies o Off - Site utilization studies o Preliminary Site Master Plan o Civil Infrastructure Utilities o Preliminary Design Validation Report

STAGE 2 Design Development Stage In this stage, the architectural inputs in terms of space program of the project are required. The requirement of civil infrastructure services will be coordinated. After the kickoff meeting, will collect relevant data; study the existing site conditions and infrastructure survey. During feasibility study approach will deliver a narrative report which explains the systems to be used, a detailed list of deliverables, and a work breakdown structure. A project technical report will be prepared, incorporating the needs of the client. The project technical report will later be elaborated into design criteria report. The design criteria report shall be prepared. It will consist of the applicable codes and standards, description of the proposed Civil Infrastructure systems. After obtaining approvals on the first Stage from the Client on the concept Design and the findings of the Design Validation Report we begin identifying the affected elements of the prototype tender package in hand.

DAR civil infrastructure team will attend the design team meetings to coordinate with other disciplines like architectural planning for design progress. Conceptual drawings for all the above mentioned systems will be prepared in this stage.

DAR will submit design basis reports, draft quantities and cost estimate, conceptual network plans and calculations. Recommendations from client will be considered and will be brought to the notice of the client if there is substantial impact in the design prior to proceeding to the next stage of work.


STAGE 3 Detailed Design Stage In this stage we will prepare the complete Design Basis Report for civil infrastructure systems as listed above. Methodology Statement will be submitted to the client for review and approval, and a report of construction cost estimation will also be prepared. We will start coordinating with the correspondent authorities for wet utilities including National Water Company (NWC), Ministry of Water and Electricity (MOWE) to determine the project requirements. The spatial requirement will be derived in close coordination with architecture and other department like Architect, Mechanical, Electrical, Telecom and Structural Department. Civil infrastructure team will attend the design team meetings to coordinate with other disciplines like architectural planning for design progress. Conceptual drawings for all the above mentioned systems will be prepared in this stage.

The design criteria report shall be updated based on previous phase comments received from client. DAR will submit design basis detailed reports, conceptual network plans and calculations, draft quantities and cost estimate. The design criteria report shall be updated based on previous phase comments received from client.

The spatial requirement shall be further derived in close coordination with project requirements and shall be conveyed / coordinated with other teams like Architect, Mechanical, Electrical, Telecom Department, and Structural Department among others. At this stage the client will review the revised space program and the submitted packages and issue approvals to proceed or otherwise makes comments to be incorporated into the package. Recommendations from client will be considered and will be brought to the notice of the client if there is substantial impact in the design prior to proceeding to the next stage of work.

In this stage, detailed design for all the above mentioned utilities infrastructure systems including plans, profiles, standard details, utility cross section, road details, water pumping & sewage lifting stations, storm water system, hydraulic calculations, estimate of quantities, and construction specifications will be prepared. A sheet for symbols, abbreviations and general notes will be included. DAR also will prepare a report for additional requirements needed for the technical specifications.


Recommendations from client will be considered and will be brought to the notice of the client if there is substantial impact in the design prior to proceeding to the next phase of work. Upon completion of review report on the last submission, we will provide the detail refined design basis report, calculations, cost estimate for the project elements with incorporation of comments.

Throughout this phase DAR will ensure, through DAR Quality Procedures, overall coordination and the performance of design team. The submission will encompass the following:

Design drawings for all above mentioned systems.

Standard details

Demand loads calculations.

Quantities and construction cost estimation report.

Technical Specifications.

STAGE 4 Tender Documents Stage In this stage, details of all the above mentioned wet utilities infrastructure systems including plans, profiles, standard details, water pumping & sewage lifting stations, hydraulic calculations, estimate of quantities, and construction specifications will be prepared. A sheet for symbols, abbreviations and general notes will be included. DAR also will prepare a report for additional requirements needed for the technical specifications.

Upon completion of review report on the last submission, DAR will provide the detail refined design basis report, calculations, cost estimate for the project elements with incorporation of comments. Throughout this phase DAR will ensure, through DAR Quality Procedures, overall coordination and the performance of design team. The submission will encompass the following:

Design drawings for all above mentioned systems.

Standard details




STAGE 5 Bidding and Evaluation Stage In this stage, After preparation and review of tender documents for all the above mentioned wet utilities infrastructure systems including plans, profiles, standard details, water pumping & sewage lifting stations, hydraulic calculations, estimate of quantities, and construction specifications, Dar will prepare the required number of copies of the documents to be submitted to the Client. Dar will also help in the bidding process in term of tender evaluation and preparation of tender evaluation Reports.


Assumptions and Exclusions The scope of the work is limited to the accompanied Civil deliverable and scope depicted in this report.

It is assumed that water will be obtained from existing network / Municipal water network near the project site. Therefore there is no consideration for WTP.

It is assumed that Sewage will be discharged to existing network/ Municipal network. Therefore there is no consideration for STP.

It is assumed that water for irrigation will be obtained from existing Municipal network.

Site support and Preparation of shop drawing & as built drawing is excluded.

Any Specialist Study such as Value Engineering etc. are not considered in DAR scope. Client shall provide these studies and reports at his cost.


ELECTRICAL METHODOLOGY

General This section outlines general project-wide basis guidelines for the electrical system, telecommunication system and low current system. This method statement guidelines the electrical and telecom engineering design responsibilities by which the DAR intends to achieve the objectives of the project in all the stages of the project.

Objectives

The basic objectives of the general design basis guidelines are as follows:

Develop safe, reliable, maintainable, energy efficient, user-friendly controls and economical installation for the project.

Promote a consistent and uniform design approach and standardize the types and quality level of systems and their installation.

Establish a uniform basis for design, procurement, construction, commissioning and operation of all project systems.

Provide a means of interdisciplinary design coordination through the use of standardized systems approaches.

Provide design parameters to serve as a means of evaluating owner input within these design constraints.

Produce a design that will have a common structure regardless of the respective vendors so that the basis of the applied engineering design is interchangeable across the entire project for systems that span multiple contracts or other scope of coverage.

Design Stages

The objectives are follows for the following stages: STAGE 01 Conceptual Design

In this stage, coordination with the client is needed to identify the existing condition of each site. A site visit shall perform in order to familiarize the designer in the project prior to design concept and a site analysis report shall be prepared with comprehensive study on the services and utilities available near to each site. A design concept report will be prepared according to the client’s requirements and needs. It will consist of the applicable codes and standards, both international and local, description of the proposed systems and recommendation on each system. It will also elaborate upon the electrical demand load, power and lighting systems, security and life safety features, network communications and equipment capacities.


Also, electrical and low current team will prepare the conceptual proposed plans and schematic diagrams, as well as drawings showing location of the electrical rooms, telecom network rooms, UPS, security rooms, and the other site services and connection of same to the main sources and the site network. The spatial requirement will be derived in close coordination with architecture and other department.

STAGE 02 Design development

In this design stage, after obtaining the clients approval of the first stage, the schematic design and drawings will be developed. Coordination of involved discipline shall be executed to synchronize the work and drawings. Based on the approved space program and master plan provided by the architecture, the electrical demand load calculations will be defined. Electrical equipment and lighting fixtures will be selected and shown on the drawing. The electrical network and communication network will be laid. Electrical panels schedule will be performed and shown on the drawing. The telecommunication and low current system will be designed and shown on the drawing according to the client’s requirement. Electrical and Low Current team will attend the design team meetings to coordinate with other disciplines for design progress. Coordination with local authorities and obtaining its approval shall perform on this stage. Power requirements and network requirements for other discipline shall consider during in this stage.

DAR will submit design basis detailed reports, draft quantities and cost estimate, conceptual network plans, calculations, locations and sizes of equipment and requirements, power feeds for assigned area utilities and the conceptual electrical and low current single line diagrams. A sheet for symbols, abbreviations and general notes will be included. DAR also will prepare a report for additional requirements needed for the technical specifications.

Recommendations from client will be considered and will be brought to the notice of the client if there is substantial impact in the design prior to proceeding to the next stage of work.

STAGE 03 Final Detailed Designs stage

After the design review of the clients and obtained the final approval of the design development stage, final detail design shall be perform. The design criteria report shall be updated based on previous phase comments received from client The team will attend the design team meetings to coordinate with other disciplines.


DAR will submit design basis detailed reports, draft quantities and cost estimate, conceptual network plans, calculations, locations and sizes of equipment and requirements, power feeds for assigned area utilities and the conceptual electrical and low current single line diagrams. Coordination with local authorities and obtaining its approval shall perform on this stage. A sheet for symbols, abbreviations and general notes will be included. DAR also will prepare a report for additional requirements needed for the technical specifications. Recommendations from client will be considered and will be brought to the notice of the client if there is substantial impact in the design prior to proceeding to the next stage of work. Upon completion of review report on the last submission, DAR will provide the detail refined design basis report, calculations, cost estimate for the project elements with incorporation of comments. Throughout this phase DAR will ensure, through DAR Quality Procedures, overall coordination and the performance of design team. The submission will encompass the following:

Design drawings for complete sites.

Installation details.




STAGE 04 Tender Package

In this stage, upon receiving client comments incorporate all comments to complete design drawings. Prepare the necessary tender documents to complete the tender package submission. Provide comments log to reply contractor’s comments. Tender Documents shall encompass the following;

Final construction drawings

Detailed Engineering specifications

Detailed Bill of Quantities (BOQ)

The final Project model.


MANAGEMENT PLAN

PROJECT MANAGEMENT BRIEF: Project Management Plan (PMP) DAR (Dar Al Riyadh) project management plan describes how the project will be executed, monitored, and controlled. It integrates and consolidates all of the subsidiary plans and baselines from the planning processes. At DAR we have developed a project management matrix which follows PMI (Project Management Institute) regulations that will be used to carry out the project. While the project management plan is one of the primary documents used to manage the project, other project documents are also used. These other documents are not part of the project management plan. Figure 1 is a representative list of the project management plan components and project documents.

(Figure 1)

MANAGEMENT PLAN

The project management plan may be either summary level or detailed, and may be composed of one or more subsidiary plans. Each of the subsidiary plans is detailed to the extent required by the specific project. Once the project management plan is baselined, it may only be changed when a change request is generated and approved through the Perform Integrated Change Control process. As more project information or characteristics are gathered and understood, additional planning will likely be required. Significant changes occurring throughout the project life cycle trigger a need to revisit one or more of the DAR Management Processes. This progressive detailing of the project management plan we call 'Progressive Elaboration', and it indicates that planning and documentation are iterative and ongoing activities. This strategy is used to define, the deliverables required by each discipline to produce the end result. It is also important to understand those requirements as early in the process as possible. The following list of components are a few of the design process requirements DAR use productively:

• PRE-CONDITIONS: Which Form

the context within which the project must be conducted. Examples include legislation, contract conditions, regulations and approval requirements. These individual requirements cannot be influenced from within the project.

• FUNCTIONAL REQUIREMENTS: These are requirements that have to do with the quality of the project result (e.g. Space Planning for new buildings etc)

• OPERATIONAL REQUIREMENTS: Which Involve the use of the project result. For example, before a project can been handed over, the compiled finishes or snag list must be minimal or reduced, at least by ninety five per cent and commissioning of the services approved.

• DESIGN LIMITATIONS: Are requirements that involve the actual fundamentals of the project. For example, the project cannot encroach onto any part of an adjoining site which is not part of the original site topological survey.

Other interactions among the processes within the Management Plan are dependent upon the nature of the project. For example, for some projects there will be little or no identifiable risks until after significant planning has been done.

MANAGEMENT PLAN

The results of the iterations are documented as updates to the project management plan or to various project documents. Project Management Office (PMO) At DAR we have introduced a project management office (PMO) as a management structure which standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques. The responsibilities of a PMO can range from providing project management support functions to actually being responsible for the direct management of one or more projects. Our PMO structure integrates data and information from corporate strategic projects and evaluates how higher level strategic objectives are being fulfilled. Our PMO is the natural liaison between the organization’s portfolios, programs, projects, and the corporate measurement systems (e.g. balanced scorecard). The primary function of our PMO is to support project managers in a variety of ways which may include, but are not limited to:

Managing shared resources across all projects administered by the PMO;

Identifying and developing project management methodology, best practices, and standards;

Coaching, mentoring, training, and oversight;

Monitoring compliance with project management standards, policies, procedures, and templates by means of project audits;

Developing and managing project policies, procedures, templates, and other shared documentation (organizational process assets); and Coordinating communication across projects.

MANAGEMENT PLAN

PROJECT WORK PLAN

6. Project Description.

PROJECT DESCRIPTION BRIEF:

Google Map view of Existing Site: A new state-of-the-art Laboratory and Office Facility will be called the " Jeddah Municipality Laboratories” (JML) and it is to be designed to provide research laboratories, workshops, offices, services and auxiliary rooms, among others. External Works including car parking and landscaping, infrastructures, utilities and services facilities are also required to service the building and shall also be included in the design and reflect a ambient relaxation space within the designated project site area. The Municipality of Jeddah intends to establish a new building to concentrate all laboratory departments and other administrational departments, like the Lighting Department in one new building complex. Therefore, the project needs to be developed to accommodate the following:

Laboratories

Store rooms for equipment, laboratory chemicals etc.

Municipal facility offices

Lighting Department

PROJECT DESCRIPTION

The building comprises of 8 floors with an underground car park, and a distinguished state-of-the-art facility, where the design should meet users goals and requirements, including creating and reflecting a distinguished image of the Municipality of Jeddah. The Laboratories to its staff, visitors and the general public; will need to accommodate all the facilities, departments, functions, labs, and the like, and Jeddah Municipality would like to develop a flagship building that responds to modern technology in similar research and office facilities, complete with up to date laboratories operations and technology, all facilities will be in accordance with the Design Guidelines.

Elevation views of Existing Buildings: Other design essentials which need to be considered include provisions of ventilation, natural lighting and utilization of the best environmental and technical method, regarding easiness of execution, sustainability and green design principles. The Building Concept will need to be able to achieve, energy, safety and security systems provisions, and flexibility, to accommodate future change of use, and acquire LEED certificate, in compliance with the Local and international standards and also a good landscaping design.

PROJECT DESCRIPTION

Phasing Example of Existing Buildings:

The site of the Jeddah Municipality Laboratories Project is located within Jeddah, next to Dallah Tower, between Mukhtabar AL Amanah and Mustawda Al Amanah Street. The Visual aspirations of the Jeddah Municipality must be one with the ability to accommodate an exciting building structure, which means, that the design concept and the room program, as well as the construction must be divided into 2 phases, as stipulated in Appendix B1: First Phase: Demolition of existing Lab Building and reconstruction of first building part located on the north site of the plot. This first building part must be functional and useable alone. Second Phase: Demolition of existing Lab building and reconstruction of second building part of new building.

Phase 1

Phase 2

PROJECT DESCRIPTION

7. Project Deliverables.

SUMMARY: At each stage the Consultant will be expected to provide sufficient number of drawings and presentation materials at appropriate scales to demonstrate the design intent that each stage demands. This will consist of mainly electronic information accessible on a ‘SharePoint’ or similar link which the EMC management team and / or the Client can access for review and / or comment purposes. Hard copies of all the information or part thereof as and when appropriate might be requested of the Consultant. The Client and / or EMC management team will be seeking high quality 2D and 3D information which clearly demonstrates the design intent commensurate with the stage of the commission that is being submitted. Method Statement: The various stages, as outlined above are to be the subject of presentations in a series of workshops attended by the Client and / or appropriate representatives of the EMC Management team in Jeddah to obtain feedback, updates on current issues and providing direction. The Consultant will be free to determine what medium to use for the presentations but is expected to submit a report on the overall progress of the work in visual format to the EMC team and / or the Client for assessment and comment at each Stage . The Consultant must obtain the approval of the Client and / or the EMC Management Team before progressing to the next stage otherwise this work, if aborted, will be deemed to be at his own risk. Topographical Survey: The Consultant shall be required to undertake a topographic survey of the proposed

scheme site to enable the scheme design to be completed. The specification for the Topographic Survey is presented in attachment 4. The Consultant shall discuss with the Client their proposal for undertaking the topographic survey as part of the Concept Design Stage.

Deliverable: Topographical Survey report along with the required drawings. Geotechnical Survey: The Consultant shall as part of the Concept Design undertake a desk study of available geotechnical information with Amana. Reviewing available historic ground investigation factual data and provide a Desk Study report including conceptual geotechnical parameters.

PROJECT DELIVERABLES

The survey of the site would normally be during the early stages of the Preliminary design to assess and identify areas of concern with respect to ground conditions across the site to complement the available information and constraints with regards to the site specific ground investigation works. Deliverable: Geotechnical Survey Report obtained from an approved laboratory. Utilities Survey: The Consultant shall identify the location and details of all existing and proposed utilities within the study area. The details of all services shall be scheduled and recorded on separate plans for each element. Deliverable: Utility Survey Report.

DESIGN STAGES: The Consultant ( during Design Stages) shall follow the content of Attachments, which shall be considered as an integral part of this RFP, The Design stages shall include and not limited to the following : FIRST STAGE: Concept Design: This stage shall include the following :

Undertake a Site Inspection with photographic records.

Research and collect of all available record data.

Prepare and submit a Constraints Analysis identifying potential physical constraints to be considered in the preparation of the design.

Develop three Scheme Options for the concept design and to be sufficiently

detailed to demonstrate the design approach, characteristics, height, bulk and mass of any proposed new buildings and site layout including car parking, access, vehicular movements, storage, maintenance depot, security, landscaping and disposition of all accommodation within the proposed buildings.

Undertake a comprehensive Scheme evaluation for the submitted options.

Prepare and deliver a comprehensive . Concept Design Report

Prepare and deliver outline brief

Prepare concept Design drawings. They are to consist of the following as a min. requirement

o General location layout . o General plans at all levels o General Elevations at all levels . d- Cross section in the buildings o Roof plans . o Hard & soft landscaping proposals for the whole site incorporating

the illustrative concept designs appended as part of this RFP.


o Proposed palette of materials selection for building cladding. o Three colored 3D external views showing the new building in its

context. Deliverables: The Report shall bring together all the findings of the studies identified above and shall include:

Project Description .

Background and history .

A summary of all of the surveys and studies undertaken and the constraints identified.

Conceptual engineering design for proposed technical options

A critical review of the options presented together with a schedule of the advantages and disadvantages of each scheme.

A series of drawings illustrating the above issues.

An assessment of the scheme costs including construction and maintenance for each option.

A programme for delivering the project. SECOND STAGE: Preliminary Design: Upon the receipt of written approval for one of the conceptual design options, the Consultant shall proceed to the preliminary design stage for that option after receiving written approval from the Client The Consultant shall develop the preliminary design for the scheme within this stage, which will include the initial design of all major engineering elements. The design shall include design calculations, design drawings and outline specifications. The preliminary design shall be developed to sufficient detail to provide the Client with confidence that the scheme can ultimately be constructed without imposed delay due to design of planning errors. The preliminary design shall make due consideration, but shall not be limited, to the following:

Site location and background .

Structural and Architectural layouts .

Mechanical systems .

Electricity supply and distribution & lighting layouts

Air Conditioning .

Lifts & Heavy Plant Equipment .

Health and Safety issues .

Civil Defense requirements .

Sustainability and any LEED requirements

Space planning .

Hard & Soft landscaping, car parking & access

Surface water drainage design .

Preliminary structures design both above and below ground including Approval in Principal (AIP) proposal.


Standard Detail Proposals .

Preliminary Cost Estimate .

Preliminary Delivery Program. Deliverables: The Consultant shall prepare and submit a Preliminary Design Report addressing all surveys and studies undertaken during the Concept Design stage and detailing the individual design elements included within the proposed scheme .

The Preliminary Design Report shall also include:

Summary of Concept Design studies.

The social and economic impact on the area after completion of the project.

Documentation of analysis and evaluation of all the above mentioned Survey

Design and Value Optimization exercise undertaken on the Concept Design with actions undertaken within the Preliminary Design.

Summary of key design parameters. .

General location layouts .

General coordinated plans for all levels, cross sections and interfaces.

Location coordination and preliminary soft landscaping drawings

Structure drawings .

Electrical and mechanical drawings .

Revised construction cost estimates .

Soil investigation report (a separate, specialized laboratory will perform

this).

Initial design calculations

Initial design drawings .

Scheme Design Drawings .

Utility No Objection Certificates .

Structures Approval in Principle submission in accordance with BD 2/05

Preliminary Cost Estimate .

Preliminary Delivery Program .

Project Risk Assessment Review

THIRD STAGE: Detail Design & Tender Documents: (The percentage of this stage shall not be less than 30 % of the total Design Contract)

Once the Consultant has received written approval to proceed to the next stage he will undertake the Detailed Design stage incorporating any and / or all comments, feedback and / or additional briefing information that the Client and / or the EMC Management team may submit to form a revised brief. The Consultant will develop the Preliminary Design to a Detailed Design including a set of drawings and information with all necessary disciplines such as Structures, Mechanical & Electrical Engineering, Plumbing and Drainage, Civil Defense.


Health & Safety, landscaping, environmental impact and sustainability requirements to form a preliminary set of coordinated information. This stage of the project includes the completion of the scheme design and the preparation of Draft Contract Documents. The design elements shall include all issues reviewed within the Preliminary Design stage and developed to a standard whereby each element can be readily understood and constructed in a cost effective, safe and timely manner. Deliverables:

1. The Consultant shall prepare and submit a Detailed Design Report addressing all issues related to the design of the works and summarizing the outcome of the design evolution through Concept and Preliminary Design. The actual contents of the Detailed Design report shall be discussed and agreed with the Client in advance of the first draft of the report being prepared and shall include Design Calculations and Design Drawings and all supported documents.

2. Tender Documents which shall include Technical Specifications, Drawings, Bill of Quantities and the expected price for items listed therein.
