florida stc 618-000-11-1: office and educational consumables training overview supported by

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Page 1: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

Supported by

Page 2: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

Due to the volume of participants, the majority of this call will be muted.

To prevent background noise, we also recommend you muting your own line. Press *6 to mute, #6 to un-mute.

You can submit questions at any time by using the Chat Box feature in the lower right-hand corner of the WebEx screen.

We’ll stop for questions halfway through this session, and also have a formal Q/A wrap-up at the end of our presentation.

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Page 3: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

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Page 4: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

As of October 18, 2010, Florida has a new state term contract offering discounts on a variety of office and educational products from several vendors.

Awarded vendors include:

Cost savings range from an average 4 to 13 percent off of the previous state contract.

Contract discounts average more than 50 percent, with discounts up to 80 percent off the SP Richards List Price.

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Gulf Coast Office Products

Office Depot Staples

Region 1 coverage only Statewide coverage

Statewide coverage

>10,000 products >16,000 products

>13,000 products

Page 5: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

This new STC provides office and educational consumables including the following nine product categories:

Although each product category (above) has its own discount associated, this STC includes three major discount categories:

Core Items Non-Core Items Generic Items

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Toner, Non-HP Toner Remanufactured

Folder, Binders and accessories Paper (20# white recycled & virgin, other)

IT peripherals Office consumables (pens, post-it notes, etc.)

Equipment Breakroom and cleaning supplies

Page 6: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

These items are covered by other Florida STC.The awarded vendors were not required to include these

categories in their final product catalogs.

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Contracted Items STC Number

IT Hardware & Software

STC 250-000-09-1: Network InfrastructureSTC 250-040-08-1: PCs, Laptops and MonitorsSTC 252-500-09-1: Mainframe and Other Software

Copiers STC 600-000-11-1: Multifunction Products

Safety and Lab Supplies

STC 490-000-07-1: Laboratory and Safety Supplies / Equipment

Office Furniture STC 420-420-10-1: Educational / Institutional FurnitureSTC 425-001-05-P: Office Furniture

Page 7: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

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Each of our three vendors on contract have about 440 core items(including both name brand and generic) in their catalogs.

What is a core product? A core product is a item that has collective annual spend of $10,000 or more.

Page 8: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

Discount Category and Product Category – What is the difference?Discount Categories – core, non-core, genericProduct Categories – consumables, equipment,

etc.

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Page 9: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

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Pricing ModelDiscount Category

Product Category Office Depot %

Discount off List Price Staples % Discount

off List Price

Gulf Coast % Discount off List

Price Core Toner - HP 35% 37% 38%  Toner - Non HP 32% 42% 38%  Consumables 66% 64% 60%  Folders, Binders & Accessories 70% 66% 62%  Equipment 30% 53% 48%  Breakroom & Cleaning Supplies 40% 60% 52%  IT Peripherals 34% 55% 45%Non-Core Consumables 66% 55% 60%  Folders, Binders & Accessories 70% 55% 62%  Toner - Non HP 32% 25% 36%  Equipment 30% 40% 36%  IT Peripherals 34% 40% 44%

  Toner - HP 35% 32% 35%  Breakroom & Cleaning Supplies 40% 55% 52%  Paper - Other 60% 70% 60%Generic Core & Non-Core Consumables 79% 77% 75%  Equipment 36% 62% 76%  Folders, Binders & Accessories 75% 77% 62%  Paper - 20# White (Recycled and Virgin) 79% 81% 76%  Toner - Reman 63% 54% 72%  IT Peripherals 32% 44% 49%  Breakroom & Cleaning Supplies 55% 77% 52%  Paper - Other 71% 80% 72%  Toner - Non HP 61% 54% 58%

Page 10: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

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http://dms.MyFlorida.com/mfmp_jobaids

Page 11: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

Similar commodities or services of comparable price or quality found necessary for use by any state agency may not be purchased from any source other than RESPECT or PRIDE.

RESPECT or PRIDE purchases should be made prior to purchasing off of a state term contract or agreement.

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RESPECT products/services PRIDE products/services

•Office supplies, marker boards• Janitorial products and services

• Office furniture• Maintenance supplies

www.respectofflorida.org www.pride-enterprises.org/

Page 12: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

Delivery within two business days on orders placed by 4 p.m.

Desktop delivery (How do I include desktop location?)

No delivery fees for orders more than $25, excluding furniture.

Fees for furniture delivery not to exceed $40.Training from each vendor on how to use the

vendors portal, at the request of our customers.Order and price accuracy rates of 98% and 99.5%,

respectfully.16

Page 13: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

A “third party” audits each vendor’s pricing for contracted items on a monthly and annual basis. Monthly Price Accuracy Audit – Samples a

minimum of 570 items displayed on the vendor’s State of Florida portal.

Annual Price Accuracy Audit – Samples a minimum of 600 customer invoices.

The approved product catalog as submitted by the state will be used to validate prices on the vendor’s website and on customer invoices.

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Page 14: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

Each vendor maintains a Punchout catalog in MFMP.

Each vendor has a strong presence in Florida.Gulf Coast Office Products and Staples offer

potential volume discounts.Staples and Gulf Coast Products do not have a

minimum order amount.Office Depot offers additional promotional

opportunities (i.e. waiver of the minimum order fee for the first year of the contract).

Each customer can develop a shopping list of frequently purchased items to speed up the order process.

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Page 15: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

Florida Climate-Friendly Preferred Products (FCFPPL) are available on this contract.

Vendors are working to add these items to the FCFPPL List

Green/Recycled products are “flagged” in MFMP and in the vendor’s Punchout catalogs.

The FCFPPL list is available at http:/dms.MyFlorida.com/contracts

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Page 16: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

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Vendor Gulf Coast Office Products

Office Depot Staples

Agreed to work with Diversified/Minority Enterprises

Yes Yes Yes

Program Type TBD MIS Toner Delivery

TBD

Agreed to Flag items in Catalog

Yes Yes Yes

Agreed to Report CBE spend to DMS

Yes Yes Yes

Page 17: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

We’re going to walk through how to:

Purchase off of a STC.

View and purchase off of Punchout catalogs for each vendor. Gulf Coast Office Products Office Depot Staples

https://MyFloridaMarketPlace.com:9140/buyer/main

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Page 18: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

STC Web page: http://dms.MyFlorida.com/stc/office_consumables

Discount of f list summary spreadsheet Vendor information / vendor contacts Contract commodity codes Contract Manager

Mark [email protected](850) 414-6741

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Page 19: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

There are many ways to purchase off of this contract:

Not sure how to make your purchases? Use the Procurement Decision Tree handout from DMS at http://dms.MyFlorida.com/mfmp_jobaids

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PCard purchases MFMP purchase orders

Direct vendor sales

• Vendor website•MFMP PCard purchases

• Punchout catalog orders• Non-catalog orders

• Vendor website•Phone, e-mail• In-store purchases •Sales representative

Page 20: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

What are the benefits of core vs. non-core items?

Can we use our PCard to purchase items off of this contract?

Is the contract pricing each vendor’s best and final offer?

Is two-day delivery each vendor’s best and final offer?

Are there minimum order requirements? How do I read the contract pricing spreadsheet?

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Page 21: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

Entity Name Contact Person

Contact information

State Purchasing Contract Manager

Mark Hernandez

[email protected]

•Gulf Coast Office Products

Pat Tice [email protected]

• Office Depot Lori Miller [email protected]

• Staples Cecily Noblit [email protected]

MFMP Buyer Help [email protected](866) 352-3776

State Purchasing

Customer Service

[email protected](850) 488-8440

http://dms.MyFlorida.com/stc/office_consumables

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Page 22: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

Questions?

Next stepsFAQsHow to UseSearchable Product Catalogs

12/14/10 Office Consumables session@ 3 p.m., Eastern [email protected]

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Page 23: Florida STC 618-000-11-1: Office and Educational Consumables Training Overview Supported by

Team Member

E-Mail Phone Number

Contract Manager

[email protected]

(850) 414-6741

MFMP BuyerHelp

[email protected]

(866) 352-3776

MFMP F&A Analyst

[email protected] (850) 294-0739

MFMP Communications Analyst

[email protected] (850) 294-3080

MFMP Operations Manager

[email protected]

(850) 766-0772

State Purchasing

[email protected]

(850) 488-8440 27