Florida Association of Minority Business Enterprise Officials

Tallahassee, Florida

February 2003

Florida Department of Management Services

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MyFloridaMarketPlace

ReceiveOrderSource

What is the MyFloridaMarketPlace system going to include for CMBE vendors and other users?

Full life cycle of purchasing cycle (requisition to payment of goods and services)

Connection to buyers and vendors through electronic exchange of catalogs, quotes, bids, contracts, purchase orders, invoices, etc.

Sourcing tools for bids, quotes, auctions and reverse auctions

Integration with the State’s financial management system (FLAIR) for payments

Vendor registration in one location for all state buyers

Request PayApproval

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MyFloridaMarketPlace

In the MyFloridaMarketPlace system, some things will be different and some things will remain the same for MBE vendors.

What’s Different? Vendors will register in one location for all state agency buyers to find Vendors will have the opportunity to sign up for on-line solicitations and bids Vendors will affirm that they are an MBE business that can be certified by the State Vendors will maintain their company information on-line through MyFloridaMarketPlace Vendors will receive purchase orders and will invoice using the system

What’s the Same? Vendor relationship with agencies Vendor relationship with OSD Vendor submission of required certification documentation to OSD OSD review and approval of certification requests submitted by the vendor OSD oversight and monitoring of certified vendors using the system

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MyFloridaMarketPlace

Vendors must register on MyFloridaMarketPlace to begin or continue selling goods and services to the State of Florida

Vendor Registration available March 2003

During Vendor Registration . . .

• New and existing vendors have the option to identify themselves as a minority and/or woman-owned business

• Certified Minority Business Enterprise (CMBE) vendors and companies that want to become a CMBE vendor must choose that designation during registration

CMBE and MBE vendors will register in the MyFloridaMarketPlace system even if they are already registered in the State’s SPURS system.

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MyFloridaMarketPlace

After selecting to be considered as a “certified” MBE, the vendor must go on to complete the rest of vendor registration

By selecting CMBE designation, vendors affirm that they meet the Office of Supplier Diversity’s (OSD )CMBE requirements

Vendors that select to be considered for certification must submit the required documentation to OSD within 25 days of registering in the system

Failure to submit the required documentation will result in certification being denied by OSD

Following receipt of the required documentation at OSD, the rigorous certification verification process will begin, just as it is accomplished now

If, during the verification process, the vendor is determined to not meet the requirements, the vendor will be notified about the determination and given an opportunity to provide additional material as allowed by law

If the vendor completes the required steps and provides all of the required documentation, then the State Certification Officer will certify the vendor as a CMBE and the certification letter and mountable certificate will be sent to the vendor for their use and display

In order to obtain CMBE status, a vendor is still required to submit all the documentation that is currently used to determine certification status.

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MyFloridaMarketPlace

MyFloridaMarketPlace includes tools for vendors and for buyers. All vendors will have access to a dedicated vendor helpdesk to provide support.

Vendor ToolsBuyer Tools

MyFloridaMarketPlace UsersInitial Users -

Pilots

Initial Users - Exec Agencies

Eligible Users - Other State Agency

State Term Contract Vendors

Minority Businesses

Agency/ Dept. Contract Vendors

Eligible Users – Univ, City, County

General Public

Small Businesses

• Vendor search

• State term contract items

• Requisitions/Purchase orders

• Online workflow approvals

• Informal solicitation (quotes < $25,000)

• Sealed bids (ITN, ITB, RFx > $25,000, auctions, reverse auctions)

• Receipt of Goods

• P-Card

• Contract development and administration

• Reports

• Self registration

• E-mail notification of formal and informal solicitations

• Online quoting on informal solicitations (< $25,000)

• Online submission of sealed bids (> $25,000)

• Electronic purchase order receipt

• Electronic submission of invoices

• Catalog creation and updates for State term contracts

• Reports

Business Support and Operations• Buyer Help Desk

• Vendor Help Desk

• Strategic Sourcing

• Procurement Assistance

• Catalog Enablement

• Training and Education

MarketPlaceMarketPlaceMarketPlaceMarketPlace

                                                                                                                                                “I want to buy” “I want to sell”

Buyers Vendors

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MyFloridaMarketPlace

The initial users for the new system will be those that fall under the Governor’s executive agencies. Other eligible users will participate in the future.

Initial Users - Pilot Agencies (May 2003)

Department of Transportation

Department of Children & Families

Department of Health

Department of Corrections

Department of Juvenile Justice

Department of Environmental Protection

Department of Revenue

Department of Lottery

Agency for Health Care Administration

Department of Highway Safety & Motor Vehicles

Department of Elder Affairs

Department of Education

Department of Citrus

Department of Law Enforcement

Department of Military Affairs

Department of Business & Professional Regulation

Agency for Workforce Innovation

Department of Community Affairs

Executive Office of the Governor

Department of Veteran’s Affairs

Department of Management Services

Initial Users – Executive Branch Agencies (July 2003 – April 2004)

Other Eligible Users Other State Agencies

Universities/Community Colleges

Other Governments (City, County, etc.)

Legislature

Judicial

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MyFloridaMarketPlace

State term contract vendors under 287.057(23) F.S., will continue to be required to pay a fee for use of the system

All State Term Contract vendors will be required to pay a 1% fee on the purchases that are made under their contract

All vendors, whether they are on a state term contract or not, who desire to offer their goods and services through the system will be required to accept the terms and conditions of use, including the payment of the 1% fee

Credits will be given for fees paid on items returned through no fault of the vendor

Changes to Chapter 287, F.S., requires the collection of a fee from vendors using the MyFloridaMarketPlace system.

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MyFloridaMarketPlace

Opportunity to generate additional business and increase sales Potential for selling a broader range of goods and services through increased visibility of

products and/or services (vendor searches, catalog searches) Potential for finding additional customers through increased visibility across agencies

(access to additional state agencies and local FL governments)

Opportunity to streamline operations and decrease operating expenses Potential for increased order accuracy and order processing speed through receipt of

electronic purchase orders Potential for decreased labor costs per order through use of electronic invoicing Potential for decreased shipping and handling costs that result from shipping wrong goods

or wrong quantity of goods due to order errors

Opportunity to shorten order-to-cash cycle and improve cash flow Potential to shorten invoice processing time through vendor automation of invoicing and

State automation of matching Potential to shorten the payment approval process through electronic approvals

There are several specific areas that will help derive benefits for vendors by using the MyFloridaMarketPlace system.

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MyFloridaMarketPlace

Single Point of Registration

Access to Untapped Buyers

State of the Art Tools

Available Customer Support

Enhanced Economic Development Opportunities for Small Business

Reduced Administrative Burdens and Manual Processes

Dedicated Supplier Manager to Assist with Creation of On-Line Catalogs

All vendors, including MBE and CMBE vendors, should receive benefits from using the MyFloridaMarketPlace system to reach state buyers.

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MyFloridaMarketPlace

For More InformationFor More Information

Learn more about MyFloridaMarketPlace at http://www.MyFlorida.com under “Hot Topics”

• Download Training Materials (coming soon)

E-mail us or call us with specific questions• Help Desk: Number to be published soon• E-mail MyFloridaMarketPlace@myflorida.com