fleet performance measuressp.maintenance.transportation.org/documents/2015 meeting...2015 aashto...
TRANSCRIPT
![Page 1: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/1.jpg)
2015 AASHTO Subcommittee on Maintenance Conference
Performance Measures Implementation for Efficient Fleet Maintenance and Operations
Golam Sarwar, MSc., EIT Consultant,
AgileAssets Inc.
Arif Beg, PhD Principal Consultant,
AgileAssets Inc.
July 22, 2015
![Page 2: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/2.jpg)
Overview
• AASHTO & State DOTs’ fleet management performance metrics
• Using AgileAssets to build AASHTO fleet performance metrics reports
• Questions & Answers
2 2015 AASHTO Subcommittee on Maintenance Conference
![Page 3: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/3.jpg)
AASHTO-Supported Performance Metrics
• AASHTO and the State DOTs have been in a multi-year effort to develop a set of National Metrics for transportation performance.
• Intent is to provide a standard basis for individual States to view their Fleet Performance and provide a National Fleet Performance overview.
2015 AASHTO Subcommittee on Maintenance Conference 3
![Page 4: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/4.jpg)
AASHTO-Supported Fleet Initiatives
• AASHTO created the Equipment Management Technical Services Program (EMTSP) with a vision to serve as, “the comprehensive national resource supporting effective and efficient governmental highway equipment fleet management.” – Partners with the four regional organizations of State
Highway Equipment Managers
• Midwest • Northeast • Southeastern • Western
• EMTSP held its last national conference in Summer 2014. 2015 AASHTO Subcommittee on Maintenance Conference 4
![Page 5: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/5.jpg)
AASHTO-Supported Fleet Performance Metrics
• AASHTO Subcommittee on Maintenance have identified four National DOT fleet performance Metrics:
1. Preventive Maintenance(PM) Compliance
2. Retention/Replacement
3. Utilization
4. Availability/Downtime
• States submit reports on these four metrics to EMTSP in January and July each year.
• Generally, identified in %.
2015 AASHTO Subcommittee on Maintenance Conference 5
![Page 6: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/6.jpg)
AASHTO-Supported Fleet Classification
• Fleet Classification considered under each Metric category: Light Vehicle – under 10,000 GVW (NAFA Code 1 & 2) Medium Vehicle – under 10,000~26,000 GVW (NAFA
Code 3 through 6) Heavy Vehicle – over 26,000 GVW (NAFA Code 7 & 8) Non-Self Propelled (NAFA Code 0) Off Road and Construction (NAFA Code 9)
6 2015 AASHTO Subcommittee on Maintenance Conference
![Page 7: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/7.jpg)
AASHTO Fleet Performance Metrics - Defined
Preventive Maintenance – Planned maintenance activities (i.e. oil/filter change)
that are designed to improve asset life and help in reducing unplanned maintenance activities or breakdown.
– PMs are typically performed on a hour/mileage interval.
– PM Efficiency & Timeliness is CRITICAL • Track Delays (days) in PM Accomplishment • Track %Vehicles with PM Accomplished or Overdue • Establish Threshold: say 90% Timeliness goal
2015 AASHTO Subcommittee on Maintenance Conference 7
![Page 8: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/8.jpg)
AASHTO Fleet Performance Metrics - Defined
Replacement / Retention – Measurement of the extent to which vehicles or
equipment are within or exceed established replacement criteria
– Replacement criteria is usually expressed in terms of age and/or usage (in miles or hours) and/or LTD repair cost.
• Calculate individual assets Replacement due
• Track and Manage %Fleet due for replacement
• Establish Acceptable Threshold for %Fleet replacement overdue
2015 AASHTO Subcommittee on Maintenance Conference 8
![Page 9: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/9.jpg)
AASHTO Fleet Performance Metrics - Defined
Utilization – Indicates how frequently or how much a vehicle or piece
of equipment is used within a given time period (i.e. month, quarter, or year)
– Measured in hours or mileage, or percent
– Track and Manage number of under-utilized Fleet Units
• Establish Acceptable Utilization Thresholds, examples, 80% Good, 70%-80% Fair, less than 70% Poor
2015 AASHTO Subcommittee on Maintenance Conference 9
![Page 10: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/10.jpg)
AASHTO Fleet Performance Metrics - Defined
Availability/Downtime – Availability: Amount of time a unit is “in service” and
capable of performing its primary function. – Downtime: Amount of time a unit is unavailable and
unable to perform its primary function due to a maintenance issue (scheduled or unscheduled) versus non-utilization during seasonal timeframes
– Track and Manage Fleet Downtime • Establish Acceptable Downtime or Availability Thresholds: say
90% Available or 10% Down, etc.
2015 AASHTO Subcommittee on Maintenance Conference 10
![Page 11: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/11.jpg)
Fleet Performance Metrics Tracking Using AgileAssets
Details and Examples
2015 AASHTO Subcommittee on Maintenance Conference 11
![Page 12: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/12.jpg)
AASHTO-Supported Fleet Performance Metrics
Preventive Maintenance(PM) Compliance
Retention/Replacement
Utilization
Availability/Downtime
2015 AASHTO Subcommittee on Maintenance Conference 12
![Page 13: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/13.jpg)
Preventive Maintenance Timeliness Tracking
2015 AASHTO Subcommittee on Maintenance Conference
• PM Activities – Oil Change, PM A, B, C, etc. • PM Criteria & Thresholds Setup • PM Due Date • PM Accomplishments – Repair Orders • PM Accomplished Date • Next PM Due Calculations • PM Accomplishment Timeliness Tracking • Available via reports
13
![Page 14: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/14.jpg)
Preventive Maintenance Timeliness Tracking
14 2015 AASHTO Subcommittee on Maintenance Conference
![Page 15: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/15.jpg)
PM Timeliness Report
2015 AASHTO Subcommittee on Maintenance Conference 15
![Page 16: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/16.jpg)
PM Timeliness Report
2015 AASHTO Subcommittee on Maintenance Conference 16
![Page 17: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/17.jpg)
AASHTO-Supported Fleet Performance Metrics
Preventive Maintenance(PM) Compliance
Retention/Replacement
Utilization
Availability/Downtime
2015 AASHTO Subcommittee on Maintenance Conference 17
![Page 18: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/18.jpg)
Fleet Replacement (Retention) Analysis
• User defined criteria driven vehicles replacement analysis
• Typical parameters: • Max Miles, • Max Age, • Life Repair Cost, • Ratio of Repair & Purchase Cost • Downtime, • Utilization %, • Multi-criteria Index
2015 AASHTO Subcommittee on Maintenance Conference 18
![Page 19: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/19.jpg)
Fleet/Equipment Replacement Criteria
2015 AASHTO Subcommittee on Maintenance Conference 19
![Page 20: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/20.jpg)
Replacement/Retention Analysis Report
20 2015 AASHTO Subcommittee on Maintenance Conference
Max Life Max Miles LTD Repair Cost
![Page 21: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/21.jpg)
Replacement/Retention Analysis Report
21 2015 AASHTO Subcommittee on Maintenance Conference
Max Life
![Page 22: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/22.jpg)
Replacement / Retention Analysis Report
22 2015 AASHTO Subcommittee on Maintenance Conference
Max Miles
![Page 23: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/23.jpg)
Replacement / Retention Analysis Report
23 2015 AASHTO Subcommittee on Maintenance Conference
LTD Repair Cost
![Page 24: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/24.jpg)
Replacement / Retention Analysis Report
24 2015 AASHTO Subcommittee on Maintenance Conference
![Page 25: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/25.jpg)
Replacement / Retention Analysis- Chart
25 2015 AASHTO Subcommittee on Maintenance Conference
![Page 26: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/26.jpg)
AASHTO-Supported Fleet Performance Metrics
Preventive Maintenance(PM) Compliance
Retention/Replacement
Utilization
Availability/Downtime
2015 AASHTO Subcommittee on Maintenance Conference 26
![Page 27: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/27.jpg)
Utilization Calculation
2015 AASHTO Subcommittee on Maintenance Conference
• U% - Utilization: Indicates how much a vehicle or piece of equipment is used within a given time period. Equipment utilization can be calculated as: U% = 100 * (Sum Usage) / (Max Availability)
27
![Page 28: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/28.jpg)
Utilization Calculation
2015 AASHTO Subcommittee on Maintenance Conference
• Maximum Availability: represents the maximum (weekly/monthly/annual)hours that an agency tracks a piece of equipment based on daily/weekly hours, excluding weekends and holidays, using the seasonal factor.
• Projects Usage: Equipment Usage are hours spent in accomplishing agency operations. These hours are charged to certain projects/account codes.
28
![Page 29: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/29.jpg)
Equipment Usage Data
2015 AASHTO Subcommittee on Maintenance Conference 29
![Page 30: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/30.jpg)
Fleet/Equipment Max Utilization Thresholds
2015 AASHTO Subcommittee on Maintenance Conference 30
![Page 31: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/31.jpg)
Utilization Report
2015 AASHTO Subcommittee on Maintenance Conference 31
![Page 32: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/32.jpg)
AASHTO-Supported Fleet Performance Metrics
Preventive Maintenance(PM) Compliance
Retention/Replacement
Utilization
Availability/Downtime
2015 AASHTO Subcommittee on Maintenance Conference 32
![Page 33: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/33.jpg)
Downtime Calculation
2015 AASHTO Subcommittee on Maintenance Conference
• Downtime: These are hours when a piece of equipment is unavailable due to a breakdown or other down-related issue.
• Downtime Calculation – Repair Order duration
• Downtime Entry Tab in Repair Orders Progress window – Multiple downtime records – Downtime Reason & Time Duration (hrs down)
• Downtime Reports available 33
![Page 34: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/34.jpg)
2015 AASHTO Subcommittee on Maintenance Conference
Downtime Calculation Options
34
![Page 35: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/35.jpg)
2015 AASHTO Subcommittee on Maintenance Conference
Downtime Calculation
35
![Page 36: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/36.jpg)
2015 AASHTO Subcommittee on Maintenance Conference
Downtime Calculation
36
![Page 37: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/37.jpg)
Downtime Report
2015 AASHTO Subcommittee on Maintenance Conference 37
![Page 38: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/38.jpg)
Fleet Performance Management Dashboard
2015 AASHTO Subcommittee on Maintenance Conference 38
![Page 39: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/39.jpg)
Fleet Performance Measurement - Conclusions
• Fleet performance levels must be managed and tracked at the Agency, Organizational and Unit level to accomplish the desired overall outcomes.
• Fleet performance metrics must tie to the Agency’s overall performance and accomplishing its mission.
• Focus on a few, critical fleet metrics, tracking and reporting on them on a regular and consistent basis (monthly / quarterly / annually).
2015 AASHTO Subcommittee on Maintenance Conference 39
![Page 40: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/40.jpg)
Fleet Performance Measurement - Conclusions
• AgileAssets Fleet Management System provides foundation and components required to calculate and manage Fleet Performance Metrics.
• AgileAssets Fleet Management System is very flexible and fleet performance related data entry, calculations and reports can be configured as needed by the fleet management Agency.
2015 AASHTO Subcommittee on Maintenance Conference 40
![Page 41: Fleet Performance Measuressp.maintenance.transportation.org/Documents/2015 Meeting...2015 AASHTO Subcommittee on Maintenance Conference Performance Measures Implementation for Efficient](https://reader033.vdocuments.mx/reader033/viewer/2022042419/5f35ad845dea545fc964efc2/html5/thumbnails/41.jpg)
Q&A
Thank You Golam Sarwar, MSc., EIT
Consultant AgileAssets Inc.
3001 Bee Caves Road, Suite # 200 Austin, TX-78746-5590 Office: 512-623-3258 Mobile: 208-209-5743
E-mail: [email protected] Web: www.agileassets.com
The leading global provider of the infrastructure asset management software solutions and services for public agencies.
2015 AASHTO Subcommittee on Maintenance Conference 41