Flanders Information Evening

Thursday 19th September–

Saturday 21st September

Pictures of previous students on trips?

Groups• Each student will have a

group leader as a first point of contact

• The group leader will be responsible for registering them and overseeing any problems they have

• This does not mean that students will not mix with students from other groups

• During the day students will need to be in groups of 4-6

Group leaders will be the following staff:Mrs BurtonMiss GaddMs FosterMr LawrenceMr SouthcoatMr GladasMr SycamoreMs TitchmarshMs KentMrs Davidson

Contact in an Emergency

• If you need to get in touch with us for whatever reason then please contact the school who will contact us

• All students will be given a card with the name and number of the hotel for reference

The HotelHotel Munchenhof,Markt 43,Langemark,8920

Evening EntertainmentCoach A: FriCoach B: Thurs

The Last Post at the Menin Gate

Coach A: Thurs Coach B: Fri

Bowling at the Hotel

Food

• Breakfast: 7 - 9 am depending on the day’s activities (bread, preserves, cereals & fruit juice)

• Dinner: 6pm – 7pm (usually a buffet dinner with pasta/potato options, a meat option, a veggie option, vegetables. Fruit for desert.)

• The hotel has our special dietary information• Our booking is full board – we will get a simple

packed lunch for the days we need it.

Valuables and Passports

• Students must bring their passports and EHIC cards and hand them in to the leader of their coach when we set off.

• Mobile phones to be brought at own risk

• Ipods / MP3s useful for coach journeys, and camera for taking pictures, but carried at own risk

Money• Drinks each day

(bottled water) • Souvenir / gift

money• It is a good idea to

have some spare euros for use of toilets at tourist sites

Items to pack• WELLIES (for the trenches) in a SEPARATE named bag.• Sensible shoes (there is lots of walking around)• Sensible clothing (short skirts and t-shirts when it’s likely to be rainy =

not a good idea) comfortable trousers and jumpers especially for the trenches.

• Suncream (although this trip is normally in muddy wet weather, we have been caught out in previous years with glorious sunshine!)

• Alcohol gel, wet wipes and tissues• Plasters in case of blisters and insect repellent• Any medication• TOWELS (hotel does not provide)• Toiletries• Bottle to fill each day (to save carrying large mineral water bottles)• Waterproof • Sun shades and sun hat• Travel adaptor (straighteners/hairdryers brought at own risk)• Rucksack (not a tiny handbag!) to carry water, lunches, suncream…• Only one luggage bag is allowed, and one carry-on-the-coach bag• PACKED LUNCH (and breakfast if you need it) for Thursday

DON’T pack your passport or ALL of your Euros in your hold bag

Accommodation

• Rooms are in 2s, 3s, 4s and 6s

• We will try to keep girls and boys on separate floors.

• Staff will be evenly spread across the floors.

• All students attending the trip have been allocated rooms based on the meeting held before the Summer Holiday.

• If you have forgotten your room, you can check with us at the end of the meeting.

• There will be NO SWAPPING now that rooms are set.

Rules• No sharing mobile

numbers with strangers• No fewer than 4 in a group

at all times• No more than 6 in a group

at any time• Follow all instructions• No entering rooms that

are not your own (especially boys / girls into rooms of the opposite gender…)

• Respect staff instructions • Be courteous at all times

Thursday 19th September• We will meet at CVC at 6.45am…to leave at 7.15am

(passports and pack ups!)• Two coaches will take us to the Eurotunnel and beyond, our

crossing will be at about 10.50am.• Approx 12.25pm arrive in Calais, travel to Ypres Salient for

the following visits 2/2.30pm:

Passchendaele Museum includes a new underground museum focusing on the Battle of Passchendaele with open air trenches and a remembrance gallery.

• Continue to Hotel Munchenhof for approx. 5.30pm• 6pm, evening meal at hotel

Coach ATyne Cot CemeteryLangemark CemeteryPasschendaele Museum

Coach BLangemark CemeteryTyne Cot CemeteryPasschendaele Museum

Coach ARemain in hotel for ten-pin bowling

Coach B7.15pm depart for Ypres for 8pm Last Post Ceremony at the Menin Gate. Hot chocolate TBC

Friday 20th September

• Breakfast at 8amVimy Ridge – self guided tourNewfoundland Park – Guided toursTheipval MemorialLochnagar Crater(each coach may mix up the order that they

attend the different areas as then we spread out the number of us at each site)

• Dinner at hotel at 6.30pm

Coach A6.45am Breakfast & collect packed lunch7.15am Depart hotel to travel to Vimy Ridge for Tunnel Tour at 9am

Coach B7.15am Breakfast& collect packed lunch8.15am Depart hotel to travel to Vimy Ridge for Tunnel Tour at 10am

Coach A7.15pm depart for Ypres for 8pm Last Post Ceremony at the Menin Gate. Hot chocolate TBC

Coach BRemain in hotel for ten-pin bowling

Saturday 21st September• Breakfast at 8am• 9am depart accommodation with packed lunch

(and all luggage)• Sanctuary Wood Museum (Hill 62)• 11.30am In Flanders Fields Museum (Ypres)Possible time for souvenir shopping in Ypres• 1pm depart Ypres for journey to port• 2.30pm check in at Eurotunnel, depart approx

3.50pm• Approx 3.25pm local time, arrive Folkstone,

continue to school• Arrive back in Comberton at approx 6pm• If we are running significantly early/late, we will

use the phone tree to inform parents of estimated arrival time.

Finally…• Check your passport is in date!!• Check your EHIC card is in date• Euros – we won’t spend lots of

time buying souvenirs so you don’t need hundreds!

• Check phone tree details today. If there are any mistakes, let Mrs Burton know, the master copy will be edited and relevant contacts on the tree will be informed of the change.