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© | A DIVISION OF DIMENSION DATA | 2015 1
22 February 2016
Fixed scope offering
Oracle Fusion Procurement Cloud Service
© | A DIVISION OF DIMENSION DATA | 2015 2
Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
© | A DIVISION OF DIMENSION DATA | 2015 3
Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
© | A DIVISION OF DIMENSION DATA | 2015 4
Business objectives
Adopt leading
procurement practices
Transform to
enterprise-grade
procurement cloud
services
Close monitoring
and effective
decision making
Comply with global procurement standards and multiple legislative, industry or geographic
requirements
Control the cost
and increase
the productivity
Streamline the
procurement processes
and achieve measurable
efficiencies
Get up and running
faster with less upfront
costs and investment risk
Ensure consistent
processes across all your
locations globally
Make more informed
and data-driven business
decisions
Boost user
productivity and
increase user adoption
Eliminate the need
for expensive
customisations
| Oracle Fusion Procurement Cloud Service
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Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
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Oracle ERP cloud services
Financials Procurement
Project financials Revenue management
Accounting hub reporting Project execution
Ledger & analytics
Payables & assets
Receivables Collections Expenses
Project cost control
Project billing & contracts
Grants management
Analytics
Modern reporting
Mobile &social
Pre-built integration
Extensions
Strategic sourcing
Contract management
Procurement Supplier management
Revenue schedules
Multi element arrangements
Revenue allocations
Fair market value
Project management
Task management
Resource management
Analytics
| Oracle Fusion Procurement Cloud Service
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Solution proposal | Fusion Procurement Cloud Service
Financials
Project financials Revenue management
Accounting hub reporting Project execution
Ledger & analytics
Payables & assets
Receivables Collections Expenses
Project cost control
Project billing & contracts
Grants management
Analytics
Modern reporting
Mobile &social
Pre-built integration
Extensions
Revenue schedules
Multi element arrangements
Revenue allocations
Fair market value
Project management
Task management
Resource management
Analytics
Phase 1
Procurement
Strategic sourcing
Contract management
Procurement Supplier management
| Oracle Fusion Procurement Cloud Service
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Why Oracle cloud security & data protection?
Security enablers
Oracle On Demand
Benefits
ISO 27000 framework
Automation to monitor, correlate, and alert
Security health checks
Data encryption
Compliance services
Disaster recovery services
Privacy protection
Protection from intrusion, malicious acts
Regulatory compliance
Avoidance of adverse legal consequences
Business continuity
Company valuation & reputation protection
| Oracle Fusion Procurement Cloud Service
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Why Oracle cloud security & data protection?
Most reliable platform from Oracle
More than
99.5% uptime
ITIL-based
processes
Access to
Oracle engineers
Comprehensive
production
assessment process
High availability via
• Autonomic monitoring,
diagnostics
• Predictive incident
management tool
| Oracle Fusion Procurement Cloud Service
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Solution Proposal
Procurement
Streamline processing
• Automate your requisition to payment
cycle and focus on strategic activities
with “touch-less” buying
Reduce off contract spend
• Enable your employees to quickly find
the goods and services they need with a
familiar consumer buying experience
Enforce negotiated pricing
• Ensure your negotiated pricing and terms
are automatically leveraged to realize
maximum savings potential
| Oracle Fusion Procurement Cloud Service
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Technology
BOM items required
Oracle Fusion Purchasing Cloud Service1
Fusion Self Service Procurement Cloud Service2
Oracle Fusion Transactional Business Intelligence for Procurement Cloud Service3
| Oracle Fusion Procurement Cloud Service
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Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
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Scope
Business process Description
Application functionality • Initial request for (non-inventory) goods or services to the final accounting treatment
• Employees can prepare requisitions directly in a self-service mode comparable to on-line shopping
• The use of catalogues further improves the ordering process
• Receipt of goods or services
• The seamless integration with accounting makes it possible to enter purchase invoices against the
Purchase order or goods reception (when Fusion Financials Cloud Service is being utilised)
• Drill down from the accounting information to the supporting documents within procurement (when
Fusion Financials Cloud Service is being utilised)
| Oracle Fusion Procurement Cloud Service
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Scope
Business process Description
Fusion Purchasing • Next generation application for smarter procurement automation
• Automate purchasing transactions
• Robust work area for buying professionals to manage exceptions
• Execute routine transactions without manual intervention, increase productivity, and enforce
compliance at every step
• Leverage supplier and agreement controls to automate purchase order creation from requisitions and
communicate purchase orders to suppliers
• Flexibility to centralize and decentralize procurement activities based on business need
• Protect business interests by enforcing negotiated pricing and workflow approvals
• Generates purchase orders that automatically use negotiated pricing and terms from supplier
agreements
• Embedded order and agreement approval rules close compliance gaps while simplifying exception
management
| Oracle Fusion Procurement Cloud Service
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Scope
Business process Description
Fusion Self Service Procurement • User-friendly approach to managing employee requests for goods and services
• Provides the best capabilities of an e-commerce web site with tools to control spend
• Delivers a friendly user experience similar to the best consumer web sites
• With little or no training, employees can easily search, use shopping lists, browse categories, and find
what they need
• Embedded Analytics in the context of self-service requisitioning
• Provides employees visibility into the quality and performance of approved alternatives at the time of
purchase
• Catalogue management tools help improve compliance with supplier agreements by directing users to
preferred suppliers and negotiated prices
• Flexible rules can be used to simplify financial accounting using attributes such as amount, commodity
and cost centre
• Approval workflow rules help enforce controls, close compliance gaps, and simplify exception
management
| Oracle Fusion Procurement Cloud Service
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Scope
Business process Description
Fusion Transactional BI • Real-time Transactional Business Reporting
• Business users are provided an easy-to-use interface to perform current state analysis in Fusion
Procurement
• In ad-hoc reports, allow easy drill down on predefined hierarchies, enable action links, compose a
dashboard, schedule reports or export the data or reports – all in real-time
• Real-time access to transactional data
• Self-service reporting
• Hundreds of business views to easily create ad hoc queries on transactional data
• Consistent user experience providing identical tabular, graphical and visualization components
• Drill downs to live transactions
• Integration with Data Warehousing metadata
| Oracle Fusion Procurement Cloud Service
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Scope
Business process Description
Application scope • No customizations are considered for estimation
• Only open transactions are considered for data migration
• Maximum of 10 user configurations are considered
• Maximum of 2 Legal Entities and 6 business Units are considered for implementation
• Delivered Roles and duties will be configured
• Delivered workflow will be configured
• No Integration with external applications
• Only non-Inventory item purchasing
| Oracle Fusion Procurement Cloud Service
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Scope
Business process Description
Data Scope Open transactions
• Open purchase orders to be completed or balance of receipts outstanding to be captured into
the Cloud Service by the customer
Suppliers
• Active suppliers to be provided in the required format
| Oracle Fusion Procurement Cloud Service
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Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
© | A DIVISION OF DIMENSION DATA | 2015 20
This approach consists of• An efficient approach to Oracle Cloud implementation
• An easy-to-follow framework of activities, for a step-by-step project implementation centered around few and essential activities and deliverables
• A prototype approach based standard functionality
Britehouse have a number of Oracle Unified Method certified implementation specialists
The OUM Cloud Approach is specifically designed for implementing Oracle Cloud applications,
according to well defined and tested activities and deliverables; it is based on the same principles as
Oracle’s Unified Method (OUM) to allow consistent approach across all our products
Implementation approach
| Oracle Fusion Procurement Cloud Service
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Implementation approach \ methodology
Project design Configure Validate Transition Realisation
Plan project Setup applications Update settingsMigrate configuration
to productionManage transitions to
steady-state operations
Conduct kick-off meeting Validate configuration Prepare validation scriptsMigrate integrations and extensions to production
Post go-live supportSchedule workshops Load and validate data
Load and validate dataLoad, reconcile and
validate data in production
Handoff to client relationship manager
Conduct functional design workshops
Build and validate integrations
Conduct end-to-end reviewConduct final
validation review
Gain acceptance
Conduct technical design workshops
Apply and validate extensions \ extensible
Prepare for trainingVerify production and operational readinessConduct design review Implement security
Conduct train-the-trainer workshops
Begin production useDevelop security and validation strategy / plans
Prepare cutover strategy
Conduct implementation checkpoint
Conduct implementation checkpoint
Conduct implementation checkpoint
Conduct implementation checkpoint
Close project
Project management
Britehouse Shared Client
| Oracle Fusion Procurement Cloud Service
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Implementation approach
Easy-to-follow framework for activities
Short, well-structured
implementation cycles
Iterative configuration Multiple releases are possible to
accommodate incremental scope
and / or timeline decisions
| Oracle Fusion Procurement Cloud Service
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Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
© | A DIVISION OF DIMENSION DATA | 2015 24
Project plan \ time frames
Project design Configure Validate Transition Realisation
Plan project Setup applications Update settingsMigrate configuration
to productionManage transitions to
steady-state operations
Conduct kick-off meeting Validate configuration Prepare validation scriptsMigrate integrations and extensions to production
Post go-live supportSchedule workshops Load and validate data
Load and validate dataLoad, reconcile and
validate data in production
Handoff to client relationship manager
Conduct functional design workshops
Build and validate integrations
Conduct end-to-end reviewConduct final
validation review
Gain acceptance
Conduct technical design workshops
Apply and validate extensions \ extensible
Prepare for trainingVerify production and operational readinessConduct design review Implement security
Conduct train-the-trainer workshops
Begin production useDevelop security and validation strategy / plans
Prepare cutover strategy
Conduct implementation checkpoint
Conduct implementation checkpoint
Conduct implementation checkpoint
Conduct implementation checkpoint
Close project
Project management
Britehouse Shared Client
| Oracle Fusion Procurement Cloud Service
WEEK 13WEEK 6 WEEK 10WEEK 1 WEEK 3
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Project plan \ time frames
| Oracle Fusion Procurement Cloud Service
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Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
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Exclusions
Integration to any
operational systems
Implementation of cloud
functionality not explicitly
described in this
document or the
Statement of Work
Formal Education Services
with Oracle University for
product training is outside
the scope of this project
Necessary change
management in the
organisation
1 2 3 4
| Oracle Fusion Procurement Cloud Service
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Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
© | A DIVISION OF DIMENSION DATA | 2015 29
Assumptions
The standard business flows and product features will serve as the base for the implementation
The implementation is based on the Cloud deployment model, hosted at Oracle
No customisation can be performed in Fusion Cloud -
Custom configuration within the standard system is performed
Only one country and one language (English) is included in scope
The project would be executed in an on-site / off-shore model
A comprehensive list of assumptions and final timelines & estimates will be provided after a due scoping exercise conducted by Britehouse
Order of the cloud application prior to project start
| Oracle Fusion Procurement Cloud Service
Customer to attend the overview training and use the self paced learning tools provided to understand the system features.
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Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
© | A DIVISION OF DIMENSION DATA | 2015 31
The teams
Implementation team
Project manager
• Customer main point of contact for the project
• Guides project team through the implementation methodology
• Implementation expertise, experience & go-live services
Implementation consultant
• Deep functional expertise & experience to the design of the solution
• Configures requirements
• Demonstrates prototype
• User experience understanding & specialisation
• Data specialist experience & specialisation
• Reporting experience & specialisation
Technical consultant
• Deep technical expertise & experience to the design of the solution
• Designs and tests integration requirements
• Security expertise, experience & specialisation
• Works with technical team to ensure optimal system access for the end users
| Oracle Fusion Procurement Cloud Service
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The teams
Your team
Project sponsor
• Has the budget…
• Manages communication internally
• Manages and engages resources to participate in the project
• Dedicated to project from kick-off through to go-live
Key business users
• Lends deep business knowledge of your environment
• Owner of the business requirements
• Gathers user feedback during prototype, configuration, and validation phases
• Available as needed during the project
Access to IT
| Oracle Fusion Procurement Cloud Service
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Your obligations
Customer to finalise license agreements & get staging environmentfrom Oracle for Fusion Procurement Cloud prior to start of implementation
Arrange for a project executive sponsor and project steering committee
Assign a project manager to lead your staff’s efforts
Assign experienced and empowered business and IT users to work closely with Britehouse consultants according to project plan (some full-time allocation may be necessary at times)
Perform certain project tasks according to project plan such as
• Provide data in format specified by Britehouse
• Customer side of integration
• Perform validation
• End user training
Process standardisation across the organization has to be done by the customer prior to start of the engagement
Provide timely sign-off of the deliverables within the timeframe agreed upon before start of engagement
Project resources from client available to participate
Required connectivity to the relevant Cloud instances to be provided by the client
Provision of a suitable office space (including general office equipment such as desks, chairs, printers, telephones, fax machines and parking)
| Oracle Fusion Procurement Cloud Service
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Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
© | A DIVISION OF DIMENSION DATA | 2015 35
Additional services
◦ Train project team
◦ Identify candidate processes for change
◦ Create change plan
◦ Provide stakeholder / end user analysis guidance
◦ Perform data mapping
◦ Prepare detailed technical specifications
◦ Build custom components
◦ Additional reporting
◦ Publish user guides
◦ Prepare training material
◦ Conduct train-the-trainer workshops
◦ Post go live support
◦ Monthly health check
| Oracle Fusion Procurement Cloud Service
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Oracle Fusion Procurement Cloud Service
Business objectives
The solution
Scope
Methodology
Project plan \ time frames
Exclusions
Assumptions
The teams
Additional services
Why Britehouse
| Oracle Fusion Procurement Cloud Service
© | A DIVISION OF DIMENSION DATA | 2015 38
About Britehouse
Vast experience in multiple technologies
BEE company with 100% procurement recognition
Focused on the digital journey
Diverse management team available to help
on all levels
Experienced team blended with new
upcoming consultants
Strong foundation through consolidation of
the best
Best technology for digitisation
Oracle Specialisation Platinum Level
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Customers