Five Alternatives to Hand-Keying Your Utility Bills

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Key Questions to Ask

Key Questions to Ask

Key Questions to Ask

Key Questions to Ask

Alternative #1

Direct Bills from Vendor–Flat File

Typical formats are xls or csv

Generally post-payment

Files provided directly from utility vendor

Considerations:Format of data

Changes to format

Timing of delivery

Accuracy compared to A/P system

Automation and Workflow

Vendor:

Alternative #2

Direct Bills from Vendor–EDI 810

Format is ANSI standard EDI 810

Is the actual utility bill

Files provided directly from utility vendor

Considerations:Paper invoice

Changes to format

Timing of delivery

Payment file format

Number of accounts

Cost

Vendor:

Alternative #3

Optical Character Recognition

Common name is OCR

Software used to create digital files

Converts image (pdf, jpeg, etc.) into digital file (xls, csv)

Considerations:Paper invoice

Vector based file is best

Document management system

Automation and Workflow

Timing of delivery

Cost

Vendor:

Alternative #4

Screen Scraping

Extract data from vendor websites

Uses website login credentials

Proprietary process to scrape data from website and deliver in a digital file

Considerations:Data quality

Vendor availability

Login credentials

Automation and Workflow

Timing of delivery

Cost

Vendor:

Alternative #5

Outsource Bill Processing

Service company that processes utility bills, among providing other services

Reroute bills to service company

Service company manually enters bills directly into ECAP or provides import file

Considerations:Data quality

Bill payment

Account open/close services

Headcount

Additional services

Cost

Vendor:

Invest in a utility bill and energy management system to make

this process better.

Suggestion:

All solutions can be managed and contracted by EnergyCAP, Inc. through

Presented by EnergyCAP, Inc.EnergyCAP is used by organizations that receive many utility bills for bill processing, energy reporting and analytics

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