fiscal archiving strategy
TRANSCRIPT
Fiscal Archiving Strategy
Scoping Study & Implementation Methodology
November 12th, 2008
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved2
Contents
Capgemini’s ECM Business Card
Context
Objective and Action Plan for a fiscal archiving strategy
The Capgemini approach
The expected gains
The target
The strategic approach to archiving
A Case Study
Questions / Answers
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved3
Capgemini’s ECM Business Card
Presenter:
Pascal Simons – Consulting Manager for ECM Activities - Capgemini Industry and Distribution [email protected]+33 (0)6 76 75 90 79
9 years of experience in the implementation of enterprise portals and content management solutions
Clients : Aventis, Roche, Dassault Aviation, Bnpparibas, Crédit Lyonnais, Axa Banque , Cityvox.com, Karavel.com, Décathlon, Système U, Europassistance, ...
Portal Implementation : BEA Portal, IBM WPS, Open Source JetSpeed, ATG Portal, Vignette V7, Plumtree 4...
CMS Implementation : Vignette V4 to V7, Documentum 4 & 5, Stellent 6.5, Noheto, BEA Content Manager, Interwoven 5...
Fiscal Archiving Methodology is a sample of our Content Management portfolio offers
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved4
Capgemini’s ECM Business Card
Within Capgemini, ECM offers are included within the domain of BIM / EIM (Business Information Management / Enterprise Information Management)
In France ECM upstream consulting unit in Paris : 30 functional & technical consultants with 8 to 20 year experience
ECM integration unit in Paris : 300 specialists (developers, project managers, technical experts, architects, …)
ECM integration units in Toulouse, Marseille, Nantes, Grenoble : Over 200 specialists
In Europe ECM upstream consulting units in London, Barcelona, Utrecht, Brussels : Over 250 consultants (80 in London, 150 in Utrecht, 50 in Barcelona…)
In India ECM integration unit : Over 100 specialists
In the U.S. Over 600 specialists in ECM / NTIC throughout North America
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved5
Context: The demands on accounting materials have become draconian …
Multiple reports from the French “cour des comptes” (equivalent to the Government Accountability Office in the U.S. or the National Audit Office in the U.K.) has emphasized since 2003 the lack of efficiency in fiscal controls and collections
Fiscal services were assigned to define multiple indicators allowing the monitoring of performance of their controls and collections
The titles of these texts clearly set the tone:
Combat Against Fiscal Fraud and Recover Evaded Taxes Aggressively¹ (2006)
http://www2.impots.gouv.fr/documentation/rapports/activites/dgi/2006/dgi_article5.pdf
Collection of Penal and Fiscal Sanctions: The End of Impunity?² (Source Senate Session July 11, 2007)
http://www.senat.fr/rap/r06-381/r06-3810.html
Defined in 2005, the indicators are currently closely monitored by an investigative financial resources administration …
Collection rate on external controls 2005 / 2006/ 2007 : 38 / 40 / 42 %
VAT recovered: + 20 % between 2005 and 2006 to 1.5 billion Euros!
Average duration of a fiscal control in 2006: 226 days !Original Titles:1 Lutter contre la Fraude fiscale et recouvrer les impôts éludés de façon offensive2 Recouvrement des sanctions pénales et fiscales : la fin de l'impunité ?
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved6
Context: The end of complacency has arrived…
The relative complacency due to the complexity of implementing an evidential fiscal archive has evaporated over time!
Information Technology, the New Weapon of the Fiscal Authorities?¹ (Source 2006 Editions Francis Lefebvre)
The administration has embraced Information Technology as a tool to ameliorate their audits. Multiple texts on the subject can be found :
BOI 13 L-1-06 (January 2006) : Controlling Computerized Accounting²
BOI 3 E-1-07 (January 2007) : Obligations related to the conservation of invoice³
In parallel, the standards and recommendations have multiplied without sufficient explanation of how they should be applied; the law reveals the end result required without explaining how to accomplish it …
Electronic, Secured Archiving – STATE OF THE ART 4 (June 2006)
Electronic, Secured Archiving – P2A – POLICY AND BEST PRACTICES OF ARCHIVING 5 (July 2006)
FSA’s Records Management Policy and Standards – RMPS (2005)
MoReq in French (2004)
OAIS ISO 14721 (2003)
Original Titles:1 L'informatique, nouvelle arme du contrôle fiscal 2 Contrôle des comptabilités informatisées3 Obligations relatives à la conservation des factures4 Archivage électronique sécurisé - ÉTAT DE L'ART5 Archivage électronique sécurisé - P2A – POLITIQUE ET PRATIQUES D'ARCHIVAGE
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved7
Context: The costs incurred by fiscal audits skyrocket…
The volume of text involved in the law and the mass of references on the subject make it difficult to summarize the subject…just as accounting reference documents are not easily identifiable within information system:
What has become of the balance sheets, tax guides, financial statements … within a modern information system ?
Which items should be archived, how should they be archived, and for how long?
How to facilitate the rapid search and production of the desired items?
When in doubt, all of the information is archived but finding and producing the necessary information during an audit is tedious:
The average duration of an audit in 2006 was 226 days
On average, an audit occupies 2-3 people full time!
Tax specialist
Accountant and administrator
IT resources
A poorly organized archiving system significantly impacts performance and infrastructure
Storage in applications without archiving
Saving information prior to refining the content…
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved8
Context: Summary
A. Many laws, regulations and normsSome of them conflicting (Privacy vs fiscal requirements)
B. Increased pressure from the regulators and the tax departments
C. Increased complexity of IT systems dealing with accounting information
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved9
Objective and Action Plan for a Fiscal Archiving Strategy
Objective:
Limit the impact of a fiscal audit on the enterprise
Action Plan: 1. Avoid the heavy financial sanctions that can result from an audit
For default in establishing a regular and evidential accounting practice
For obstruction of a fiscal audit
2. Limit the direct cost of a fiscal audit and the conservation of data
By reducing the number of person days allocated to an audit
3. Relieve the business applications unduly used to store fiscal information
By storing inactive data outside of the Production environment
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved10
What can Capgemini do to help ?
A. Help decide quickly what to archive ? How ?
B. Help implement an Enterprise Archiving Platform
C. Provide a complete Third Party Archiving service out-of-the-box
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved11
Fiscal Archiving Strategy: Determination of the applicable constraints
What are the reference text and clause ?
How does it translate into a technical requirement ?
What part of the model architecture deals with
this requirement
What texts are applicable to your enterprise : The Archiving Requirements Matrix
More than 1000
clauses
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved12
Fiscal Archiving Strategy: The typology of data
Capgemini led a study of the typology of documents to be archived for fiscal & legal reasons
The study was led in retail, bank and telco environments, but its results are applicable across many domains
Doc
umen
t d'
inte
rview
sour
ce
Client Documents à archiver Type de fichier Données à archiver
09 - CRR Interview Caisse_V1.0
Equipe des méthodes comptables France
Les tickets de caisse (Il faut archiver le détail des tickets de caisse correspondant à une vente.)
BDD Oracle
Entête de ticket : • Exercice (l’exercice fiscal est déterminé à partir de date de la vente), • Société fiscale (code et description), • Origine du ticket de caisse (une origine de ticket est défini par canal de vente : Magasin, Drive, Essence…), • Numéro du ticket, • Numéro de la caisse, • Description du groupe de caisse (caisse en ligne, caisse Accord, caisse Accueil, caisse Minute, caisse Périphérique des stands …), • Code et nom du magasin, • Numéro de l’hôtesse de caisse, • Date et heure de fin du ticket, • Montant total de la vente (montant du chiffre d’affaires effectué sur le ticket), • Montant total des paiements en devise du magasin (montant tenant compte des bons de réduction et du décagnottage),• Devise du magasin, • Nom du client pour tickets venant des ventes assistés EM, • Type de client (Personnel Auchan ou Autre), • Type de porteur (client porteur de la carte « ACCORD », de la carte « Whaaoh » ou client non identifié), • Indicateur abandon de ticket, • Compte Whaaoh.Détail de ticket : • Identifiant du ticket (Date de fin du ticket, Numéro de la caisse et Numéro du ticket), • Quantité vendue, • Identifiant de l’article (Code de l’EAN, code du CUG et Description), • TypoloDétail du Cagnottage : • Identifiant du ticket (Date de fin du ticket, Numéro de la caisse et Numéro du
Il faut reprendre toutes les lignes y compris celles qui correspondent à des annulations.Il reprendre les lignes de Cagnottage
What document ?
Why is the document relevant ?Who needs it ? Where is it ?
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved13
Fiscal Archiving Strategy: Gathering information via interviews
The study of the clauses is complimented by interviews with key users for archiving
The users are guided during the interviews via the support that is provided to them in advance
The conclusion of the interviews are put into a summary document which is provided to the interviewee for review and corrections
During the gathering phase we use the following metrics:
1.5 days for each individual interview
0.5 day to prepare for the interview
0.25 day for the interview
0.75 day for the summary and corrections
2.5 days for a group interview
1 day for the interview preparation
0.5 for the interview
1 day for the summary of the corrections
1 day per person per 50 pages of documentation to be read
This point is critical to facilitate a thorough comprehension of the context!
1 day per consultant for meeting coordination (management committees, etc…)
Stratégie d'Archivage Fiscal 2007 - © Capgemini - All rights reserved12
L’entretien (1/3) : Comment va se passer notre rencontre ?
Première étape : La lecture de ce document La lecture de ce document vous apportera les bases nécessaires au bon déroulement de l’entretien. Nous vous invitons à le lire dans son ensemble. La dernière partie de ce document (liste de mots clefs autour desquels nous échangerons) vous donnera quelques indications concernant ce qui est recherché en priorité. N’hésitez pas à venir avec vos réponses voir vos idées déjà formulées par écrit.
Seconde étape : L’entretien La durée sera approximativement d’une heure. L’entretien aura comme objectif de relever des informations autour de la gestion d’information afin d’en faire ensuite une synthèse. Vous serez maximum trois personnes de profils probablement différents. La bonne préparation de cet entretien par vos soins permettra un échange de qualité.
Troisième étape : Le compte rendu Le compte-rendu vous sera envoyé après l’entretien avec le résultat de nos échanges. Vous trouverez une liste de points qui auront été traités. Il est probable que tout ce qui a été dit ne figure pas, car le compte-rendu vise à être synthétique. Toutefois, il vous reviendra la responsabilité de valider ce compte-rendu et si un point particulier mérite d’être indiqué, n’hésitez pas à demander à rajouter une information spécifique.
Stratégie d'Archivage Fiscal 2007 - © Capgemini - All rights reserved12
Présentation des notions ECM / Archivage (1/4)«Une information est un fait, une idée ou un concept qui a été enregistré, analysé et organisé de manière à faciliter l’interprétation et ultérieurement initier une
action (connaître, faire, …) »
Une information est porteuse de nombreuses caractéristiques, par exemple : Une origine (une loi, un fait, une décision, email, site web, ..) et une destination (décideurs, presse, légal, enseignants, …) Un contexte (une date, une culture, une situation politique, …) Une forme (papier, vidéo, email, fichier informatique, …) Un contenu (résolutions, rapports d’expert, décisions, communiqué de presse, …) Un cycle de vie (durée, des états (modifiable, supprimable, …), …) Un classement (type d’information) Des droits (qui peut en prendre connaissance, comment, …) Des dépendances techniques (durée de vie du support, de l’outil de lecture, ..)
Information
Contexte
Forme
Contenu
Classem ent
Droits
Dépendances techniques
Origine DestinationCapgem ini BIM – ECM Conseil de l’Europe
Stratégie d'Archivage Fiscal 2007 - © Capgemini - All rights reserved12
Le projet se déroule de Novembre 2007 à Avril 2008. Il est composé d’un moment fort en Décembre et Janvier : Les entretiens
Le projet intègre un grand nombre d’entretiens avec un échantillonnage maximal en termes de services et en termes de profils :
Utilisateurs occasionnels et experts, managers, gestionnaires, techniciens...
L’ensemble de l’étude sera retranscrit à travers 4 livrables majeurs : Etude de l’existant et des besoins, Convergence avec les modules de suite ECM qui existent sur le marché, Définition d’un système cible vers lequel se diriger, Plan d’actions qui précise les orientations à prendre.
Comment se déroule ce projet ?
Macro – planning de l’étude
R éc upérat ion de l’ex is tant
Préparation des entret iens
Etu d e d e l’existan t
Sy s tèm e c ible
Etu d e d es b eso in s
Entret iens de rec ens em entProc ess us, f onc t ionnel, et t ec hnique
Lanc em ent du projet R es t itut ion
Plan d’act ion (détaillé )
Etu d e des mo d u les d e su i tes EC M
FévrierNovembre Decembre Janvier
LégendeCom m unication
Liv rable
Réunion
Validation qualité
Actions
Mars
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved14
Fiscal Archiving Strategy: The organizational aspects
Constraints can be functional or technical, but they are also organizational
All of the constraints gathered are assembled in a requirements document internal and external to archiving
Entities
RisqueRisqueArchive Flow
RisqueRisqueProcesses
Flow
OrganizationalFunctional
Technical
Deciding factors for the flowDeciding factors for the flow
Legal demands
Expected service levels
Volume of data
Format of data sources
Format of output
Application source
Criticality of information
Frequency of archiving
Legal demands
Expected service levels
Volume of data
Format of data sources
Format of output
Application source
Criticality of information
Frequency of archivingPeople
Applications
Archiving
Nature of impact
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved15
Fiscal Archiving Strategy: The selection of an archiving solution
The requirements gathered via the clauses and the interviews are assembled into a Requirements Document and a Request for Proposal (RFP)
Requirements Doc
Internal audience
RFP
External Audience
Below, several screenshots of typical documents supplied with this method:
Analysis of possible solutions in a spreadsheet format
Presentation of the information for the defense of a proposal
Presentation summary document provided as needed
Full score view
0,00
0,50
1,00
1,502,00
2,50
3,00
3,50
4,00
IBM EMC MOEBIUS
Global
Technical
Functional
Functional view
1,301,351,401,451,501,551,601,65
IBM EMC MOEBIUS
Technical view
0,00
0,50
1,00
1,50
2,00
IBM EMC MOEBIUS
Global score view
0,00
0,05
0,10
0,15
0,20
0,25
IBM EMC MOEBIUS
Links Category Weighting
Maximum score IBM EMC MOEBIU
SFunct A = ADMINISTRATION 8% 0,40 0,32 0,36 0,35Funct B = CAPTURING RECORDS 8% 0,40 0,30 0,22 0,34Funct C = ACCESS 8% 0,40 0,26 0,34 0,29Funct D = LONG TERM PRESERVATION 8% 0,40 0,26 0,29 0,34Funct E = STORAGE MANAGEMENT 8% 0,40 0,27 0,31 0,27Nfunct A = SECURITY and INTEGRITY 5% 0,25 0,00 0,16 0,15Nfunct B = AVAILABILITY 3% 0,15 0,05 0,12 0,12Nfunct C = RECOVERY 4% 0,20 0,04 0,19 0,17Nfunct D = PERFORMANCE 4% 0,20 0,10 0,14 0,18Nfunct E = OPERATION 2% 0,10 0,01 0,09 0,09Nfunct F = INTERVENTION 4% 0,20 0,00 0,16 0,18Nfunct G = COMPLIANCE 5% 0,25 0,15 0,21 0,19Nfunct H = MONITORING 3% 0,15 0,06 0,11 0,12Nfunct I = INTEGRATION 6% 0,30 0,16 0,23 0,23Nfunct J = RELEASE MANAGEMENT 2% 0,10 0,02 0,10 0,09Nfunct K = DEPLOYMENT 2% 0,10 0,06 0,09 0,10Company Background'!A
Company background & references 3% 0,15 0,00 0,00 0,00
Implementation Implementation 3% 0,15 0,05 0,08 0,10Support et maintenance'! Support et maintenance 3% 0,15 0,00 0,00 0,00Pricing!A1 Pricing 8% 0,40 0,00 0,00 0,00Overall response Overall response quality 3% 0,15 0,09 0,11 0,11
Control (have to be equal to 100%) = 100%Total Weignted score by Repartitio Max Score IBM EMC MOEBIU
Functional 40% 2,00 1,42 1,50 1,60Technical 40% 2,00 0,66 1,60 1,62Global 20% 1,00 0,14 0,18 0,20
Total max IBM EMC MOEBIU
S5,00 2,21 3,29 3,42
Final Weighted Score =
Confidential
2 – In-house knowledge of the solution
- Mobius is unknown to Euroclear + EMC’s Documentum suite is already in place at Euroclear+ Development, administration
and operations skills are already available.
+ Procedures and best practices are already available.
MOBIUS EMC
Package is known to Euroclear employees (for custom, maintenance operations purposes)
Confidential
1 – Archive structure complexity
+ Mobius manages all archives elements as identical items, leveraging a single module for all information assets
- Archive elements are managed by 3 different modules- DiskXtender for files- EmailXtender for email- Documentum for documents
- This will lead to additional complexity when trying to recover Archive contents
MOBIUS EMC
Package involves fewer packages to install and configure
Confidential
Conclusions of analysis
?0 - Functional and technical evaluation
?5 - Fewer expected bespoke developments
?4 - Integrated access control (security)
?3 - Platform agnostic (HW & SW)
?2 - In-house knowledge of the solution
?1 - Archive structure complexity
EMCMOBIUSCriteria
Both solutions are workable against the Euroclear requirementsHere are the differentiators :
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved16
Fiscal Archiving Strategy: Selecting an archiving solution
8%Subcategory
WeightingSubcategory
Score
Subcategory Weighted
Score+-!?
+
-
!
? Clarify what metadata is standard and what are user-definable.
+
-!?+-!?
FR 1.2
At which levels in the classification scheme (class, file, record) is it possible to define metadata? Which metadata are provided as standard? What are the limitations for user-defined metadata?
6% 0,30
Pros(+) Cons(-) Risks(!) Questions(?)
0,15FR 1.1What are the possibilities / limitations in defining a classification scheme (see terms in section 1.1) for the archive?
53%
5
ADMINISTRATION Weighting
Subcategory
Category Weighted Score
IBMComments
3,94
RFP Scoring Sheet (Olga Archiving V32)PLEASE REFER TO SCORING CRITERIA AT THE BOTTOM OF THE PAGE ADMINISTRATION
Back to summary
RFP QN REF
FR 1.4
Describe how the archive could be configured (e.g. retention policies) taking into account the different business documents, country specific regulations, etc...?
7% 5 0,35
FR 1.3 At which levels in the classification scheme and how retention schedules can be defined? 4% 5 0,20
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved17
Fiscal Archiving Strategy: Expected gains ?
Evaluation of the average cost of an audit Evaluation of the potential negative impact
People involved in the audit
Degradation of performances for Production applications
Reevaluation of the turnover calculate with a coefficient
Tax increase of 100%
Calculation based on the fiscal administration mean
Calculation based on the company’s history
Calculation of the storage cost (rapid support)
Calculation of the cost of partially existing solutions
Cost of audit + Occurrence x cost of remedy
Cost of archiving project
Cost of risk =
Cost of coverage =
Cost of risk – Cost of coveragePotential gain =
The figures are calculated using the data supplied by the fiscal administration
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved18
Fiscal Archiving Strategy: The target
Databases
Archiving Module
Regulatory data and documents
Handling Documentation
Documentation of accounting handling
Implementation environment
completes the handling of accounting
The target solution consists of 3 axis and potentially 3 types of tools
Configuration Management
Documentation Management
Unique foundation for data preservation
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved19
Fiscal Archiving Strategy: The target
The complete set of deliverables for the archiving strategy methodology:
All of the deliverable types for the proposal, including the evaluation of the ROI for the project
The information proprietary to your environment (interview reports, selection of evaluation criteria, weighting used for evaluation, …)
The project’s summary presentation file
The background documentation associated with the proposal:
All of the reference texts used
Best Practices gathered and applied
The implementation plan for the chosen solution with all of the options integrated into the package
The service integration proposal
The software proposal
The third party archiving proposal…
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved20
Fiscal Archiving Strategy: The Capgemini approach
The pattern of the deliverables represents their dependencies. The duration for each deliverable and phase varies per project. Capgemini supplies a template for each deliverable in French and English.
HLBR
HLSR
RFI RFI eval. RFP RFP eval.
HLFG
PQPImplementation
Plan
Risk Analysis
BusinessCase
BC Memo
Requirements gathering
Requirements gathering
Selection of the software solution
Selection of the software solution
Analysis and design of the solution
Analysis and design of the solution
Implementation plan and evaluation of the project cost
Implementation plan and evaluation of the project cost
HLTD
HLTLS
ESSObligatory
Optional
Pre-
scop
ing
Elaboration of functional,technical, and
organizational requirements
HLRP
MSA
DRP
Valid
atio
n
Valid
atio
n
Valid
atio
n
Valid
atio
n
Valid
atio
n
Valid
atio
n
Copyright Capgemini 2008 –ECM / BIM TeamCopyright Capgemini 2008 –ECM / BIM Team
An average effort of 100 person days
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved21
Fiscal Archiving Strategy: Summary
A. Leverage the Archiving Requirements Matrix to identify applicable regulations
B. Analyze your context via interviews to complete the vision
C. Leverage the Archiving Requirements Matrix to generate :A. Requirements documents,B. Request For Information / Request For Proposals.
D. Leverage Capgemini tools to launch your archiving initiative faster
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved22
How can Capgemini help implement an Archiving Platform ?
Capgemini provides expertise in the design of Archiving platforms
Capgemini is a leading system integrator with strong capabilities on :
SAP,
Oracle Applications,
Siebel,
Databases,
Document management systems…
Every single vertical applications will have archiving needs in the future
Connectors & product expertise will be key success factors for Archiving projects
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved23
How can Capgemini help implement an Archiving Platform ?
Main SAP FI tables that require archiving
FI_DOCUMNT Accounting documents
FI_BANKS Primary banking data
FI_MONTHLY Monthly balance reports for customers, providers, accounts…
FI_SCHECK Pre-numbered cheques
FI_PAYRQ Payment requests
FI_ACCOUNT Primary general accounting data
FI_ACCRECV Primary customer accounting data
FI_ACCPAYB Primary provider accounting data
AM_ASSET Primary data for assets and transactions
AM_STEUER Order tables
And also FI_SL_DATA, FLC_OBJECT, FM_DOC_FI, TRTM_TRANS…
Main FI-CA objects :
FI_MKKDOC FI-CA documents
FI_FICA Contract accounts
FI_MKKPAYL Payment lots
FI_MKKRET Refused lots
FI_MKKREHI, FI_MKKDUNN, FI_MKKPCR, history tables
An example with a SAP FI / CA implementation
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved24
How can Capgemini help implement an Archiving Platform ?
Sample of raw data analysis & capacity planning for SAP Archiving needsTable Indexes Table size Index size DB Disk (MB) (36 month) DB Disk (12 month) Arch. available
DFKKOPK 2 1.940.984 168.944 2.109.928 703.309 X
DFKKOP 7 380.386 56.913 437.299 145.766 X
DPAYH 4 274.393 36.675 311.068 103.688
DPAYP 1 168.789 13.256 182.045 60.682
DFKKKO 4 114.652 47.463 162.115 54.038 X
Table Indexes Table size Index size DB Disk (MB) (6 month) DB Disk (12 month) Arch. available
DFKKOPK 2 323.497 28.158 351.655 351.655 X
DFKKOP 7 63.398 9.487 72.885 72.885 X
DPAYH 4 45.732 6.113 51.845 51.845
DPAYP 1 28.132 2.209 30.341 30.341
DFKKKO 4 19.109 7.911 27.020 27.020 X
Table Indexes Table size Index size DB Disk (MB) (18 month) DB Disk (12 month) Arch. available
DFKKOPK 2 970.492 84.472 1.054.964 703.309 X
DFKKOP 7 190.193 28.458 218.651 145.766 X
DPAYH 4 137.196 18.338 155.534 103.689
DPAYP 1 84.395 6.628 91.023 60.682
DFKKKO 4 57.326 23.732 81.058 54.038 X
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved25
How can Capgemini help implement an Archiving Platform ?
Report Transaction Report Description (in french)Access to DB ?
Archive access
M / Y
General FI accounting book S_ALR_87012282 RFSOPO00 Postes individuels compte général X Y
General FI Balance S_ALR_87012277 RFSSLD00 Soldes cptes gén. X Y
Compact FI object log S_ALR_87012289 RFBELJ00 Journal compact des pièces X X Y
FI object log S_ALR_87012287 RFBELJ10 Journal des pièces X Y
RMCA object log FPS_RFKKBELJ00 RFKKBELJ00 Journal des pièces X Y
Generic tax N/A FKK_GENREP01 Reporting taxe générique X M
VAT on inbound cash flows F.38 RFUMSV25 Virement de TVA sur encaissements X M
VAT declaration S_P00_07000111 RFUMSV00 Déclaration préalable de TVA sur CA X M
VAT base check N/A ZFCR0002 Contrôle des Bases TVA X M
Refused payments N/A ZFCR0001 Etat lié aux Rejets de Paiement X M
Sample of raw data analysis & capacity planning for SAP Archiving needs
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved26
Providing a complete Third Party Archiving service out-of-the-box
Capgemini has designed a standard / out-of-the-box archiving web service
Software & storage technology are provided by EMC
Capgemini Technology Services deliver :
Consulting services on Archiving issues,
Integration and connectors between your vertical applications and our platform
Capgemini Outsourcing Services deliver :
Platform hosting,
Capacity planning,
Platform operation,
Platform support & helpdesk.
Capgemini can deliver a all-in-one archiving package from study to hosting
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved27
Providing a complete Third Party Archiving service out-of-the-box
« » « »
«» «»
« » « »« » « »
Archiving service logical view and model mapping
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved28
Large Financial Institution : Selection of a strategic solution for legal archivingOne of the world's largest settlement system for securities transactions, covering both bonds and equities internationally and domestically.
• Move towards an IT infrastructure based on a data center organizational model in order to optimize costs by decommissioning certain solutions in place
• The strategic archiving should offer a unique platform available to the suite of applications. The platform should be put into place gradually considering the archiving projects piloted by the Business
• Move towards an IT infrastructure based on a data center organizational model in order to optimize costs by decommissioning certain solutions in place
• The strategic archiving should offer a unique platform available to the suite of applications. The platform should be put into place gradually considering the archiving projects piloted by the Business
Considerations for the client• Mainframe IBM• Unix• Windows
• Mainframe IBM• Unix• Windows
Technical environment
• Selection of a global archiving solution (software and hardware)• Proposition of an implementation project for a pilot site with an initial
custody application (application to administer client deposits) • The assignment consisted of:
• The formalization of the functional requirements documents containing requirements based on interviews as well as the strategic vision of the enterprise
• The preparation and distribution of a Request for Proposal, the management and analysis of responses to the RFP, and the proposal of a selection
• The formalization of costs, planning, and organization of the project to implement the pilot site
• Selection of a global archiving solution (software and hardware)• Proposition of an implementation project for a pilot site with an initial
custody application (application to administer client deposits)• The assignment consisted of:
• The formalization of the functional requirements documents containing requirements based on interviews as well as the strategic vision of the enterprise
• The preparation and distribution of a Request for Proposal, the management and analysis of responses to the RFP, and the proposal of a selection
• The formalization of costs, planning, and organization of the project to implement the pilot site
Solution proposed and results obtained
• Project duration : 4 months, 210 person days• Geographical diversity : 4 countries were involved in the legal archiving:
Belgium, France, the Netherlands, and Great Britain • Volume: several hundred terabytes.
• Project duration : 4 months, 210 person days• Geographical diversity : 4 countries were involved in the legal archiving:
Belgium, France, the Netherlands, and Great Britain • Volume: several hundred terabytes.
Key figures
Selection of a solution :• Suitable for the entire group taking into account local legislative
requirements • Adaptable according to the considerable on-going increase in the volume of
data to be archived
Selection of a solution :• Suitable for the entire group taking into account local legislative
requirements• Adaptable according to the considerable on-going increase in the volume of
data to be archived
Key success factors
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved29
Our approach to ECM projects: A modular methodology
PerformanceIndicators
Dashboard and managing
Calculation of ROISummary to management /
Business plan
Requirements Analysis
Requirements both functional and technical
Scoping
Audit et diagnosticsAudit report and
recommendations
Assistance in choosing a solution
Portfolio of choices
Assistance with kick-offProject plan and action items list
Management
Change Management
Consulting Phase : Scoping, Audit, Diagnostics, Prototyping
Technical Expertise
Integration…
Project Phase
Our targeted involvement during the conceptualization constitutes a gauge of success in the promotion of your project
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved30
Our approach to ECM projects: Our value-added consulting proposal
Our services are pre-packaged per functional offer adapted to your situation
Each proposal offers a set of deliverable types (Presentation of the proposal, contextual documentation repositories, deliverable types, client references,…)
The list of our proposals :
•Archiving of emails•Positioning of experts•“Localization” of a Web site•Library management tools •Creation of an editorial charter•Creation of a translation hub•Training of contributors•Legal archiving•ECM & Pharmaceuticals
•Sharing of content repositories / Industrialization of Web initiatives•Migration of unstructured data•Definition of an architecture to support the content•Audit of production documentation•Management of product catalogues (PIM)•Definition of a repository for the Master Data (MDM)•Implementation of a paperless process•Maintenance of SEVESO documentation
Fiscal Archiving Strategy 2008 - © Capgemini - All rights reserved31
Your contact for NETHERLANDS :
Rik Kop – [email protected] for ECM Activities – Capgemini NETHERLANDS+31 6 461 718 48
Your contact for UNITED KINGDOM :
Lee C. Smith – [email protected] for EMC Activities – Capgemini UK+44 870 238 29 50
Your contact for BELGIUM :
Yannick Muriat – [email protected] for ECM Activities – Capgemini BELGIUM+32 4 970 533 60
Your contact for FRANCE AND ALL OTHER TERRITORIES :
Pascal Simons – [email protected] for ECM Activities – Capgemini FRANCE+33 6 76 75 90 79
Questions and answers – YOUR QUESTIONS ARE WELCOME !
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