firmenpräsentation dvz-verlags-gmbh a competent partner on the way to e-tender procurement...

Firmenpräsentation

DVZ-VERLAGS-GmbHA competent partneron the way to E-Tender

PROCUREMENT CONFERENCE 2006, Budapest

E-Tender

With the Ausschreibungsanzeiger (tender gazette) Saxony-Anhalt

A common service by DVZ-VERLAGS-Ltd and DVZ-SYSTEMHAUS Ltd

Budapest, 02.11.2006

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E-Tender to enforce E-Government in Germany,

the best practice with special regard to the EU directives

Firmenpräsentation



to be the service partner for allocaters and tenderers in Saxony-Anhalt to manage the organisational and technical requirements on the way to E-tender

Our ambition

simlultaneous electronical support of the usual process (hardcoppy / papersheets)

to assist the floating process of the changeover to an electronical tender procedure on all participating sides (tender and placing)

stepwise implementation of an electronical tender and placing by providing a modular Softwareoffer

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Firmenpräsentation



Support of the administration procedures and structure( organisation, technology, qualification, IT-application) for a hardcoppy free handling of E-tender

3

Tender procedure - steps

Award

Versand der Vergabeunterlagen

in-house preperation

submittal of quotation

checkup/valuation

place an order

Demand

Allocating/placing organisation Tenderer

publishing

Firmenpräsentation



website www.ausschreibungs-abc.de

• publishing of all information (tender announcments and -documents)

• transport of the documents from the tender to the tenderer

appropriation of browserbased solutions for an electronical delivery of the announcement and documents

• Electronical tender service abc-upload under www.ausschreibungsdienst.de

appropriation of special E-tender-Software

• tendersoftware abc-connect

• tenderersoftware to supply the offer abc-cockpit

• offerserver abc-governikus for a secure and a law compliant handling via internet

services

• print- and transmission service for the documents

• scan- and digitalisationservice

• trainings, support

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Offer of the Ausschreibungsanzeiger Saxony-Anhalt

Firmenpräsentation



TenderPlatform

Tenderer

Document production

Tender-manage-

ment

Offer analysis

Document announcement

Offer submission

Documents editing

Calculation

Offer submission

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E-tender procedure by ausschreibungs-abc (tender – abc)

Firmenpräsentation


PROCUREMENT CONFERENCE 2006, Budapest 6

E-tender procedure by ausschreibungs-abc (tender – abc)

Platform

Tenderer

Document production

Tender-manage-

ment

Offer analysis

Document announcement

Offer submission

Documents editing

Calculation

Offer submission

abc-connect

Vergabe@Work

ausschreibungs-abc

abc-governikus

abc-cockpit

Tender

Firmenpräsentation



Tendersoftware abc-connect

Firmenpräsentation



Tenderersoftware abc-cockpit

Firmenpräsentation



E-Tender-Software for all Tender for a law compliant handling of the allocation / placing procedure

created by DVZ-SYSTEMHAUS GmbH on behalf of the ausschreibungs-abc-publishers in cooperation with the administration intelligence (AI) AG

software for single requirements/workplace

creating the tender projects

compiling the tender documents to generate the keys

automated delivery of the announcement and the tender documents to the Ausschreibungsanzeiger (tender gazette)

electronic opening and decoding of the offers

support of the prevous procedures – als forms and documents are printable

Tendersoftware abc-connect

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Firmenpräsentation



Updating/Upgrading of the forms

• updating of the forms and tender manuals of the federal government (01.02.2006) including the new EU-forms

• set of forms in the field of building industry e.g. road construction or bridge works

integrating a change management

• providing of von Nachschreiben during the runnig tender procedure (abc-connect)

• news• additional documents• changes of dates

• automatic informing of the tenderer (abc-cockpit)

Innovations abc-connect (latest version 1.6)

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Firmenpräsentation



combination of print and digital submission (compromise)

• digital submission of offers/quotations without an indification card

• digital forwarding of the offer to the tender organisation

• calculating of a conclusive price

• creating a document with the conclusive price

• print, signature and posting/forwarding of the documents

directory of services - manager (optional)

creating, editing and valuation of the directory of services

connecting to the federal platform

digital forwarding of announcements to http://www.bund.de

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News and innovation abc-connect (latest version 1.6)

Firmenpräsentation



supports the entire internal process of the tender preparation,

check up and valuation of the offers

allround client-server-solutions

form based process guidance system

rule based workflow system

comprehensive deadline management

detailed valuation functionality

complete integration to a back-end-system (e.g. SAP)

applicable to big tender institutions with adequate tender volume

Tendersoftware vergabe@work

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Firmenpräsentation



E-tender-Software for the tenderer

administration and edition of the downloaded VU

electronic creation / edition of the offers

signature and coding

law compliant electronic offer delivery

to delivers a printed offer is also possible

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Tenderersoftware abc-cockpit

Firmenpräsentation



offer- and communication -server

based on the Governikus-technologie der Bremen Online Services GmbH

law compliant transport / forwarding of the offers, additions and information

secure communication between the tender organisation and ther tenderers by including the electronic signature

basis: OSCI-Newsstandard, in particularyly created for the use in the field of E-Government

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Offerserver abc-governikus

Firmenpräsentation



abc-upload abc-online abc-transfer

Tender

abc-connect

Vergabe@Work

abc-cockpit

Printed version of an offer/quotation

E-tender

abc-governikus

Electronic submittal of quotations

abc-pod Printed version of an offer / quotation

Tenderer

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abc-Module as a overview

Firmenpräsentation



creation of the organisational and if necessary structural preconditionson both sides (tenders and tenderers)

• Analyse der verwaltungsinternen Prozesskette zur Abwicklung des elektronischen (medienbruchfreien) Vergabeprozesses

• remodelling of the work and communication processes • qualification of the staff members

comprehensive services regarding the communities and cities of Saxony-Anhalt, chambers of industry and commerce, and the Auftragsberatungsstelle Sachsen-Anhalt support for remodelling the processes by providing softwaresolutions for the sub-processes

• electronic publishing• collecting of documents for a placing of contracts by tender• providing forms• integration of the electronic signature

Realisation by the Ausschreibungsanzeiger Saxony-Anhalt

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requirement

Firmenpräsentation



26%

52%

22%

0%

E-Mail

(transmission of the comprehensive announcement)

Utilisation of the electronic

tender service

Publishing of tender documents resp. Prind

and transmission service

Quotation submission via

internet

Process in the tender organisations

Fax

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Step by Step Concept current-situation 2006

E-T

end

er p

roce

ss

52%

Firmenpräsentation



print and posting service of the tender documents

digitalisation service (plans)

trainings for the tender organisations and all other included partners in cooperation with cities and communities of Saxony-Anhalt, chambers of industry and commerce, chambers for engineers Saxony-Anhalt as well as the official institution of tender consulting Saxony-Anhalt

support offers• telephone hotline for tenders and tenderers• support of the software installation• consulting for utilisation of the electronic signature• organisation of registration of the official signature (D-Trust)

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Services

Firmenpräsentation



Tender organisation:

forwarding of the announcement and the relevant tender documents / databased to the DVZ-Publishing Ltd for publishing with the help of:

• tender software abc-connect or

• the elektronic Ausschreibungsdienst abc-upload (www.ausschreibungsdienst.de)

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Print and Transmission service - Operations

Firmenpräsentation



DVZ-Publishing Ltd:

publishing of the announcement by the Ausschreibungsanzeiger Saxony-Anhalt in the ausschreibungs-abc

if requested: forwarding of the announcement to the German Ausschreibungsblatt (tender gazette), to the federal online platform as well as to the EU

provitind the tender documents in the ausschreibungs-abc for downloading and for to order a print version

print and transmission of the requested tender documents to the tenderer

creating of the list of applicants and forwarding to the tender organisation in time / submission date

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Print and Transmission Service - Operations

Firmenpräsentation



stepwise implementation of E-tender

support for al previous processes

no expensive investments or installations

immediate utilisation of the abc-Systems possible – user manual, individual instruction, telephone hotline,

documented processes / procedures

better communication with applicants and tenderers by abc-info

providing the tender documents for download

abolition of costs for copying and transmission of tender documents

abolition of pay control

reducing of costs, time and material

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Benefit for the tender organisation

Firmenpräsentation



Embedding in the federal departure web site

Firmenpräsentation



Financing via: subscriber fee (tenderer)

advertisments in the tender gazette (online, print)

digitalisation service

trainings / qualification

fees for publishing by private tenders

Free of charge for official tenders,with costs for tenderers

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Business model of the Ausschreibungsanzeiger Saxony-Anhalt

Firmenpräsentation



publishing of the announcement in the Ausschreibungsanzeiger Saxony-Anhalt (tender gazette)and in the ausschreibungs (tender) -abc

publishing and providing of the tender documents in the ausschreibungs-abc

utilisation of the tender services abc-upload

utilisation of the print and transmission services in case of official tenders

utilisation of the abc-governikus

abc-connect in case of online-transmission of the tender documents

abc-connect without online-transmission 600,00 EUR * plus taxes.

Free of charge

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Costs for the tender organisations

Firmenpräsentation



online subscriber: 150,00 EUR* per year journal subscriber: 162,00 EUR* per year

Access to the directory of services without extra charge

Possibility for downloading of the complete set of tender documents with 50% discount compared to the print version

abc-cockpit 60,00 EUR*

* Plus taxes.

One of the cheapest offers in Germany

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Costs for tenderers

Firmenpräsentation



tendermanagement

tenderermanagement

announcement

Regional Web Site

Lrural district communities

Service for basic technologies

(e.g. E-signature)

interfaces-management

(e.g. www.bund.de)

Tender handbook

Tender consulting , market research,

training/qualoification

tender

pre-qualification

Official tender

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Tender Web Site Saxony-Anhalt

Firmenpräsentation



www.sachsen-anhalt.de

OnlineServices

Tender WebsitePlaned for 2007/2008

News/Infos Tender law E-Tender

Pre qualification rules

Procurement profile

Electronic Procurement

Announcements

Tender documents

Offering

VOB

VOL

VOFTender book

Saxony-Anhalt

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Firmenpräsentation



„Nothing is as powerful as an idea at the right time“

Victor Hugo

Thank you for attention!

Uwe WitczakManaging DirectorDVZ Publishing LtdDVZ Marketing Service LtdGermany

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firmenpräsentation dvz-verlags-gmbh a competent partner on the way to e-tender procurement...

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