1

CITY OF PHOENIX REQUEST FOR QUALIFICATIONS

STREET TRANSPORTATION DEPARTMENTT2050 ABB: CAVE CREEK ROAD TO 26TH STREET

&ANGELA DRIVE TO MARCO POLO ROAD

ENGINEERING SERVICESST87210022

PROCUREPHX PRODUCT CATEGORY CODE: 925000000RFx: 6000000684

February 14, 2019

Pre-Submittal Meeting

2

City of Phoenix Representatives

Mr. Emeka Ekpe, Contracts Specialist,Point of Contact for Submittals and RFQ QuestionsOffice of the City Engineeremeka.ekpe@phoenix.gov (602) 534-1423

Jose M. Rodriguez, CE IIIStreet Transportation Department

Welcome and Introductions

3

Sign-in please

Sign-in sheet and PowerPoint will be posted on Procurement’s website:

https://www.phoenix.gov/streets/procurement/current-opportunities

Click on respective solicitation, then click on:

■ RFQ ■ Notification (if applicable)

AND Sign-in sheet and PowerPoint will be posted on City of Phoenix’s ProcurePHX system (RFx: 6000000684):

https://eprocurement.phoenix.gov/irj/portal

It is your responsibility as an RFQ holder to determine, prior to submittal, if any Notifications have been issued

This is the ONLY opportunity to discuss this solicitation with City staff

Meeting Overview

4

Vendor Registration and ProcurePHX

Scope of Work / Services

Statement of Qualifications Evaluation Criteria

Submittal Requirements

RFx Electronic Submittal

Selection Schedule

Questions?

Agenda

5

All Firms MUST be registered in the Vendor Management System PRIOR TO SUBMITTING A PROPOSAL

New Firms – After Registering, the City will send an e-mail with a vendor number in approx. 2 days

NEW: Information on how to register with the City is available at: https://www.phoenix.gov/finance/vendorsreg

Vendor Registration

6

All Firms Must be Registered in the Vendor Management System TO SUBMIT A PROPOSAL

If your firm is already registered with the City of Phoenix’s ProcurePHX system, visit https://eprocurement.phoenix.gov/irj/portal to login and access the electronic solicitation.

Product category code for this RFQ 925000000and the RFx number is 6000000684

The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications

ProcurePHX

7

T2050 Mobility Project

Upgrade pedestrian access routeWidening Cave Creek near Marco Polo RoadContention Mine Road half street improvements

Upgrade existing traffic signals at Grovers Avenue and Union Hills Drive

Update existing street lighting to meet current city standards

Add new landscaping and irrigation.

Estimated construction cost of $3.2M

Project Description

Project Location Project Limits:

Cave Creek Road– Angela Drive to Marco

Polo Road– Length = 1.50 miles

Contention Mine Rd – Cave Creek Rd to 26th

Street– Length = 0.25 miles

8

Project Photographs

9

Cave Creek Rd, Looking south from Marco Polo Rd(Widening Section)

Cave Creek Rd, Looking south from Contention Mine Rd(Proposed Bus Bay)

Project Photographs

10

Intersection of Cave Creek and Union Hills, looking North(New Traffic Signal)

Contention Mine Rd, looking east from Cave Creek Rd (Proposed Half Street improvements)

11

Design Engineering Services for: Half Street and Street Widening ADA improvements

– Including sidewalk, driveways, curb and gutter, ramps

Signing and striping Street lighting Traffic Signals Retaining walls Landscaping and irrigation Storm Drain modificationsMiscellaneous removals and other Incidentals

Scope of Work / Services

12

Additional Services Field Survey and Data Collection

Engineer’s cost estimate

Drainage Memorandum

Right of way exhibits and Legal Descriptions

Geotechnical Testing and Pavement Recommendation

Scope of Work / Services

13

Questions

14

A. Design Experience of Prime Firm (225 points)

B. Design Exp of Key Personnel & Subs (250 points)

C. Project Understanding & Approach (375 points)

D. Staffing Information for Key Personnel (150 points)

Maximum number of points is 1,000

Provide responses in the order listed in the RFQ

Be complete, be concise

Statement of Qualifications Criteria

15

Information Sheet (firm name, vendor number, project title & number, address, phone and contact information)

Evaluation Criteria (including project organizational chart)

Additional Content (resumes or other information)

MAXIMUM pages permitted is 12 pages:

+ Evaluation Criteria (including organizational chart)

+ Additional Content (resumes or other information)

+ Photos, charts / graphs or other evaluation content

= 12 MAXIMUM pages permitted

Submittal Requirements

16

Each page with criteria information will be counted.

Pages that have photos, charts, and graphs will be counted toward maximum number of pages.

Information Sheet, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.

Submittal Requirements (cont.)

17

Use The New Electronic Submittal Process

Submit ELECTRONIC proposal ONLY

Firms must submit a Statement of Qualifications (SOQ) electronically through the ProcurePHX online portal

Please review RFQ for details and instructions

SOQ due: 12:00pm Noon – Phoenix time

Friday, March 1, 2019

Statement of Qualifications Due

18

Failure to submit electronically through the ProcurePHX online portal by the due date and time.

Violating “Contact with City Employees” policy.

Grounds for Disqualification

19

Log in to Procure PHXPortal:

https://eprocurement.phoenix.gov/irj/portal

Select RFx & Auctionstab on the Ribbon

RFx Electronic Submittals

20

RFx Electronic Submittals

Click Refresh Button

Find the solicitation you’d like to view from the list, by RFx (Event) Number.

For this solicitation, your RFx (Event) Number is: 6000000580

21

RFx Electronic Submittals

Click the gray box next to the RFx(Event) Number you’d like to view. Then, Click Display EventThis will open a new window to view the selected RFx

22

RFx Electronic SubmittalsUpdate your Participation Status accordingly

By clicking Participate, you will be added to the email notification list Review RFxInformation Tab for Start / Due dates / Title

23

RFx Electronic Submittals

Click Create ResponseReview Items Tab for RFQ Evaluation Category Yes/No questions

Review Notes and Attachments Tab for RFQ and Notifications

24

RFx Electronic Submittals

Attach SOQ by clicking Add AttachmentClick Browse in the pop up window to navigate to the desired attachment document

25

RFx Electronic Submittals

Once you’ve selected your document, add a Description and then click OK

The Summary Tab provides a high-level overview of your RFxResponse

26

Click the CHECK button to ensure no system errors

Click the SUBMIT button to submit your RFx response

RFx Electronic Submittals

27

You will receive a confirmation message that your response was received

Click Close, then Log off the system

RFx Electronic Submittals

28

Selection Schedule SOQ’s Due March 1, 2019

April 2019 Selected Firms will be Notified

April 2019 Negotiate Rates & Scope Meeting

29

https://www.phoenix.gov/streets/procurement/current-opportunities

Request for Qualifications / Request for Bids

Notifications (if any) / Addenda (if any)

Award / Results

Pre-submittal / Pre-Bid Power Point Presentation

Pre-submittal / Pre-Bid Sign-in sheet

Sign up for Procurement’s Weekly e-Newsletter

Plans & Specifications

The ProcurePHX online portal will be used for Professional Services Solicitations https://eprocurement.phoenix.gov/irj/portal

Street Transportation Procurement Section WEBPAGE

30

E-mail your questions to:emeka.ekpe@phoenix.gov

Mr. Emeka Ekpe - Contract Specialist(602) 534-1423

T2050 ABB: CAVE CREEK ROAD TO 26TH STREET&

ANGELA DRIVE TO MARCO POLO ROADENGINEERING SERVICES

ST87210022

OPEN FOR QUESTIONS&

Thank you for your interest in this project!!!

Questions After Today