An Overview of New Features

FINACS Version 3

Administrator’s Plus Accounting

Finacs 3 New Features 1 of 8

Table of Contents Interface ....................................................................................................... 2

Portfolio ....................................................................................................... 4

Billing and Transactions............................................................................. 5 Billing Services ........................................................................................................... 5

Transaction Details .................................................................................................... 6

Automatic Clearing ..................................................................................... 7

Dashboard ................................................................................................... 8

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Interface FINACS 3 brings a major visual update to enhance your user experience and help you accomplish your tasks more efficiently.

Navigation Icons We’ve introduced a series of navigation icons to the Ribbon to help you access important tasks faster.

Change financial school year. Open the Dashboard. New Navigation Icons

Right-click an item to add it to favorites.

Access the features you use the most.

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Family/Sponsor Central The Family/Sponsor Central screen provides family information at a glance. The following diagram explains the main features of the Family/Sponsor Central screen.

Diagram Overview

A Access opened screens using tabs.

B Use Show Z Grade to show or hide students who have graduated.

C Icons from left to right: Student Linking, Export to Excel, Other Export, Print (Statement), and Print Preview

D Click a parent’s name to open the Family Information screen.

E Click a student’s name to open the Student Information screen.

F Open the Student Linking screen.

G Button actions from left to right: create charges, add credits, make payments, and issue refunds

A B C D

E F

G

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Portfolio External files can now be attached to a transaction. The location for attached files is set on the server via Utilities > Application Setup > Cafeteria/Others tab.

Attaching Files You can attach files when working in any module by clicking the Attach Files button. Clicking Attach Files launches the Portfolio dialog box, where you can specify the file to be attached. Clicking Attach Files launches the Portfolio dialog box, where you can specify the file to be attached. Portfolio Dialog Box

1. Attach files.

2. Browse your computer for the file.

Open the file.

Delete the file.

File Name

Optional Remarks

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Billing and Transactions Billing Services The following diagram illustrates some of the main features added to Billing Services.

Diagram Overview

A Each Recurring Billing code can contain a different charge amount as well as point to a different ledger account. Billing codes can also be copied and then modified with new codes and details.

B Amount and Account Number can be modified for each charge. School Year has been added for reporting on charges for a particular school year, regardless of charge date.

C Amount will be divided equally among the charges. (Do not use with Link Grades.)

D The Save As feature enables you to create a copy of the selected billing code to be modified.

A B

C

D

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Transaction Details

Account Code and Cost Center now appear for each transaction line.

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Automatic Clearing ACH Payments A NACHA file, similar to the one below, can be generated in Finacs. It can be used to allow your bank to receive payments directly from the parent’s bank account. The file begins with a File Header and a Batch Header, followed by the payment detail and completed by the Batch Control and File Control records.

The NACHA file is set up and run via Utilities > Export to NACHA. Each record type can be modified to the specifications of your bank.

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Dashboard The new Dashboard enables you to easily view statistical data. Open the Dashboard by clicking the graph icon on the Ribbon. You can choose to display the Dashboard screen at login or remove it. You can also customize what types of graphs are displayed.

Dashboard Graphs

Dashboard graphs are created in the Report Writer. When creating a new report, select Dashboard as a report type, and then choose a dataset from the Data Source list. After selecting the appropriate dataset, choose the fields for the x and y axis. Then, set graph type and filters. Note: Dashboard datasets are still in development and will be added on request. Currently, datasets can be accessed for Aging and some P&L activity.

Open the Dashboard. Remove Dashboard.

Customize graphs.

Change graph type.

Enable Dashboard at startup.