filling the ils reporting void … php web reports & vrs eluna 5 june 2007 presenters: bob...
TRANSCRIPT
Filling the ILS Reporting Void
… PHP Web Reports & VRS
ELUNA 5 June 2007
Presenters: Bob Trotter, Coordinator
GIL Service Site @ University of [email protected]
Phil Williams, Director Virtual Library Support, University System of Georgia
GALILEO Interconnected Libraries - GIL
36 USG Institutions (map)Georgia Dept. of Archives
& HistoryAtlanta History Center
3 Service Sites - Ga. Tech (1) - Ga. State (21) - UGA (16)
Migrated from 7 ILS:DRA, Datatrek, GLS, Notis,
PALS, Sirsi, and UGA’s GALIN
Voyager Reporting Options
• Reporter
• Access Reports
• Analyzer
USG Libraries began their 3-year migration to Voyager in 1998.
Early in the migration process Library staff requests for data
started to disprove a basic assumption – the staff would easily
move to using MS Access to query the Voyager database.
Typical ReactionsThe Access Reports are okay, but ….
We don’t have time to learn SQL.
MS Access is too complex.
I just want a button to click.
GIL Reports Committee Recommendations (year 2000)
• GIL Web Reports– Fast– Ease of Use
• GIL Workstation Reports– Filters– Sort Options– Output Alternatives– Security
GIL Web Reports
• Following the GIL Reports Committee’s reporting recommendations, work was begun first on the GIL Web Reports which use PHP and Apache. Some reports were duplicates of Voyager MS Access reports, while others were designed with selected parameter input to fill the reporting void and meet staff demands for information.
• Welcome to GIL Web Reports – presented by Bob Trotter
Voyager Reporting System - VRS• As the first GIL Web Reports were being made available,
work on the workstation reporting client was started. The GIL Web Reports have bridged many reporting voids, especially for consortium reports. They provide data that Library staff need on a day-to-day basis through a web interface. While MS Access reports provide more selection criteria and detail, the Library staffs did not want to learn SQL and MS Access…they wanted a point-N-click reporting interface.
• Welcome to the Voyager Reporting System or VRS – presented by Phil Williams
Voyager Reporting System - VRS: Design Overview
Workstation Application
Voyager Database contains over 400 Oracle Tables
7 report options that include:
Titles on Order
Titles by Line Item Status
Donor List
Requestor List
Requestor Notice
Item Expenditures
Titles by User Fund
Acquisitions Reports
Cataloging Reports
29 report options that provide information on:
collection size
distribution
content.
Circulation Reports
26 report options covering:
statistics
charges, fines and status
patron information
Statistics
Circ. ListsPatron Rpts.
Multiple Print Format Options
And More …
7 report options that include:
Titles on Order
Titles by Line Item Status
Donor List
Requestor List
Requestor Notice
Item Expenditures
Titles by User Fund
Review - Acquisitions Reports
Review - Cataloging Reports
29 report options that provide information on:
collection size
distribution
content.
Review - Circulation Reports
26 report options covering:
statistics
charges, fines and status
patron information
Statistics
Circ. ListsPatron Rpts.
GIL Web Reports using PHP and the Voyager Reporting System – VRS
Filling the reporting void between what the vendor provides and what
the Library staff wants.
VRS is available at URL:
http://download.gil.usg.edu