file and data brochure

Call us on 01684 293 393

OfficeTeam File & Data Specialists 0800 316 8811www.officeteam.co.uk/fileanddata

The complete records management solution

Think Archive...Think

OfficeTeam

www.officeteam.co.uk/file&datawww.officeteam.co.uk/fileanddata

If you are already using OfficeTeam for your office supplies, why not use us for your Archive Storage services as well?

AccountManagement Team

Call us on 01684 293 393 Call us on 0800 316 8811

• Significant cost savings

• Industry leading service standards

• 14 years of experience

• Highly experienced Records Management Team

• 8 archive warehouse facilities nationwide

• Trusted by a range of blue chip stomers

Our unique portfolio of products and services enable us to offer you the complete single sourcing solution for your Office Supplies and Archive Storage services.


Management Team,File & Data

OfficeTeam File & Data has been providing large blue chip companies with records management solutions since 1997. With eight secure locations across the UK, we offer a fast and efficient national solution. Our extensive range of services and highly experienced records management Team, enables us to offer your business a fully customised, cost effective records management programme to meet your requirements.

Protecting your business information

“OfficeTeam File & Data offer excellent Account Management”

BUSINESS SUPPORT MANAGER,BRITANNIA


OfficeTeam provide the complete solution, organising everything from collecting your files from their current location, to notifying you of their exact locations within our premises.

Our web based online management system provides tailored control allowing you to track, order, retrieve and destroy files at the click of a button. Our management reporting system generates cost allocation reports for retrieval and destruction across your business. With such an experienced Team your records are in safe hands.

Protecting your business information

Keeping you in control, saving you money

We have extensive experience and can offer savings of up to 35%

Find out what our customers think at www.officeteam.co.uk/fileanddata


Need a file urgently? In an emergency we can scan and email your documents back to you within 30 minutes

At OfficeTeam we understand each of our customers have different requirements. Therefore, a dedicated Account Manager and Customer Service Team will work with you from day one of our relationship, undertaking a full audit of your specific needs to provide a customised, cost effective solution. Once introduced, we will regularly monitor and evaluate your programme to ensure it continues to meet your changing requirements.

All of our Account Managers are experienced in managing large multi-site accounts and will hold regular reviews in line with key performance and service indicators.

Customised solutions to meet your needs


Container archiving 8 dedicated storage facilities across the UK, with over 2 million cubic feet of storage space available for boxed files and specialised containers.

File inventories Our system ensures you know exactly what you are holding in storage at all times.

Data scanning Full document scanning service at highly competitive rates, converting hard copy data to most electronic formats.

Web accessTrack, order, retrieve and destroy files at the click of a button, with our secure online dedicated website.

Customised solutions to meet your needs

Web based ordering facility For all services and products, account reports, scan on demand and email programmes, with direct links to your in-house systems.

Back-ups of taped data Stored in our state-of-the-art vault, back-up tapes are picked-up and returned daily, weekly or monthly, as required.

Specialised vault security State-of-the-art vault for valuable or irreplaceable items and those that require a temperature-controlled, Argon gas protected environment.


Instant access to all of your stored files

OfficeTeam are highly experienced in document scanning, providing cost effective document storage and retrieval options which give you instant access to all of your stored files.

Legal Sales Team,North

We can scan any size document, from a small post-it note through to large architectural drawings


All completed scans are supplied on DVD, which can be downloaded onto your hard drive or network

The benefits:• Secure protection for confidential documents

offering varying levels of employee access

• Built in search engines for easy document retrieval, viewing or printing

• Enables the organisation and retrieval of files easily

• Frees up expensive office space

• Reduces time-consuming administration

• Prevents lost or damaged documents

• Provides peace of mind through backed up files

• Eliminates hard copy production and distribution


George Smith,File & Data

OfficeTeam File & Data use an intelligent records management software system which ensures every item stored is routinely tracked. The rigid protocols of our system guarantee 100% accuracy of date and time verification whenever an item is moved.

Many stored items have recommended, or legally required, retention periods. OfficeTeam File & Data will produce a full retention programme for these items at the time of inventory and notify you when the end of a file’s storage time is reached.

For items that require confidential destruction, OfficeTeam File & Data will set-up and maintain a regular on-site secure destruction programme. This will be tailored to your needs with different shredding levels dependant upon the level of security required. In addition to this, we will securely destroy electrical and electronic equipment under the WEEE directive, as well as destroying the data contained on your computer hard drives.

From tracking to destruction...


Tony Croft,Managing Director File & Data

“We could not speak more highly of our switch to OfficeTeam File & Data.”

PURCHASING,CONNELLS

Changing to OfficeTeam is easy

OfficeTeam File & Data can help, we have a dedicated Implementation Team, whose primary function is to ensure that the transition to OfficeTeam is carried out efficiently. The Team will be in regular contact with you throughout the transfer, making sure your files are accessible at all times, whilst communicating directly with your current supplier to make sure your files are transferred seamlessly and allowing you to focus on your everyday core business.

If you are currently in a contract with an existing supplier our aim is to minimise any costs of change, and to deliver the identified cost savings and service benefits quickly and efficiently.

www.officeteam.co.uk/file&data

OfficeTeam Limited Registered Office:Unit 4, 500 Purley Way, Croydon, Surrey CR0 4NZ | Registered in England No: 05095978

e: [email protected] | www.officeteam.co.uk

OfficeTeam File & Data providing

Storage Solutions | Data Security | File Management and TrackingData Retrieval | Electronic Scanning and Ordering | Secure Destruction

Find out more at www.officeteam.co.uk/fileanddata Call one of our Specialists on 0800 316 8811

file and data brochure

Documents

records management solutions

experienced team

file dataofficeteam

complete solution

archive storage services

effective solution

online management system

management reporting