ficus t omisation

ZYX LTD

CUSTOMIZATION DOCUMENT

FINANCIAL ACCOUNTING

of 145

Table of Contents

1 INTRODUCTION............................................................................................5

1.1 SCOPE OF THE DOCUMENT......................................................................................5

1.2 DOCUMENT OBJECTIVES..........................................................................................5

1.3 DOCUMENT STRUCTURE..........................................................................................5

1.4 TARGET AUDIENCE.....................................................................................................5

2 OVERVIEW OF THE PROPOSED SYSTEM.................................................6

2.1 ORGANISATIONAL STRUCTURES...........................................................................62.1.1 Client...........................................................................................................................62.1.2 Company Code............................................................................................................72.1.3 Credit Control Area.....................................................................................................72.1.4 Business Area..............................................................................................................7

2.2 MASTER DATA..............................................................................................................7

2.3 INTERFACE WITH NON-SAP SYSTEM....................................................................7

3 CONFIGURATION FOR FI MODULE............................................................8

3.1 ABBREVIATIONS USED...............................................................................................8

4 GLOBAL SETTINGS.....................................................................................9

4.1 SET COUNTRIES............................................................................................................94.1.1 Define countries..........................................................................................................94.1.2 Set country-specific checks.........................................................................................94.1.3 Insert regions...............................................................................................................94.1.4 Define country codes................................................................................................104.1.5 Country codes - telephone: Define exceptions.........................................................114.1.6 Country codes - telex: Define exceptions.................................................................11

4.2 CURRENCIES...............................................................................................................114.2.1 Check currency codes...............................................................................................114.2.2 Set decimal places for currencies..............................................................................114.2.3 Check exchange rate type.........................................................................................124.2.4 Maintain exchange rate spreads................................................................................124.2.5 Define rounding rules for currencies........................................................................124.2.6 Define conversion factors for currency conversion..................................................124.2.7 Enter exchange rates.................................................................................................15

4.3 CHECK UNITS OF MEASUREMENT......................................................................16

4.4 MAINTAIN CALENDAR.............................................................................................16

Page 1 of 145

4.5 MAINTAIN CALENDAR FOR JAPAN......................................................................17

4.6 MAINTAIN STANDARD SETTINGS FOR SAP BUSINESS WORKFLOW........17

4.7 FIELD DISPLAY CHARACTERISTICS...................................................................174.7.1 Global field display characterisitics..........................................................................17

4.7.1.1 Set global field display characteristics..................................................................174.7.1.2 Activate global field display characteristics..........................................................17

4.7.2 Make transaction-related field display characteristic settgs.....................................17

5 ENTERPRISE STRUCTURE.......................................................................18

5.1 MAINTAIN GRAPHIC.................................................................................................18

5.2 MAINTAIN STRUCTURE...........................................................................................185.2.1 Definition..................................................................................................................18

5.2.1.1 Financial Accounting............................................................................................185.2.2 Assignment...............................................................................................................20

5.2.2.1 Financial Accounting............................................................................................20

5.3 CONSISTENCY CHECK.............................................................................................21

6 FINANCIAL ACCOUNTING.........................................................................22

6.1 FINANCIAL ACCOUNTING GLOBAL SETTINGS...............................................226.1.1 Company Code..........................................................................................................22

6.1.1.1 Enter global parameters.........................................................................................226.1.1.2 VAT Registration Number (VAT Reg.No.)..........................................................226.1.1.3 Prepare cost of sales accounting............................................................................226.1.1.4 Parallel Currencies................................................................................................236.1.1.5 Set company code to productive...........................................................................23

6.1.2 Business Area............................................................................................................236.1.2.1 Enable business area balance sheet.......................................................................23

6.1.3 Fiscal Year................................................................................................................236.1.3.1 Maintain fiscal year variant (maintain shortened fisc. year).................................236.1.3.2 Allocate company code to a fiscal year variant.....................................................24

6.1.4 Document..................................................................................................................246.1.4.1 Posting Periods......................................................................................................246.1.4.2 Document Number Ranges...................................................................................256.1.4.3 Document Header..................................................................................................276.1.4.4 Line Item...............................................................................................................366.1.4.5 Default Values for Document Processing.............................................................436.1.4.6 External Documents..............................................................................................446.1.4.7 Recurring Entries...................................................................................................446.1.4.8 Changes Display....................................................................................................456.1.4.9 Accounting Document Archiving.........................................................................466.1.4.10 Parked Documents.............................................................................................46

6.1.5 Tax on Sales/Purchases.............................................................................................466.1.5.1 Basic Settings........................................................................................................466.1.5.2 Calculation.............................................................................................................50

Page 2 of

6.1.5.3 Posting...................................................................................................................516.1.6 Correspondence.........................................................................................................52

6.1.6.1 Define correspondence types.................................................................................526.1.6.2 Allocate programs for correspondence types........................................................526.1.6.3 Define forms for correspondence..........................................................................526.1.6.4 Define form names for correspondence print........................................................526.1.6.5 Define sender details for correspondence.............................................................526.1.6.6 Determine call-up functions..................................................................................536.1.6.7 Develop enhancements for correspondence..........................................................536.1.6.8 Define sort variants for correspondence................................................................536.1.6.9 Define sort variants for line items.........................................................................53

6.1.7 Financial Calendar....................................................................................................536.1.7.1 Define tasks in financial calendar.........................................................................536.1.7.2 Define schedule for financial calendar..................................................................536.1.7.3 Allocate tasks to schedule for financial calendar..................................................54

6.1.8 Delete transaction data..............................................................................................546.1.9 Tools.........................................................................................................................54

6.1.9.1 Data Transfer.........................................................................................................546.1.9.2 Delete transaction data..........................................................................................54

6.1.10 Authorization Management......................................................................................54

6.2 GENERAL LEDGER ACCOUNTING.......................................................................556.2.1 G/L Accounts............................................................................................................55

6.2.1.1 Master Data...........................................................................................................556.2.1.2 Line Items..............................................................................................................606.2.1.3 Balances.................................................................................................................65

6.2.2 Business Transactions...............................................................................................656.2.2.1 G/L Account Posting.............................................................................................656.2.2.2 Prepare cross-company code transactions.............................................................666.2.2.3 Open Item Clearing...............................................................................................666.2.2.4 Bank Account Interest Calculation........................................................................686.2.2.5 Planning.................................................................................................................726.2.2.6 Closing...................................................................................................................736.2.2.7 Integration.............................................................................................................806.2.2.8 Integration.............................................................................................................80

6.2.3 Data Transfer............................................................................................................896.2.4 Information System...................................................................................................90

6.2.4.1 Define report selection..........................................................................................906.2.4.2 Define/import ABAP/4 queries.............................................................................906.2.4.3 G/L Information System........................................................................................90

6.2.5 Bank-Related Accounting.........................................................................................916.2.5.1 Bank Accounts......................................................................................................916.2.5.2 Business Transactions...........................................................................................946.2.5.3 Data Transfer.........................................................................................................94

6.3 ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE...................................956.3.1 Customer Accounts...................................................................................................95

6.3.1.1 Master Records......................................................................................................956.3.1.2 Line Items..............................................................................................................956.3.1.3 Balances.................................................................................................................97

6.3.2 Vendor Accounts......................................................................................................98

Page 3 of

6.3.2.1 Master Records......................................................................................................986.3.2.2 Line Items............................................................................................................1016.3.2.3 Balances...............................................................................................................103

6.3.3 Business Transactions.............................................................................................1036.3.3.1 Incoming Invoices/Credit Memos.......................................................................1036.3.3.2 Release for Payment............................................................................................1096.3.3.3 Outgoing Payments.............................................................................................1096.3.3.4 Outgoing Invoices/Credit Memos.......................................................................1176.3.3.5 Incoming Payments.............................................................................................1176.3.3.6 Dunning...............................................................................................................1196.3.3.7 Clearing Open Items............................................................................................1216.3.3.8 Down Payment Received....................................................................................1236.3.3.9 Down Payment Made..........................................................................................1246.3.3.10 Bills of Exchange Receivable..........................................................................1256.3.3.11 Bills of Exchange Payable...............................................................................1286.3.3.12 Check/Bill of Exchange Transactions Received..............................................1286.3.3.13 Check/Bill of Exchange Transactions Issued..................................................1286.3.3.14 Internal Transfer Posting.................................................................................1286.3.3.15 Other Special G/L Transactions.......................................................................1286.3.3.16 Interest Calculation..........................................................................................1306.3.3.17 Closing.............................................................................................................1336.3.3.18 Integration........................................................................................................135

6.3.4 Tools.......................................................................................................................1356.3.5 Information System.................................................................................................1356.3.6 Credit Management.................................................................................................1356.3.7 Additional Components..........................................................................................135

Page 4 of

1 Introduction

1.1 Scope of the Document

The Financial Accounting System Document contains the configuration details of the Financial Accounting (FI) module.

1.2 Document Objectives

The objective of this document is to provide important configuration details of the module to enable the application system administrator(s) / authorized users in maintaining the system. It is recommended that not more than 2 key users be identified as the application system administrators. It is also recommended that this document be a controlled copy in the hands of the target audience mentioned below.Neither this documentation nor any part of it may be copied or reproduced in any form or by any means or translated into another language, without the prior consent of DEF Information Systems Limited.

1.3 Document Structure

This document is broadly divided into two main sections namely the proposed system and the configuration details. Some settings have been given in appendices.

1.4 Target Audience

This document is intended for use by the application system administrators who will be maintaining the FI system. It may be noted that the document is consistent with the system settings on the date of document (Date on the Title Page). It is the responsibility of the application system administrators to keep this document updated and consistent with any further configuration done.

Page 5 of

2 Overview of the Proposed SystemIn order to work with the SAP R/3 system, the corporate structure of the user organization has to be suitably mapped into the R/3 system. R/3 system provides various organizational entities that are used to represent the user organization.

2.1 Organizational Structures

In the R/3 System the user can use several structures to represent the legal and organizational structure of the entity from the point of view of financial Accounting, materials management, and sales and distribution. It is possible to combine these structures. The organizational structures form a framework in which all business transactions can be processed. An organizational structure consists of several organizational levels which are used by different functional groups within an organization. The organizational levels relevant to financial Accounting (FI) are given below.

2.1.1 Client

The client is the highest hierarchical level in the SAP system. Specifications that you have to make or data that you enter at this level are valid for all company codes and for all other organizational structures, such as sales organization and purchase organization. Consequently, these specifications are to be entered only once. Central maintenance ensures standardized data. For example, Customer addresses are stored at client level so that all company codes can access this central data. Different functional areas also use this data like the customer’s address used for sending out an order confirmation as well as for printing a dunning notice (reminder letter).

Each client is a self-contained unit with separate master records and a complete set of tables. A client key is used in all master records, which ensures that they are stored per client. Each user must specify a client key when he or she logs on to the system. By doing this, the user specifies the client in which he or she wishes to work. All entries are stored per client. Data processing and analysis are carried out per client. For example, it is not possible to produce a report on customer Accounts from different clients in one dunning notice run. Access authorization is assigned per client. A user master record must be created for each user in the client where he or she wishes to work.

2.1.2 Company Code

Each company code represents an independent Accounting unit. The balance sheet and the profit and loss statement, which are required by law, are prepared at company code level.

2.1.3 Credit Control Area

The credit control area is an organizational entity that predefines a credit limit for customers and checks it. A credit control area can include one or more company codes. A subdivision of a company code into several credit control areas is not possible.

2.1.4 Business Area

The business area represents an internal organizational unit, for which balance sheet or profit and loss statement can be created. There can be several business areas for a

Page 6 of

company code which, however, are valid for all company codes. Therefore, all business areas must have the same meaning. This is necessary since any combination of company codes and business areas is possible on document level.

2.2 Master Data

Most of the master data required for the operation of the system is already input to the system during the customization process. The user can add more master data when necessary within the security and technical limits of the system. Some of the important master data maintained in the FI system are given below:General ledger AccountsBanks Business areasCurrenciesFiscal year variantsTax detailsField status variants

The customer master and vendor master records are maintained in the SD and MM modules respectively.The GL accounts, exchange rates, customer and vendor details can be added / changed by the users without going through the customization process. The system will not allow addition or modification of any master data which will create business or technical inconsistencies.

2.3 Interface with NON-SAP System

None

3 Configuration for FI ModuleThe configuration values or parameters are documented under the following conditions: A new value or a set of values has been added in the system. Example: Chart of

Accounts or Business areas or Tax codes. A specific value has been chosen when many options were available. Example:

Date Format Important SAP default settings are used without change. In this case the default

settings are just mentioned. The details of the settings may be omitted. Example: Posting Keys.

The configuration values or parameters are not documented (or only a representative set may be documented) under the following conditions: The values are dynamic in nature and are likely to change within a short time frame.

Example: Currency Exchange Rates. In these cases the users will be able to add / modify the necessary master data without going through customization.

The values are irrelevant to the current configuration. Example: VAT registration number.

Page 7 of

3.1 Abbreviations used

Abbreviation DescriptionJV Journal VoucherAA Asset AccountingAR Accounts ReceivableAP Accounts PayableAM Asset ManagementAPC Acquisition and Production CostsAuC Assets Under ConstructionCC Company CodeFI Financial Accounting moduleLVA Low Value AssetsABC ABC Chart of AccountsABC ABC Chart of DepreciationABC ABC Ltd. SPRO SAP transaction which gives the normal customizing menu. This

documentation follows the SPRO structure. LI Line ItemOI Open ItemINR Indian RupeeUSD US DollarCoArea Controlling Area

4 Global Settings

4.1 Set countries

4.1.1 Define countries

You must include all countries with which your company has business relationships. You need the following information for each country:

General data Foreign trade characteristics Further test data

This data is then checked during master data maintenance.

Code Value DescriptionCountry INAltern. country key 664Name IndiaNationality IndianVehicle country key IND

Page 8 of

Language E EnglishISO Code INTrde stat.short name INDIANProcdure TAXINJAddress Layout Key -Date Format DD.MM.YYYYDecimal Format Period

4.1.2 Set country-specific checks

For all countries with which your company maintains business relationships, you must include rules for checking the following data:

Bank data Postal data Control data

This data is then checked during master data maintenance.

Code Length Check Rule DescriptionBank Key 4 Assign externallyPostal Code Length 6 4 Length to be kept exactly, numerical,

without gapsBank Number Length

15 5 Maximum value length

Bank Key 11 1 Maximum value length, without gaps

4.1.3 Insert regions

You enter the required regions in this step. The region is used for the following functions:

Part of address Tax reporting in FI Pricing in SD (only for tax)

The usage can vary from country to country.

Country Region DescriptionIN AN Andaman &

NicobarIN AP Andhra PradeshIN ARP Arunachal PradeshIN AS AssamIN BH BiharIN CD Chandigarh

Page 9 of

IN DEL DelhiIN DH Dadra, NagarhaveliIN GDD Goa, Daman &

DiuIN GJ GujaratIN HP Himachal PradeshIN HR HaryanaIN JK Jammu & KashmirIN KAR KarnatakaIN KER KeralaIN LAK LakshwadeepIN MAH MaharashtraIN MP Madhya PradeshIN MZ MizoramIN NG NagalandIN OR OrissaIN PB PunjabIN PY PondicherryIN RJ RajasthanIN SK SikkimIN TN Tamil NaduIN UP Uttar PradeshIN WB West Bengal

4.1.4 Define country codes

You should maintain dialing codes in table T005K for all countries that you communicate with by telephone, telefax or telex. These entries are used when creating telefax or telex messages (SAPcomm or SAPLPD and WinFax). They are also used for computer-aided telephoning (TAPI).

There are about 190 country codes defined in the SAP standard delivery system. The ISO standard is used for the country key in accordance with "Define countries".

SAP settings used.

4.1.5 Country codes - telephone: Define exceptions

SAP settings used.

4.1.6 Country codes - telex: Define exceptions

SAP settings used.

Page 10 of

4.2 Currencies

4.2.1 Check currency codes

The currency table must have entries for all currencies which occur in your business transactions. In the SAP standard recipient system, all currencies are defined according to the international ISO standard. SAP recommends that you use the ISO standard for your additional entries. If your entries do not correspond to the ISO standard, you will not be able to use data exchange in international communication (e.g. bank clearing transactions).

Code Value DescriptionCurrency INRLong Text Indian RupeeShort Text RupeeISO Currency code INR

4.2.2 Set decimal places for currencies

Each currency has a different number of decimal places. If you are adding new currencies, which do not have two decimal places, you have to enter these currencies in the menu option 'Decimal places'.In the standard SAP delivery version, the most important currencies which do not have two decimal places are pre-set according to the ISO standard.

The following settings have been made :

Table 1

Currency Description Decimal PlacesDEM German Mark 5GBP British Pound 5JPY Japanese Yen 4USD American Dollar 5XEU European Currency Unit

(E.C.U.)5

Other settings are standard SAP settings.

4.2.3 Check exchange rate type

The exchange rate type is used to store exchange rates for different purposes for the same date in the system. Existing entries may not be deleted. The system uses the exchange rate type "M" for foreign currency translation when posting and clearing documents. This exchange rate type must be contained in the system. You can calculate the bank buying or selling rates using the average rate and the spread. By spread, we refer to the difference between the average rate and the bank buying rate, or between the average and selling rates.

Page 11 of

To make this calculation for the buying or selling rate, enter the rate type for the average rate corresponding to that buying or selling rate.

The standard system includes the exchange rate types for the bank buying rate (G), bank selling rate (B) and average rate (M).

Type Description (Usage)B Standard translation at bank selling rateG Standard translation at bank buying rateEURB Std translation at selling rate for EUROEURG Standard translation at bank buying rate for EUROEURX Std translation at average rate for EUROM Standard translation at average rate

4.2.4 Maintain exchange rate spreads

No Settings done.

4.2.5 Define rounding rules for currencies

For the combination of company code and currency, where you want the payment transactions carried out by the payment program to be processed not in the smallest currency unit but in a multiple of it, specify the currency unit to which rounding off is to occur in this menu option.This guarantees that resulting amounts take the specified currency unit into consideration, providing it has also been taken into consideration during the manual entry of amounts. The payment program evaluates these specifications to determine the cash discount and rounds off the amount accordingly.No settings done for INR. Other settings are SAP standard.

4.2.6 Define conversion factors for currency conversion

In this step, you enter the exchange rate relation for the currency translation per exchange rate type and per currency pair. You must have defined the exchange rate types, under which you want to store your exchange ratios, and the required currency keys.

Type From To Translation Ratio Alt Exch Rt

Valid from

M DEM INR 1 1 00.00.0000M FRF INR 1 1 00.00.0000M GBP INR 1 1 00.00.0000M INR INR 1 1 00.00.0000M ITL INR 1,000 1 00.00.0000M JPY INR 100 1 00.00.0000M USD INR 1 1 00.00.0000


Valid from

Page 12 of

B DEM INR 1 1 EURB 01011999B FRF INR 1 1 00.00.0000B GBP INR 1 1 00.00.0000B INR INR 1 1 00.00.0000B ITL INR 1,000 1 EURB 01011999B JPY INR 100 1 EURB 01011999B ATS EUR 1000 1 EURO 01011999B BEF EUR 1000 1 EURO 01011999B DEM EUR 100 1 EURO 01011999B ESP EUR 1000 1 EURO 01011999B FIM EUR 100 1 EURO 01011999B FRF EUR 100 1 EURO 01011999B IEP EUR 1 1 EURO 01011999B ITL EUR 10000 1 EURO 01011999B LUF EUR 1000 1 EURO 01011999B NLG EUR 100 1 EURO 01011999B PTE EUR 1000 1 EURO 01011999B USD EUR 1 1 EURB 01011999B INR ITL 1 1 EURB 01011999B INR EUR 1 1 EURB 01011999B EUR ATS 1 1 EURO 01011999B EUR BEF 1 1 EURO 01011999B EUR DEM 1 1 EURO 01011999B EUR ESP 1 1 EURO 01011999B EUR FIM 1 1 EURO 01011999B EUR FRF 1 1 EURO 01011999B EUR IEP 100 1 EURO 01011999B EUR INR 1 1 EURB 01011999B EUR ITL 1 1 EURO 01011999B EUR LUF 1 1 EURO 01011999B EUR NLG 1 1 EURO 01011999B EUR PTE 1 1 EURO 01011999B EUR USD 1 1 EURB 01011999B USD INR 1 1


Valid from

G DEM INR 1 1 EURG 01011999G FRF INR 1 1 00.00.0000G GBP INR 1 1 00.00.0000G INR INR 1 1 00.00.0000G ITL INR 1,000 1 EURG 01011999G JPY INR 100 1 EURG 01011999G ATS EUR 1000 1 EURO 01011999G BEF EUR 1000 1 EURO 01011999

Page 13 of

G DEM EUR 100 1 EURO 01011999G ESP EUR 1000 1 EURO 01011999G FIM EUR 100 1 EURO 01011999G FRF EUR 100 1 EURO 01011999G IEP EUR 1 1 EURO 01011999G ITL EUR 10000 1 EURO 01011999G LUF EUR 1000 1 EURO 01011999G NLG EUR 100 1 EURO 01011999G PTE EUR 1000 1 EURO 01011999G USD EUR 1 1 EURG 01011999G INR ITL 1 1 EURG 01011999G INR EUR 1 1 EURG 01011999G EUR ATS 1 1 EURO 01011999G EUR BEF 1 1 EURO 01011999G EUR DEM 1 1 EURO 01011999G EUR ESP 1 1 EURO 01011999G EUR FIM 1 1 EURO 01011999G EUR FRF 1 1 EURO 01011999G EUR IEP 100 1 EURO 01011999G EUR INR 1 1 EURG 01011999G EUR ITL 1 1 EURO 01011999G EUR LUF 1 1 EURO 01011999G EUR NLG 1 1 EURO 01011999G EUR PTE 1 1 EURO 01011999G EUR USD 1 1 EURG 01011999G USD INR 1 1

Table 2

EURB DEM EUR 100 1EURB DEM INR 1 1EURB EUR DEM 1 1EURB EUR INR 1 1EURB EUR ITL 1 1EURB INR DEM 1 1EURB INR EUR 1 1EURB INR ITL 1 1EURB ITL EUR 10,000 1EURB ITL INR 1 1EURG DEM EUR 100 1EURG DEM INR 1 1EURG EUR DEM 1 1EURG EUR INR 1 1EURG EUR ITL 1 1EURG INR DEM 1 1EURG INR EUR 100 1

Page 14 of

EURG INR ITL 1 1EURG ITL EUR 10 1EURG ITL INR 1 1EURO ATS EUR 1 1EURO BEF EUR 1 1EURO DEM EUR 100 1EURO ESP EUR 1 1EURO EUR ATS 1 1EURO EUR BEF 1 1EURO EUR DEM 1 1EURO EUR ESP 1 1EURO EUR FIM 1 1EURO EUR FRF 1 1EURO EUR IEP 100 1EURO EUR ITL 1 1EURO EUR LUF 1 1EURO EUR NLG 1 1EURO EUR PTE 1 1EURO FIM EUR 100 1EURO FRF EUR 100 1EURO IEP EUR 1 1EURO ITL EUR 10 1EURO LUF EUR 1 1EURO NLG EUR 100 1EURO PTE EUR 1 1EURX DEM EUR 100 1EURX DEM INR 1 1EURX EUR DEM 1 1EURX EUR INR 1 1EURX EUR ITL 1 1EURX INR DEM 1 1EURX INR EUR 100 1EURX INR ITL 1 1EURX ITL EUR 10 1

4.2.7 Enter exchange rates

The exchange rates are needed to

Translate foreign currency amounts when posting or clearing or to check an exchange rate entered manually

Determine the gain and loss from exchange rate differences Evaluate open items in foreign currency and the foreign currency balance sheet

accounts The exchange rates are defined by period ("valid from").

Page 15 of

The system have been set to buying & selling rates (B,G,EURX, EURB) exchange rates for foreign currency translation when posting and clearing documents. An entry must exist in the system for this exchange rate type. The exchange rates apply to all company codes. The exchange rate relations for currency translation are maintained here. Read the chapter “Define translation factors" for information on the actual maintenance.

Note

The rates currently in the system may not be relevant in the production system. This will have to be maintained by the users as & when required to keep the rates upto-date. The maintenance of these rates is possible through Accounting menu also.

4.3 Check units of measurement

In applications you often have to make calculations with quantities and physical units. Units of measurement are needed for their screen display and for internal conversions (such as kilogram <-> gram, but also centimeter <-> inch). The international system of units (SI) is used for this. In the standard delivery system, units of measurement are defined according to the international system of units (SI). For a new installation, units of measurement are delivered in all clients. For upgrades, new units of measurements are delivered only in Client 000. They then still have to be transported to the production clients.

Dimensions and ISO codes are SAP standard.

Measur Unit Commercial Technical Measur Unit of Text

BOX BOX Boxes BoxECH EA Each EachFT FT Feet FeetKI KI Box BoxLAC LAC LAKHLE LE LeP10 P10 Pack10 Pack of 10P12 P12 pack12 Pack of 12 P20 P20 Pack20 Pack of 20P50 P50 Pack50 Pack of 50PAA PAA PAIR PairPAK PAK PAC PackPHU PHU Pac100 Pack of 100PK2 PK2 pack2 Pack of 2PK4 PK4 pack4 Pack of 4PK5 PK5 pack5 Pack of 5PK6 PK6 Pack6 Pack of 6PK7 PK7 pack7 Pack of 7

Page 16 of

ROL ROL ROL RoleST ST items Items

4.4 Maintain calendar

You can use calendar maintenance to maintain and display the components of the calendar system. The public holiday and factory calendar data calculated from calendar maintenance is directly available to the system. A factory calendar is allocated to your plant via another Customizing function. The calendar system consists of the following components:

Public holidays: Definitions for public holidays: Calculation rule for date, religious denomination etc.

Public holiday calendar: Any composition of public holiday rules. Factory calendar: Definition of workdays including special regulations, under the

assignment of a particular public holiday calendar.

Public Holidays relevant to CBASettings relevant for 199919.01.1999 Ramzan - India 26.01.1999 Republic Day - India 14.02.1999 Sivarathri - India 22.02.1999 Pudussery Vedi - India 15.04.1999 Vishu - India 01.05.1999 May Day 03.05.1999 May Day 15.08.1999 Independance Day - India 25.08.1999 Thiruvonam - India 02.09.1999 Krishna Jayanthi - India 02.10.1999 Gandhi Jayanthi - India 20.10.1999 Vijayadashmi - India 07.11.1999 Deepavali - India 08.11.1999 Deepavali - India 25.12.1999 Christmas - India

Other than the above mentioned days all other days are working.

4.5 Maintain calendar for Japan

Not relevant

Page 17 of

4.6 Maintain standard settings for SAP Business Workflow

Not settings done.

4.7 Field display characteristics

4.7.1 Global field display characteristics

4.7.1.1 Set global field display characteristics

None

4.7.1.2 Activate global field display characteristics

SAP standard settings.

4.7.2 Make transaction-related field display characteristic settings

SAP standard settings.

5 Enterprise Structure

5.1 Maintain graphic

Not relevant

5.2 Maintain structure

5.2.1 Definition

5.2.1.1 Financial Accounting

5.2.1.1.1 Maintain company (group)

In this step you can create companies. A company is an organizational unit in Accounting which represents a business organization according to the requirements of commercial law in a particular country. You store basic data for each company in company definition. You only specify particular functions when you customize in Financial Accounting. Company G0000 is preset in all foreign key tables. In the SAP system, consolidation functions in financial accounting are based on companies. A company can comprise one or more company codes.

Company CBA Name of the company CBA LTD Name of company 2 Street P.O. box Postal code City

Page 18 of

Country IN Language E Currency INR

Company ZYX Name of the company ZYX LTD Name of company 2 Street P.O. box Postal code City Country IN Language E Currency INR

5.2.1.1.2 Maintain credit control area

In this step, you define your credit control areas. The credit control area is an organizational unit that specifies and checks a credit limit for customers. A credit control area can include one or more codes. It is not possible to assign a company code to more than one control area. Within a credit control area, the credit limits must be specified in the same currency.

Setting DescriptionCredit area GCCA Description ZYX Credit Control AreaCurrency INR Update 000012 Fiscal variant V3 Risk category Credit limit Rep. Group

5.2.1.1.3 Define, copy, delete, check company code

In this activity you create your company codes. The company code is an organizational unit used in accounting. It is used to structure the business organization from a financial accounting perspective. You define your company codes by specifying under a key the following information:

Company code name Address data Country currency

Page 19 of

You must also enter a country key and a language key for each company code. You do not specify the functional characteristic of the company code until configuring the relevant application. You can set up several company codes per client to manage the accounts of independent organizations simultaneously. At least one company code must be set up in each client. You can also assign several company codes to one controlling area.

Setting DescriptionCompany code CBACompany name CBA. Ltd City HYDERABAD Cntry IN Currency INR Language EN

Company code ZYXCompany name ZYX LTD CityCntry INCurrency INRLanguage EN

5.2.1.1.4 Maintain business area

In this section you create business areas. A area is an organizational unit within accounting that represents a separate area of operations or responsibilities in a business organization. When defining a business area, you enter a four-character alphanumeric key and the name of the business area. In a client, you can set up several business areas to which the system can assign the postings made in all company codes defined in this client. To ensure consistency in document entry, you should give business areas the same name in all company codes.

Business area

Description

5000 Business Area1200 Colombo Business Area1100 Kolkata Business Area1300 Medak Spinning Business Area1400 Pune Business Area1500 Medak Doubling Business Area1600 YPU Snagar Business Area

Page 20 of

1700 Mumbai Business Area1000 CBA Business Area

5.2.1.1.5 Maintain functional area

In this step you create functional areas. A functional area is an organizational unit within accounting which structures your business organization according to the requirements of cost-of-sales accounting.

No Settings done

5.2.1.1.6 Maintain consolidation business area

No Settings done

5.2.2 Assignment

5.2.2.1 Financial Accounting

5.2.2.1.1 Assign company code to company

In this step you assign the company codes which you want to include in the group accounting to a company.

Company code Company CBA CBAZYX ZYX

5.2.2.1.2 Assign company code to credit control areaIn this step, you assign company codes to a credit control area.

CBA CBA India LTD HYDERABAD GCCA

5.2.2.1.3 Assign business area to consolidation business area

In this step you allocate the business areas to consolidation business areas, as required for consolidation. No Settings done

5.3 Consistency Check

In this step, you check the definition and allocation of OrgUnits in Sales and Distribution. For example, you can check whether the addresses were maintained for all sales organizations, whether the allocation to a company code was made and a sales area created. You receive a list of the missing definitions and allocations and can correct the errors.

Page 21 of

6 Financial Accounting

6.1 Financial Accounting Global Settings

6.1.1 Company Code

6.1.1.1 Enter global parameters

In this step, you can make various global specifications for the company code. In addition, you can look at the most important specifications of the company code at any time in the overview. This includes, among other things, the chart of accounts and the fiscal year variant.

Company code CBA ZYX Country key IN IN Currency INR INR Language EN EN Accounting organization Chart of Accounts CBA ZYX Credit control area GCCA GCCA FM area Fiscal year variant V3 V3

Processing parameters Document entry screen variant 2 2 Field status variant GFS GFSPosting Period Variant CBA ZYX

CoCd -> CO area 1 1

Business area balance sheet X XPropose fiscal year X XPropose value date X XNo Ex. Rate difference in clearing in LC X XTax base is net value X XDiscount base is net value X XCash management Activated X X

6.1.1.2 VAT Registration Number (VAT Reg.No.)

Not relevant to the current system. No settings have been done under this heading.

6.1.1.3 Prepare cost of sales accounting


Page 22 of

6.1.1.4 Parallel Currencies


6.1.1.5 Set company code to productive

In this step, you set the productive indicator for the company codes for which the test phase has been completed. The productive indicator prevents data within the company code from being deleted by the programs for deleting test data.

The company code CBA is not set to productive.

Note

The company code can be set to productive after the system goes live and stabilizes.

6.1.2 Business Area

6.1.2.1 Enable business area balance sheet

To be able to create a balance sheet and a profit and loss statement for business areas, the field for the business area in the line item must be ready for input. In this menu option you have the option of setting the indicator for the Business area field for each company code. If you set the indicator, the Business area field is always ready for input when you post documents, independent of the field control of the posting keys and of the accounts.

Company Code Business area balance sheet

ZYX XCBA X

6.1.3 Fiscal Year

6.1.3.1 Maintain fiscal year variant (maintain shortened fisc. year)

You can define the following characteristics for a fiscal year variant: how many posting periods a fiscal year has. how many special periods you need. how the system is to determine the posting periods when posting.

No new variants have been created.

6.1.3.2 Allocate company code to a fiscal year variant

For every company code, you must determine which fiscal year variant is to be used.

Company Code

Fiscal Year Variant

Description

ZYX V3 Apr.- March, 4 special periodsBCA V3 Apr.- March, 4 special periods

Page 23 of

6.1.4 Document

6.1.4.1 Posting Periods

6.1.4.1.1 Define variants for open posting periods

In this step, you can define variants for open posting periods. Variant NameCBA Variant for CBAZYX Variant for ZYX

6.1.4.1.2 Open and close posting periods

You determine which periods are open for posting by specifying two intervals in a table. You specify a posting period and a fiscal year each as a lower and upper limit. You must make these specifications separately for each company code. You close a period by making period specifications such that the period is no longer contained in it. By specifying account numbers, you can open posting periods for specific accounts.

There must be at least one entry for each variant. This entry must have + in column A; the columns "From acct" and "To account" may not be filled. In the columns for the posting periods, you specify the periods which are to be opened for the variant. Via further entries, you determine more specifically which periods are to be opened for which accounts.

Var.

Acct From acct

To account

From per.1

Year

To period

Year

From per.2

Year

To period

Year AuGr

ZYX

+ 1 2012 12 2013 1 2012 16 2012

CBA

+ 1 2012 12 2013 1 2012 16 2012

Note

The above mentioned settings can be changed by the authorized user to close or open the posting periods as and when required.

6.1.4.1.3 Allocate company code to variant

CCode Variant

CBA CBAZYX ZYX

Page 24 of

Initially the variant has only the period March 1999open to facilitate the entry of balances as on 310399, which should be changed later.

6.1.4.2 Document Number Ranges

6.1.4.2.1 Define document number ranges

In the following step, you create the number ranges for documents. You specify (among other things) the following for each number range: A number interval from which the system selects document numbers The type of number assignment (internal or external)

You assign one or more document types to each number range. The type of number assignment is of special importance. For each document type you should check whether a separate number range must be used and which type of number assignment makes most sense. External number assignment, for example, makes sense if the documents are transferred from a non-SAP system. The numbers must be unique. Internal number assignment makes sense if the original documents do not have a unique document number. This is the case, for example, with vendor invoices. The number ranges for the documents are company code-dependent. You must therefore create your number ranges for each company code in which the document type is used, namely with the same number range key. The number intervals must not overlap. If you use year-dependent number ranges, you can specify the same interval with the same key several times for different "to- fiscal years" (the limit up to which a number range is still valid). If you want to define number ranges which are independent of the to-fiscal year, enter 9999 in the to- fiscal year field.

For sample documents, use a number range with key X2, for recurring entry documents with key X1. These keys may not be used for other number ranges.

-Edit

No Year From number To number Current number

1 1999 100000000 199999999 1000001541 2000 100000000 199999999 1000005571 9999 100000000 199999999 02 1999 200000000 299999999 2000000112 2000 200000000 299999999 02 9999 200000000 299999999 03 1999 300100000 3001999993 2000 300100000 3001999993 9999 300100000 3001999994 1999 400000000 499999999 4000000004 2000 400000000 499999999 4000000145 1999 500000000 599999999 0

Page 25 of

5 2000 500000000 599999999 5000000586 1999 600000000 699999999 06 2000 600000000 699999999 6000004746 9999 600000000 699999999 07 1999 700000000 799999999 07 2000 700000000 799999999 07 9999 700000000 799999999 0

12 1999 1200000000 1299999999 012 2000 1200000000 1299999999 012 9999 1200000000 1299999999 013 1999 1300000000 1399999999 013 2000 1300000000 1399999999 013 9999 1300000000 1399999999 014 1999 1400000000 1499999999 140000001114 2000 1400000000 1499999999 140000001414 9999 1400000000 1499999999 015 1999 1500000000 1599999999 150000004115 2000 1500000000 1599999999 150000015315 9999 1500000000 1599999999 016 1999 1600000000 1699999999 016 2000 1600000000 1699999999 160000000416 9999 1600000000 1699999999 017 1999 1700000000 1799999998 170000000817 2000 1700000000 1799999998 170000001117 9999 1700000000 1799999998 018 1999 1800000000 1899999999 180000001518 2000 1909001 1909900 190900818 9999 1800000000 1899999999 019 1999 1900000000 1999999999 190000026119 2000 1900000000 1999999999 190000010319 9999 1900000000 1999999999 020 1999 2000000000 2099999999 020 2000 2000000000 2099999999 020 9999 2000000000 2099999999 047 1999 4700000000 4799999999 047 2000 4700000000 4799999999 047 9999 4700000000 4799999999 048 1999 4800000000 4899999999 048 2000 4800000000 4899999999 048 9999 4800000000 4899999999 049 1999 4900000000 4999999999 490000241049 2000 4900000000 4999999999 490000039549 9999 4900000000 4999999999 050 1999 5000000000 5099999999 0

Page 26 of

50 2000 5000000000 5099999999 500000034150 9999 5000000000 5099999999 051 1999 5100000000 5199999999 051 2000 5100000000 5199999999 510000026751 9999 5100000000 5199999999 099 1999 9900000000 9900900000 099 2000 9900000000 9900900000 099 9999 9900000000 9900900000 0

X1 1999 9100000000 9199999999 0X1 2000 9100000000 9199999999 0X1 9999 9100000000 9199999999 0X2 1999 9200000000 9299999999 0X2 2000 9200000000 9299999999 0X2 9999 9200000000 9299999999 0X3 1999 9990000000 9999999999 0X3 2000 9990000000 9999999999 9990000010X3 9999 9990000000 9999999999 0

6.1.4.2.1.1 Copy to company code

In this step, you can copy intervals of document number ranges from one company code to other company codes. This programme should be executed as and when number range is required for a new company code.

6.1.4.2.2 Copy to fiscal year

In this step, you can determine which intervals of document number ranges are to be copied from one fiscal year into another per company code.

Not required

Note

This option may be used in future for copying number ranges from one fiscal year to another.

6.1.4.3 Document Header

6.1.4.3.1 Define document types

In this step, you create document types for customer, vendor and general ledger business transactions. The document types distinguish the business transactions and control the filing of documents.

Page 27 of

You specify a number range for each document type. The document number is to be selected from this number range. You can use one number range for several document types. The document types are valid for all clients. Specify a number range key for each document type. Create the required number range intervals for each number range key, depending on company code. This means that you have the option of specifying intervals of different sizes for the same number range.

The document types maintained in the system are listed below:

Doc. type

Description Number range

Account types

AA Asset posting 2 ADKMS

AB Accounting document 4 ADKMS

AF Dep. postings 3 ASAN Net asset posting 1 AKMSBA -JRNL VCHR BA ADKSBB -CASH PAY VCHR BB ADKSBC -CASH REC VCHR BB ADKSBD -CUST.INVOICE BD ADKSBE -CUST.PAYMT. BE ADKSBF -VEND.INVOICE BF ADKSBG -VEND.PAYMT. BG ADKSCA COIMB-JRNL VCHR CA ADKSCB COIMB-CASH PAY VCHR CB ADKSCC COIMB-CASH REC VCHR CB ADKSCD COIMB-CUST.INVOICE CD ADKSCE COIMB-CUST.PAYMT. CE ADKSCF COIMB-VEND.INVOICE CF ADKSCG COIMB-VEND.PAYMT. CG ADKSCP Cash Payments 6 ADKSCR Cash Receipts 6 ADKSDA Customer document 16 DSDC Delivery costs X3 AKMSDG Customer credit memo 16 DSDR Customer invoice 18 ADKM

SDZ Customer payment 14 DKSEX External number 2 DKSHA MDK.DBL-JRNL VCHR HA ADKSHB MDK.DBL-CASH PAY VCH HB ADKSHC MDK.DBL-CASH REC VCH HB ADKSHD MDK.DBL-CUST.INVOICE HD ADKS

Page 28 of

HE MDK.DBL-CUST.PAYMT. HE ADKSHF MDK.DBL-VEND.INVOICE HF ADKSHG MDK.DBL-VEND.PAYMT. HG ADKSKA Vendor document 17 AKMSKG Vendor credit memo 17 AKMSKN Net vendor document 1 ASKKP Account maintenance 48 ASMKR Vendor invoice 19 AKMSKZ Vendor payment 15 AKMSLA CALCUTA-JRNL VCHR LA ADKSLB CALCUTA-CASH PAY VCH LB ADKSLC CALCUTA-CASH REC VCH LB ADKSLD CALCUTA-CUST.INVOICE LD ADKSLE CALCUTA-CUST.PAYMT. LE ADKSLF CALCUTA-VEND.INVOICE LF ADKSLG CALCUTA-VEND.PAYMT. LG ADKSMA MDK.SPN-JRNL VCHR MA ADKSMB MDK.SPN-CASH PAY VCH MB ADKSMC MDK.SPN-CASH REC VCH MB ADKSMD MDK.SPN-CUST.INVOICE MD ADKSME MDK.SPN-CUST.PAYMT. ME ADKSMF MDK.SPN-VEND.INVOICE MF ADKSMG MDK.SPN-VEND.PAYMT. MG ADKSML ML settlement 47 MSNA PUNE-JRNL VCHR NA ADKSNB PUNE-CASH PAY VCHR NB ADKSNC PUNE-CASH REC VCHR NB ADKSND PUNE-CUST.INVOICE ND ADKSNE PUNE-CUST.PAYMT. NE ADKSNF PUNE-VEND.INVOICE NF ADKSNG PUNE-VEND.PAYMT. NG ADKSPA MUMBAI-JRNL VCHR PA ADKSPB MUMBAI-CASH PAY VCHR PB ADKSPC MUMBAI-CASH REC VCHR PB ADKSPD MUMBAI-CUST.INVOICE PD ADKSPE MUMBAI-CUST.PAYMT. PE ADKSPF MUMBAI-VEND.INVOICE PF ADKSPG MUMBAI-VEND.PAYMT. PG ADKSPR Price change 48 MSRA Sub.cred.memo stlmt 51 AKMSRE Invoice receipt 51 AKMSRN Net invoice receipt 51 AKMSRV Billing doc.transfer 1 ADSSA G/L account document 1 ADKM

S

Page 29 of

SB G/L account posting 12 DSSK Cash document 13 SSU Readjustment doc. 1 STD TDS DOCUMENT 5 KSWA Goods issue 49 AMSWE Goods receipt 50 AMSWI Inventory document 49 AMSWL Goods issue/delivery 49 AMSWN Net goods receipt 50 AMSYA VIZAG-JRNL VCHR YA ADKSYB VIZAG-CASH PAY VCH YB ADKSYC VIZAG-CASH REC VCH YB ADKSYD VIZAG-CUST.INVOICE YD ADKSYE VIZAG-CUST.PAYMT. YE ADKSYF VIZAG-VEND.INVOICE YF ADKSYG VIZAG-VEND.PAYMT. YG ADKSZP Payment posting 20 ADKM

SZV Payment clearing 20 ADKM

S

NOTE ON ACCOUNT TYPES :

A = Asset AccountsD= Customer AccountsK= Vendor AccountsM= Material AccountsS= General Ledger Accounts

6.1.4.3.2 Define validations for posting

In this step, you define additional checks for accounting documents in the form of validations for each of your company codes. You can assign a validation for the document header and one for the line items to each company code. The assigned validations are valid both for manual entry of documents as well as for the automatic creation of documents (for example, payment program). CC CallPn

tValidation Description Activtn

levelZYX 2 ZYXVLDN ZYX Co Code

Validations1

CBA 2 CASH 1VALIDATION NAME - CASH

Validation step 001 PL CHECK,CASH PAYMENT >9,999 Prerequisite

Page 30 of

<BSEG> $BSCHL = '50' and <BSEG> $HKONT = '223000' or <BSEG> $BSCHL = '50' and <BSEG> $HKONT = '223001' or <BSEG> $BSCHL = '50' and <BSEG> $HKONT = '223002' or <BSEG> $BSCHL = '50' and <BSEG> $HKONT = '223003' or <BSEG> $BSCHL = '50' and <BSEG> $HKONT = '223005'

Check

<BSEG> $wrbtr <= '9999'

Message ( output if prerequisite is met and check is not fulfilled)

Typ W No. 000 Text PL CHECK, CASH PAYMENT IS EXCEEDING RS 9,999

VALIDATION NAME - ZYXVLDN

Validation step 001 DOCUMENT TYPES FOR BUS AREA 1000

Prerequisite

<BKPF> $BLART = 'BA' OR <BKPF> $BLART = 'BB' OR <BKPF> $BLART = 'BC' OR <BKPF> $BLART = 'BD' OR <BKPF> $BLART = 'BE' OR <BKPF> $BLART = 'BF' OR <BKPF> $BLART = 'BG'Check<BSEG> $GSBER = '1000' OR<BSEG> $GSBER = ' '

Typ E No. 001 Text Business area '$' not allowed for document type '$'

Output fields 1 BSEG - GSBER 2 BKPF - BLART


Prerequisite

<BKPF> $BLART = 'CA' OR<BKPF> $BLART = 'CB' OR<BKPF> $BLART = 'CC' OR

Page 31 of

<BKPF> $BLART = 'CD' OR<BKPF> $BLART = 'CE' OR<BKPF> $BLART = 'CF' OR<BKPF> $BLART = 'CG'

Check

<BSEG> $GSBER = '1100' OR<BSEG> $GSBER = ' '




Prerequisite

<BKPF> $BLART = 'LA' OR <BKPF> $BLART = 'LB' OR <BKPF> $BLART = 'LC' OR <BKPF> $BLART = 'LD' OR <BKPF> $BLART = 'LE' OR <BKPF> $BLART = 'LF' OR <BKPF> $BLART = 'LG'Check



Output fields 1 BSEG - GSBER 2 BKPF - BLARTValidation step 004 DOCUMENT TYPES FOR BUS AREA 1300Prerequisite

<BKPF> $BLART = 'MA' OR<BKPF> $BLART = 'MB' OR<BKPF> $BLART = 'MC' OR<BKPF> $BLART = 'MD' OR<BKPF> $BLART = 'ME' OR<BKPF> $BLART = 'MF' OR<BKPF> $BLART = 'MG'

Check

Page 32 of





Prerequisite

<BKPF> $BLART = 'NA' OR<BKPF> $BLART = 'NB' OR<BKPF> $BLART = 'NC' OR<BKPF> $BLART = 'ND' OR<BKPF> $BLART = 'NE' OR<BKPF> $BLART = 'NF' OR<BKPF> $BLART = 'NG'

Check





Prerequisite

<BKPF> $BLART = 'HA' OR<BKPF> $BLART = 'HB' OR<BKPF> $BLART = 'HC' OR<BKPF> $BLART = 'HD' OR<BKPF> $BLART = 'HE' OR<BKPF> $BLART = 'HF' OR<BKPF> $BLART = 'HG'

Check<BSEG> $GSBER = '1500' OR<BSEG> $GSBER = ' '


Page 33 of


Validation step 007 DOCUMENT TYPES FOR BUS AREA 1600Prerequisite

<BKPF> $BLART = 'YA' OR<BKPF> $BLART = 'YB' OR<BKPF> $BLART = 'YC' OR<BKPF> $BLART = 'YD' OR<BKPF> $BLART = 'YE' OR<BKPF> $BLART = 'YF' OR<BKPF> $BLART = 'YG'

Check





Prerequisite

<BKPF> $BLART = 'PA' OR<BKPF> $BLART = 'PB' OR<BKPF> $BLART = 'PC' OR<BKPF> $BLART = 'PD' OR<BKPF> $BLART = 'PE' OR<BKPF> $BLART = 'PF' OR<BKPF> $BLART = 'PG'

Check




Validation step 009 Cash payment in excess of 9999

Prerequisite

Page 34 of

<BSEG> $BSCHL = '50' and <BSEG> $HKONT = '223000' or <BSEG> $BSCHL = '50' and <BSEG> $HKONT = '223001' or <BSEG> $BSCHL = '50' and <BSEG> $HKONT = '223002' or <BSEG> $BSCHL = '50' and <BSEG> $HKONT = '223003' or <BSEG> $BSCHL = '50' and <BSEG> $HKONT = '223005'

Check

<BSEG> $wrbtr <= '9999'

Message ( output if prerequisite is met and check is not fulfilled)

Typ W No. 000 Text PL CHECK, CASH PAYMENT IS EXCEEDING RS 9,999

6.1.4.3.3 Define substitution in accounting documents

6.1.4.3.4 Define texts for line items

In this menu option, you define text IDs for documents. When entering a document, texts can be entered for every text ID. This means that you can store information on the document within the document.0001 Substitute Tax 0002 Telephone charges paid 0003 Payment to party against inv no. 0004 Conveyance charges paid 0005 Reimbursement of charges 0006 Rent paid 0007 Negotiation of bill against invoice no. 0008 Power bill paid 0009 Travelling expenses paid 0010 Acquisition of new fixed asset 0011 Sale of yarn 0012 Bill accepted by customer 0013 Bill negotiated with bank 0014 Bill contingent liability reversed 0015 Purchases made from vendor 0017 Down payment made to Vendor 0018 TDS on payments to Contractor 0019 TDS on payments to Consultant 016 Part payment made to the vendor

Page 35 of

6.1.4.3.5 Define document change rules

No settings have been done.

6.1.4.3.6 Specify control paramters for bar code entry


6.1.4.3.7 Maintain document types for bar code entry


6.1.4.3.8 Maximum Exchange Rate Difference

6.1.4.3.8.1 Define maximum exchange rate difference per company code


In this step, you define, per company code, a maximum difference between exchange rates for postings in foreign currency. To do this, you specify how much the exchange rate entered manually in the document header may differ in terms of percent from the one stored in the system. If an exchange rate or the local and the foreign currency amount were entered manually during document entry, then a comparison is made with the exchange rates stored in the system. If a deviation does occur and it exceeds the percentage rate specified here, then a warning appears.

6.1.4.3.8.2 Define maximum exchange rate difference per foreign currency

In this step, you can specify a maximum difference between exchange rates for the foreign currency/local currency exchange rate in terms of percent.


6.1.4.4 Line Item

6.1.4.4.1 Controls

6.1.4.4.1.1 Define posting keys

In this step, you define the posting keys. The posting key is entered before entering a line item; it controls the entry and processing of the line item. Among other things, specify the following for each key:

Which side of the account is posted to Which account type is posted to with the posting key

Page 36 of

Which fields are contained in the entry screens, and whether the fields must be filled (field status)

The field status of a field is also determined by the field status group which is defined in the G/L account. You define the field status group via the field status variant.

Posting Key

Description Debit / Credit Account type

00 Act assignment model01 Invoice Debit Customer02 Reverse credit memo Debit Customer03 Bank charges Debit Customer04 Other receivables Debit Customer05 Outgoing payment Debit Customer06 Payment difference Debit Customer07 Other clearing Debit Customer08 Payment clearing Debit Customer09 Special G/L debit Debit Customer11 Credit memo Credit Customer12 Reverse invoice Credit Customer13 Reverse charges Credit Customer14 Other payables Credit Customer15 Incoming payment Credit Customer16 Payment difference Credit Customer17 Other clearing Credit Customer18 Payment clearing Credit Customer19 Special G/L credit Credit Customer21 Credit memo Debit Vendor22 Reverse invoice Debit Vendor24 Other receivables Debit Vendor25 Outgoing payment Debit Vendor26 Payment difference Debit Vendor27 Clearing Debit Vendor28 Payment clearing Debit Vendor29 Special G/L debit Debit Vendor31 Invoice Credit Vendor32 Reverse credit memo Credit Vendor34 Other payables Credit Vendor35 Incoming payment Credit Vendor36 Payment difference Credit Vendor37 Other clearing Credit Vendor38 Payment clearing Credit Vendor39 Special G/L credit Credit Vendor40 Debit entry Debit G/L account50 Credit entry Credit G/L account

Page 37 of

70 Debit asset Debit Asset75 Credit asset Credit Asset80 Inventory taking Debit G/L account81 Costs Debit G/L account83 Price difference Debit G/L account84 Consumption Debit G/L account85 Change in stock Debit G/L account86 GR/IR debit Debit G/L account89 Stock inwrd movement Debit Material90 Inventory taking Credit G/L account91 Costs Credit G/L account92 Inventory difference Credit G/L account93 Price difference Credit G/L account94 Consumption Credit G/L account95 Change in stock Credit G/L account96 GR/IR credit Credit G/L account99 Stock outwd movement Credit Material

6.1.4.4.1.2 Maintain field status variants

In this step you can define field status variants. These allow you to work with the same field status definition in any number of company codes. In a second step, you define at least one field status group for each field status variant. You have to define these in the G/L accounts (company code-dependent area). The field status group determines in which fields data can be entered, or whether a field requires entry or is suppressed altogether during business transaction entry. Keep in mind that additional account assignments (i.e. cost centers or orders) are only possible if data can be entered in the corresponding fields. The following variant has been defined for CBA and ZYX

GFS - ZYX FIELD STATUS Variant

G001 General (with text, allocation) G002 General (for Automatic Postings) G003 Material consumption accounts G004 Cost accounts G005 Bank accounts (obligatory value date) G006 Material accountsG007 Asset accts (w/o accumulated depreciatn)G008 Assets area clearing accounts G009 Bank accounts (obligatory due date) G010 General (for Cost centre & IO mandatory)G011 Clearing accounts (with settlement per.)G012 Receivables/payables clearing

Page 38 of

G013 General (obligatory text) G014 MM adjustment accounts G017 Freight/customs provisions/clearing (MM)G018 Scrapping (MM) G019 Other receivables/payables G023 Plant maintenance accountsG025 Inventory adjustment accounts G026 Accounts for down payments made G029 Revenue accounts G030 Change in stock accounts G031 Accounts for down payments received G032 Bank accounts (obligat.value/due dates)G033 Cost accounts for external services G036 Revenue accts (with cost center) G039 Accts for pmnts on acct made for assets G040 Personnel clearing accounts G041 Tax office clearing accounts G045 Goods/invoice received clearing accountsG049 Manufacturing costs accounts G050 Central control clearing accounts G052 Accounts for fixed asset retirement G056 Amortization accounts G059 Inventory accounting material stock acctG062 Investment support accountsG064 Other cost accounts (obligatory text) G067 Reconciliation accounts

Note

Refer the system for the details of the field status variants.The field statuses are by and large similar to the SAP standard settings. But changes have been made to enable postings to the following modules: Treasury CO (Cost Accounting assignments) Asset Accounting Materials Management Sales and Distribution

Please note the following Business Area has been made mandatory wherever possible as Business Area balance

sheet has been enabled. Field status of a line item is also controlled by the Posting keys. Most of these

settings are ‘optional’. Certain fields are controlled by SAP irrespective of the settings done. Certain fields in

a line item are controlled by the setting for the corresponding GL account. For

Page 39 of

example the tax related fields are controlled by the tax settings done for the GL account.

If the field status changes result in a conflict between Posting key and GL account then the system might give a runtime error. Any change which makes a field ‘Mandatory’ or ‘Suppressed’ must be done with care.

6.1.4.4.1.3 Allocate company code to field status variants

In this step, you allocate the company codes in which you want to use identical field status groups, to the same field status variant.

C Code Company name City Fld stat.var.

ZYX ZYX LTD GFSCBA CBA HYDERABAD,

MumbaiGFS

6.1.4.4.1.4 Select screen variant for document entry

The screen variant which you specify for each company code addresses special screens for documents for several specific functions. You determine the screen variant dependent on the company code.

Company Code Screen VariantCBA 2ZYX 2

6.1.4.4.1.5 Maintain subscreens for coding blocks


6.1.4.4.1.6 Define tolerance groups for employees

In this step, you predefine various amount limits for your employees with which you determine: the maximum document amount the employee is authorized to post the maximum amount the employee can enter as a line item in a customer or vendor

account the maximum cash discount percentage the employee can grant in a line item the maximum acceptable tolerance for payment differences for the employee.

Payment differences are posted automatically within certain tolerance groups. This way the system can post the difference by correcting the cash discount or by posting to a separate expense or revenue account.In this respect you define:

the amounts or percentage rates up to which the system is to automatically post to a separate expense or revenue account if it is not possible to correct the cash discount or

Page 40 of

up to which difference amounts the system is to correct the cash discount. In this case the cash discount is automatically increased or decreased by the difference using tolerance groups.

You can also additionally differentiate these settings by company code. Since the same rules usually apply to a group of employees, enter the values for employee groups. You can then enter amount limits and tolerances per employee group and company code.

You can also define tolerances without specifying a tolerance group. Leave the field Grp empty in this case. The stored tolerances are then valid for all employees who are not allocated to a group. There must be at least one entry for every company code. You can also specify tolerances for clearing procedures depending on your customers or vendors. The lower limits from the customer/vendor specifications and employee group are taken in each case during clearing.

Group 1000

Company code CBACompany code ZYX

Currency INR

Upper limits for posting procedures Amount per document 99.999.999.999,00Amount per open item Account item 99.999.999,00Cash discount per line item 10.000 %

Permitted payment differences Amount Percent Cash discount adj. to Revenue 10.00 Expense 10.00

6.1.4.4.1.7 Allocate users to tolerance groups

In this step, you allocate Financial Accounting employees for whom you want to assign special tolerances to a group. Tolerances are defined for a group for posting and clearing documents or line items.

6.1.4.4.2 Define validations for posting

Refer para 6.1.4.3.2

6.1.4.4.3 Define substitution in accounting documents


6.1.4.4.4 Define texts for line items

Refer 6.1.4.3.4

Page 41 of

6.1.4.4.5 Define line layout for document posting overview


In this step, you define the line layout variants for document posting by specifying which information you want to have available onscreen (i.e., document number, account number, company code). You can also assign a display format to each field.

6.1.4.4.6 Define line layout for document change/display

In this step, you define line layout variants by specifying which information you want to have available onscreen when executing a "Change document" or "Display document" function.

01 Account A1 Account / description AA Posting key/acct/bus.area/desc. BB Account / allocation / description CC Company code / document

6.1.4.4.7 Select standard line layout for document change/display

In this step, you select standard line layout default values for displaying or changing documents. These variants are used when the display or change functions are first called up, if you do not select any other variant.

Transaction code

Transaction text Layout

FB03 Display Document AAFB02 Change Document AAFB09 Change Line Items A1FBD2 Change Recurring Entry AAFBD3 Display Recurring Entry AAFBM2 Change Sample Document AAFBM3 Display Sample Document AAFBU2 Change Intercompany Document CCFBU3 Display Intercompany Document CCFBV0 Post Parked Document AAFBV1 Park Document AAFBV2 Change Parked Document AAFBV3 Display Parked Document AA

6.1.4.4.8 Define document change rules


In this step, you determine under which circumstances fields within posted documents can be changed.

Page 42 of

For a number of fields, the system itself determines that they can no longer be changed after posting. This includes all fields which are central to the principles of orderly accounting, for example, the amount posted and the account. The system also prevents the update objects from being changed in documents which have already been posted, independent of the document change rules. Update objects are elements in the system for which transaction figures or line items are updated, for example, business area or cost centers (if cost center accounting is used in the SAP system). Update objects are entered as additional account assignments during posting.

6.1.4.4.9 Maintain fast entry screens for G/L account items

In this step you define screen templates for the fast entry of G/L account items when posting documents. You can generate screen templates with the fields account, amount and company code, for example.

Variant : 0001Lines : 2Description : Travelling expense

Column

Offset

Current fields

1 3 Posting key2 6 Account3 22 Amount4 39 Business area5 44 Value date6 55 Company code7 60 Plant8 65 Personnel

number

Variant : 0002Lines : 2Description : Postage & telephone

Column

Offset

Current fields

1 3 Posting key2 6 Account3 22 Tax code4 25 Amount5 42 Business area6 47 Value date7 63 Cost center

Variant : 0003

Page 43 of

Lines : 2Description : Printing & Stationery

Column

Offset

Current fields

1 3 Posting key2 6 Account3 22 Amount4 39 Business area5 44 Value date6 55 Tax code

Variant : 0005Lines : 2Description : Factory expenses

Column

Offset

Current fields

1 3 Posting key2 6 Account3 22 Amount4 39 Business area5 44 Company code6 49 Plant7 54 Cost center

6.1.4.5 Default Values for Document Processing

6.1.4.5.1 Define document type and posting key

In this step, you define default values for document types and posting keys which otherwise must be entered by the user when processing business transactions. Your specifications depend on the function code.The following SAP standard settings have been retained.

Transaction Name Doc Type Posting KeyF-01 Enter Sample Document SAF-02 Enter G/L Account Posting SA 40F-04 Post with Clearing SAF-05 Post Forgn Currency Valuation SA 40F-18 Payment with Printout DZF-19 Reverse Statistical Posting DAF-20 Reverse Bill Liability DAF-21 Enter Posting DAF-22 Enter Customer Invoice DR 01F-25 Reverse Check/Bill of Exch. DA

Page 44 of

F-26 Incoming Payments Fast Entry DZF-27 Enter Customer Credit Memo CN 11F-28 Post Incoming Payments DZ 15F-29 Post Customer Down Payment DZF-30 Post with Clearing DAF-31 Post Outgoing Payments DZF-33 Post Bill of Exchange Usage DAF-34 Post Collection DAF-35 Post Forfaiting DAF-36 Bill of Exchange Payment DZ 09F-37 Customer Down Payment Request DZF-38 Enter Statistical Posting DA 09F-39 Clear Customer Down Payment DAF-40 Bill of Exchange Payment KZ 39F-41 Enter Vendor Credit Memo DN 21F-42 Enter Posting ABF-43 Enter Vendor Invoice KR 31F-46 Reverse Refinancing Acceptance KAF-47 Down Payment Request KAF-48 Post Vendor Down Payment KZF-49 Customer Noted Item DA 09F-51 Post with Clearing ABF-52 Post Incoming Payments KZF-53 Post Outgoing Payments KZF-54 Clear Vendor Down Payment KAF-55 Enter Statistical Posting KA 39F-56 Reverse Statistical Posting KAF-57 Vendor Noted Item KA 39F-58 Payment with Printout KZF-59 Payment Request ABF-63 Park Vendor Invoice KR 31F-64 Park Customer Invoice DR 01F-65 Preliminary Posting SA 40F-66 Park Vendor Credit Memo KG 21F-67 Park Customer Credit Memo DG 11F-90 Acquisition from purchase w. vendor KR 31F-91 Asset acquis. to clearing account KR 31F-92 Asset Retire. frm Sale w/ Customer DR 01

6.1.4.5.2 Enable fiscal year default

In this step, you determine that a fiscal year is proposed during document display and for document change functions. The system uses the year which was last used by the user in the work session. the work session.

Page 45 of

This option is only useful for company codes working with year-dependent document number ranges.

CC Propose fiscal year

ZYX XCBA X

6.1.4.5.3 Define default value date

When entering line items, you may need to enter a value date. In this step you can determine, per company code, whether the CPU date is proposed as the value date.

CCode Propose value date

ZYX XCBA X

6.1.4.5.4 Change message control for document processing


6.1.4.6 External Documents


6.1.4.7 Recurring Entries

6.1.4.7.1 Define entry screens for account assignment models


In this step you define your own screen temnplates for line-by-line document entry via acccount assignment model, similar to the fast entry of G/L account items. To do this, you select the fields you require for your screen template by double-clicking on them from a list of available fields.

6.1.4.7.2 Define run schedules

Postings which recur time and time again can be made using the recurring entry program. To do this, you enter a recurring entry document, and then execute the recurring entry program at certain intervals or schedule it for execution.

Run Schedule

Name

01 Recurring cycle for lease rent HP Payment - on the last day of

Page 46 of

every month 100 SCHEDULE FOR OUTSTANDING EXPELEC MONTHLY PRPVISION FOR ELECTRICITY CHARGES

6.1.4.7.3 Define run dates

In this step, you specify the desired run dates for the run schedules.

Note These dates have to be maintained as per the current requirements.

6.1.4.8 Changes Display

6.1.4.8.1 Define field groups for documents


6.1.4.8.2 Group document fields


6.1.4.9 Accounting Document Archiving


6.1.4.10 Parked Documents


6.1.5 Tax on Sales/Purchases

6.1.5.1 Basic Settings

6.1.5.1.1 Check calculation procedure

Condition Types

Cond Type

Description Acc Seq

Cond Categ

Calc Type

Cond Class

Manual Entries

BASB

Base Amount K B A Not Possible

JIP1 A/P Sales Tax TAXJ

1 A D No limitation on amount/percentage or value

JM01 APExcise setoff TAXJ


JAO1 AP Add Ex set TAXJ


JS01 AP Spec Ex TAXJ


Page 47 of

JM02 AP Ex Inventory

TAXJ


JA02 AP Add Ex Inv TAXJ


JS02 AP Spec Ex Inv TAXJ


JIP3 A/P Sales Tax setoff

TAXJ


JIP1 A/P Sales Tax TAXJ


JIP2 A/P L Sales Tax Inv

TAXJ


JMOD

AR EXCISE TAXJ


JAED AR Add Ex TAXJ


JSED AR SP Ex TAXJ


JCES AR CESS TAXJ


JIN1 AR CST TAXJ


JIN2 AR LST TAXJ


JIN4 CST Surcharg TAXJ


JIN5 LST Surcharg TAXJ


JOCT AR OCTROI TAXJ


ZCES AR CESS TAXJ


ZCVD

AR CVD TAXJ


JIPX A/P CST Inv Inc Disc

TAXJ


Access Sequences

The following are the details of the access sequence maintained for XYZ INDUSTRIES Ltd.

Access TAXJ 10 India Taxes with Jurisdiction Table 53 Taxes using Jurisdiction Code

Condition Doc.struc. Doc.field Long Key word Direct value

I

Page 48 of

ALAND KOMK ALAND CountryMWSKZ KOMK MWSKZ Tax codeTXJCD KOMK TXJCD Tax jurisdiction

cde

Tax Procedure

The calculation procedure TAXINJ has been maintained for company code ABC

Step No.

Counter

Cond type

From step

To step

Manual only

Req Sub tot

Stat

Alt calc type

Alt Cond Base Val

Acct key

Accr

Print line

Mandt

Description

100 0 BASB 0 0 0 0 922 Base Amount110 0 100 0 0 X 352 0 Calculated call120 0 0 0 0 X 0 0 Sub Total200 0 JMO1 100 0 0 354 0 VS1 X A/P Eduty for

Setoff205 0 JAO1 200 0 0 968 0 VS2 X A/P AED for Setoff207 0 JSO1 100 0 0 368 0 VS3 X A/P SED for Setoff210 0 JMO2 100 0 0 362 0 NVV X A/P Eduty for Inven212 0 JAO2 100 0 0 365 0 NVV X A/P AED for

Inventry214 0 JSO2 100 0 0 369 0 NVV X A/P SED for

inventry215 0 0 0 0 X 0 0 Sub total217 0 JIP3 215 0 0 6 370 0 VS5 A/P Sales Tax

setoff220 0 JIP1 215 0 0 6 371 0 ZV1 A/P C Sales Tax

Inv221 0 JIPX 215 0 0 6 371 923 ZV1 A/P CST Inv Inc

Disc230 0 JIP2 215 0 0 6 371 0 ZV2 A/P L Sales Tax

Inv510 0 JMO

D120 0 0 6 0 0 EX2 A/R Excise Duty

511 0 ZMOD

120 0 0 X 363 0 EXY Ex.Duty(Free Sample)

512 0 JAED 510 0 0 366 0 EX2 A/R Add. Excise Duty

513 0 JSED 120 0 0 360 0 EX2 A/R Sp. Excise Duty

514 0 JCES 120 0 0 367 0 CES A/R Cess

Page 49 of

515 0 0 0 0 X 0 0 Sub total520 0 JIN1 515 0 351 0 0 MW

SA/R Centr. Sales Tax

525 0 JIN6 515 0 0 0 0 MW1 A/R CST FOR FI530 0 JIN2 515 0 352 0 0 MW3 A/R Local Sales

Tax540 0 JIN4 520 520 351 0 0 MW

SCST surcharge

550 0 JIN5 530 530 352 0 0 MW3 LST surcharge560 0 JOCT 100 0 0 0 0 MW4 OCTROI570 0 ZCES 100 0 0 0 0 CES A/R Cess580 0 ZSCV 100 0 0 0 0 CVD Countervailing Duty

6.1.5.1.2 Assign country to calculation procedure

In this activity, you enter the key for the calculation procedure which determines the conditions which are allowed per document and which defines the sequence of the conditions in the document for each country.

TAXINJ is the procedure assigned to India.

6.1.5.1.3 Check and change settings for tax processing

Process Tax type Not Posting indic. Not discnt rel. deductible

PROCESS

Tax Type Not Deductible Posting Ind

ASB 3 2CES 1 2CVD 1 2ESA 1 2ESE 2 2EX1 2 2EX2 1 2EXY 1 2EXZIU1 1 2IU2 1 2IU3 1 2IU4 1 2MW1 1 2MW2 1 2MW3 1 X 2MW4 1 2MWS 1 2

Page 50 of

NAV 2 X 2NVV 2 X 3ST1 1 2ST2 1 2VS1 2 2VS2 2 X 2VS3 2 X 2VS4 2 X 2VS5 2 2VST 2 2ZUG 4 3ZUS 3 2ZV1 2 X 3ZV2 2 X 3Note: Tax Type 1=Output Tax

2=Input Tax3=Additional Tax4=Not Tax Relevant

Posting Indicator 1=No posting required2=Separate Line Item3=Distribute to relevant expense / revenue items

6.1.5.1.4 Specify structure for tax jurisdiction code

In this activity, you determine the structure of the tax jurisdiction code. This code is used for calculating taxes which are defined below the federal level (for example, US taxes, Canadian taxes). The tax jurisdiction code can be subdivided into a maximum of four levels (for example, state/county/city/district). This way the tax rate is defined per level and the tax value is calculated individually per level. If an entry exists for a calculation procedure, then tax processing for this calculation perocedure is switched over automatically to the tax jurisdiction code method.

Proc. Length Length Length Length Description Tx lnTAXINJ 02 02 Tax procedure for

IndiaX

6.1.5.1.5 Define tax jurisdiction code

In this activity, you specify the tax jurisdiction code per tax calculation procedure. The tax jurisdiction code consists of up to four parts depending on the tax jurisdiction code structure for the relevant calculation procedure: the state code, the county code, the city code and a local code component. The system uses these component parts to determine the tax rate for each tax authority.

Page 51 of

DiN Indicates that tax on sales/purchases is not included in the base amount used for calculating cash discount. TxN Indicates that the cash discount amount is deducted from the base amount used for calculating taxes on sales/purchases.

Tax juris.code

DiN TxN Description

9900 Dummy9999 DummyIN00 Central Sales Tax (CST)IN01 Local Sales Tax (LST)

6.1.5.1.6 Change message control for taxes

In this activity you can set system messages to appear as you require them. You can determine whether a message is issued as a note in the dialog box or in the footer change warnings into error messages switch off warnings and error messages

SAP standard settings are used.

6.1.5.1.7 External Tax Calculation


6.1.5.1.8 Fiscal Regional Codes


6.1.5.2 Calculation

6.1.5.2.1 Define taxes on sales/purchases codes

You have to define taxes on sales/purchases codes for each country in which a company code is located. Each code represents one or more tax rates for different tax types. It may be necessary to define a tax code for a tax rate with value 0. This tax code is needed for sales which, although not taxed, still have to be reported to the tax authorities. You may not delete or change taxes on sales/purchases codes and their definitions as long as items with these codes exist in the system. Otherwise, the system would display the tax amounts with incorrect tax rates in the corresponding reports. In addition, the system would determine incorrect amounts during a tax adjustment in payment transactions.Refer Appendix D for details.

Note

The tax rates were being changed even as the document was being prepared.

Page 52 of

7 Allocate company code to document date for tax determination

In this step you specify per company code the following data necessary for processing taxes with jurisdiction codes: whether the baseline date for determining the tax percentages should be the posting date (default date) or the document date. The system usually takes the posting date for this purpose. However, if you want the system to determine tax percentages on the basis of the document date, you must configure the system accordingly at this point.For CBA Ltd., the document date is the baseline date.For ZYX Ltd., the document date is the baseline date.

7.1.1.1.1 Specify base amount

In this step, you determine for every company code whether the base amount is to be reduced by the cash discount part for the calculation of the taxes on sales/purchases. If taxes are calculated using jurisdiction codes, the settings in the company code table do not have any effect. Base amount determination is controlled in the jurisdiction code definition. This type of tax calculation is used, for example, in the US.This option is set for CBA LTDThis option is set for ZYX LTD

7.1.1.1.2 Change foreign currency translation

The tax amounts are generally translated using the exchange rate predefined by the tax base amounts. If on the other hand, you want to enter an alternative exchange rate for the translation when entering a document or have it defaulted, you must make this default setting here.This option is not set and not relevant for CBA LTD

7.1.1.2 Posting

7.1.1.2.1 Define tax accounts

In this step, you specify to which accounts the different tax types are to be posted. The system determines these accounts for automatic postings.Refer Appendix D for details

7.1.1.2.2 Define account for exchange rate difference posting

If you use a separate exchange rate for the translation of taxes for postings in foreign currency or want the exchange rate according to posting date and document date to be proposed, an exchange rate difference in local currency might result. You must therefore define an account for the exchange rate difference posting.

No settings done for CBA Ltd. No settings done for ZYX Ltd.

Page 53 of

7.1.1.2.3 Allocate tax codes for non-taxable transactions

In this step you define an incoming and outgoing tax code for each company code, to be used for posting non-taxable transactions to tax-relevant accounts. Transactions posted like this are, for example; goods issue delivery, goods movement, goods receipt purchase order, goods receipt production order, order accounting.

Company Code

Company Name Input Tax Output Tax Jurisdiction Code

CBA CBA Ltd. V0 P1 9900ZYX ZYX Ltd. V0 P1 9900

7.1.2 Correspondence

7.1.2.1 Define correspondence types

In this step, you create your own correspondence types or change the specifications for the standard correspondence types. A correspondence type represents the type of letters in the system. You must create a correspondence type for the possible correspondences for each type of letter, which you need.

7.1.2.2 Allocate programs for correspondence types

In this step, you define the print program and the selection variant corresponding to each correspondence type. The selection variant is used when printing the requested correspondence.

CC Correspondence

Name of print program

Name of variant

ZYX

SAP02 RFKORD00 SAP02

ZYX


ZYX


ZYX


ZYX


CBA


CBA


CBA


CBA


CB SAP13 RFKORD11 SAP13

Page 54 of

A

7.1.2.3 Define forms for correspondence

Sap settings

7.1.2.4 Define form names for correspondence print

Sap settings.

7.1.2.5 Define sender details for correspondence

Sap settings.

7.1.2.6 Determine call-up functions

No settings done

7.1.2.7 Develop enhancements for correspondence

No settings done

7.1.2.8 Define sort variants for correspondence

SAP standard settings used.

7.1.2.9 Define sort variants for line items

In this step, you define correspondence sort variants for the line item output sequence in letters.SAP standard settings used.

7.1.3 Financial Calendar

7.1.3.1 Define tasks in financial calendar

In this step, you define the tasks you want to schedule in the system using the financial calendar. You can schedule tasks such as programs, payment runs and dunning runs.The following SAP standard settings are used.

Task Name of task Tech.name Parameter TypeSAP_001 Create balance sheet and

P+LRFBILA00 * Prog

SAP_002 Carry out payment run F110 * Pmnt Run

SAP_003 Create advance return for tax on sales/purchases

RFUMSV00 * Prog

SAP_004 Carry out dunning run F150 * Dunn Run

SAP_005 Create recurring entry documents

SAPF120 * Prog

SAP_006 Automatic clearing of G/L SAPF123 * Prog

Page 55 of

accountsSAP_008 Create correspondence on

requestSAPF140 * Prog

SAP_009 Preparation for Executive Board meeting

TS00007804 SAP_009 Manual

7.1.3.2 Define schedule for financial calendar

In this step, you define your schedule. In the schedule, all tasks that are to be displayed at the same time are grouped together.

Schedule CBA Name CBA Ltd. Organization object Dependent Units Factory cal.ID PCHoliday cal.ID PH

7.1.3.3 Allocate tasks to schedule for financial calendar

All the standard tasks have been allocated to the schedule CBA CBA LTD

7.1.4 Delete transaction data

7.1.5 Tools

7.1.5.1 Data Transfer

No settings have been done under this heading for any data transfer.

7.1.5.2 Delete transaction data

7.1.6 Authorization Management

The authorizations are maintained by the System Administrators. No settings have been done under this heading.

7.2 General Ledger Accounting

7.2.1 G/L Accounts

The chart of accounts ZYX created for CBA Ltd was created using the two step manual process/ the accounts were created using the Accounting Menu. The other options under this heading are not relevant.

Page 56 of

7.2.1.1 Master Data

7.2.1.1.1 Revise chart of accounts

7.2.1.1.2 G/L Account Creation

7.2.1.1.2.1 Copy (Alternative 1)

7.2.1.1.2.2 Copy with Reference (Alternative 2)

7.2.1.1.2.3 One-Step Manual/Automatic (Alternative 3)

7.2.1.1.2.4 Two-Step Manual (Alternative 4)

7.2.1.1.2.4.1 Maintain chart of accounts list

Enter the charts of accounts that you want to use in your organization (at client level) in the chart of accounts list.

Chart of accts ZYX Description ZYX CHART OF ACCOUNTS Maint .language EN Alternative language Gorp. chart/accts Blocked Length of G/L account number

6

7.2.1.1.2.4.2 Allocate company code to a chart of accounts

For every company code, you determine which chart of accounts is to be used. Several company codes can use the same chart of accounts.

Code Company Name Chart of Accoutns

Country Chart of Accounts

CBA CBA Ltd ZYX ZYX ZYX LTD ZYX

7.2.1.1.2.4.3 Define screen layout per account group (G/L accounts)

When creating a G/L account, you must specify an account group. Via the account group, you determine The interval in which the account number must be Which fields are ready for input or must be filled when creating and changing master

records

Page 57 of

With the account groups, you group accounts together according to the above-mentioned criteria (group of the profit and loss statement accounts, group of the asset accounts, group of the material accounts, for example).Account Groups

Chart of Accounts

A/C Group

From To Description

ZYX APPR 495000 495100 APPROPRIATIONSZYX BACA 190000 191999 CLEARING ACCOUNTSZYX BCBC 224000 225499 BAL WITH SCHEDULED

COMM BANKSZYX BCCH 223000 223199 CASH ON HANDZYX BCIS 220000 221799 INVENTORIESZYX BCSS 222000 222599 SUNDRY DEBTORSZYX BFGL 200000 201799 FIXED ASSETSZYX BILS 180000 180399 BANK SUB-ACCTS FOR BILLS

NEGOTZYX BITQ 210000 210999 INVESTMENTSZYX BLAC 225600 226699 ADVANCESZYX BLAD 226900 227299 DEPOSITS - STATUTORYZYX BLAO 228000 228199 DEPOSITS - OTHERSZYX BLAT 227300 227399 ADVANCE TAX PAIDZYX BLIA 229000 229099 INTERST ACCRUED ON

DEPOSITSZYX BLIU 226700 226899 INTER-UNIT TRANSFERSZYX BMEP 230200 231499 MISCELLANEOUS

EXPENDITUREZYX BOBC 225500 225599 BAL WITH OTHER BANKSZYX CLPD 150000 164999 PROVISIONSZYX CPED 142000 146999 OTHER LIABILITIESZYX CPIA 147000 147099 INTEREST ACCURED BUT

NOT DUEZYX CPSC 140000 140999 SUNDRY CREDITORSZYX DUTC 390000 390399 DUTIES & TAXES COLLECTEDZYX GAFF 227600 227999 GROUP COMPANY

ACCOUNTSZYX INUT 227420 227599 INTER-UNIT TRANSFERSZYX ITPR 492000 492199 INCOME TAX - P&L DEBITZYX MISC 499000 499999 MISCELLANEOUS ACCOUNTSZYX PCRO 400000 402399 RAW MATERIAL

CONSUMPTIONZYX PEDN 480000 480999 DEPRECIATIONZYX PEPA 490000 490099 PRIOR YEAR ADJUSTMENTS

Page 58 of

ZYX PIFL 450000 454000 INTEREST & FINANCE CHARGES

ZYX PMCP 420000 420199 CONVERSION & PROCESSING CHARGE

ZYX PMOD 470000 471499 OTHER DEFERRED EXPENSESZYX PMPF 420200 420399 POWER & FUELZYX PMRB 423000 423599 REPAIRS & MAINTENANCEZYX PMWC 422500 422999 FACTORY EXPENSESZYX POEI 460000 464999 OTHER EXPENSESZYX POIC 311200 311399 CONVERSION/PROCESSING

INCOMEZYX POII 310000 311199 OTHER INCOMEZYX PPCP 410200 410399 PF & ESI CONTRIBUTIONZYX PPMR 410900 410999 MANAGERIAL

REMUNERATIONZYX PPSW 410000 410199 SALARIES, WAGES & BONUSZYX PPWE 410400 410899 WELFARE EXPENSESZYX PSDB 440000 440799 SALES & DISTRIBUTIONZYX PSEI 301000 301199 EXPORT INCENTIVEZYX PSFE 300000 300999 SALESZYX PYAD 330000 330199 PRIOR YEAR ADJUSTMENTSZYX RSAL 111800 112999 ACCUMULATED

DEPRECIATIONZYX RSCR 110000 111799 RESERVES & SURPLUSZYX SCEC 100000 100199 EQUITY SHARE CAPITALZYX SCPC 100200 100399 PREFERENCE SHARE

CAPITALZYX SHAR 227400 227419 ADVANCE TO SUBSIDIARIESZYX SHMR 240000 240099 SHARE MONEY RECEIVABLEZYX SLRT 405000 405199 SALES RETURNSZYX STBP 320000 321199 INC / DEC IN INVENTORYZYX STFR 120000 121999 SECURED TERM LOANSZYX SWBP 122000 124499 WORK CAP LOANS - BANKSZYX UCDV 147500 147599 UNCLAIMED DIVIDENDZYX ULFD 130000 130599 UNSEC LOANS - FIXED

DEPOSITSZYX ULSB 130600 131399 SHORT TERM LOANS &

ADVANCES

7.2.1.1.2.4.4 Define screen layout per activity (G/L accounts)

In this step, you can determine the entry screens depending on the following transactions for the G/L account master data: Display Create

Page 59 of

ChangeAll the fields are optional for all the three transactions listed above. This is the SAP standard.

7.2.1.1.2.4.5 Develop functional enhancements for G/L accounts

No settings done.

7.2.1.1.2.4.6 Define retained earnings account

Allocate a retained earnings account (balance sheet carry forward account) to every income statement account via an income statement account type. Enter it in the chart of accounts area of each income statement account. At the change of the fiscal year, the balance of the income statement account is carried forward to the retained earnings account. Per chart of accounts, you can define one or more income statement account types and allocate them to the retained earnings account. The posting keys which the system uses for automatic posting are also maintained in this step.For ZYX CHART OF ACCOUNTS the following account is defined for the Process BIL Balance carry forward

Income Statement Account Account X 111400

7.2.1.1.2.4.7 Sample Accounts

No settings have been under this section.

7.2.1.1.2.4.8 Specify text IDs for chart of accounts area

In this step, you define text IDs for the chart of accounts area of a G/L account master record. Texts can be entered for every text ID in the master record of the G/L account. In this way, you can store information on the account in the master record, such as the use of the account in Financial Accounting.

The following SAP standard settings have been maintained. (SKA1)

ID Meaning Relevant text 0001 Account assignment info Yes 0002 Accounting note Yes 0003 SAP account assignment info Yes

7.2.1.1.2.4.9 Create G/L account in chart of accounts

In this step, you create G/L account master records in the chart of accounts.

Accounts were created using the Accounting menu option. No settings done under this heading. Refer Appendix C for details of the GL accounts in ZYX

Page 60 of

Note

The chart of accounts given in Appendix is as it existed in the system on 04.05.2000

7.2.1.1.2.4.10 Specify text IDs for company code area

In this step, you define text IDs for the company code-dependent area of a G/L account master record. For every text ID, a text can be entered when maintaining the master records. In this way, you can store information on the account in the master record, such as the use of the account in Financial Accounting.The following SAP standard settings have been maintained. (SKB1)

ID Meaning Relevant text 0001 Account assignment info Yes 0002 Accounting note Yes 0003 SAP account assignment info Yes

7.2.1.1.2.4.11 Create G/L account in company code

In this step, you create G/L account master records in the company code area.

Accounts were created using the Accounting menu option. No settings done under this heading.

7.2.1.1.3 Delete

No settings done under this heading.

7.2.1.1.4 Transport chart of accounts


7.2.1.1.5 Changes Display

In the following steps, you make the specifications which affect the display of change documents for G/L account master records. To do this, you first of all define field groups. These are used to select certain fields in the program for displaying change documents. Afterwards you group together the fields which are to be evaluated into field groups.


7.2.1.1.6 Match codes

7.2.1.1.6.1 Check search fields for match codes (G/L accounts)

In this step, you can decide whether you want to use the substitute field SKAT-MCODF for the G/L account long text or for the G/L account short text.

Field no. Field name Field description

Page 61 of

1 TXT50 G/L acct long text

7.2.1.1.6.2 Maintain match codes for G/L accounts

In this step, you define match codes for the G/L account master records. If you want to change or display a G/L account master record, but no longer know the account number, you can search for it using a so-called match code. The system saves certain fields from a G/L account master record in the match code. You can search for the G/L account using these fields, the so-called match codes.

Apart from standard SAP match codes, one new match code with extended account description display has been created.

7.2.1.2 Line Items

7.2.1.2.1 Line Item Display

In the following steps, you make the settings for displaying G/L account line items.

7.2.1.2.1.1 Determine standard sorting for line items

In this step, you determine rules by which the system fills the Allocation field during document entry. Data can be transferred to the field from the document header or from the line item. The field contents determine the standard sort sequence for the line items. Every rule is stored under a freely assignable key.Enter the required key for the account in the master records for G/L accounts. This key is proposed for the account when entering a business transaction.

The following SAP standard setting is used. Rules for 'Allocation' Field LayoutSort key Description000 Allocation number001 Posting date002 Doc.no., fiscal year003 Document date004 Branch account005 Loc.currency amount006 Doc.currency amount007 Bill/exch.due date008 Cost center009 External doc.number010 Purchase order no.011 Plant number012 Vendor number014 Purchase order015 Personnel number016 Settlement period

Page 62 of

017 Settl.per., pers.no.018 Asset number021 Segment text022 One-time name / city023 One-time city / name024 Document header text025 CPU date026 Pmnt per.bslne date027 Value date028 Asset number029 Pstng month, vendor031 Customer number032 Pstng yr,month,curr.033 Cost center034 Month, cost center036 Order037 Currency key039 Project number055 Fiscal year, month060 Test0061 Test1065 Test5100 Material no.101 Cash discnt clearing

7.2.1.2.1.2 Define line layout

In this step, you determine which information is to be made available on the screen when displaying line items (for example, document number, document type, and amount).

The following variants have been used.

Line layout Description Special D0 Standard D1 Payment terms D2 Clearing data D3 Dunning data D4 Branch account D7 Customer variant 1 X D8 Standard with billing document D91 One-time account data X S0 Standard with PO S10 Standard with amount in LC & Quantity X S11 Additional account assignment X S12 Bill of exchange data X S13 Std with amt & qty X

Page 63 of

SLC Standard with amount in LC ZZ2 Material details XZZI Line layout with internal orderZZZ Line Layout with Ref Doc No X

7.2.1.2.1.3 Define special fields for selecting/finding/sorting data

In this step, you define special fields for the document which are available for the Sort, Find and Select functions when displaying line items.

Table Name Field Name

BSEC NAME1 BSEG ANLN1 BSEG BEWAR BSEG EBELN BSEG MATNR BSEG MEINS BSEG MENGE

7.2.1.2.1.4 Choose selection fields

In this step, you specify the fields via which the system is to make selections when displaying line items. In addition to standard SAP fields, following has been added:

Field name DescriptionGSBER Business area

7.2.1.2.1.5 Choose sort variants


7.2.1.2.1.6 Define totals variants

In this step, you define the fields for up to three levels by which the line items are to be totaled.

The following SAP standard settings have been used.

Totals variant Description SU1 Document type - posting key SU2 Document type - document date SU3 Business area - month SU4 Business area SU5 Year - month - posting date SU6 Posting keys SU7 Currency SU8 Document date - posting key

Page 64 of

SU9 Sp. G/L indicator SUB Document Type & Qty SUA Assignment SUV Tax code

7.2.1.2.1.7 Choose standard line layout and standard totals variant

In this step, you define what information is to be available as a standard when displaying line items and via which fields the line items are to be totaled as a standard. If you display the line items and have not selected any other line layout variant, the standard variant is displayed. The same is true of the standard totals variant.

Transaction code

Transaction text Line Layout Totals Variant

FBL1 Display Vendor Line Items D0 SU1FBL2 Change Vendor Line Items D0 SU1FBL3 Display G/L Account Line Items S10 SU7FBL4 Change G/L Account Line Items S10 SU7FBL5 Display Customer Line Items D0 SU1FBL6 Change Customer Line Items D0 SU1FBRA Reset Cleared Items D2FCHK Check Tracing Initial Menu D0FD10N Customer Account Balance D0 SU1FD11 Customer Account Analysis D3 SU1FD32 Change Customer Credit Management D0 SU2FD33 Display Customer Credit Management D0 SU2FK10N Vendor Account Balance D0 SU1FS10N G/L Account Balance S10 SU7

7.2.1.2.1.8 Choose additional fields

Standard settings have been retained

7.2.1.2.1.9 Choose search fields


7.2.1.2.1.10 Choose sort fields


7.2.1.2.1.11 Choose totals fields


7.2.1.2.1.12 Define master record information


Page 65 of

7.2.1.2.1.13 Maintain work list for line item display

You can group together all G/L accounts for which a common line item and balance display should be possible, as well as those for which open item processing should be possible, using work lists. You define work lists for G/L accounts manually. Automatic work list maintenance is not possible. When manually defining a work list, enter the object keys you want (G/L account numbers, for example) for objects to be processed together.

No settings have been done. Work lists can be created using transaction menu.

7.2.1.2.2 Open Item Processing


In this step, you determine which information is to be made available on the screen when processing line items (for example, document type, document number, account number, company code). The following standard variants are used.

Line layout Description A1 Allocation / document number K1 Document number K2 Line LinelayoutWith Ref Doc(BILL NO) K3 Account number K4 Account number / company code K5 Company code K7 Bill of exchange payment request SA Order SB Purchasing document SP Project T1 Original document number

7.2.1.2.2.2 Choose standard line layout

In this step, you define what information is to be available as a standard when processing line items. If you display the line items and have not selected any other line layout variant, the standard variant is displayed. The following standard variants are used.

Transaction code

Transaction text Customer

Vendor GL

FB05 Post with Clearing K1 K1 A1FB1D Clear Customer A1FB1K Clear Vendor A1

Page 66 of

FB1S Clear G/L Account A1FBW2 Post Bill of Exch.acc.to Pmt Request K7 K7FBZ1 Post Incoming Payments K1 K1 K1FBZ2 Post Outgoing Payments K1 K1 K1FBZ3 Incoming Payments Fast Entry K1 K1 K1FBZ4 Payment with Printout K1 K1


In this step, you specify the fields via which the system is to make selections when processing line items.



In this step, you define the fields via which it is to be possible for the system to find individual items.



In this step, you define the fields via which it is to be possible for the system to sort items.


7.2.1.2.2.6 Maintain work list for processing open items


7.2.1.3 Balances

7.2.1.3.1 Maintain work list for displaying balances


7.2.2 Business Transactions

7.2.2.1 G/L Account Posting

7.2.2.1.1 Carry out or check document settings

In this step you can check the document settings you have already made in the Implementation Guide for "Financial accounting global settings", or if necessary make the settings for the first time. The documentation necessary for the various steps can be found in the Implementation Guide for "Financial accounting global settings".

Page 67 of

Settings already documented under the relevant sections.

7.2.2.1.2 Carry out or check settings for parked documents


7.2.2.1.3 Correspondence: Internal Document

Documented under the section Correspondence.

7.2.2.2 Prepare cross-company code transactions

In this activity you define the accounts for the clearing entries the system makes when posting cross-company code transactions. These clearing entries represent the receivables and payables between company codes which result from central purchasing or payment. You can specify G/L accounts as well as customer and vendor accounts for clearing between company codes.No settings have been done. Not relevant for the current system.

7.2.2.3 Open Item Clearing

7.2.2.3.1 Define accounts for exchange rate differences

In this activity you define the numbers of the accounts to which you want the system to automatically post realized exchange rate differences when clearing open items. In clearing open items, the system posts any realized gains or losses (realized exchange rate differences). You therefore need to define gain and loss accounts. To automatically Post Exchange rate differences when clearing open items, you have to specify the reconciliation accounts for customers and vendors in the "G/L account" field. If, for example, you want to clear a foreign currency open item on the debit side, you have to enter a receivables account in the "G/L account" field. To automatically Post Exchange rate differences when clearing bank sub-accounts, you have to enter the numbers of the bank sub-accounts in the "G/L account" field.

G/L account

Curr

Bal.sheet adj.

Real.ex.losses

Real.ex.gains

Transl.loss 1

Transl.gain 1

Val.loss 1

Val.gain 1

Bal.sheet adj.gain

Bal.sheet adj.loss

120500 USD

120500 453000

300401

499511

499511

120501 120501 453000

300401

499512

499512

120502 120502 453000

300401

499513

499513

120505 120505 453000

300401

499516

499516

120800 120800 453000

300401

499501

499501

120801 120801 45300 30040 49950 49950

Page 68 of

0 1 2 2120802 120802 45300

0300401

499503

499503

120803 120803 453000

300401

499504

499504

120804 120804 453000

300401

499505

499505

120805 120805 453000

300401

499506

499506

120806 120806 453000

300401

499507

499507

120807 120807 453000

300401

499508

499508

121400 121400 453000

300401

499517

499517

121850 120800 453000

300401

499509

499509

140000 140250 453000

300401

453000

300401

140201 140250 453000

300401

453000

300401

140400 140250 453000

300401

453000

300401

140500 140250 453000

300401

453000

300401

140600 140250 453000

300401

453000

300401

222000 222090 453000

300401

453000

300401

222001 222090 453000

300401

453000

300401

Note

If the currency code and the type have been omitted in the above settings, means that the account settings are applicable for all currencies and types. This is done as no requirement exists for having different account settings for different currencies or types.

7.2.2.3.2 Define posting keys for clearing

In this step, you define posting keys that the system uses for automatically created line items during clearing procedures. The payment program uses these posting keys as well. If you use the posting keys from the standard system, you can take over the defined posting keys without changing them.

SAP standard settings have been used for the following procedures.

Page 69 of

Clearing procedure Description AUSGZAHL Outgoing payment EINGZAHL Incoming payment GUTSCHRI Credit memo UMBUCHNG Transfer posting with clearing

7.2.2.3.3 Check settings for processing open items

Check whether you have made the settings for manually processing open items.

Settings documented under relevant sections.

7.2.2.3.4 Prepare automatic clearing

In this step, you specify criteria according to which the open items of an account are grouped together for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero.

Description Additional Rules for Automatic Clearing

AccTy From Acct

To Acct Crit1 Crit2 Crit3 Crit4

D 1 100000 ZUONR BUALTD A Z ZUONRK 1 100000 ZUONR BUALTK A Z ZUONRS 0 999999 EBELN EBELP

7.2.2.4 Bank Account Interest Calculation

7.2.2.4.1 Interest Calculation Global Settings

7.2.2.4.1.1 Define interest calculation types

In this step, you create your interest indicators and specify that they are to be used for account balance interest calculation.

Interest indic.

Int calc. type

Name New ICID

1 P Standard itm int.cal2 S Standard bal.int.cal3 S Bal.int.calc.term 24 P Item int.calc.term 25 S Bal.int.calc.term 310 S Pjct interest calc.

Page 70 of

B1 S Bal.int for trialC1 P Standard itm int.calC2 S Standard bal.int.calP1 P Standard itm int.calP2 S Standard bal.int.calP3 P Item int.calc.term 2P4 S Bal.int.calc.term 2P5 S Bal.int.calc.term 3PP S Pjct interest calc.T1 P INTEREST FOR

TESTT9 S Bal.int.calc.term9

Prepare account balance interest calculation

In this activity you make general interest calculation specifications for each interest indicator. These specifications include the period determination, the interest determination, the interest processing, the output controls, and the payment terms.

For CBA Interest calculation indicator the following settings are used:Int.calc.indicator P2 Interest calc.freq. 1 Settlement day 1 Calendar type G 28,….31/365 Int.calc.indicator P4 Interest calc.freq. 1 Settlement day Calendar type G Int.calc.indicator P5 Interest calc.freq. 1 Settlement day 1 Calendar type G

Int.calc.indicator PP Interest calc.freq. 01 Settlement day

Page 71 of

Calendar type G

7.2.2.4.2 Interest Calculation

7.2.2.4.2.1 Define reference interest ratesIn this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.

Reference Long text for reference interest rate

Short Effective from

Currency

CRINT Credit Interest on balance CRINT 01.04.1997 INRDRINT Debit Interest on balance DRINT 01.04.1997 INR

7.2.2.4.2.2 Define time-dependent terms

In this step, you specify how the interest rate is to be determined for each interest indicator. You can make this specification dependent on currency and a validity date. You specify a condition for each entry. This determines which interest type it is (debit or credit interest).

P1 INR 01.04.1999 1 Debit interest: arrears interest

P1 INR 01.04.1999 2 Credit interest: arrears interest

P1 USD 01.01.2000 1 Debit interest: arrears interest

P1 USD 01.01.2000 2 Credit interest: arrears interest

P2 INR 01.04.1999 1 Debit interest: balance interest

P2 INR 01.04.1999 2 Credit interest: balance interest

P3 INR 01.04.1999 1 Debit interest: arrears interest

P3 INR 01.04.1999 2 Credit interest: arrears interest







PP INR 01.04.1999 1 Credit interest: balance interest

Page 72 of

PP INR 01.04.1999 2 Debit interest: balance interest

T1 USD 01.04.1999 1 Debit interest: arrears interest

T1 USD 01.04.1999 2 Credit interest: arrears interest

7.2.2.4.2.3 Enter interest values

In this step, you specify the required interest rates dependent on the date for the reference interest rates.

Reference Short text Valid from Int rate

CBA1 CBA1 01.04.1999 9.0000000

CBA11 CBA11 01.04.1999 9.0000000

CBA1C CBA1 01.04.1999 0.0150000

CBA2 CBA2 01.04.1999 9.0000000

CBA3 CBA3 01.04.1999 9.0000000

T1P T1P 01.04.1999 10.0000000

T2P T2P 01.04.1999 12.0000000

7.2.2.4.2.4 Define transaction typesIn this step, you specify your own function modules instead of the modules delivered with the standard.

Long text Short text Function moduleCredit interest for days overdue

Crd.int. CREDIT_INT_RATE_DETERMINE

Credit interest acct bal.interest calc.

Crd.int. INT_RATE_DETERMINE

Debit interest for days overdue

Deb.int. DEBIT_INT_RATE_DETERMINE

Debit interest acct bal.interest calc.

Deb.int. INT_RATE_DETERMINE

7.2.2.4.3 Interest Posting

7.2.2.4.3.1 Prepare G/L account balance interest calculation

In this activity you define the specifications for posting interest calculated on G/L account balances. The system determines the accounts using the posting interface in application 0004 (account interest scale).

Page 73 of

No interest posting is planned. But the following settings have been made.

Bus txn Co code

Interest ind

Debit Account Symb

Credit Account Symb

1000 + + 40 1000 50 00011010 + + 40 0011 50 20001020 + + 40 1000 50 00131030 + + 40 1000 50 00152000 + + 40 0002 50 20002010 + + 40 2000 50 00122020 + + 40 0014 50 20002030 + + 40 0016 50 2000

Chrt/accts Account symbol Currency AccountZYX 0001 + 310002ZYX 0002 + 450560ZYX 0011 + ++++++++++ZYX 0012 + ++++++++++ZYX 0013 + ++++++++++ZYX 0014 + ++++++++++ZYX 0015 + ++++++++++ZYX 0016 + ++++++++++ZYX 1000 + 229000ZYX 2000 + 147000

Account symbol Name0001 Interest received0002 Interest paid0011 Pt vl.min.int.earned0012 Pst vl.min.int.paid0013 Pst vl.dt.int.earned0014 Past val.dt.int.paid0015 Calc.per.int.earned0016 Calc.period int.paid1000 G/L account (earned)2000 G/L account (paid)

7.2.2.5 Planning

7.2.2.5.1 Prepare planning

In this activity you fulfill the requirements for planning. To do this, you have to: Open the periods required for planning. Generate structures for the financial statement version you want to plan.

No settings done.

Page 74 of

7.2.2.5.2 Define distribution keys

When planning your accounts, you specify amounts that are distributed among the different periods using distribution keys. The standard system is delivered with distribution keys which cover most of the usual distribution methods. If you require your own distribution keys, you can create them in this activity.No settings done.

7.2.2.6 Closing

7.2.2.6.1 Valuate

7.2.2.6.1.1 Foreign Currency Valuation

7.2.2.6.1.1.1 Define valuation methods

In this step, you define your valuation methods for the open items. With the valuation method, you group specifications together which you need for the balance and individual valuation. Before every valuation run, you specify the required valuation method.

SAP standard

Valuation method KTO Description FC bal.per acct,a/c bal -always val- G and BDocument type SA Display By Line ItemDebit bal.exch.rate type G Credit bal.exch.rate type B Principle Always Valuate Determine rate type from Account Balance

Valuation method KTO1 Description FC bal. always valuate-OI- G & B types-OIDocument type SA Display By Line ItemDebit bal.exch.rate type G Credit bal.exch.rate type B Principle Always ValuateDetermine rate type from Invoice Reference

Valuation method CBA Description FC val exchange rate type B-always valuate-a/c

balDocument type SA Display By Line ItemDebit bal.exch.rate type B

Page 75 of

Credit bal.exch.rate type B Principle Always ValuateDetermine rate type from Account BalanceValuation method CBA1Description FC val exch rate type B-open item-always-a/c balDocument type SA Display By Line ItemDebit bal.exch.rate type B Credit bal.exch.rate type B Principle Always ValuateDetermine rate type from Invoice Reference

Valuation method CBA 5Description FC valuation exchange rate type G-always-a/c balDocument type SA Display By Line ItemDebit bal.exch.rate type G Credit bal.exch.rate type G Principle Always ValuateDetermine rate type from Account Balance

Valuation method CBA 6Description FC valuation exchange rate type G For open itemDocument type SA Display By Line ItemDebit bal.exch.rate type G Credit bal.exch.rate type G Principle Always ValuateDetermine rate type from Invoice Reference

7.2.2.6.1.1.2 Prepare automatic postings for foreign currency valuation

In this step, you define the numbers of the accounts to which you want the system to Post Exchange rate differences automatically: For the valuation of open items and For the valuation of foreign currency balances

In the functions offered, you can also set the accounts which are posted to when clearing open items with realized exchange rate differences. You define expense and revenue accounts for this. For more information on this, see the chapter “Define accounts for exchange rate differences" in the Accounts Receivable and Accounts Payable IMG.When evaluating open items, the system posts to a balance sheet adjustment account and an account for exchange rate differences from the valuation. The postings can either represent a gain or a loss; you therefore need to define appropriate account numbers.

Page 76 of

For the valuation of foreign currency balances, you define expense and revenue accounts for posting exchange rate differences resulting from the valuation, under a key. Enter the key in the accounts which are to be valuated. If the exchange rate differences for a group of G/L accounts are posted to the same expense and revenue accounts, you enter the same key in the accounts to be valuated. The key can be freely defined by the user.Refer section 7.2.2.3.1 Define accounts for exchange rate differences” for details.

7.2.2.6.2 Regroup

7.2.2.6.2.1 Define adjustment accounts for GR/IR clearing

Postings are made to the goods receipt/invoice receipt clearing account (GR/IR) whenever goods are received for which no invoices exist, or when invoices are received for which no goods were delivered yet. In this step you define numbers of adjustment and target accounts for the GR/IR clearing account which is required for automatic postings.Transfer postings will be required at the balance sheet key date in order to reflect the invoiced - but not delivered - and the delivered - but not invoiced - goods deliveries. The program which analyzes the GR/IR clearing account makes adjustments to it by posting amounts to the adjustment account. The offsetting entry is made to the account for showing the delivered but not invoiced goods and/or the account reflecting invoiced but not delivered goods (target account).No requirement exists for the account settings for the following processes.

Description Process Act determinatn Invoiced but not yet delivered BNG Delivered but not yet invoiced GNB Foreign currency valuation JV9

The following accounts have been assigned:

Description Process Account Adj A/C Trt A/CInvoiced but not yet delivered BNG 150000 150002 150003Delivered but not yet invoiced GNB 150000 150002 150003

7.2.2.6.2.2 Define accounts for readjustment

In this step, you define the numbers of the accounts which are posted to automatically for the profitability segment adjustment and the business area/profit center adjustment. A subsequent adjustment carries out a subsequent allocation of line items to particular account assignment objects (business areas, cost center, profit center, etc.). Clearing postings and adjustment postings are generated automatically for this allocation. If you do not set up an adjustment account, items will be posted to the original account. If you want to separate the subsequent debit postings from other postings, you should create your own adjustment accounts for this purpose and post to them in this step.

Page 77 of

The report requires a clearing account for every business area, in order to carry out postings for each business area which will not affect balances. Adjustment accounts are also required for reconciliation accounts and tax accounts as well as for all accounts not designed for direct posting. For accounts designed for direct posting, the creation of a separate adjustment account is optional. Adjustment accounts must not be marked as tax-relevant, that is, in the master record of the accounts, the "Tax category" field must not be filled, and the "Posting without tax allowed" field should be marked. You also maintain accounts for clearing reconciliation postings from controlling for cross-business area or cross-functional area clearings. You have to define the clearing account under the GAO transaction key.

GA0 Clearing account

Chart of Account

Process Clearing account

ZYX GA0 191100 GA1 Adjustment accts for reconciliation accts

Chart of Account

Process Account Adjustment account

ZYX GA1 140000 191200ZYX GA1 140200 191200ZYX GA1 140201 191200ZYX GA1 140400 191200ZYX GA1 140600 191200ZYX GA1 222000 191300ZYX GA1 222001 191300

No settings have been done for the following processes:

GA2 Adjustment accounts for tax accountsGA3 Adjustment accts for cash discount accts GA4 Adjustment accts for ex.rate diff.accts GA5 Adjustment accounts for other G/L accts

Chart of Account

Process Account Adjustment account

ZYX GA5 144000 191600ZYX GA5 144001 191600ZYX GA5 144002 191600ZYX GA5 144403 191600ZYX GA5 144004 191600ZYX GA5 144005 191600ZYX GA5 222001 191600

Page 78 of

7.2.2.6.2.3 Develop enhancements for balance sheet readjustment


7.2.2.6.3 Document

7.2.2.6.3.1 Define financial statement versions

In this step: You define the versions which you need for a balance sheet/P+L (balance sheet and

profit and loss statement). You can define versions for a special chart of accounts, for a corporate chart of

accounts or without a special allocation. You then determine the balance sheet/P+L items of your version.

Allocate a group of accounts to the items, in each case at the lowest level of your version. You can also define in which item accounts are displayed by means of terms. This means you can then allocate accounts or a group of accounts to a particular item depending on the relevant balance.

Following have been defined

Financial stmt vers.

Financial statement version name

ZYX 1 FINANCIAL STATEMENT VERSION (ROC) FOR ZYX (detail)

ZYX 2 FINANCIAL STATEMENT VERSION (ROC) FOR ZYX (detail)

CBA1 FINANCIAL STATEMENT VERSION (ROC) FOR CBA (detail)

CBA2 FINANCIAL STATEMENT VERSION (ROC) FOR CBA (detail)

The Balance Sheet version “CBA 1” has been created for ZYX Chart of Accounts. Refer the Appendix A for the details. (appendix.doc)

Note

It is possible to create other versions of the balance sheet with the same chart of accounts. This version “CBA 1” should not be changed as it provides a reference for the location of various GL accounts in the Balance Sheet items. Only corrections, if any, can be carried out in this version.

Page 79 of

7.2.2.6.3.2 Define accumulated work files for balance audit trail

No Settings done under this heading.

7.2.2.6.4 Report

7.2.2.6.4.1 Taxes on Sales/Purchases Return


7.2.2.6.4.2 Subsequent Tax on Sales/Purchases Debit


7.2.2.6.4.3 Withholding Tax

This functionality is not used in the current system as the SAP international version 3.1H creates the withholding tax entries at the time of payment. The client requirement is the entries should be created at the time of liability creation. However the settings in the current system are documented, so that, they may be used in future enhancements.

7.2.2.6.4.3.1 Maintain tax codes

The system needs a withholding tax code in order to be able to determine the withholding tax. You specify the following for each code: The portion subject to tax The withholding tax minimum amount for Japanese withholding tax reporting The tax rate

Percentage rate which is to be used for the withholding tax base amount for calculating the withholding tax amount. You can also enter the reunification tax in percent in this field. The reduced tax rate in the case of a valid exemption certificate The withholding tax formula

Withholding tax codes are defined for each country.Refer the Appendix B for the details of the tax codes. (appendix.doc)

7.2.2.6.4.3.2 Maintain countries

In this step, you maintain the withholding tax countries. The withholding tax country is needed for printing the withholding tax form. Since the list of the country IDs to be used prescribed by law deviates from the list generally available in the system, the withholding tax countries must be redefined.SAP standard settings used.

7.2.2.6.4.3.3 Maintain formulas

In this step, you define the formulas for a special calculation of withholding tax. The formulas are needed for the 1042 procedure in the USA and for a special calculation type in Japan, for which the withholding tax is calculated on a scaled basis with the percentage rates dependent on the amount.No settings done.

Page 80 of

7.2.2.6.4.3.4 Maintain recipient types

In this step, you maintain the type of recipient for 1042 reporting in the USA and withholding tax reporting in Spain. The type of recipient has to do with categorizing the vendor which is needed for printing the withholding tax form. No settings done for India.

7.2.2.6.4.3.5 Define recipient codes

In this step, you maintain the recipient codes for the withholding tax return in Spain. You maintain the recipient code depending on the type of recipient.No settings done for India.

7.2.2.6.4.3.6 Define income types

In this step, you maintain the income types for the withholding tax return in Spain. The income type is a classification of your (foreign) vendors according to income. You need the income type as a specification for the withholding tax return.No settings done for India.

7.2.2.6.4.3.7 Define accounts for withholding tax

In this step, you define the account numbers of your withholding tax accounts. The system posts the tax amount to these accounts when clearing open items. Refer Appendix B for details.

7.2.2.6.4.3.8 Withholding Tax Return to Vendor

In the following steps, you define the necessary information for printing the withholding tax return. No settings have been done under this heading. The existing layout sets may be copied and modified in case of future enhancements.

7.2.2.6.4.4 Enter company data for German foreign trade regulations

Not relevant.

7.2.2.7 Integration

7.2.2.7.1 Asset Management

7.2.2.7.1.1 Define posting keys for asset postings

In this step, you define posting keys which are used for automatic postings when posting to fixed asset accounts.

The following standard SAP settings have been used.

Description Process Debit CreditAsset posting ANL 70 75

Page 81 of

G/L account posting from asset posting ANS 40 50

7.2.2.7.1.2 Ordinary depreciation: Assign accounts

Refer Asset Accounting System document for details.

7.2.2.7.1.3 Special depreciation: Assign accounts


7.2.2.7.1.4 Allocate accounts for unplanned depreciation


7.2.2.7.1.5 Valuation differences: Assign accounts


7.2.2.7.1.6 Transferred reserves: Assign accounts


7.2.2.7.1.7 Investment support: Assign accounts

7.2.2.8 Integration

7.2.2.8.1 Asset Management

Refer Asset Accounting document for details.

7.2.2.8.2 Overhead Cost Controlling

Refer Overhead Cost Controlling document for details.

7.2.2.8.3 Materials Management

7.2.2.8.3.1 Define accounts for Materials Management

In this step, you store accounts for Materials Management transactions that lead to automatic postings in Financial Accounting.

Process AKO Expense/revenue from consign.mat.consum.

Val.gp.cde Val.class

Account

CBA ER01 422760CBA ER02 422710CBA ER03 422760CBA ER04 422710CBA ER05 422930

Page 82 of

CBA ER06 422910CBA PK01 422830CBA PK02 422810CBA RM01 400460CBA RM02 400450CBA TG01 400465CBA TG02 400465

Process AUM Expense/revenue from stock transfer


Account

CBA ER01 400421CBA ER02 400421CBA ER03 400421CBA ER04 400421CBA ER05 400421CBA ER06 400421CBA FG01 320000CBA FG02 320200CBA FG03 320150CBA FG04 320000CBA FG05 320150CBA FG06 320600CBA FG07 320600CBA PK01 400421CBA PK02 400421CBA RM01 400421CBA RM02 400421CBA RM03 320000CBA TG01 320400CBA TG03 320400CBA TG04 320500

Process BO1 Rebates

Process BO2 Volume rebate income

Process BSV Change instock account

Page 83 of


Account

CBA ER01 420005CBA ER02 420005CBA ER03 420005CBA ER04 420005CBA ER05 420005CBA ER06 420005CBA FG01 320000CBA FG02 320200CBA FG03 320000CBA FG04 320000CBA FG05 320150CBA FG06 320600CBA FG07 320600CBA PK01 420005CBA PK02 420005CBA RM01 420005CBA RM02 420005CBA RM03 400406CBA TG01 320400CBA TG02 420005

Process BSX Inventory posting count


Account

CBA ER01 220201CBA ER02 220200CBA ER03 220201CBA ER04 220200CBA ER05 220401CBA ER06 220400CBA FG01 220700CBA FG02 220800CBA FG03 221504CBA FG04 220700CBA FG05 221504CBA FG06 221560CBA FG07 221560

Page 84 of

CBA PK01 220301CBA PK02 220300CBA RM01 220001CBA RM02 220000CBA RM03 220000CBA TG01 221503CBA TG02 221502CBA TG03 221503CBA TG04 221505

Process CVD CVD paid

Process DIF Materials management small differences

Process EIN Purchasing account

Process EKG Purchase offsetting account

Process EXC Excise Duty paid

Process FR1 Freight clearing

Account150001

Process FR2 Freight provisions

Process FR3 Customs clearing


Account

CBA ER01 150020

Page 85 of

CBA ER03 150020CBA ER05 150020CBA PK01 150020CBA RM01 150020CBA TG01 150020

Process FR4 Consignment payables

Process FRE Freight purch. acct.

Account400470

Process FRL Externalactivity

Val.gp.cde AccountCBA 420003

Process FRN Incidental costs of external activities

Process GBB Offsetting entry for inventory posting

Val.gp.cde Acct modif Val.class

Account

CBA BSA ER01 221600CBA BSA ER02 221600CBA BSA ER03 221600CBA BSA ER04 221600CBA BSA ER05 221600CBA BSA ER06 221600CBA BSA FG01 221600CBA BSA FG02 221600

Page 86 of

CBA BSA FG03 221600CBA BSA FG04 221600CBA BSA FG05 221600CBA BSA FG06 221600CBA BSA FG07 221600CBA BSA PK01 221600CBA BSA PK02 221600CBA BSA RM01 221600CBA BSA RM02 221600CBA BSA RM03 221600CBA BSA TG01 221600CBA BSA TG02 221600CBA INV RM02 440650CBA PRD TG01 400468CBA VAX ER01 320000CBA VAX ER02 320000CBA VAX ER03 320000CBA VAX ER04 320000CBA VAX ER05 320000CBA VAX ER06 320000CBA VAX FG01 320000CBA VAX FG02 320200CBA VAX FG03 320150CBA VAX FG04 320000CBA VAX FG05 320150CBA VAX FG06 320600CBA VAX FG07 320600CBA VAX PK01 320000CBA VAX PK02 320000CBA VAX RM01 320000CBA VAX RM02 320000CBA VAX RM03 320000CBA VAX TG01 320400CBA VAX TG02 400402CBA VAX TG04 320500CBA VBO ER01 422950CBA VBO ER02 422950CBA VBO ER03 422950CBA VBO ER04 422950CBA VBO ER05 422950CBA VBO ER06 422950CBA VBO FG01 320000CBA VBO FG02 320200CBA VBO FG04 320000

Page 87 of

CBA VBO FG05 320150CBA VBO FG06 320600CBA VBO FG07 320600CBA VBO PK01 422950CBA VBO PK02 422950CBA VBO RM01 422950CBA VBO RM02 422950CBA VBO RM03 400406CBA VBO TG01 320400CBA VBO TG02 422950CBA VBO TG04 320500CBA VBR ER01 422750CBA VBR ER02 422700CBA VBR ER03 422750CBA VBR ER04 422700CBA VBR ER05 422920CBA VBR ER06 422900CBA VBR FG01 400410CBA VBR FG04 320000CBA VBR FG05 320150CBA VBR FG06 320600CBA VBR FG07 320600CBA VBR PK01 422820CBA VBR PK02 422800CBA VBR RM01 400401CBA VBR RM02 400400CBA VBR RM03 400406CBA VBR TG01 400403CBA VBR TG02 400402CBA VBR TG03 400412CBA VNG ER01 422750CBA VNG ER02 422700CBA VNG ER03 422750CBA VNG ER04 422700CBA VNG ER05 422920CBA VNG ER06 422900CBA VNG FG01 400410CBA VNG PK01 422820CBA VNG PK02 422800CBA VNG RM01 400401CBA VNG RM02 400400CBA VNG TG01 400403CBA VNG TG02 400402CBA VQP ER01 440650

Page 88 of

CBA VQP ER02 440650CBA VQP ER03 440650CBA VQP ER04 440650CBA VQP ER06 440650CBA VQP FG01 440650CBA VQP FG02 440650CBA VQP FG04 440650CBA VQP FG05 440650CBA VQP FG06 440650CBA VQP FG07 440650CBA VQP PK01 440650CBA VQP PK02 440650CBA VQP RM01 440650CBA VQP RM02 440650CBA VQP RM03 440650CBA VQP TG01 440650CBA VQP TG02 440650CBA ZOB FG01 320000CBA ZOF FG01 320000CBA ZOF FG02 320200CBA ZOF FG03 320150CBA ZOF FG04 320000CBA ZOF FG05 320150CBA ZOF FG06 320600CBA ZOF FG07 320600CBA ZOF RM02 320000CBA ZOF TG01 320400CBA ZOF TG04 320500

Process KBS Account-assigned purchase order

Debit 81Credit 91

Process KDM MM exchange rate differences


Debit Credit

CBA ER01 453000 300401

Page 89 of

CBA ER02 453000 300401CBA ER03 453000 300401CBA ER04 453000 300401CBA ER05 453000 300401CBA ER06 453000 300401CBA FG01 453000 300401CBA FG02 453000 300401CBA PK01 453000 300401CBA PK02 453000 300401CBA RM01 453000 300401CBA RM02 453000 300401CBA TG01 453000 300401CBA TG02 453000 300401

Process KDR MM exchange rate rounding differences

Account400460

Process KON Consignment payables

Account150005

Process KTR Price diff. offset. entry (cost object)

Process PRD Cost (price) differences


Account

CBA ER01 422760CBA ER02 422710CBA ER03 422760CBA ER04 422710

Page 90 of

CBA ER05 422930CBA ER06 422910CBA PK01 422830CBA PK02 422810CBA RM01 400460CBA RM02 400450CBA RM03 400450CBA TG01 400465CBA TG02 400468

Process PRK Price differences (cost object hierarc.)

Process PRY Cost (price) differences (mater.ledger)

Process RUE Prov. misc.del.costs

Process UMB Gain/loss from revaluation


Account

CBA RM01 453000

Process VST INPUT TAX

Process WRX GR/IR clearing account

Val.gp.cde AccountCBA 150000

Process WRY GR/IR clearing (material ledger)

7.2.2.8.3.2 Carry out document summarization for Materials Management

No settings done.

Page 91 of

7.2.2.8.4 Personnel Administration

No settings done.

7.2.2.8.5 Sales and Distribution

Refer Sales and distribution customisation documentation

7.2.2.8.6 Local General Ledgers

7.2.2.8.6.1 Carry out link to General Ledger

SAP settings retained.

7.2.2.8.7 Generate list for automatic postings

7.2.2.8.8 Generate error list for automatic postings

7.2.3 Data Transfer

No settings done.

7.2.4 Information System

7.2.4.1 Define report selection

SAP standard report tree has been used.

7.2.4.2 Define/import ABAP/4 queries

7.2.4.3 G/L Information System

SAP standard settings used under this heading.

7.2.4.3.1 Form


7.2.4.3.2 Report


7.2.4.3.3 Constants

No settings done.

7.2.4.3.3.1 Maintain and valuate constants

No settings done.

7.2.4.3.4 Maintain global variables

No settings done.

Page 92 of

7.2.4.3.5 Translate reports

No settings done.

7.2.5 Bank-Related Accounting

7.2.5.1 Bank Accounts

7.2.5.1.1 Copy bank directory

Not relevant to the current system.

7.2.5.1.2 Define house banks

Each house bank of a company code is represented by a bank ID in the SAP system, every account at a house bank by an account ID. In the SAP system, you use the bank ID and the account ID to specify bank details. These specifications are used, for example, for automatic payment transactions to determine the bank details for payment.

Company code

ZYX ZYX LTD

House bank

Ctry

Bank key

ANZ01 IN G4ANZFC IN G11ANZPC IN G12CBI01 IN G1CBI02 IN G5CBI03 IN G6CBI04 IN G7CBIFC IN G13CBIPC IN G14ICICI IN G10IDBI1 IN G9SBI01 IN G2SBI02 IN G8SBIPC IN G15SBT01 IN G3SBTPC IN G16

House bank

Acct ID

Bank acct

Control key

Curr.

G/L acct

Discount acct

Page 93 of

ANZ01 ANZ01

4 1 INR

224040 452300

ANZFC

ANZFC

11 INR

122160 452300

ANZPC

ANZPC

12 INR

122020 452300

CBI01 CBI01 1 1 INR

224000 452300

CBI02 CBI02 5 INR

224050 452300

CBI03 CBI03 6 1 INR

224060 452300

CBI04 CBI04 7 1 INR

224070 452300

CBIFC CBIFC 13 INR

122150 452300

CBIPC CBIPC 14 INR

122000 452300

ICICI ICICI 10 1 INR

224110 452300

IDBI1 IDBI1 9 1 INR

224100 452300

SBI01 SBI01 2 1 INR

224010 452300

SBI02 SBI02 8 1 INR

224080 452300

SBIPC SBIPC 15 INR

122010 452300

SBT01 SBT01 3 1 INR

224030 452300

SBTP SBTP 16 I122100 452300

Page 94 of

C C NR

Company code

CBA CBA LTD

House bank

Ctry

Bank key

ANZ01 IN 4ANZFC IN 11ANZPC IN 12CBI01 IN 1CBI02 IN 5CBI03 IN 6CBI04 IN 7CBIFC IN 13CBIPC IN 14ICICI IN 10IDBI1 IN 9SBI01 IN 2SBI02 IN 8SBIPC IN 15SBT01 IN 3SBTPC IN 16

House bank

Acct ID

Bank acct

Control key

Curr.

G/L account

Discount acct

ANZ01

ANZ01

4 1 INR 224040 452300

ANZFC

ANZFC

11 USD 122160 452300

ANZPC

ANZPC

12 INR 122020 452300

CBI01 CBI01 1 1 INR 224000 452300CBI02 CBI02 5 1 INR 224050 452300CBI03 CBI03 6 1 INR 224060 452300CBI04 CBI04 7 1 INR 224070 452300CBIFC CBIFC 13 USD 122150 452300CBIPC CBIP

C14 INR 122000 452300

ICICI ICICI 10 1 INR 224110 452300

Page 95 of

IDBI1 IDBI1 9 1 INR 224100 452300SBI01 SBI01 2 1 INR 224010 452300SBI02 SBI02 8 1 INR 224080 452300SBIPC SBIPC 15 INR 122010 452300SBT01 SBT0

13 1 INR 224030 452300

SBTPC

SBTPC

16 INR 122100 452300

7.2.5.1.3 Check post office bank branch numbers


7.2.5.1.4 Enter names of building societies


7.2.5.1.5 Define lockbox accounts at house banks


7.2.5.1.6 Make functional enhancements for bank account number

No settings done.

7.2.5.1.7 Develop enhancements for bank data

No settings done.

7.2.5.1.8 Changes Display

7.2.5.1.8.1 Define field groups for bank master data

No settings done.

7.2.5.1.8.2 Group bank master record fields

After you defined the field groups here, you allocate the required master record fields to the field groups. You specify the complete identification code of the fields from the Data Dictionary as well as a field description. No settings done.

7.2.5.1.9 Delete bank master data

No settings done.

7.2.5.2 Business Transactions

No settings done.

Page 96 of

7.2.5.3 Data Transfer

No settings done.

7.2.5.3.1 Copy bank directory

7.2.5.3.2 Develop enhancements for bank directory

7.2.5.3.3 Delete bank master data

7.3 Accounts Receivable and Accounts Payable

7.3.1 Customer Accounts

7.3.1.1 Master Records

Refer the SD documentation for the details regarding Customer master records.

7.3.1.2 Line Items

All the details under this heading have been documented under GL accounts. Please refer the relevant section for further details.

7.3.1.2.1 Customer Line Item Display


Standard settings retained







Account type D- Customers


7.3.1.2.1.5 Define sort variants


Page 97 of













7.3.1.2.1.12 Define master records info


7.3.1.2.1.13 Maintain work list

No settings have been done. Work lists can be created using accounting menu.

7.3.1.2.1.14 Change message control for displaying line items

No settings done.


All the details under this heading have been documented under GL accounts. Please refer the relevant section for further details.









Page 98 of





7.3.1.2.3 Correspondence

7.3.1.2.3.1 Carry out or check correspondence settings

Refer the relevant sections for details.

7.3.1.2.3.2 Define period types for customers


7.3.1.2.3.3 Define report variants for customer account statements


7.3.1.2.3.4 Define report variants for customer "Customer Statement"


7.3.1.2.3.5 Define report variants for individual customer letters

No settings done.

7.3.1.2.3.6 Specify selection criteria for customer form letters


7.3.1.3 Balances



7.3.2 Vendor Accounts

7.3.2.1 Master Records

Refer the MM documentation for the details regarding MM Vendor master records.

Account group 106

Page 99 of

Description Vendor for FI - ZYX Number range 06 One-time account -

Field status

Suppress Req.entry Opt.entry Display

General data

AddressName 1 XForm of address XSearch term XName 2 XName 3, name 4 XPostal code, city XStreet XLocation XRegion XP.O. boxP.O. box postal code XCountry XP.O. Box city X

CommunicationTelex, fax, tel. XTeletex XTelebox XData line XLanguage X

ControlCustomer XCorporate group XTax code 1 XSales equalization tax XInternational location number XFiscal address XIndustry XVAT registration number XTrain station XExisting quality assur.systems XAuthorization XTrading partner X

Page 100

Reference account group (OTA)

X

Tax jurisdiction code XTax code 2 XTaxes on sales/purchases XSole proprietor XPerson subject to withhold.tax XCarrier details XCredit information XTransportation zone X

Payment transactionsBank details XAlternative payee account XAlternative payee in document XDME details XPOR subscriber number X

Company code data

Account management Reconciliation account X Planning group X Previous account number X Sort key X Head office X Authorization X Subsidy (preference) ID X Minority indicator X Withholding tax code X Wthld.tax exempt.no.limited to

X

Interest calculation X Withh.tax cat., exempt.reason X Withholding tax country XPersonnel number XRelease approval group X

Terms of payment XDouble invoice validation XPayment block XPayment methods XAlternative payee account X

Page 101

Clearing with customer XBill of exchange limit XCashed checks duration XInvoice verification tol.group XTolerance group XHouse bank XPayment advice via EDI XSingle pmnt, grp key, PM supl. X

CorrespondenceAcctng clerk's fax/Internet XDunning data XLocal processing XAccount at vendor XAccounting clerks XUsers at vendor XAccount memo

Purchasing dataPurchase order currency XTerms of payment XIncoterms XMinimum order value XName, tel. (salesperson) XABC indicator XGoods-receipt-based inv.verif. XOrder acknwl. reqmt. XAutom.generated purchase order

X

Vendor schema group XMode of transport XOffice of exit XControl pricing date XOrder-item-based settlement XPurchasing group XPlanned deliv. time XPrice marking XRack-jobbing XPO entry: vendor XSubsequent settlement XSubsequent settlement index XBus.vol.comparison/agrmnt nec.

X

Page 102

Partner usageBusiness partner assignment X

Additional purchasing data Plant X VSR - relevance X Plant - relevance X

7.3.2.2 Line Items

7.3.2.2.1 Vendor Line Item Display








Account type D- Customers


7.3.2.2.1.5 Define sort variants






Page 103









7.3.2.2.1.12 Define master records info



Maintained through the transaction menu



In addition to standard SAP fields, following has been added:

Line layout K2 LINE LAYOUT WITH REF DOC (BILL NO) Reference doc. Document number Posting key Business area Days in arrears









Page 104


7.3.2.2.3 Correspondence


7.3.2.2.3.2 Define report variants for vendor account statements

No settings done.

7.3.2.2.3.3 Define report variants for vendor "Customer Statement"

No settings done.

7.3.2.2.3.4 Define report variants for individual vendor letters

No settings done.

7.3.2.2.3.5 Specify selection criteria for vendor form letters


7.3.2.3 Balances


7.3.3 Business Transactions

7.3.3.1 Incoming Invoices/Credit Memos


Settings done under the relevant sections.


Settings done under the relevant sections.

7.3.3.1.3 Maintain terms of payment

In the step Maintain terms of payment, you can define rules with which the system can determine the required terms of payment automatically. The rules are stored under a four-character key. You assign the terms of payment specified to the vendors in the master record via the key. The key and the terms determined with it are proposed when entering a document to the vendor account.

Pmnt terms

Own explanatn Days from baseline date

Cash disc % rate

Days from baseline date

Cash disc %

Days from baseline date

Acct type

Hold-back

Page 105

for payment 1

1 for payment 2

rate 2

for payment 3

ZTAG1 ZPRZ1

ZTAG2 ZPRZ2

ZTAG3

CAD Cash against Documents 0 0 0 0 0 DD001

At Sight 0 0 0 0 0 D

D002

30 days from B/L Date 30 0 0 0 0 D

D003

45 days from B/L Date 45 0 0 0 0 D

D004

0 0 0 0 0 D X

D005

60 DAYS from B/L Date 60 0 0 0 0 D

D006

85 Days from B/L Date 85 0 0 0 0 D

D007


D008


D009


D010


D011

10 % before despatch of Material( B/L Date)

0 0 0 0 0 D

D012

Balance 90% on receipt of material

0 0 0 0 0 D

D013

0 0 0 0 0 D X

D014

5 2 30 0 0 D

D015

0 3 0 0 0 D

D017

30 2 60 1 85 D

D018

30 3 90 1 120 D

D019

Within 85 days Due net 85 0 0 0 0 D

D02 15 % before despatch of 0 0 0 0 0 D

Page 106

0 Material( B/L Date)D021

Balance 85% on receipt of material

0 0 0 0 0 D

D022

0 0 0 0 0 D X

D025

0 0 0 0 0 D

D026

0 0 0 0 0 D

D027

0 0 0 0 0 D

D028

0 3 30 2 0 D

D030

100% ADVANCE PAYMENT BEFORE DESPTACH

0 0 0 0 0 D

F001

A/P 90% in 7 days, 10% in 45 days

0 0 0 0 0 K X

F002

FI A/P 7 days 7 0 0 0 0 K

F003

FI A/P 45 days 45 0 0 0 0 K

L002 30 days from L/R Date 30 0 0 0 0 DL003 45 days from L/R Date 45 0 0 0 0 DL006 85 Days from L/R Date 85 0 0 0 0 DL007 90 Days from L/R Date 90 0 0 0 0 DMM01

90% After 30 days & 10% after 45 days

0 0 0 0 0 K

MM02


0 0 0 0 0 K

MM04


0 0 0 0 0 K

MM05


0 0 0 0 0 K

MM06


0 0 0 0 0 K

MM07


0 0 0 0 0 K

MM08


0 0 0 0 0 K

MM09


0 0 0 0 0 K

MM10


0 0 0 0 0 K

MM11


0 0 0 0 0 K

Page 107

MM12


0 0 0 0 0 K

MM21

0 0 0 0 0

MM22

100% After 10 days Due net 10 0 0 0 0 K

MM23


MM24


MM25

100% After 30 days Due net 30 0 0 0 0

MM26


MM27


MM28

10% advance with PO & balance agnst desp documents

0 0 0 0 0 K

MM29

20% advance with PO & balance agnst desp documents

0 0 0 0 0 K

MM30

100% against despatch documents thru Bank

0 0 0 0 0 K

MM31

100% against despatch documents

0 0 0 0 0 K

MM51

LC 95% sight & 5% after 180 days from B/L date

0 0 0 0 0 K

MM52


0 0 0 0 0 K

MM53


0 0 0 0 0 K

MM54


0 0 0 0 0 K

MM55


0 0 0 0 0 K

MM56

LC 100% after 180 days from B/L dt libor interest

0 0 0 0 0 K

MM59

LC 100% after 90 days from B/L dt libor interest

0 0 0 0 0 K

MM71

Cash against despatch documents (CAD)

0 0 0 0 0 K

MM72

100% advance alongwith purchase order

0 0 0 0 0 K

MM73

LC 100% Sight 0 0 0 0 0 K

MM7 100% against Proforma Invoice 0 0 0 0 0 K

Page 108

4MM75

100% within 7days of despatch 0 0 0 0 0 K

MM91

Given above 0 0 0 0 0 K

7.3.3.1.4 Define terms of payment for holdback/retainage

In this step you can determine whether an invoice amount is to be divided into partial amounts with different due dates.

Pmnt terms

Holdback

Percent Pmnt term

30 1 90 2030 2 10 2631 1 90 2031 2 10 2732 1 90 2032 2 10 2833 1 90 2033 2 10 2934 1 90 2434 2 10 2635 1 90 2435 2 10 2736 1 90 2436 2 10 2837 1 90 2437 2 10 2939 1 90 2639 2 10 2840 1 90 2640 2 10 2741 1 90 2641 2 10 29

D004 1 20 D001D004 2 50 D002D004 3 30 D003D013 1 10 D011D013 2 90 D012D022 1 15 D020D022 2 85 D021F001 1 90 F002F001 2 10 F003

Page 109

7.3.3.1.5 Define SCB indicator for foreign trade regulations

Not relevnat.

7.3.3.1.6 Define cash discount base for incoming invoices

In this step you determine whether the tax amount is to be taken into consideration in the base amount for calculating the cash discount amount. You make your specifications per company code.

Cocode Discount base net

ZYX X

CBA X

7.3.3.1.7 Invoice/Credit Memo Fast Entry

7.3.3.1.7.1 Define posting keys for fast entry


7.3.3.1.7.2 Define screen templates for G/L account items

SAP standard settings used plus some more templates created

0001 Travelling expenses 0002 Postage & telephone 0003 Printing & Stationery 0004 Miscellaneous Expenses 0005 Factory expenses SAP01 Standard one line SAP02 Standard two lines

7.3.3.1.8 Define account for net procedure

No settings done.

7.3.3.1.9 Carry out or check settings for withholding tax

7.3.3.1.9.1 Maintain tax codes

W.tax code

Description Taxable portion

Rate

Post with paymt

Red. rate

I0 W tax 0%- DUMMY FOR NON TDS CASES 0 0 0I1 W tax 194C 2.2% Down Payment Contractors 100 2.2 X 0.55

Page 110

I2 W Tax 194J 5.5% - Down payment services 100 5.5 X 0I3 W TAX 194J 1.1% - DOWN PMTS AD

CONTRACTS100 1.1 X 0

I4 W TAX 194C 1.1% - DOWN PMT – SUBCONTRACT

100 1.1 X 0

I5 DWN PMT-5.5 %PROF/TECHNICAL SERVICES

100 5.5 X 0

I6 DOWN PAYMENT-22 %RENT - COMPANIES (194I)

100 22 X 0

I7 DWN PMT-RENT 16.5%OTHER THAN COS(194I)

100 16.5 X 0

I8 DOWN PAYMENT-22%INTEREST COMPANIES(194A)

100 22 X 0

I9 DOWN PMT-INTEREST 11 %OTHER THAN COS

100 11 X 0

J1 W tax 194C 2.2% Down Payment Contractors 100 0.55 X 0W1 W tax 194C 2.2% -Payments to contractors 100 2.2 0.55W2 W Tax 194J 5.5% - Payments for services 100 5.5 0W3 W TAX 194J 1.1% - ADVERTISING

CONTRACTS100 1.1 0

W4 W TAX 194C 1.1%-PAYMENTS FOR SUBCONTRACT

100 1.1 0

W5 W TAX 5.5%PROF/TECHNICAL SERVICES 100 5.5 0W6 W TAX ON RENT 22%- COMPANIES 100 22 0W7 W TAX ON RENT 16.5%- OTHER THAN COS 100 16.5 0W8 W TAX ON INTEREST 22%- COMPANIES 100 22 0W9 W TAX ON INTEREST 11%- OTHER THAN

COS100 11 0

X1 W tax 194C 2.2% -Payments to contractors 100 0.55 0

7.3.3.1.9.2 Maintain countries

7.3.3.1.9.3 Maintain formulas

7.3.3.1.9.4 Maintain types of recipient

7.3.3.1.9.5 Define recipient codes

7.3.3.1.9.6 Define income types

7.3.3.1.9.7 Define accounts for withholding tax

Chart of accounts ZYX ZYX Group Chart of Accounts

Page 111

Process QST Withholding tax

Tax code AccountI1 144001I2 144002I3 144002I4 144001I5 144002I6 144003I7 144003I8 144004I9 144004K1 144001K2 144001K3 144001K4 144001W1 144001W2 144002W3 144002W4 144001W5 144002W6 144003W7 144003W8 144004W9 144004Y1 144001Y2 144001Y3 144001Y4 144001

7.3.3.1.10 EDI

No settings done.

7.3.3.2 Release for Payment

No settings done.

7.3.3.3 Outgoing Payments

7.3.3.3.1 Outgoing Payments Global Settings

7.3.3.3.1.1 Carry out or check document settings


Page 112

7.3.3.3.1.2 Define accounts for cash discount taken

Chart of accounts ZYX ZYX Group Chart of Accounts Process SKE Cash discount received Account 440106

7.3.3.3.1.3 Define accounts for lost cash discount

7.3.3.3.1.4 Define accounts for overpayments/underpayments

Chart of accounts ZYX ZYX Group Chart of Accounts Process ZDI Payment differences by reason Account 461000

7.3.3.3.1.5 Define accounts for exchange rate differences

G/L acct

Curry

Bal. sheet adj.

Real.ex. losses

Real.ex. gains

Transl. loss 1

Transl.gain 1

Val. loss 1

Val. gain 1

Bal.sheet adj.gain

Bal.sheet adj.loss

120500 USD

120500

453000 300401 499511

499511

120501 120501

453000 300401 499512

499512

120502 120502

453000 300401 499513

499513

120505 120505

453000 300401 499516

499516

120800 120800

453000 300401 499501

499501

120801 120801

453000 300401 499502

499502

120802 120802

453000 300401 499503

499503

120803 120803

453000 300401 499504

499504

120804 120804

453000 300401 499505

499505

120805 120805

453000 300401 499506

499506

120806 120806

453000 300401 499507

499507

120807 120807

453000 300401 499508

499508

121400 12140 453000 300401 49951 499517

Page 113

0 7121850 12080

0453000 300401 49950

9499509

140000 140250

453000 300401 453000

300401

140201 140250

453000 300401 453000

300401

140400 140250

453000 300401 453000

300401

140500 140250

453000 300401 453000

300401

140600 140250

453000 300401 453000

300401

222000 222090

453000 300401 453000

300401

222001 222090

453000 300401 453000

300401

7.3.3.3.1.6 Define accounts for bank charges (vendors)

In this step, you define the account numbers of your bank charges accounts. The system posts the charges amount you specify for a bank item when settling payment to these accounts.

Chart of accounts ZYX ZYX Group Chart of Accounts

Process BSP Bank charges

Account

452300

7.3.3.3.1.7 Define posting keys for clearing


7.3.3.3.1.8 Enable translation posting

Not relevant.

7.3.3.3.1.9 Carry out or check settings for withholding tax


7.3.3.3.1.10 Payment Block Reasons

7.3.3.3.1.10.1 Define payment block reasons

Using payment blocking reasons, you can differentiate why invoices are to be blocked for payment. For each block indicator, you must decide whether:

Page 114

Changes are allowed in the payment proposal. (If the indicator is not set, the reason for blocking cannot be set nor removed when a payment proposal is processed)

Documents defined with the block key are also not to be cleared during manual payment entry.

Block Ind

Explanation Change in Payment Prop

Manual Payments Block

Not changeable

Free for payment* Skip account A Blocked for payment Yes YesR Invoice verification

7.3.3.3.1.10.2 Define default values for payment block

No settings done.

7.3.3.3.2 Manual Outgoing Payments

7.3.3.3.2.1 Define tolerance groups (vendors)

In this step, you specify the tolerances for vendors. These tolerances are used for dealing with differences in payment and residual items which can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each vendor via the master record. For each tolerance group, specify the following: Tolerances up to which differences in payment are posted automatically to expense or

revenue accounts when clearing open items The handling of the terms of payment for residual items, if they are to be posted

during clearing.

Cocode Tol. group

Rev. Cash disc.terms displayed

Payment term from invoice

Only grant partial cash discount

ZYX 1000 0 * X XCBA 1000 0 * X X

7.3.3.3.2.2 Overpayment/Underpayment

No settings done.

7.3.3.3.2.3 Prepare cross-company code manual payments

Not relevant.

7.3.3.3.2.4 Carry out or check settings for processing open items

Settings done documented relevant sections.

Page 115

7.3.3.3.2.5 Check payment block reason

Refer relevant section for details.

7.3.3.3.3 Automatic Outgoing Payments

7.3.3.3.3.1 Payment Method/Bank Selection

7.3.3.3.3.1.1 Define payment forms

In this step you can define payment forms.Not relevant.

7.3.3.3.3.1.2 Configure payment program

In this activity you make the specifications which control the payment program. You determine: Which company codes participate in payment transactions and which company codes

carry out payments. Which payment methods can be used . The payment method specifies the procedure

(for example check, bank transfer or bill of exchange) to be used when payments are made. For the payment method, you make specifications which are either dependent on the country or on the paying company code.

Whether you want to use payment method supplements. You can group payments using payment method supplements (mailstop codes) and therefore, for example, control the sending of checks.

From which bank accounts payment is made. The payment program can select the bank account according to defined rules or you can specify from which account a payment is to be made.

With which form payment is made. The forms are to be defined in the system using SAP script. For every paying company code, you specify, per payment method, which form is used.

Country Payment Methods

ID DESCRIPTION C Cheques L Demand Draft W Bill of ExchangeCompany code payment methods

Paying company code ZYX LTD Minimum amount for incoming payment 100.00 INRMinimum amount for outgoing payment 100.00 INRNo exchange rate differences Form for the payment advice F110_D_AVISEDI accompanying sheet form

Page 116

Latest due date in 90 DaysBill on demand for due date up until 10 DaysEarliest due date in 10 DaysLatest due date in 170 Days One bill of exchange per due date interval

Yes

Paying company code CBA LTD

PAYING COMPANY CODE DETAILSMinimum amount for incoming payment 100,00 INR Minimum amount for outgoing payment 100,00 INR No exchange rate differences No Form for the payment advice F110_D_AVIS EDI accompanying sheet form Latest due date in 90 Days Bill on demand for due date up until 10 DaysEarliest due date in 10 DaysLatest due date in 170 Days One bill of exchange per due date interval

Yes

Payment Methods in company code

C-Check Payment with Check Mgmt

Paying co. code ZYXPymt method CPmnt adv.if form is fullLine items per form 99Minimum amount 100Maximum amount 1000000000CurrencySingle payment for marked item XAllowed for pyts to cust/vendors abroad?

X

Foreign currency allowed XClient 300Paying co. code ZYXPymt method CNext formDays until due date 0Extra forms if form is fullBill protest ID

Page 117

CorrespondenceLine itemsPayment per due day X

Paying co. code CBAPymt method CPmnt adv.if form is fullLine items per form 99Minimum amount 0Maximum amount 5000000CurrencySingle payment for marked item XAllowed for pyts to cust/vendors abroad?

X

Foreign currency allowed XClient 300Paying co. code CBAPymt method CNext formDays until due date 0Extra forms if form is fullBill protest IDCorrespondenceLine itemsPayment per due day X

Bank Selection Ranking OrderPaying company code ZYX ZYX LTD

Pymt meth.

Curr.

Rank.order

House bk

House bank for b/ex.

Acct for bill/exch.

C INR 1 ANZ01 ANZ01

ANZ01

C INR 2 CBI01 CBI01

CBI01

C INR 3 CBI02C INR 4 CBI03C INR 5 CBI04

Page 118

C INR 6 SBI01C INR 7 SBI02C INR 8 SBT01C INR 9 ICICIC INR 10 IDBI1

Amounts

House bk

Acct ID

Days

Curr. Outgoing payment

Incoming payment

ANZ01 ANZ01

999 INR 1,000,000,000.00

70,000,000,000.00

CBI01 CBI01 999 INR 1,000,000,000.00

70,000,000,000.00

CBI02 CBI02 999 INR 1,000,000,000.00

70,000,000,000.00

CBI03 CBI03 999 INR 1,000,000,000.00

90,000,000,000.00

CBI04 CBI04 999 INR 1,000,000,000.00

70,000,000,000.00

ICICI ICICI 999 INR 1,000,000,000.00

80,000,000,000.00

IDBI1 IDBI1 999 INR 1,000,000,000.00

70,000,000,000.00

SBI01 SBI01 999 INR 1,000,000,000.00

97,000,000,000.00

SBI02 SBI02 999 INR 1,000,000,000.00

70,000,000,000.00

SBT01 SBT01

999 INR 1,000,000,000.00

88,000,000,000.00

Accounts

House bk

Pymt meth.

Curr.

Acct ID

Bank subacct

Clear.acct

Charge type

BusA

ANZ01 C INR ANZ01

224041 0

CBI01 C INR CBI01 224001 0CBI02 C INR CBI02 224051 0CBI03 C INR CBI03 224061 0CBI04 C INR CBI04 224071 0ICICI C INR ICICI 224111 0IDBI1 C INR IDBI1 224101 0SBI01 C INR SBI01 224011 0SBI02 C INR SBI02 224081 0

Page 119

SBT01 C INR SBT01

224031 0

Paying company code CBA CBA LTD

Payment Method

Currency Rank Order House Bank A/C for B/E

C INR 1 ANZ01 ANZ01C INR 2 CBI01 C INR 3 CBI02 C INR 4 CBI03 C INR 5 CBI04C INR 6 SBI01C INR 7 SBI02C INR 8 SBT01C INR 9 ICICIC INR 10 IDBI1

Amounts

House bk

Acct ID Days

Curr. Outgoing payment

Incoming payment

ANZ01 ANZ01 999 INR 1,000,000,000.00

70,000,000,000.00

CBI01 CBI01 999 INR 1,000,000,000.00

70,000,000,000.00

CBI02 CBI02 999 INR 1,000,000,000.00

70,000,000,000.00

CBI03 CBI03 999 INR 1,000,000,000.00

90,000,000,000.00

CBI04 CBI04 999 INR 1,000,000,000.00

70,000,000,000.00

ICICI ICICI 999 INR 1,000,000,000.00

80,000,000,000.00

IDBI1 IDBI1 999 INR 1,000,000,000.00

70,000,000,000.00

SBI01 SBI01 999 INR 1,000,000,000.00

97,000,000,000.00

SBI02 SBI02 999 INR 1,000,000,000.00

70,000,000,000.00

SBT01 SBT01 999 INR 1,000,000,000.00

88,000,000,000.00

Accounts

Page 120

House bk

Pymt meth.

Curr.

Acct ID

Bank subacct

Clear.acct

Charge type

BusA

ANZ01

C INR ANZ01

224041 0

CBI01

C INR CBI01 224001 0

CBI02

C INR CBI02 224051 0

CBI03

C INR CBI03 224061 0

CBI04

C INR CBI04 224071 0

ICICI C INR ICICI 224111 0IDBI1 C INR IDBI1 224101 0SBI01

C INR SBI01 224011 0

SBI02

C INR SBI02 224081 0

SBT01

C INR SBT01

224031 0

7.3.3.3.3.1.3 Define payment grouping

In this step you define grouping keys with which customer/vendor's open items are settled together. For each key, you specify a maximum of three fields from the database tables BSIK (vendors) or BSID (customers). Items whose contents correspond to the specified fields are settled together. You determine the grouping key used to group together the open items of a customer/vendor by entering this grouping key into the customer/vendor's master record.

The field ZUONR Allocation is used for grouping.

7.3.3.3.3.2 Payment Proposal Processing


7.3.3.3.3.3 Automatic Posting


7.3.3.3.3.4 Payment Media

7.3.3.3.3.4.1 Sort Variants


Page 121

7.3.3.3.3.4.2 Check Management?????????ZYX

House Bank ANZ01 Account ID ANZ01

Lot Short Text Fr Check No To Check No Next Lot Status1 ANZ01 133262 1332752 ANZ01 133376 133425

House Bank CBI01 Account ID CBI011 GMF 058349 058400

House Bank CBI02 Account ID CBI021 CBI02 068112 0682002 CBI02 068201 0683003 CBI02 068301 068400

House Bank SBI01 Account ID SBI01

1 SBI01 187276 1873002 SBI01 187401 187500

House Bank SBI02 Account ID SBI021 SBI02 725816 726000

7.3.3.3.3.4.3 Data Medium Exchange

Not relevant.

7.3.3.3.3.4.4 EDI Payment Orders and Debit Memos

Not relevant.

7.3.3.3.3.5 Payment Run Display


7.3.3.4 Outgoing Invoices/Credit Memos


Settings documented under the relevant sections.


No settings done.

7.3.3.4.3 Maintain terms of payment


Page 122

7.3.3.4.4 Define terms of payment for holdback/retainage


7.3.3.4.5 Define cash discount base for outgoing invoices

7.3.3.4.6 Define tax accounts for outgoing invoices

The settings have been documented under the relevant sections.

7.3.3.4.7 Outgoing Credit Memo Correspondence



7.3.3.4.7.2 Define report variants for document extracts

No settings done.

7.3.3.5 Incoming Payments

7.3.3.5.1 Payment Receipt Global Settings

7.3.3.5.1.1 Carry out or check document settings


7.3.3.5.1.2 Define accounts for cash discount granted

Chart of accounts ZYX ZYX Group Chart of AccountsProcess SKT Cash discount expenses Account 440106

7.3.3.5.1.3 Define accounts for overpayments/underpayments

No settings done.

7.3.3.5.1.4 Define accounts for exchange rate differences


7.3.3.5.1.5 Define accounts for bank charges (customers)

Chart of accounts ZYX ZYX Group Chart of Accounts Process BSP Bank charges Account 452300

Page 123

For XYZ XYZ Chart of Accounts and for process BSP, account 452300 has been set up.

7.3.3.5.1.6 Define posting keys for clearing


7.3.3.5.1.7 Enable translation posting

No settings done.

7.3.3.5.1.8 Overpayment/Underpayment


7.3.3.5.1.9 Payment Block Reasons


7.3.3.5.1.10 Payment Advice Notes (Incoming)


7.3.3.5.2 Manual Payment Receipt

7.3.3.5.2.1 Define tolerance groups for employees?????

Refer relevant sections for details.

7.3.3.5.2.2 Allocate tolerance groups to users (employees)


7.3.3.5.2.3 Define Tolerances (Customers)

No settings defined.

7.3.3.5.2.4 Prepare cross-company code manual payments

Not relevant.

7.3.3.5.2.5 Carry out or check settings for processing open items


7.3.3.5.2.6 Outgoing Payment Notices

7.3.3.5.2.6.1 Carry out or check correspondence settings??/


7.3.3.5.2.6.2 Control the automatically generated payment notices


7.3.3.5.2.6.3 Define report variants for payment notices


Page 124

7.3.3.5.2.6.4 Create receipt lot


7.3.3.5.2.6.5 Allocate receipt lots to number ranges


7.3.3.5.2.6.6 Define stamp tax


7.3.3.5.3 Automatic Payment Receipt

No settings done.

7.3.3.5.4 Electronic Payment Receipt


7.3.3.6 Dunning

7.3.3.6.1 Define dunning forms

To be maintained by the client staff.

7.3.3.6.2 Set up dunning program

In this step, you make the specifications for controlling the dunning program. You determine

Which company codes are to be taken into consideration for dunning you specifies these company codes when configuring the dunning program.

With which dunning procedure you want to dun. The dunning procedure is independent of company code and determines the dunning interval, the grace periods for the due date determination and the number of dunning levels. You can also set the dunning level as of which all due items from an account are listed for creating a dunning notice.

Which dunning charges are to be levied. For this, you can either specify a fixed charge or the system calculates the charge on the basis of a percentage rate which you specify

As of which due date for net payment a particular dunning level is reached Which dunning letter is sent to the customer for this, you define one or more layout

sets.

DUNNING PROCEDURE

Dunn. Procedure XYZ Name DUNNING PROCEDURE FOR XYZ INDUSTRIES Dunning interval in days 10 No. of dunning levels 4 Total due items from dung level Min.days in arrears (acct) 7

Page 125

Line item grace periods Interest indicator P1 Standard itm int.cal Public hol.cal.ID Standard transaction dunning Dun special G/L transactions CBZ (for Customers)Ref.dun.proced. 0001 - Four-level dunning notice, every two weeks

Dunning levels and minimum amounts

Spec Level 1

Level 2

Level 3

Level 4

Days in Arrears 20 30 50Calculate Interest Yes YesAlways Dunn notice Yes Yes Yes YesPrint All items Yes Yes Yes YesPayment Deadline 1 2 2Minimum amount INR 5000 10000 20000 30000

DUNNING PROCEDURE

Dunn.procedure ZYX 1- DUNNING PROCEDURE FOR ZYX GROUP 1 LEVEL

Dunning interval in days 1No. of dunning levels 2Total due items from dunning level Min.days in arrears (acct) 7Line item grace periods 2Interest indicator Public hol.cal.ID Standard transaction dunning Dun special G/L transactions A (for Customers)

Dunning levels and minimum amounts

Spec Level 1Days in Arrears 5Calculate InterestAlways Dunn notice

Yes

Print All items YesPayment DeadlineMinimum amount 1000

Page 126

INR

7.3.3.6.3 Define dunning areas

No settings done.

7.3.3.6.4 Define dunning keys


7.3.3.6.5 Define dunning block reasons


7.3.3.6.6 Define dunning grouping

No settings done.

7.3.3.6.7 Define interest rates

Interest ID

Currency

Valid From

Debit % Credit %

01 INR 01.01.1999

15.000 18.000

7.3.3.6.8 Generate list for dunning program configuration

No settings required.

7.3.3.6.9 Develop enhancements to the dunning print program

No settings done.

7.3.3.6.10 Known/Negotiated Leave

No settings done.

7.3.3.7 Clearing Open Items

7.3.3.7.1 Define accounts for exchange rate differences

Refer the relevant section in GL for further details.

7.3.3.7.2 Define posting key for clearing open items


7.3.3.7.3 Carry out or check settings for processing open items


7.3.3.7.4 Prepare automatic clearing


Page 127

7.3.3.8 Down Payment Received


In this step you can check the document settings you have already made in the Implementation Guide for "Financial accounting global settings", or if necessary make the settings for the first time. The documentation necessary for the various steps can be found in the Implementation Guide for "Financial accounting global settings".


7.3.3.8.2 Define reconciliation accounts for customer down payments

In this step, you define an account in which the customer down payments or down payment requests are managed in the general ledger. In the case of down payments or down payment requests, the posting is automatically made to this account instead of to the normal receivables account (reconciliation account). The following settings are done for ZYX Chart of Accounts.Accounts for Downpayments

Acct type

Sp. G/L ind

Reco. Acct G/L acct Acct det tax clrng

Plan level

D A 222000 140610 FFD A 222001 140620 FF

7.3.3.8.3 Define tax accounts for down payments received

In this step, you specify to which accounts the different tax types are to be posted. The system determines these accounts for automatic postings. Refer the relevant section in Taxes for details.

7.3.3.8.4 Define account for tax clearing

In this step, you define an output tax clearing account. This account is needed if you display down payments gross in the customer account.

The settings for the procedures are SAP standard. No accounts have been set up for Tax clearing.

7.3.3.9 Down Payment Made


In this step you can check the document settings you have already made in the Implementation Guide for "Financial accounting global settings", or if necessary make

Page 128

the settings for the first time. The documentation necessary for the various steps can be found in the Implementation Guide for "Financial accounting global settings".


7.3.3.9.2 Define alternative reconciliation account for down payments

In this step, you define an account in which the vendor down payments are managed in the general ledger. The down payment posting is then automatically made to this account instead of to the normal payables account (reconciliation account).The following settings are done for ZYX Chart of Accounts.Accounts for Downpayments

Acct type

Sp. G/L ind

Reco. acct

G/L acct

Acct det. tax clrng

Plan level

K A 140000

225601 FF

K A 140100

225601 FF

K A 140200

225800 FF

K A 140201

225800 FF

K A 140300

225800 FF

K A 140310

225800 FF

K A 140400

226000 FF

K A 140500

226000 FF

K A 140600

225900 FF

K A 140800

225800 FF

K F 140000

225800 FF

K F 140200

225800 FF

K F 140400

226000 FF

K F 140600

225800 FF

Page 129

K F 140800

225800 FF

7.3.3.9.3 Define account for tax clearing

In this step, you define an input tax clearing account. This account is needed if you display down payments gross in the vendor account. The settings for the procedures are SAP standard. No accounts have been set up for Tax clearing.

7.3.3.10 Bills of Exchange Receivable


In this step you can check the document settings you have already made in the Implementation Guide for "Financial accounting global settings", or if necessary make the settings for the first time. The documentation necessary for the various steps can be found in the Implementation Guide for "Financial accounting global settings".Settings already documented under the relevant sections.

7.3.3.10.2 Define alternative reconcile. Acct for bills/exch. Receivable

In this step, you define one or more accounts to which the payments by bill of exchange from your customers are managed in the general ledger. For bill of exchange postings, the posting is made automatically to these accounts instead of to the normal receivables account (reconciliation account). This way it is possible to manage bills of exchange receivable separately from the normal receivables. A transfer posting for balance sheet purposes is no longer necessary.The following settings are done for ZYX Chart of Accounts.Accounts for Bills of Exchange Receivable

Acct type

Sp. G/L ind

Reco. acct

G/L acct

Acct det. tax clrng

Plan level

R 222000

222100

FW

R 222001

222101

FW

W 222000

222100

W 222001

222101

Page 130

7.3.3.10.3 Define accounts for bill of exchange transactions

In this step, you define the account numbers and the posting keys for automatic postings which the system makes when posting the payment by bill of exchange and bill of exchange usage. For some transactions (posting a bill of exchange payment request, for example) you only need posting keys. Chart of accounts ZYX ZYX Group Chart of Accounts Process BDS Bank discount charges Account 452300

7.3.3.10.4 Maintain bill of exchange tax codes

Bill of exchange tax codes are used to be able to determine the taxes automatically when posting a bill of exchange receivable. The tax codes are defined at client level. Later you can specify, on the basis of the company code, whether the bill of exchange tax is to be posted and which tax code is to be used.

Not relevant.

7.3.3.10.5 Prepare bill of exchange charges statement

Not relevant.

7.3.3.10.6 Define bank sub accounts

In this step, you specify the bank sub accounts which display the bank-related bill liability. The bill liability results from the bill of exchange usage.

ZYX - ZYX Group Chart of Accounts

BK acct

Usage

Sp. G/L ind

Customer recon. acct

Bank sub account for liab.

122003

D B 180000

122003

D W 180000

122003

I B 180200

122003

I W 180200

122013

D B 180010

122013

D W 180010

122013

I B 180010

Page 131

122013

I W 180010

122023

D B 180020

122023

D W 180020

122023

I B 180020

122023

I W 180020

122033

D B 180030

122033

D W 180030

122033

I B 180030

122033

I W 180030

122043

D B 180040

122043

D W 180040

122043

I B 180040

122043

I W 180040

122103

D B 180050

122103

D W 180050

122103

I B 180050

122103

I W 180050

122153

D B 180000

122153

D W 180000

122153

I B 180200

122153

I W 180200

122163

D B 180020

12216 D W 180020

Page 132

312216

3I B 180020

122163

I W 180020

224003

D W 180000

224003

I W 180200

224013

D W 180010

224013

I W 180010

224033

D W 180050

224033

I W 180050

224043

D W 180020

224043

I W 180020

224053

D W 180000

224053

I W 180200

224063

D W 180000

224063

I W 180200

224073

D W 180000

224073

I W 180200

224083

D W 180010

224083

I W 180010

224103

D W 180030

224103

I W 180030

224113

D W 180040

224113

I W 180040

Page 133

224250

D W 180000

224600

D W 180000

7.3.3.10.7 Define bill of exchange payment period

No settings done.

7.3.3.10.8 Maintain bill of exchange status

No settings done.

7.3.3.10.9 Define additional days for remaining risk

No settings done.

7.3.3.10.10 Bill of exchange Charges Statement Correspondence

No settings done.

7.3.3.10.11 Failed Payments Correspondence

No settings done.

7.3.3.10.12 Bill of Exchange Payment Request Dunning

No settings done

7.3.3.11 Bills of Exchange Payable



7.3.3.11.2 Define alternative account for bill of exchange postings

No settings done.

7.3.3.12 Check/Bill of Exchange Transactions Received

No settings done.

7.3.3.13 Check/Bill of Exchange Transactions Issued

No settings done.

7.3.3.14 Internal Transfer Posting

No settings done under this heading

Page 134

7.3.3.15 Other Special G/L Transactions

In the following steps, you make the specifications for special G/L transactions for which an offsetting entry is generally made to the same G/L account. For example, guarantees are always posted to the same offsetting account in the SAP System. The special G/L transaction specified is valid for all charts of accounts. For these special G/L transactions, you specify the number of the account for the offsetting entry in addition to the alternative reconciliation account. In order to simplify this posting transaction, the system makes this posting. To do this, it needs the G/L account number. You can also add special G/L transactions to the ones delivered in the standard system. You do not necessarily need an automatic offsetting entry for new special G/L transactions. Certain receivables, for example, which are only transitory monies, are displayed in an alternative receivables account and in the customer account. You set up an individual special G/L transaction for this. In this case, however, you do not need an account for the offsetting entry.



7.3.3.15.2 Define alternative reconciliation account for customers

ZYX - ZYX Group Chart of Accounts

Acct type

Sp. G/L ind

Reco. acct

G/L acct

Acct det. tax clrng

Plan level

D G 222000

140700

D G 222001

140700

D X 222000

222100 FW

D X 222001

222101 FW

7.3.3.15.3 Define alternative reconciliation account for Vendors

In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.

ZYX- ZYX Group Chart of Accounts

Acc Sp. Reco. G/L Acct Pla

Page 135

t type

G/L ind

acct acct det. tax clrng

n level

K G 140000

225850

K G 140050

225850

K G 140075

225850

K G 140100

225850

K G 140200

225850

K G 140201

225850

K G 140300

225850

K G 140310

225850

K G 140400

225850

K G 140500

225850

K G 140600

225850

K P 140000

225801 FF

K P 140200

225801 FF

K P 140201

225801 FF

K P 140400

225801 FF

K P 140600

225801 FF

K P 140800

225801 FF

7.3.3.15.4 Define accounts for automatic offsetting entry

In this step, you define the G/L accounts to which the system automatically carries out an offsetting entry for specific special G/L transactions. These special G/L transactions include, for example, checks/bills of exchange or guarantees.

Page 136

You differentiate the account specification according to chart of accounts and a key which contains the account type and the special G/L indicator.

Chartof Accounts SPL GL Indicator AutoOffsetting A/C

ZYX DG 225860ZYX KG 140750

7.3.3.15.5 Generate list for special general ledger

In this step, you call up a list of values stored via configuration for special G/L transactions. The list is created for one company code in each case. At the end of the list, error statistics are issued.

No settings required.

7.3.3.15.6 Generate error list for special general ledger

In this step, you call up an error list for the configuration of automatic postings. The list is created for one company code at a time. At the end of the list, the error statistics are issued. You can branch from the list directly to the configuration of the system to make adjustments. No settings required.

7.3.3.16 Interest Calculation

7.3.3.16.1 Interest Calculation Global Settings

7.3.3.16.1.1 Define interest calculation types

Refer the relevant section under GL accounting.

7.3.3.16.1.2 Define number ranges for forms


7.3.3.16.1.3 Prepare interest on arrears calculation

Refer the relevant section under GL accounting

7.3.3.16.1.4 Prepare account balance interest calculation


7.3.3.16.1.5 Prepare special G/L transaction interest calculation

No settings done.

7.3.3.16.2 Interest Calculation


Page 137

7.3.3.16.3 Interest Posting

7.3.3.16.3.1 Prepare interest on arrears calculation (customers)

In this step, you define the specifications for posting the interest calculated as interest on arrears. The account determination is carried out via the posting interface of application 0002 (interest on arrears). The following specifications are necessary: Account determination keys and posting details

First you determine which account determination keys are used. For the business transaction account determination key, 1000 (interest earned) and 2000(interest paid) should be entered. The other account determination keys (company code, interest indicator, business area) are optional. You use them if you want to define interest posting in more detail. For every combination of the account determination keys, you specify a debit posting key, a credit posting key and account symbols (posting details). You use the account symbol 1000 for the customer posting. It is not necessary to specify an account since the posting is made to the customer account. You do, however, have to specify the posting keys. G/L accounts

For each G/L account symbol, you specify the account allocation for interest earned and interest paid in full. You can differentiate the account specifications according to currencies. Document type

In the Goto menu option you can define a document type for posting the interest. In the standard system, the document type DA is defined for posting interest.

No interest posting is planned. But the following settings have been made.

Specifications

Value 1000 2000Value + +Value + +Value + +Posting key 1 40Special G/L indAcct symbol 1000 2CompressionPosting key 50 16Special G/L indAcct symbol 1 1000CompressionValue

Page 138

Value

Symbols

Acct symbol Text1 Interest

received2 Interest paid

1000 Customer posting

Accounts

Acct symbol Currency

G/L acct

1 INR 3100022 INR 4505601000 INR +++++

+

7.3.3.16.3.2 Prepare interest on arrears calculation (vendors)

No settings done.

7.3.3.16.3.3 Prepare customer account balance interest calculation

No settings done.

7.3.3.16.3.4 Prepare vendor account balance interest calculation

No settings done.

7.3.3.16.4 Define forms for interest indicators

In this step, you can specify which form is to be used for the letter on interest on arrears or account balance interest for each interest indicator. The forms defined here are used if no other form is specified when calculating interest. The form you define with SAP script (see "layout set") consists of a letter and further information for the items or account balances on which interest is calculated. This includes an overview of line items, an interest rate overview and an interest amount overview.

Int. ind.

Co. code

Form name

Page 139

1 ZYX F_DUZI_011 CBA F_DUZI_012 ZYX F_D_INT_SCALE

_002 CBA F_D_INT_SCALE

_003 ZYX F_D_INT_SCALE

_003 CBA F_D_INT_SCALE

_004 ZYX F_DUZI_014 CBA F_DUZI_015 ZYX F_DUZI_015 CBA F_DUZI_01B1 ZYX F_D_INT_SCALE

_00B1 CBA F_D_INT_SCALE

_00P1 ZYX F_DUZI_02P1 CBA F_DUZI_02P2 ZYX F_D_INT_SCALE

_00P2 CBA F_D_INT_SCALE

_00P3 ZYX F_DUZI_01P3 CBA F_DUZI_01P4 ZYX F_DUZI_01P4 CBA F_DUZI_01P5 ZYX F_D_INT_SCALE

_00P5 CBA F_D_INT_SCALE

_00T1 ZYX F_DUZI_02T1 CBA F_DUZI_02

7.3.3.17 Closing

7.3.3.17.1 Count

7.3.3.17.1.1 Balance Confirmation Correspondence

7.3.3.17.1.1.1 Carry out or check correspondence settings


Page 140

7.3.3.17.1.1.2 Define reply addresses for balance confirmation


7.3.3.17.1.1.3 Specify selection criteria for balance confirmation

In this step, you choose the selection criteria which you need for the balance confirmation in addition to the existing ones from a list.


7.3.3.17.1.1.4 Prepare balance confirmations for customers

In this step, you define selection variants for the program that creates the balance confirmation for customers.

Variants can be created using the Accounting menu.

7.3.3.17.1.1.5 Prepare balance confirmations for vendors

In this step, you define selection variants for the program that creates the balance confirmation for Vendors.

Variants can be created using the Accounting menu.

7.3.3.17.2 Valuate

7.3.3.17.2.1 Foreign Currency Valuation

7.3.3.17.2.1.1 Define valuation methods

The following valuation methods have been created

Valuation method ZYX KTO KTO1

CBA CBA 1 CBA 5 CBA 6

Display by line item X X X X XDisplay by open item account X X

Valuation 2Determ.exch.rate type fr.acct bal. X X X XExch.rate type from invoice reference

X X X

Exchange hedgingDebit bal. E/R type B G G B B G GCredit bal. E/R type B B B B B G GLowest value prncple X

Page 141

Exchange hedging

Debit bal. E/R type B G G B B G GCredit bal. E/R type B B B B B G GLowest value prncple XStrict lowest value principleDocument type SA SA SA SA SA SA SADisplay by reconciliation acctAlways evaluate X X X X X XLocal curr.type X X X X X X XExtract

Method DescriptionKTO FC bal.per acct,a/c bal -always val- G and BKTO1 FC bal. always valuate-OI- G & B types-OICBA FC val exchange rate type B-always valuate-

a/c balCBA 1 FC val exch rate type B-open item-always-

a/c balCBA 5 FC valuation exchange rate type g-always-

a/c balCBA 6 FC valuation exchange rate type G For open

item

7.3.3.17.2.1.2 Prepare automatic posting for foreign currency valuation

Transaction KDB Exchange rate differences in FC balances

E/R diff. key

E/R loss acct

E/R gains acct

Roll.val.exp.

Roll.val.rev.

DEM 453000 300401FXD 453000 300401JPY 453000 300401USD 453000 300401

Transaction KDF Exchange rate difference in open itemsRefer 7.3.3.3.1.5

7.3.3.17.2.2 Reserve for Bad Debt

No settings done.

Page 142

7.3.3.17.3 Regroup

No settings done.

7.3.3.18 Integration

No settings done.

7.3.4 Tools

No settings done.

7.3.5 Information System

SAP standard settings have been used under this heading

7.3.6 Credit Management

Refer the SD module documentation for further details.

7.3.7 Additional Components


Page 143

ficus t omisation

Documents

financial calendar536

financial accounting205

financial calendar546

financial accounting185

document structure51

document objectives51

document header276

document processing436