fiber plant construction british columbia dynamic rfq information session

Proprietary and Confidential to Rogers and Accenture 1

Fiber Plant Construction British Columbia Dynamic RFQ Information Session


Agenda

Introduction

Scope

Timeline

Dynamic RFQ Training

Dynamic RFQ Event Rules

Q & A


Introduction

Agenda Item Speaker Time

Introductions Emil Thorose 5 minutes

Scope Wil Donovan 5 minutes

Timeline Emil Thorose 5 minutes

Award Decisions Emil Thorose 5 minutes

Dynamic RFQ Training Cam Patterson 30 minutes

Dynamic RFQ Event Rules Cam Patterson 5 minutes

Q & ACam Patterson/ Emil Thorose

10 minutes


Scope

British Columbia Regional Fiber Construction

− 2011 Forecast is at $16 M

− Suppliers will be charging task code rates for projects less than $30K

− This Dynamic RFQ is only for projects $30K and up:

Project TiersProjected

Spend# of Projects** Incremental Discount

$0K - $30K $ 0.39 M 34Projects executed with

Task Code rates$30K - $60K $ 1.97 M 43

$60K - $100K $ 2.71 M 37 $100K + $ 10.94M 46

$ 16.00 M 160* All the projects less than $30 k will be executed under agreed upon task code prices


A quick overview of the Scope of our Fiber Construction Projects

Fiber Construction Projects consist of construction only (permits, route selection, design, engineering are excluded in scope)

− Our project volumes have increased by 6 times compared to last year

− These projects, on an average, equal 2kms and are located in Vancouver, North Van, Richmond, Burnaby, Surrey and surrounding areas

− Types of projects include Access, Backbone, NNI, Business or Commercial fiber builds

• 60% aerial (overlash or new strand) and 40% buried

• Some require Civil builds and others leverage 3rd Party support structures

− All 2011 projects are expected to be completed in 2011

− 50% of the projects complete within 2 months of the year i.e. June/July or Sept/Oct and the remainder throughout the year


Timeline

1. Online Bidding Event Training – May 4th, 2011 (3pm EDT)

2. Pre-bidding Begins – May 4th, 2011 (4pm EDT)

3. Pre-bidding closes – May 9th, 2011 (3pm EDT)

4. Online Bidding Event – May 10th, 2011 (3pm EDT) – British Columbia Region


Award Decisions

In the BC area, we believe we can deliver our business needs over the next few years with 4 primes. In exchange for providing us with attractive discounts during this event, we are prepared to provide additional volumes to the top ranked vendors. Our goal is to use the following allocation model across our chosen primes in BC:

1st Place : 45% volume 2nd Place : 30% volume 3rd Place : 15% volume 4th Place : 10% volume ------ 100% ------ Caveats: Any new vendor will be brought in under pilot mode for the first 3 months, before being ramped up to the volume allocation committed.

Rogers Communication reserves the right to remove prime status from vendors under the following scenarios:

- Undue delays in project timelines- Work quality not meeting Rogers standards- Undue cost over runs- Excessive change order


The Email Invitation

Invitation email includes: 1) Your user name or ID2) Hyperlink to access the

website for bidding (just click on it to proceed)

3) Help Desk phone #


Login

1) Enter your user name2) Enter your password


Creating a Password

Create a permanent password


Accept Terms and Agreement

Ariba Terms & Conditions for use of the site must be

accepted


Create Personal Profile

Create your personal Profile


Open the Event

1) Find the online event in OPEN or PREVIEW status

2) Click to open


Review Prerequisites

1) Click to proceed with answering required Pre-Bid questions


Submit All 3 Prerequisites

You must :1) Accept the agreement2) Agree to the process3) Download then upload

a revised Capability worksheet.


Accept Rogers Online NDA

Accept the online Rogers

NDA


Select Lots

Before entering your opening bids, please select the appropriate lot you will be bidding for


Phase 1 – Pre Bid : Enter Opening Bids (1 of 3) 1) Read each section of the event carefully

2) Enter your bids (discount percents) for the three highest $ groupings of projects


Phase 1 – Pre Bid : Enter Opening Bids (2 of 3) 1) Click the link to download a file

2) Click update file to upload into the tool

3) Help is on every page!


Phase 1 – Pre Bid : Enter Opening Bids (3 of 3) 1) Need to talk with Rogers? Compose a message online

2) Save every 10 minutes or when you set away

3) Submit when ready, you can do revision.


Revising your Pre-Bid

1) Your Pre-Bid has been submitted

2) Click Revise to make changes


Login For Event Day

1) Enter your user name2) Enter your password


Event Day Screen Layout

You must :1) Enter Discount %2) Update Total (optional)3) Submit Current Lot to

send bid to Rogers4) Click on All Content to

review other sections of this event.


Phase 2 – Online Event: Enter Bids (1 of 4) You must :1) Enter a Discount % in

Line 1 – 2 – 32) Click Update Totals to

see Extended Price3) Click Submit Current

Bid to send to Rogers (click OK if asked)

4) Review other parts of the event


Phase 2 – Online Event: Enter Bids (2 of 4)

You must :1) After you click Submit

Current Lot, you must SUBMIT for Rogers to receive the event



You must :1) After you click Submit

Current Lot, you must SUBMIT for Rogers to receive the event



If a bid is submitted within the last 3 minutes, the time will be extended an additional 3 minutes


Repeat Bid if Applicable

You can submit bids as many times as you want before the time runs out, and see how your rankings change


Bid Increment Error

To fix an increment error:1) Your new bid must be

at least 0.25% less than you previous bid on the overall spend

2) Actual increment changes with every bid


Alternate Bidding Submission: Increment Selected Items (1 of 3)

To fix an increment error:1) Your new bid must be

at least 0.25% less than you previous bid on the overall spend.

2) Actual increment changes with every bid



To Bid a % Increment:1) Mark the Lines you

want to bid2) Enter the Increment %

and click Apply3) Submit Current Lot



To Bid a % Increment:1) Click OK to actually

submit to Rogers


Compose Message (1 of 2)

Need to communicate with Rogers? Click the Compose a Message button


Compose Message (2 of 2)

Type your message or attach a file, then click Send

Type your message here.


End of Bidding

The online event is complete:1) All participating suppliers

must send a screen- shot of this page to the Rogers contact to confirm final bids.

2) Rogers will contact selected suppliers to finalize Awards.


Review Period

The event will go into Review mode once bidding ends


Contact Info

Problems?Call Rogers or Help Desk


Dynamic RFQ Execution Rules

Parameter Values Strategy and Potential Options

Dynamic RFQ Type Rank • Rank – Participants see their current rank

Duration30

minutes• Event will be executed for 30 minutes

Auto-Extension period 3 minutes

• Auto-extension period is set to allow that any additional movement is allowed to take place by extending Dynamic RFQ timing (prevents last second movement without other suppliers being able to react)

• This extends the overall Dynamic RFQ length each time each time a trigger occurs

Grace period for Auto-extension(Period in which extension are triggered)

3 minutes • For bids placed near the end of the Dynamic RFQ , the extension period will apply

Trigger for Auto-Extension Multiple• Any Bid within the grace period• Movement within top 4 participants

Bid increments amounts (or percentage)

0.25% • The minimum increment that is needed to be placed for successful increments


Questions and Answers

fiber plant construction british columbia dynamic rfq information session

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