FGDC CAP Kickoff MeetingDenver, CO

September 28-29, 20041

Introduction to Metadata

Lynda WayneGeoMaxim / FGDC

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Introductions

Name Organization Metadata Experience Workshop Expectations

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Objectives

After the workshop, students can:

develop a metadata template that uses a range of mandatory, conditional, & optional CSDGM elements

effectively read and comprehend metadata

make the business case for metadata

discriminate between minimal and quality metadata

locate and access online resources

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What IS Metadata?

Data ‘reporting’

WHO created the data?

WHAT is the content of the data?

WHEN was it created?

WHERE is it geographically?

HOW was the data developed?

WHY was the data developed?

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What IS Metadata?

                                                

title

supplemental information

abstract

time period

author

sources

(file) size

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What IS Metadata?

                                                

entity

attributes

view actual metadata record

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Let’s Make Metadata

Turn to your neighbor and document the following:

Title (name) Theme Keywords (work, play,

life) Supplemental Information

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Value of Metadata

Preserves investments in geospatial data development

people forget…………..people move on

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Value of Metadata

Serves as a valuable resource to data use and analysis

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Projection?

Attributes?

Time Period?

Value of Metadata

Provides data consumers & stewards:

• a common language • a context for data resources• needed information about the

data Albers, I think?

Yes

I’ll have get back to you…

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Value of Metadata

Supports data management• maintenance and update• project status• value assessment / cba• project estimates• deliverable and performance measures

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Value of Metadata

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Who creates metadata?

OfficiallyFederal organizations producing digital geospatial dataFederally funded projects that produce digital geospatial data

Morally and practicallyAnybody that creates digital data

It’s the right thing to do!

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Why metadata?

Be a part of the BIG picture

Federal Geographic Data Committee (FGDC)- coordinates national geospatial data development

National Spatial Data Infrastructure (NSDI)- creation and distribution of seamless national

geospatial dataGlobal Spatial Data Infrastructure (GSDI)- creation and distribution of seamless global

geospatial data

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Why metadata?

National Spatial Data Infrastructure

Old perspective………………….

……………………………….New perspective

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Why metadata?

NSDI Framework Data- cooperatively-designed data dictionaries for

seven key ‘reference’ themes

• Elevation and Bathymetry

• Hydrography

• Geodetic Control

• Cadastral

• Transportation

• Governmental Units

• Orthoimagery

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Why metadata?

NSDI Geospatial Data Clearinghouse- international network of metadata distribution ‘nodes’

• FGDC• EROS• ESRI• NRCS• NOAA CSC• ALASKA GDC

internationalGINA

AGDC

ASGDC

Anchorage state / local

national

query

available metadata records

user internet Clearinghouse nodes

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Why metadata?

NSDI Geospatial One Stop

metadata and links to data webmapping services data acquisition plans data category communities

…..fast tracking the NSDI

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Why Metadata?

FGDC

Geospatial One-stop

National Map

data

access

coordinationnation

al •

sta

te •

loca

l • p

riva

te

metadata • services • com

munity

policies • standards • partnerships

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How Do I Create Metadata?

the metadata gospel…

It’s not pretty

It’s not easy

But sure is thorough…..

CSDGM

ISO

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CSDGM

1. Identification InformationGeneral bibliographic information including:

title, originator, data contact, status, date, time period of content, abstract, purpose, keywords, geographic location

2. Data Quality InformationLineage and data assessments

sources, process methods, accuracy, data processing contact

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CSDGM

3. Spatial Data OrganizationData format:

vector, point, raster

4. Spatial Reference InformationCoordinate system parameters:

horizontal / vertical coordinate system, projection, datum

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CSDGM

5. Entity and Attribute InformationDatabase design

entities, attributes, domains, description of data values

6. Distribution InformationHow to acquire the data

distribution contact, available formats, online distribution website, costs

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CSDGM

7. Metadata Reference Information

General information about the metadata record itselfmetadata contact, metadata standard used, metadata creation date, metadata review date

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CSDGM Elements

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CSDGM Elements

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CSDGM Elements

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CSDGM Elements

Turn to page 35 in the Green Book

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CSDGM Elements

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CSDGM Elements

Calendar DatesYYYYMMDD

Time of DayHHMMSSSS

CoordinatesLat/Lon Decimal Degrees

Network addresses & file namesService://hostname:port/path/filename

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CSDGM Production Rules

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What’s Mandatory? What’s Not?

Mandatory if Applicable - must be provided if the data set exhibits the defined characteristic.

Optional - provided at the discretion of the data set producer.

Mandatory - must be provided.

MeaningData

ElementCompoundElement

10/06/95

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CSDGM Production Rules

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Using the Graphics to Make Decisions - 1

All elements are colored yellow, so all are mandatory and must be reported.

M M / A O

CompoundElement 1

CompoundElement 1.1

DataElement 1.1.1

DataElement 1.1.2

DataElement 1.2

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CSDGM Production Rules

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Using the Graphics to Make Decisions - 2

Compound Element 1 is mandatory.

Compound Element 1.1 is optional. The producer must decide if it wants to provide the element.

If yes, Data Elements 1.1.1 and 1.1.2 are mandatory.

If no, do not report Compound Element 1.1, Data Element 1.1.1 or 1.1.2, and skip to Data Element 1.2.

Data Element 1.2 is mandatory. M M / A O

CompoundElement 1

CompoundElement 1.1

DataElement 1.1.1

DataElement 1.1.2

DataElement 1.2

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CSDGM Production Rules

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Using the Graphics to Make Decisions - 3

Compound Element 1 is mandatory.

Compound Element 1.1 is mandatory.

Data Element 1.1.1 is mandatory.

Data Element 1.1.2 is mandatory if applicable. The producer must decide if the data set has the characteristic defined by the data element. If yes, then Data Element 1.1.2 is mandatory. If no, then Data Element 1.1.2 is not reported.

Data Element 1.2 is optional. M M / A O

CompoundElement 1

CompoundElement 1.1

DataElement 1.1.1

DataElement 1.1.2

DataElement 1.2

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CSDGM Production Rules

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Using the Graphics to Make Decisions - 4

Compound Element 1 is mandatory if applicable. If not applicable to the data set, do not report any elements. If applicable, it is mandatory and:

Compound Element 1.1 is mandatory.

Data Element 1.1.1 is mandatory if applicable. If not applicable, do not report it. If applicable, it is mandatory.

Data Element 1.1.2 is mandatory.

Data Element 1.2 is optional. M M / A O

CompoundElement 1

CompoundElement 1.1

DataElement 1.1.1

DataElement 1.1.2

DataElement 1.2

10/06/95

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CSDGM

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CSDGM

Section One: Identification

Elements you use to ‘shop’ for a data set of interest:

WHO ? title, originator, publication date

WHAT ? abstract, keywords, native data set (software)

environment

WHERE ? geographic extent (mbr), browse graphic

WHEN ? time period of content

Availability? access/use constraints, status

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CSDGM

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CSDGM

Section Two: Data Quality

How was the data set developed?• Source Information

• Data processing

What checks were made of the data set?• Logical Consistency

• Positional Accuracy

• Attribute Accuracy

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CSDGM

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CSDGM

Section Three: Spatial Data Organization

Point, Line, or Vector?

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CSDGM

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CSDGM

Section Four: Spatial Reference Information

Coordinate System

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CSDGM

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CSDGM

Section Five: Entity & Attribute Information

Database Description

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CSDGM

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CSDGM

Section Six: Distribution Information

How can I get the data set?• Distribution Contact Information

• Available Formats (digital and hardcopy)

• Standard and Custom Order Processes

• Online option

• Offline media

• Distribution Liability

• Fees

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CSDGM

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CSDGM

Section Seven: Metadata Information

Elements that describe the metadata record itself:

WHO wrote the metadata record

WHAT metadata standard was used?

WHEN was the metadata created/updated?

Is the metadata available?

metadata access and use constraints

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CSDGM

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CSDGM

Supporting Sections

Eight: Citation InformationTitle, Originator, Publisher

Nine: Time Period InformationDate and Hour

Ten: Contact InformationName, Job Title, Address, Phone, Email

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CSDGM

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Metadata Collection Tools

Shareware corpsmet - USACE tkme / xtme - USGS/FGDC NPSmeta (ArcCatalog Extension) MetaD - ISO

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Metadata Collection Tools

GIS Internal ESRI ArcCatalog Intergraph SMMS for

Geomedia

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Metadata Collection Tools

SoftwareCommercial SMMS Data Logger Blue Marble

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Metadata Collection Tools

Forms hardcopy or online

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Metadata Validation Tools

mp - Metadata Parser Checks for CSDGM syntax

Element namesMandatory elementsElement content (domains and logical consistency)

Embeds tags for NSDI Clearinghouse Distribution

cns – Chew ‘N Spit Rectifies indentationInserts capitalization and underbars

FGDC ‘compliant’ metadata must pass mp!

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Metadata Resources:The Greenbook

An easy to use guide to implementing the CSDGM (is not the standard itself)

Background and Descriptive Information CSDGM history, value of meta, formats

CSDGM Elementsdefinitions, domains, FAQs, common values

Sample MetadataNWI and DGL

Glossary of Terms

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Metadata Resources:Online Resources

http://www.fgdc.gov/metadata//online_resources

tutorialsmetadata guidance websitessoftwarepublicationsthesauri sources

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Making Metadata Part of the Process

New tools enable us to better integrate metadata creation into the data development process

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Making Metadata Part of the Process

If metadata were collected throughout the data process…

1.more accurate (no guessing)2.more details3.better decision-making.

metadata

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Making Metadata Part of the Process

But what can I do to better incorporate metadata into the data development process?

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Make the business case:• preserve data investments• limit data liability• manage data resources• find new data resources• easier data transfer• more efficient data distribution

step one:build adminstrative

support

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Emphasize individual benefits:

• reduce workload..in the long term• field fewer data inquiries• document personal contributions

step two:build technical support

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Support your staff• include in job descriptions &

performance measures• provide

staff supporttoolstraining

step two:build technical support

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For each common data type: identify pertinent fields populate fixed fields

standardized language distribution methods standards used

build source and contact libraries

step three:create organizational

templates

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map fields to the work flow establish and assign responsibilities

technicians - lineage analyst - process methodology field scientists - accuracy

assessments IT managers - tools, collection,

management

step four:distribute the effort

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step four:distribute the effort

Data Planning:Section 1: Identification Info

title originator purpose content time period

theme keywords abstract

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step four:distribute the effort

Data PlanningSection 3: Data Organization Indirect Spatial Reference

FIPS codes, county monikers, etc Object-type

point, vector, or raster

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step four:distribute the effort

Data PlanningSection 5: Data Organization Entities and Attributes

database design and configurationHighways name surface [asphalt, concrete, unpaved] year_built restrictions [haz, 2axle, flood] district [A, B, C, D, E]

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step four:distribute the effort

Data ProcessingSection 2: Data Quality completeness report

missing or omitted data positional accuracy

digitize rms error, GPS triangulation, survey/photogrammetry/IP method

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step four:distribute the effort

Data ProcessingSection 2: Data Quality lineage

data set source filesdata compilation process

mapsphotos

dbases GIS

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step four:distribute the effort

Data AnalysisSection 2: Data Quality attribute accuracy

field checks, cross-checks, statistical analyses

lineagedata analysis process

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step four:distribute the effort

Data AnalysisSection 3: Data Organizations object type

number of points, pixels, lines

Section 5: Entity and Attributesattribute values

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step four:distribute the effort

Data AnalysisSection 7: Metadata Reference

metadata contact and dates

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Managers Can WRITE metadata data planning fields

title abstract purposegeographic extent keywordsand many more…

and manage the effort metadata coordination metadata enforcement

step five:lead by example

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Establish Policies: mandate use of standards and templates develop boilerplate metadata deliverable

language for data contractors require units to publish their metadata publish metadata SOP to document policies and procedures

step six:policies and procedures