ferguson oclc

Download Ferguson oclc

Post on 05-Dec-2014

491 views

Category:

Documents

1 download

Embed Size (px)

DESCRIPTION

 

TRANSCRIPT

  • 1. OCLC - detailed serial holdings Gaelic workshop 9 Sept. 2010 Lita Ferguson
  • 2. Holdings on SACat
    • Journal Title: British phycological journal
    • (2860) CSIR Information Services Call No: @ IL Status: N
    • (2834) Univ of Pretoria - Education Library Call No: 580 BRITISH Numbering:
    • 8-25, 1973-1990
    • (2840) Univ of Pretoria - Merensky Library Call No: 580 BRITISH Numbering:
    • 26-27, 1991-1992
  • 3. OCLC Detailed local holdings maintenance
    • Libraries have a choice to add holdings:
    • institutional symbol only: UP = P4A
    • detailed local holdings: 1(1950)-10(1960)
    • Institutional holdings can be changed: click action, holdings choose correct option:
    • Produce or update holdings (add or change)
    • Delete holdings (journal withdrawn)
  • 4. Old copies are in the basementI think?
  • 5. Why detailed local holdings ?
    • Objective : to maintain accurate, current
    • holdings information
    • Reasons : to support inter-library loans, and
    • manage collection development
    • Local detailed holdings records (LHRs) can be added through two interfaces:
    • Connexion browser http://connexion.oclc.org )
    • Connexion client (ToolsLaunch Local Holdings Maintenance)
  • 6. Create a list with holdings
    • Artist .
    • EDU Vol.118,no.1(2003)-
    • MKY Vol.8,no.1(934)-v.52,no.2(Oct.1956)
    • Childhood education .
    • EDU Vol.11(1934)
    • Design and technology
    • EDU Vol.10,no.1(spring 2005)-
    • Exceptional children .
    • EDU Vol.37(1970)- Missing: v.40(1973)
  • 7. Edit/create new detailed local holding record on OCLC.
    • Retrieve the bibliographic record for specific title and edit existing local holdings, or create a new local holding record.
    • Minimum of following fields must be present and completed for a detailed local holdings record to pass validation:
    • Leader
    • 007 - Physical Description
    • 008 - Fixed-length Data Elements
    • 852 - Location
  • 8. Create detailed local holding record
    • Find own record on Millennium (bibl. record with holdings)
    • Search title on OCLC; verify ISSN, make note of OCLC no.
    • Click on Tools > Launch local holdings maintenance
    • OCLC record appears with holdings of different libraries
  • 9. Tax Talk: MKY (2006)- Held LHR OCLC holdings: 1
  • 10.
  • 11. Add detailed local holding
    • Click Action > Create local holdings
    • Template of local holdings record appears (same OCLC record)
    • Complete each field by clicking on the +
    • + Leader: type > y = serial
    • Encoding level > 3 = level 3
    • Item information > n = no item info
    • Click apply to confirm the info.
  • 12.
  • 13. + 007 - Physical description field
    • Print copy: Category of resource: t = text
    • Specific material description: a = regular print
    • E-journal: more fields open up
    • Category of resource: c = Electronic res .
    • Specific material description
    • r = remote
    • o = optical disc (CD/DVD)
    • u = unspecified
    • Click apply to confirm the info.
  • 14.
  • 15. + 008 - Fixed-length data elements
    • Receipt or acquisition: 2 = Received and complete or ceased
    • Method of acquisition: p = Purchase
    • General retention policy: 8 = Permanently
    • Completeness: 1 = Complete
    • Lending policy: b = Will not lend
    • Reproduction policy: a = Will reproduce
    • Language > drop down > English
    • Click apply to confirm the info.
  • 16.
  • 17. + 852 - Location
    • 1st indicator: Shelving scheme
    • 1 = LC classification
    • 2 = Dewey Decimal Classification
    • 4 = Shelving control number
    • 5 = Title
    • 8 = Other shelving scheme
    • 2nd indicator: Shelving order
    • 1 = primary enumeration
    • 2 = alternative enumeration
  • 18. + 852 - Location (cont)
    • Location :$a (system supplied, cannot change ) = Institution symbol, e.g. P4A
    • Sub-location $b (system supplied, can be change) = P4AA
    • To add fields: Action > add below, then: choose a subfield
    • Cancel adding new subfield ( red letters! )
  • 19.
  • 20. + 852 - Location (cont)
    • Spesific Location: $a = Main
    • Shelving location: $c = Reference
    • Shelving form of title: $l = NATURE
    • Classification part : $h = 500 NATURE
    • When 852 indicator 1 is equal to 5, then 852 $l must be present
    • When 852 indicator 1 is equal to 1, then 852 $h must be present
  • 21. + 852 - Location (cont)
    • To add a field, click Actions dropdown: add single field below.
    • Then choose specific subfield code, e.g. $ c or $ h
    • If mistake was made
    • Cancel adding new subfield, choose again
    • Click apply to confirm the info.
  • 22. + 853 - Captions and patterns, basic bibliographic unit
    • 1st indicator: Compress/ expand 3 = unknown
    • 2nd indicator: Caption evaluation 3 = unverified, all levels not present
    • Linking field: $8 = 1 (system supplied , do not change )
  • 23.
  • 24. + 853 Captions, patterns(cont)
    • Select additional fields :
    • 1st level enumeration: $a e.g. = v. (for volume)
    • 1st level chronology : $i e.g. = (year)
    • Frequency: $w > e.g. annual, monthly, quarterly
    • (choose from drop down)
    • Break indicator: gap break/non-gap break ?
    • To add fields : Action > add below, then:
    • choose a subfield
    • Cancel adding new subfield ( red letters! )
    • Click apply to confirm the info.
  • 25. + 863 Enumeration,C