ferguson oclc
DESCRIPTION
TRANSCRIPT
OCLC - detailed serial holdings
Gaelic workshop
9 Sept. 2010
Lita Ferguson
Holdings on SACat
• Journal Title: British phycological journal
• (2860) CSIR Information Services Call No: @ IL Status: N
• (2834) Univ of Pretoria - Education Library Call No: 580 BRITISH Numbering:
8-25, 1973-1990• (2840) Univ of Pretoria - Merensky Library
Call No: 580 BRITISH Numbering:
26-27, 1991-1992
OCLC Detailed local holdings maintenance
Libraries have a choice to add holdings:
• institutional symbol only: UP = P4A
• detailed local holdings: 1(1950)-10(1960)
Institutional holdings can be changed: click “action”, holdings… choose correct option:
• Produce or update holdings (add or change)
• Delete holdings (journal withdrawn)
Old copies are in the basement…I think?
Why detailed local holdings ?
Objective: to maintain accurate, current
holdings information
Reasons: to support inter-library loans, and
manage collection development
Local detailed holdings records (LHR’s) can be added through two interfaces:
• Connexion browser http://connexion.oclc.org)
• Connexion client (Tools—Launch Local Holdings ………………………………………………Maintenance)
Create a list with holdings
• Artist. • EDU Vol.118,no.1(2003)-• MKY Vol.8,no.1(934)-v.52,no.2(Oct.1956)
• Childhood education. • EDU Vol.11(1934)
• Design and technology• EDU Vol.10,no.1(spring 2005)-
• Exceptional children. • EDU Vol.37(1970)- Missing: v.40(1973)
Edit/create new detailed local holding record on OCLC.
Retrieve the bibliographic record for specific title and edit existing local holdings, or create a new local holding record.
Minimum of following fields must be present and completed for a detailed local holdings record to pass validation:
• Leader• 007 - Physical Description• 008 - Fixed-length Data Elements• 852 - Location
Create detailed local holding record
• Find own record on Millennium (bibl. record with holdings)
• Search title on OCLC; verify ISSN, make note of OCLC no.
• Click on Tools > Launch local holdings maintenance
• OCLC record appears with holdings of different libraries…
Tax Talk: MKY (2006)- Held LHR OCLC holdings: 1
Add detailed local holding
• Click Action > Create local holdings• Template of local holdings record appears
(same OCLC record)
• Complete each field by clicking on the +
• + Leader: type > y = serial
• Encoding level > 3 = level 3
• Item information > n = no item info
• Click “apply” to confirm the info.
+ 007 - Physical description field
Print copy: Category of resource: t = text
Specific material description: a = regular print
E-journal: more fields open up• Category of resource: c = Electronic res.• Specific material description• r = remote • o = optical disc (CD/DVD)• u = unspecified
• Click “apply” to confirm the info.
+ 008 - Fixed-length data elements
Receipt or acquisition: 2 = Received and complete or ceased
Method of acquisition: p = PurchaseGeneral retention policy: 8 = PermanentlyCompleteness: 1 = CompleteLending policy: b = Will not lendReproduction policy: a = Will reproduceLanguage > drop down > English
Click “apply” to confirm the info.
+ 852 - Location
1st indicator: Shelving scheme • 1 = LC classification• 2 = Dewey Decimal Classification • 4 = Shelving control number• 5 = Title• 8 = Other shelving scheme
2nd indicator: Shelving order • 1 = primary enumeration• 2 = alternative enumeration
+ 852 - Location (cont)
• Location :$a (system supplied, cannot change) = Institution symbol, e.g. P4A
• Sub-location $b (system supplied, can be change) = P4AA
• To add fields: “Action” > add below, then: “choose a subfield”
• Cancel adding new subfield (red letters!)
+ 852 - Location (cont)
Spesific Location: $a = Main
Shelving location: $c = Reference
Shelving form of title: $l = NATURE
Classification part : $h = 500 NATURE
• When 852 indicator 1 is equal to 5, then 852 $l must be present
• When 852 indicator 1 is equal to 1, then 852 $h must be present
+ 852 - Location (cont)
• To add a field, click “Actions” dropdown: add single field below.
• Then choose specific subfield code, e.g. “$ c” or “$ h”
• If mistake was made…
• Cancel adding new subfield, choose again
• Click “apply” to confirm the info.
+ 853 - Captions and patterns, basic bibliographic unit
• 1st indicator: Compress/ expand 3 = unknown
• 2nd indicator: Caption evaluation 3 = unverified, all levels not present
• Linking field: $8 = 1 (system supplied, do not change)
+ 853 – Captions, patterns…(cont)
• Select additional fields:
1st level enumeration: $a e.g. = v. (for volume)1st level chronology : $i e.g. = (year)
• Frequency: $w > e.g. annual, monthly, quarterly (choose from drop down) • Break indicator: gap break/non-gap break ?• To add fields: “Action” > add below, then: “choose a subfield”• Cancel adding new subfield (red letters!)
• Click “apply” to confirm the info.
+ 863 Enumeration,Chronology, and basic
bibliographic unit
• 1st indicator: field encoding level, 3 = holdings level 3
• 2nd indicator: form of holdings, blank = no information provided
• Linking field: $8 = 1.1 (system supplied, do not change)
+ 863 Enumeration and Chronology, basic bibliographic unit
• Select additional fields that correspond with 853:
• 1st level enumeration: $a = 1-10 (library has vol. 1-10)
• 1st level chronology : $i = 1990-2000 (year holdings of v.1-10)
• Click “apply” to confirm the info.
Add local holdings
• Action: add record
• Do you want to continue? Yes
• Confirmed (green): record added…or
• Add failed due to the following validation errors
• Correct fields as specified, try to add again until confirmed
• View local holdings…
Adding local holdings…can cast a dark cloud over your life
OCLC institutional holdings
OCLC detailed local holdings
Irony of journal titles
• Title: ONLINE is print subs.
• Title: PRINT is online subs !
• Journal title: BOOKS …Vol.1(1987)-v.6(1992)
• Journal title: VOLUME …MKY Vol.6(2005)-
• Journal title: ISSUE … MKY Issue1(971)-
Difficult situations
• Titles with print and electronic format
• Titles with just one volume/no…add ?
• Journals at more than one branch
• Gap in collections
• Collections moved to other location…& then moved back !?
• Title changes… 2 entries, 2 holdings
Can you ever finish holdings?
Conclusion
• Correct info on own catalogue
• Time consuming
• Expertise needed
• Holding may change any day:
Add new title on OCLC
Change title to E-format
Cancel title, due to budget limits
Any questions?Any questions?
OCLC building ?