federal programs network community schools sponsors fall 2015
TRANSCRIPT
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Federal Programs NetworkCommunity Schools Sponsors
Fall 2015
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Topics
Overview of Title I
Maintenance of Effort (MOE)
Required School Board Policies
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Title I
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Purpose of Title I
Improve academic achievement
Hold schools accountable
Target funds in the schools
Funds to make a difference
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Use of Title I FundsTargeted Assistance
Supplemental instructional services for students • Failing • At-risk of failing• Achieve academic proficiency
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Targeted Assistance means that services are provided to a select group of children
Is not eligible yet or has chosen not to operate as a Title I Schoolwide program
Title I Targeted AssistanceSection 1115 Title I Part A
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Title I Targeted Assistance
Students are identified for services on the basis of multiple, educationally related criteria
Rank order
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Title I Targeted AssistanceEligible Students
Section 1115(B)
Migrant children, Immigrant or LEP who received services under other federal grants
Children who participated in Title I-funded preschool programs, Head Start, Even Start or Early Reading
Neglected or delinquent Children
Homeless children
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Benefits of TA School
Title I funds exclusively serve children with the greatest academic need.
The academic progress of the individual student served is readily monitored and evaluated.
Title I funds are clearly budgeted, expended and accounted for.
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May a district use Part AFunds to Identify At-risk
Students?
No. It’s the district’s responsibility.
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What’s a Title I Schoolwide Program?
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Comprehensive Plan
Poverty level of at least 40%.
School must spend at least one year developing a comprehensive plan.
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Comprehensive Needs Assessment
Identify gaps between current school status and vision of where it wants to be.1
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Comprehensive Plan
2Reform Strategies Highly Qualified Teachers(Must be 100%HQT) High Quality Professional Development
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Comprehensive Plan
Attract Highly Qualified Teachers
Increase Parental Involvement
Preschool Transition
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Teachers & Use of Assessment Data
Effective and Timely Additional Assistance
Coordination of Programs
Comprehensive Plan
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Schoolwide Plan Development
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Schoolwide Plan Development
The comprehensive plan SHALL be –• Developed during a one-year period*• Developed with the involvement of
- Parents, teachers, principals, administrators, Pupil Services Personnel, Technical Assistance Providers, School Staff and even
Students (if secondary school)
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School must annually evaluate the outcomes
Is the plan appropriate as written?
School must revise its plan as necessary
Annual Evaluation
3
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Resources
Designing Schoolwide Pro. Non- Reg. Guidance
Title I Fiscal Issues
Schoolwide Pool User Guide
Auditor of State Bulletin2007-003
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Parent Involvement Requirements
Parent Involvement Building Plan
School-Parent Compact
Assessing Parental Involvement
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Parent Notices
Parent Right-to-Know
Annual meeting to Inform parents of school’s participation in the Title I program
Notice to parents if their child was taught by non-HQ teacher
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Maintenance of Effort
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Maintenance of Effort (MOE)Two types of MOE: ESEA & IDEA
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What is IDEAMaintenance of Effort?
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MOE Exceptions
Voluntary departure
Decrease in enrollment of SWD
Termination of an obligation/long-term
Errors in reporting expenditures/ADM
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Finding the variance for MOE
Step 1 = Calculate GFE variance
Step 2 = Review detailed expenditures
Step 3 = Determine the variance in ADM
Step 4 = High cost student changes
Step 5 = Examine payroll for staff changes
Step 6 = Look for data errors.
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Failure to Meet MOE
Repayment of Variance to Federal Govt.
Must be State and Local Funds
Failure in one year does not reduce MOE
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Maintenance of Fiscal Support
Maintenance of Fiscal Support
Budgeted Amount
Excess Cost
The MFS is located in CCIP IDEA Budget Details/Redirection Page.
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IDEA Supplement Not Supplant
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ESEA MOE
Examines the amount the district expends on providing an education to students compared to previous year. District is required to spend at least 90% of what it spent last year, either by Per Pupil Expenditure (PPE) or by General Fund Expenditure (GFE).
• Did the district maintain financial support for students from one year to the next?
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Two Ways to Pass ESEA MOE
• General Fund Expenditure (GFE): Expend at least 90% of last year from State and Local funds.
• Per Pupil Expenditure (PPE): Expend at least 90% of last year based on per pupil amounts from State and Local funds.
• Only takes one Pass to meet MOE• Takes two Fails to fail MOE
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ESEA MOE Pass
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MOE Fail
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Failure to Meet the RequirementThe Ohio Department of Education must reduce the amount of funds under the covered programs in any fiscal year in the exact proportion* by which the district fails to maintain effort by falling below 90 percent of either the combined fiscal effort per student or aggregate expenditures.
*The department uses the measure most favorable to the district.
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Waiver to Maintenance of Effort
WAIVER – U.S. Department of Education Secretary may waive the requirement if it is determined a waiver is equitable due to:
Exceptional or uncontrollable circumstancesPrecipitous decline in financial resources
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How can I prevent my district from failing the ESEA Maintenance of Effort
requirement?
Monitor current year expenditures (aggregate and per pupil) against 90% of the previous year expenditures (aggregate or per pupil).
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Federal Program required Board Policies
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Required Board Policy
Annually reviewed Parent Involvement
policy Fiscal Procurement policy McKinney Vento Homeless Assistance
Act-Title VII-B • Homeless policy• Dispute resolution procedures
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Federal Programs required Board Policies
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Required Board Policy
Annually reviewed Parent Involvement
policy Fiscal Procurement policy McKinney Vento Homeless Assistance
Act-Title VII-B • Homeless policy• Dispute resolution procedures
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Compliance Documentation for Desk and Onsite Monitoring
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Title I-A Improving Basic Programs Documentation Required for Upload
• Annual notification to parents regarding Qualifications of teachers
• Notification to parents regarding teacher NOT HQ
• Evidence of Schoolwide planning for Schoolwide new
• Eligibility criteria – multi-criteria form for TA model
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• Fiscal Records to support 20% set aside budget separated for each building
• Supporting documentation for 20% set aside activities
• Evidence of parent involvement activities• Evidence of parent participation in planning• Copy of district parental involvement policy• Evidence of annual review date on policy
Title I-A Improving Basic Programs Documentation Required for Upload
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• Fiscal records to support Parental Involvement set aside budget broken down by building
• Evidence of involvement of parents regarding how funds are allocated for parental involvement activities
• Sample school parent involvement plan with date of most recent review
Title I-A Improving Basic Programs Documentation Required for Upload
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• Evidence of dissemination and availability of school parental involvement plan to public
• Annual parent meeting sign in sheets and/or agendas
• School Parent compact• Evidence of programs, activities, trainings,
agendas, materials, sign in sheets and communication to parents
Title I-A Improving Basic Programs Documentation Required for Upload
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• Copies of information provided to parents in a language parents can understand
• Sample paraprofessional schedule
• Written Principal Attestation
• Written comparability procedures
Title I-A Improving Basic Programs Documentation Required for Upload
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• Completed federally funded personnel Excel file
Title I-A Improving Basic Programs Documentation Required for Upload
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Equitable Services to Nonpublic Schools Documentation Required for Upload
• Inter-district or Third party contracts for equitable nonpublic service
• Eligibility criteria – multi-criteria selection form for nonpublic
• School parent compact for nonpublic schools• Evidence of parental involvement activities at
participating nonpublic schools• Fiscal records showing service amounts for each
nonpublic with any prior year carryover• Payroll Records
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Title I-D Improving Basic Programs Documentation Required for Upload
• Formal agreement with correctional facility
McKinney Vento Homeless Assistance Act – Title VII-B Documentation Required
for Upload • Board Homeless policy• Dispute resolution procedures• Meeting agendas for Homeless training
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Title I School Improvement Sub A Documentation Required for Upload
• Documentation showing providers have access to data and building personnel
• Contracts with providers• Fiscal Records showing building specific
budgets and any prior year carryover funds
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Title II-A Improving Teacher Quality Documentation Required for Upload
• District professional development plan
Title III LEP and Title III Immigrant Documentation Required
for Upload• Consortia Member agreements
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Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards Documentation Required for Upload
• Account History Report (ACCRPT) for current fiscal year – sort by Fund/Staff name
• Budget Account Information (BUDLED) for current fiscal year – sort by Fund/Function/Object
• Procurement policy
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Social Media
@OHEducation
ohio-department-of-education
Ohio Families and EducationOhio Teachers’ Homeroom
OhioEdDept
storify.com/ohioEdDept
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education.ohio.gov