federal acquisition service u.s. general services administration sharon terango – project manager...
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Federal Acquisition Service
U.S. General Services Administration
Sharon Terango – Project ManagerMichael Hargrove – Contracting Officer General Services Administration
Sharon Terango – Project ManagerMichael Hargrove – Contracting Officer General Services Administration
June 9 - 11, 2009GSA ExpoJune 9 - 11, 2009GSA Expo
SmartBUY - Government-wide Software Procurement
SmartBUY - Government-wide Software Procurement
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Federal Acquisition Service
U.S. General Services Administration
Table of Contents
SmartBUY Program Background Goals and Objectives Business / Governance Model Major Processes Software Market Categories Agreements and Highlights LoB Partnerships FAR Case Status How to Use SmartBUY BPAs Enterprise Software Initiative (DoD)
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY (Software Managed and Acquired on the Right Terms) launched in June 2003
SmartBUY leverages the Federal government's software purchasing power
Supports President Obama’s Homeland Security Agenda to modernize critical IT Infrastructures
Identified as a FY 2010 IT Spending Priority by the Obama Administration
OMB Memorandum M-03-14 (June 2, 2003)
OMB Memorandum M-04-08 (February 25, 2004)
SmartBUY Program Background
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY Key Service Objectives
SmartBUY
Best Obtainable Terms and Conditions
FlexibilityCost Savings
Standardization
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Federal Acquisition Service
U.S. General Services Administration
Provide Federal agencies the best obtainable terms and conditions
Work with Federal agencies to understand software requirements
Improve the configuration management, security, and standards of Federal computers
Reduce Acquisition and Support costs
Complement the Schedule 70 program by targeting large-volume software purchases
SmartBUY Business Model
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Federal Acquisition Service
U.S. General Services Administration
GSA Schedule 70 / SmartBUY Relationship
GSA Schedule 70GSA Schedule 70
• Broad Selection of Software Applications
• Selection Flexibility
• Ease of Use
• Standard Terms & Conditions
SmartBUYSmartBUY• Strategic Sourcing Methodology
• Targeted Software Competitions
• Partners Selected Based on Government Footprint
• Schedule 70 Terms & Conditions
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY Governance Board
Office of E-Government & IT
Office of Management and Budget
Office of Federal Procurement Policy
CAO Council CIO CouncilGSA ITS
Assistant Comm.OMB E-Gov & IT
Administrator
Federal Agencies
SmartBUY Governance Model
COTS Software Vendors
SmartBUY Program Management Office
POLICY
GOVERNANCE
OPERATIONS
Analytical SupportProject Managers Contracting Officers
Director
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY Governance Board Participants:
OMB Administrator of E-Government and Information Technology
CIO Council
CAO Council
GSA Integrated Technology Services, Assistant Commissioner
SmartBUY Governance Board
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY Governance
Governance Board Meetings and Teleconferences
Proposed Agreement Vetting Process
Impending Agreement Notification
Waiver Process: http://www.cio.gov/documents/20040708finalwaiver-cUpdate.doc
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY implements agreements using the following guidelines:
SmartBUY Major Processes
A. Identify Potential Agreements
B. Process Agreements
C. Administer and Track Agreements
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Federal Acquisition Service
U.S. General Services Administration
1) Data Call and Analysis
2) Vendor Contact and Assessment
3) Requirements Review
4) DoD-ESI Collaboration
Identify Potential Agreements
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY implements agreements using the following guidelines:
SmartBUY Major Processes
A. Identify Potential Agreements
B. Process Agreements
C. Administer and Track Agreements
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Federal Acquisition Service
U.S. General Services Administration
1) Market Research, Spend Analysis, and Acquisition Recommendation
2) Business Case
3) Governance Board Approval
4) Agreement Acquisition
5) Final Approval
Process Agreements
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY implements agreements using the following guidelines:
SmartBUY Major Processes
A. Identify Potential Agreements
B. Process Agreements
C. Administer and Track Agreements
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Federal Acquisition Service
U.S. General Services Administration
1) Notify Chief Information Officer (CIO) and Chief Acquisition Officer (CAO) Councils
2) Transition to SmartBUY from Existing BPAs
3) Renegotiate Agreements
4) Track Results
Administer and Track Agreements
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Federal Acquisition Service
U.S. General Services Administration
Business Intelligence
Database Management
Enterprise Backup/Recovery
Enterprise Content Mgt.
Enterprise Resource Planning
Geospatial Information Systems
Information Assurance
Network Management
Office Automation
Open Source
SmartBUY Software Market Categories
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Federal Acquisition Service
U.S. General Services Administration
Creating SmartBUY Agreements
Identify Software Function / Map to SmartBUY Market Category
Define Requirements
Prepare Acquisition Plan
Prepare and Issue Solicitation via e-Buy
Evaluate Quotations
Seek Improved Prices via Negotiation with Compliant Offerors
Conduct Internal Administrative and Legal Reviews
Effect Bilateral Award
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Federal Acquisition Service
U.S. General Services Administration
Blanket Purchase Agreement (BPA)
In accordance with FAR 8.405-3, a GSA Schedule BPA: Simplifies recurring acquisitions of products and services.
Provides an opportunity to negotiate further discounts
Reduces administrative efforts by eliminating repetitive, individual orders and payments
Obtains best value by leveraging buying power through volume purchasing
Provides streamlined ordering procedures
Allows for quicker turnarounds on orders
Permits an ordering activity to incorporate terms and conditions consistent with the underlying contract
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Federal Acquisition Service
U.S. General Services Administration
There are currently 35 SmartBUY BPAs. Each BPA is placed against an IT Schedule 70 contract. Achieved FY 2008 cost savings of over $165M for Federal customers.
SmartBUY Agreements
Market Category Software Publisher
Database Management Oracle (RDBMS) – 5 Agreements
Enterprise Content Management Meridio (Records Management)
iGrafx (Bus. Process Improvement ) – 3 Agreements
Manugistics (Supply Chain Management)
Planet Associates (Infrastructure Relationship Mgt)
ProSight (Enterprise Portfolio Management)
Geospatial Information Systems ESRI (Geographic Automation and Mapping)
Data-At-Rest – 12 Agreements with 10 Publishers
McAfee (Antivirus) – 3 Agreements
Telos (Certification & Accreditation)
BDNA (IT Asset Management)
Belarc (IT Asset Management)
BigFix (IT Asset Management)
Opsware (IT Asset Management)
Quest (IT Infrastructure Management )
Office Automation WinZip (File Compression Utility)
Information Assurance
Network Management
Enterprise Resource Planning
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Federal Acquisition Service
U.S. General Services Administration
BPA Socio-Economic Classifications
9 Large Businesses
20 Small Businesses
3 Small Disadvantaged Businesses
2 Service-Disabled Veteran Owned Small Businesses
1 Woman Owned Small Business
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY State and Local Support
Goal: Make SmartBUY Agreements available to non-Federal agencies via the Cooperative Purchasing program.
At this time, 13 of the 35 SmartBUY BPAs are available for state, local, and tribal use:
Enterprise Content Management (ECM) Information Assurance - Data at Rest (DAR)
SmartBUY has received approval to establish new BPAs that may be used by state, local, and tribal customers:
Situational Awareness and Incident Response (SAIR) Geospatial Information Systems (GIS)
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Federal Acquisition Service
U.S. General Services Administration
Increase Federal Market Share
Create More Predictable Revenue Streams
Enhance Software Offerings with Professional Services
Lower the Cost of Sales to Government
Software Publisher Key Success Factors
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY BPAs have saved over $325
Million for Government Agencies in Fiscal Years 2007
and 2008
SmartBUY Sales and Cost Avoidance
$ M
illio
ns
0
100
200
300
400
Sales CostAvoidance
FY 07 and FY 08
Sales Cost Avoidance
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Federal Acquisition Service
U.S. General Services Administration
E-Government LoB Partnerships
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Federal Acquisition Service
U.S. General Services Administration
Information Systems Security (ISS) LoB
Facilitates information sharing on program goals, objectives and activities.
Collects information on current and planned agency software requirements, such as TIC, FDCC, and SCAP compliance.
Partners with government-wide working groups to participate in the development of SmartBUY agreements
Establishes a common framework to help agencies align their E-Gov and IT goals with OMB.
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Federal Acquisition Service
U.S. General Services Administration
ISS LoB Developments
Builds strategic sourcing of government-wide software purchases through partnerships with government agencies.
SmartBUY and the ISS LoB Inter-Agency Working Group issued an e-Buy solicitation for the acquisition of Situational Awareness and Incident Response (SAIR) security products.
The following government-wide security applications were awarded in May 2009:
Configuration Scanning and Assessment Tools Vulnerability Scanning and Remediation Tools Network Path / Discovery Tools
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Federal Acquisition Service
U.S. General Services Administration
Geospatial LoB
Identifies optimization and consolidation opportunities for Federal investments to reduce costs and improve services to citizens.
Seeks effective development and interoperability of Geospatial data.
Geospatial Information Systems (GIS) Functionality:
Computer Aided Design Web-Based Visualization Imagery Analysis
Geocoding National Road Networks Analytics and Modeling
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Federal Acquisition Service
U.S. General Services Administration
Geospatial LoB Developments
Geospatial LoB Working Group representatives: DoD, EPA, USGS, NASA, Justice, Commerce, DOE, USDA, HUD, NARA, Census Bureau, and GSA.
The Working Group desires expansion of SmartBUY GIS Offerings to:
Promote marketplace competition Further reduce GIS application prices
GIS tools and services will support monitoring, safeguarding, and scenario planning across all levels of Government.
Solicitation closed on May 21, 2009.
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Federal Acquisition Service
U.S. General Services Administration
IT Infrastructure (ITI) LoB
Identifies opportunities for IT infrastructure consolidation and optimization.
Defines specific performance measures for service levels/costs.
Develops transition plans within and across agencies.
Identifies best practices for government-wide consolidation and optimization.
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Federal Acquisition Service
U.S. General Services Administration
Working with the FAR Council (Case 2005-014) to issue a new SmartBUY FAR clause.
Clause will state that all agencies purchasing commercial software include SmartBUY in their acquisition process as a “mandatory source of consideration”.
The SmartBUY clause will reside in FAR Part 39.
April 2009 – The GSA Office of the Chief Acquisition Officer (OCAO) sent the case to OMB’s Office of Federal Procurement Policy for final approval.
FAR Case Status
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Federal Acquisition Service
U.S. General Services Administration
How to Use SmartBUY BPAs
SmartBUY Website: http://www.gsa.gov/smartbuy
Decentralized Ordering Process
Standard Multiple Award Schedule (MAS) BPA Procedures
Spot Discounting Encouraged
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Federal Acquisition Service
U.S. General Services Administration
Founded in 1998 to establish a Department of Defense software enterprise management process.
Identifies, consolidates, and presents broad-based commercial IT requirements to commercial IT vendors, via a single negotiating position.
Negotiation, acquisition and administration methodologies are based on recognized best practices, and 14 basic operating principles
Implements the GSA SmartBUY Program within the Department of Defense
ESI Home Page: http://www.esi.mil
DoD Enterprise Software Initiative (ESI) Program
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Federal Acquisition Service
U.S. General Services Administration
SmartBUY Program Management Office
John Schwarz Director, SmartBUY PMO [email protected] (703) 306-7687
Pebble Randolph Senior Project Manager [email protected] (703) 306-7594
Stephen Bell Project Manager [email protected] (703) 306-7595
Edward Benger Project Manager [email protected] (703) 306-6359
Adrian Fish Project Manager [email protected] (703) 306-7534
Doug Hansen Project Manager [email protected] (703) 306-6333
Sharon Terango Project Manager [email protected] (703) 306-6104
Michael Hargrove Contracting Officer [email protected] (703) 306-7701
Justine Cole Contracting Specialist [email protected] (703) 306-6875
Deepa Hilary Business Analyst [email protected] (703) 306-6627
E-mail: [email protected] Website: http://gsa.gov/smartbuy