federal acquisition service - us epa · federal acquisition service 2 . this is a graphic portrayal...

Federal Acquisition Service

U.S. General Services Administration

U.S. General Services Administration. Federal Acquisition Service.

The Computers For Learning Program Christopher Willett Property Disposal Specialist General Services Administration January 30, 2014


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Presenter

Presentation Notes

This is a graphic portrayal of the current disposition process. The chart shows the distinction of excess and surplus property as well as highlighting the overall screening period and the systems that GSA offers to support these functions. Internal agency screening is the first step and we offer AAMS to support agencies in this effort. Second, is the simultaneous screening for Federal and donation customers and federal removal. Listed are the major categories of eligible activities. Next, the 5 day notification period allows GSA’s allocating regions to make proper allocation of property to donation customers. After that, property is available for public sale, by GSA or another approved Sales Center.


The Computers For Learning Program

The Computers For Learning (CFL) Program evolved as a guide for implementing Executive Order 12999, Educational Technology: Ensuring Opportunity for all Children in the Next Century. The CFL website enables schools and educational nonprofit organizations to obtain excess computer equipment from federal agencies.

Federal agencies can report their excess computers and related peripheral equipment to GSA through the GSAXcess® website. Eligible recipients can view and request the available federal excess property at the CFL website.

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Executive Order 12999: Educational Technology: Ensuring Opportunity for All Children in the Next Century

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In order to ensure that American children have the skills they need to

succeed in the information-intensive 21st century, the Federal Government is committed to working with the private sector to promote four major developments in American education: making modern computer technology an integral part of every classroom; providing teachers with the professional development they need to use new technologies effectively; connecting classrooms to the National Information Infrastructure; and encouraging the creation of excellent educational software. This Executive order streamlines the transfer of excess and surplus Federal computer equipment to our Nation's classrooms and encourages Federal employees to volunteer their time and expertise to assist teachers and to connect classrooms.

Presenter

Presentation Notes

This is the first paragraph of the Executive Order on which CFL is based.


Main CFL Page: http://www.computersforlearning.gov

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Presenter

Presentation Notes

This is the page where schools and educational nonprofits must go to register and search for items.

http://www.computersforlearning.gov/


GSA Portal Page: http://www.gsa.gov/cfl

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Presenter

Presentation Notes

This is the GSA.GOV page for CFL. Emphasize the shortcut: http://www.gsa.gov/cfl

http://www.gsa.gov/cfl


GSAXcess® homepage: http://gsaxcess.gov

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In order to register, recipients must serve some portion of the pre-kindergarten through grade-12 population and operate primarily for the purpose of education. Schools must provide a valid National Center for Educational Statistics (NCES) number. Educational nonprofits must provide a 501(c) tax identification number.

Once registered, eligible recipients can view and request available excess computers and related peripheral equipment. The federal agency that reported the property can then allocate the property to the school or educational nonprofit organization of its choice. After allocation, the receiving school or nonprofit can pick up the property within a certain time period. The school or educational nonprofit organization is responsible for the shipping and handling costs.

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Stevenson-Wydler Technology Innovation Act

15 USC 3710(i) Research equipment

… the head of any Federal agency or department, may loan, lease, or give research equipment that is excess to the needs of the laboratory, agency, or department to an educational institution or nonprofit organization for the conduct of technical and scientific education and research activities. Title of ownership shall transfer under this section.

Presenter

Presentation Notes

This authority can be used by Federal agencies directly without approval from GSA.


How CFL is different from normal screening

Property reported by federal agencies normally goes through 21 days* of federal and state screening. However, when computers are reported, the first 7 days of the screening are reserved for selection by schools and educational nonprofits. This essentially gives schools and nonprofits the first crack at obtaining the excess property.

*Screening period exceptions: Computers and Furniture have a standard 14 days of screening.

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Federal Supply Group 70

Computers and related peripheral equipment falls under Federal Supply Group (FSG) 70. The specific FSG is required when an agency reports the property in GSAXcess®. The FSG is how the system knows to put the property through CFL screening. CFL screening is optional, however it is the default for anything reported under FSG 70.

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EO 12999 definitions "Schools" means individual public or private education institutions

encompassing prekindergarten through twelfth grade, as well as public school districts.

"Community-based educational organizations" means nonprofit entities that are engaged in collaborative projects with schools or that have education as their primary focus. Such organizations shall qualify as educational non-profit institutions or organizations for purposes of section 203(j) of the Federal Property and Administrative Services Act of 1949, as amended.

"Educationally useful Federal equipment" means computers and related peripheral tools (e.g., printers, modems, routers, and servers), including telecommunications and research equipment, that are appropriate for use in prekindergarten, elementary, middle, or secondary school education. It shall also include computer software, where the transfer of licenses is permitted.

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CFL Eligibility

All Computers for Learning (CFL) participants must be located in the United States, the U.S. Virgin Islands, American Samoa, Guam, the Commonwealth of Puerto Rico, or the Commonwealth of the Northern Mariana Islands.

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Public, Private Schools and Day Care Centers

A school is eligible to receive donations through the

Computers for Learning program if it is public, private, or parochial, serving pre-kindergarten through grade 12 students. Day care centers must provide a state-approved preschool curriculum.

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Educational Non-Profits An educational nonprofit is eligible if it is classified as tax-

exempt under section 501(c) of the United States tax code and serves pre-kindergarten through grade 12 students. In addition, education nonprofit organization must meet ALL of the following criteria to participate in the CFL program:

Be tax exempt under section 501(C) of the U.S. tax code

Serve some portion of the pre-kindergarten through grade 12

population Operate primarily for the purpose of education. 15


Educational Non-Profits

By completing the registration form, the organization is confirming that their educational nonprofit organization meets ALL of the eligibility requirements.

Any federal agency that selects the educational nonprofit organization for donation will also ask to provide proof of eligibility. (Agencies determine what this should be, so documentation may vary.)

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CFL School Registration Page

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NCES homepage: http://nces.ed.gov

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Presenter

Presentation Notes

This is the Department of Education’s National Center for Education Statistics (NCES) page, where all school demographic information is viewable, as well as the NCES number which is required for each school.

http://nces.ed.gov/

http://nces.ed.gov/


NCES School data window

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Presenter

Presentation Notes

Example of a school’s NCES data window.


IRS homepage: http://www.irs.gov

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Presenter

Presentation Notes

The IRS website where 501c tax exemption numbers are listed for all educational nonprofits.

http://www.irs.gov/


CFL Registration Certification

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18 U.S.C. § 1001 : US Code - Section 1001 (a) Except as otherwise provided in this section, whoever, in any matter within the jurisdiction of the executive, legislative, or judicial branch of the Government of the United States, knowingly and willfully - (1) falsifies, conceals, or covers up by any trick, scheme, or device a material fact; (2) makes any materially false, fictitious, or fraudulent statement or representation; or (3) makes or uses any false writing or document knowing the same to contain any materially false, fictitious, or fraudulent statement or entry; shall be fined under this title, imprisoned not more than 5 years or, if the offense involves international or domestic terrorism (as defined in section 2331), imprisoned not more than 8 years, or both. 22


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Presenter

Presentation Notes

CFL All Items menu page.


CFL Selection Screen – What Schools See

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Presenter

Presentation Notes

The CFL cart checkout screen.


http://gsaxcess.gov

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Presenter

Presentation Notes

This is the website where federal agencies can report their excess computers so that they can be viewed by schools and educational nonprofits on the CFL page.

http://gsaxcess.gov/


GSAXcess® Menu Screen

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Presenter

Presentation Notes

The CFL Functions Menu is on the top right of the page.


Property Manager Notification

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Presenter

Presentation Notes

Notification example.


Property Managers - View/Allocate Requested Items

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Presenter

Presentation Notes

Point out top right menu option.


View/Allocate Requested Items

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View/Allocate Requested Items by School Name

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Presenter

Presentation Notes

Point out Allocate button at the top.


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Confirm Allocated Items

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Transfer Requested Items

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Presenter

Presentation Notes

Point out Transfer button.


Transfer Completion

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Presenter

Presentation Notes

Transfer Completion example email.


Transfer Completion

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School Search Criteria

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Presenter

Presentation Notes

Point out the three criteria by which agencies can search for schools: School Name, State, and Zip.


Post Transaction Module

The PTM is a way to enter your CFL Transfer information after you have already transferred property to a school. This is an alternative method to the standard CFL reporting process. The PTM captures the CFL Agency transaction and automatically sends the required Non-Federal Recipients report at the Fiscal year-end to the Office of Governmentwide Policy for your Agency.

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PTM input screen

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CFL Agency Reports

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Presenter

Presentation Notes

We will soon have downloadable Excel versions.


Reuse is recycling!

Transferring computers to schools and educational nonprofits keeps the equipment out of landfills and puts property which was purchased with taxpayer money to good use.

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Presenter

Presentation Notes

This is the cover of our Computers For Learning brochure, which will be available as a downloadable PDF.


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THANK YOU! Questions???

Christopher Willett [email protected]

703-605-2873 CFL Helpdesk: 866-333-7472 (option 2)

http://www.gsa.gov/property

http://www.computersforlearning.gov http://www.gsaxcess.gov http://www.gsa.gov/apo

http://www.gsa.gov/property

http://www.computersforlearning.gov/

http://www.gsaxcess.gov/

http://www.gsa.gov/apo

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