feb 19, 2008 cu-nees 2008 fht workshop administrative issues tom bowen university of colorado at...

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Feb 19, 2008 CU-NEES 2008 FHT Workshop N EES at CU Boulder The George E Brown, J r. Network for Earthquake Engineering Simulation 01000110 01001000 01010100 Administrative Issues Tom Bowen University of Colorado at Boulder George E. Brown, Jr. Network for Earthquake Engineering Simulation http://nees.colorado.edu

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Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Administrative Issues

Tom BowenUniversity of Colorado at Boulder

George E. Brown, Jr.Network for Earthquake Engineering Simulation

http://nees.colorado.edu

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Working Together - The CU-NEES: Researcher Relationship

Making the most of our cooperative endeavor• Consider 3 phases of engagement

– Pre-Proposal• Workshop, website, technical documents, and direct contact

– Pre-Award/Pre-Test• ESPCC, RPA, Test, Instrumentation, Data, and Safety

Planning

– Test and Closeout• Scheduling and budget management• Data archiving• Specimen disposal or recovery/shipping

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Pre-Proposal Phase

• We share the same goals, including:

– Confidence in each other as experimentalists and professionals

– Comfort in working together

– Generating a proposal that is funded at the appropriate budget level to complete the test program

• What will help us get there:

– Communication

– Communication

– Communication

••

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

What CUNEES ES will do• Maintain up-to-date site specifications, capabilities, and

requirements on our web page. • Provide accurate, timely and complete information to

researchers • Generate high resolution 3-D drawings of proposed test

specimens from researcher sketches (Chris will say more later)

• Maintain a list of accommodations for visiting researchers and students that may be involved in long-term research at our laboratory

• We’ll answer the phone when you call and reply to your email when you write!

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

What the Researcher can do • Check Site Availability through NEESinc Website to assess the expected level of

utilization of the desired site for the period under consideration.

• Review the CU NEES website (nees.colorado.edu) and contact the Operations Manager for pre-proposal planning and specific information about our facility, equipment and expertise.

• Consider your projects instrumentation and IT needs of experiment. Contact Site specialists to discuss specifics before submitting the proposal – some special needs may require additional funding.

• Will any laboratory reaction structures or equipment require modification to perform your tests? Contact the Operations Manager to discuss.

• Specimen fabrication assistance? Special tools? Heavy or very large specimens?

• Hybrid control schemes and algorithms: we anticipate unique programs, etc and welcome challenges, but prefer to begin work with you sooner rather than later.

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Abridged List of No-cost Services Available to Researcher

• Assistance in proposal development• Assistance in experiment planning and design • Laboratory cost estimation• Equipment and safety training• Materials and test specimens receiving• Equipment and test setup • FHT system operation• Tele-presence and tele-operation support• Video conferencing support• Data acquisition, and data quality assurance• Assistance with data transfer to NEES data repository• Office space• Equipment and specimen storage for duration of experiment• Space for specimen assembly• Use of the concrete mixing and curing rooms• Liaison services with local contractors

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Pre-Award Phase• Proposal has been “approved” by NSF pending review by

Equipment Site.• ESPCC Review Process

– Proposal forwarded to ES with NSF comment and budget (modified by NSF?) and schedule established. Researcher has not received “official” notice yet.

– ES review will focus on schedule and test plan for “functional integration” into facility and operational timeline

– Acceptance by ES of proposal as written does not imply approval of your budget, schedule or scope of work nor an endorsement of your proposed research – only that your plan does not violate lab policies and that the proposed tests are compatible with facility capabilities.

– It is the sole responsibility of the researcher to ensure an adequate budget and a viable test plan to complete your experiment (Please ask us to help before you submit your proposal!)

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Project Name: Reviewed By:Project Start/End: Date ESPCC Submitted:Project PI:PI Contact Info:Funding Source:

Equipment/Special Equip Type of Instrumentation Specific Personnel/Expertise Time Use (days) Space RequirementsTest planning/Research 1.

2.3.

Construction/Assembly 1.2.3.

Instrumentation Prep 1.2.3.

Instrumentation Placement 1.2.3.

Setup 1.2.3.

Data Organization 1.2.3.

Post-Processing 1.2.3.

Testing 1.2.3.

Data Collection 1.2.3.

Specimen Dismantling 1.2.3.

Removal 1.2.3.

Disposal 1.2.3.

Post-Experiment

Experiment Execution

NEES at CU Boulder Equipment Site Policies Compliance Check

Data Acquisition & Storage

Specimen Preparation

Planning

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Equipment Site Policy and Compliance Check (ESPCC)

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Award Phase• RPA – Research Participation Agreement • Engages research PI, ES, NEESinc, and PI and ES University

Offices of Contracts and Grants. It is an official, legally binding contract.– The details: All provided by the researcher

• Test Plan• Instrumentation plan• Safety and risk management plan• Data archiving plan• Budget plan

– All things every experimentalist thinks about and plans for is put to paper and agreed upon because you’re no longer working in your own lab.

– A very good tool to carefully define roles and responsibilities of researcher and ES respectively.

– Provides an opportunity to refine budget aspects (some costs may change faster than inflation since earlier estimates were done).

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

RISK MANAGEMENT

• Not just about safety anymore!• Requires a joint effort of the equipment

site and project PI. Come visit us before your testing starts.

• Requires detailed testing plan prior to start of test specimen assembly.

• Requires a thorough knowledge of test environment and equipment limitations.

• Prudence, Patience, and Hope

Feb 19, 2008 CU-NEES 2008 FHT WorkshopNEES at CU Boulder

The George E Brown, Jr. Network for Earthquake Engineering Simulation

01000110 01001000 01010100

CALL or EMAIL US

• Victor Saouma, Director 303-492-1622• Tom Bowen, Operations Manager 303-492-8538• Robb Wallen, Instrumentation Engineer 303-492-8036• Gary Haussmann, Software Engineer 303-735-0302• Mike Eck, Lab Foreman 303-735-0947• Alisha Welch, Outreach Coordinator 303-735-0302• Kent Polkinghorne, IT Manager 303-492-8221