Leveraging Surveys: Completing the feedback loop to engage students and parents

Erin Garland and Maureen TuchowskiK12 Professional Services

Session Objectives

Understand the quantitative vs. qualitative survey options available in Naviance

Identify four concise steps to survey implementation

Demonstrate different methods for deploying surveys to a targeted audience

Design surveys to engage students and parents

Session Agenda

Introductions

The Power of the Survey

The four steps to creating and administering

surveys that produce the results you need

Plan: Beginning with the end in mind

Build: Creating a Survey in Naviance

Deploy: Methods for distributing a survey to a

targeted audience

Measure: Analyzing your Results

Conclusion and additional resources and

supports

Introductions: Erin Garland and Maureen Tuchowski

The Power of the Survey: empowering your students to affect change, ascertaining vs. assuming, and using data to drive decisions

The Power of the Survey

Empowering your students to affect change:Provide opportunities for choice (communication, presentation formats, identifying preferences)Gathering feedback on past events to ensure future successFostering leadership opportunities in students

Ascertaining vs. Assuming:The student voice – are we really listening?The assumptions that we make as staff may not accurately reflect the wants/needs of the collective student perspective

Using Data to Drive Decisions:Being more responsive and less reactive to what our students are looking for from their educationDemonstrating actions tied to student survey feedback

The four steps to creating and administering surveys that produce the results you need

Plan: beginning with the end in mind

Build: creating a survey in Naviance

Deploy: methods for distributing your survey to the right audience

Measure: analyzing your results

Plan: Beginning with the end in mind

Statistical summaries of quantitative responses will be available in “View Responses” for surveys and individual results will

appear in the student folder

A summary list of qualitative responses will be available

in “View Responses” for surveys and individual

student responses will appear in the student folder

Qualitative responses: data that can be observed but not measured – open

responses

Quantitative responses: identify the smallest

measurable components necessary to achieve

statistical results for an entire group

Plan: Beginning with the end in mind

Selecting from available options:Rating Options on a 5-point Scale

Quantitative Questions

Yes/No

Drop-downMenu

Select from list

Plan: Beginning with the end in mind

College Application Outcomes

Customizing your Graduation Survey

Customizing your graduation survey will give you the flexibility to add additional questions and the oversight to review and accept changes to college applications and scholarships in the Batch

Update feature of Students

Scholarships Awarded

Plan: Beginning with the end in mind

Open-ended responses

Short Text

Essay Response

Gathering information

Qualitative Questions

Date

Number

Build: Creating a survey in Naviance

ORCopy and Customize:

Connections > Shared Survey Library

Preview and select a survey that closely aligns with your goals for gathering responses

Click Copy

Enter new survey name

Update preferences and customize questions

Custom Survey Design Demo:

Deploy: methods for distributing your survey to a targeted audience

Surveys available to take in Family Connection: based on preferences identified during survey set-up

Success plan task: ”This survey should only appear with a success planner rask: indicated during survey set-up

FastLink in group e-mail

A FastLink is a web link embedded in a group e-mail message that allows the message recipient to go directly to a custom survey on Family Connection without first having to sign in. To embed a FastLink in a group e-mail message:Go to Connections > E-mail.Click Send E-mail to a Group of Students and Parents.Type a subject and text for your message in the spaces provided.From the Survey drop-down menu, choose a custom survey.Specify any additional selection criteria for the students or parents you want to receive your message.Click the Preview and Send button.Check the Survey FastLink box and specify a number of days before the link will expire.Click the Schedule Message button. If a student or parent uses the FastLink to access a survey, they will not see any other menu options that are normally in Family Connection. They will only be able to complete the survey and then close their browser.

Measure: Analyzing your results

Summaries of results from both quantitative and qualitative questions will display from:

Connections > Surveys> View Responses

Measure: Analyzing your results

Individual results from both quantitative and qualitative questions will display from:

Students > Plan > Survey name

student@email.com

My mom

Conclusion and additional resources and supports

Additional Resources

Name of Survey Shared By For Who?

8th Grade Parent Survey Orono High School 8th/9th Grade Parents

2012 Grade 11 Letter of Rec- Parent Input Survey

Penfield High School 11th/12th Grade Parents

Career Scavenger Hunt West Shore Middle School 6th-12th Grade Students

Student Needs Assessment Lincoln Middle School

Lincoln Middle School 6th-12th Grade Students

WHS Freshman Transition Survey

Westfield High School 8th/9th Grade Parents

Transition Survey Naviance Academy Middle School

8th/9th Grade Students

Attendance Survey Lancaster High School 9th-12th Grade Students

Career Interest Profiler Follow Up Survey

Fairfield Warde High School 10th-11th Grade Students

Centennial High School Do What You Are Survey

Centennial High School 11th-12th Grade Students

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