INTERNATIONAL ORIENTEERING FEDERATION

IOF EUROPEAN SKI ORIENTEERING CHAMPIONSHIP AND WORLD CUP ROUND (SKIO

WCUP)

Application for the year 2020

The Guidance Notes give detailed information on how to fill in this form.

1. FederationFederation:

Name of responsible English-speaking contact person:Function within Federation:Address:Phone:Email:

Signature:

Application page 1 of 8

2. Local Applicant Name of local applicant:Name of responsible English-speaking contact person:Address:Phone:Email:

3. Experience What is the federation’s / (local) applicant’s experience in organising major orienteering events?

4. Event DatesPreferred datesor period:Reason for proposingthis period/these dates:Other suitable dates or period:Impossible dates or period:

5. Event Programme and Combination with another IOF EventIndicate which competitions you intend to organise:

Competition 1

Competition 2

Competition 3

Competition 4

Competition 5

Have you already decided on the order of the competitions? If yes, what are your plans? Are there any restrictions?

Application page 2 of 8

Do you plan to offer a training camp or other training opportunities prior to the event?

Would you like to organise another IOF Event in conjunction with this ESOC and World Cup Round?

Mark Answer CommentYes, absolutely. (Which event?)

Yes, if possible. (Which event?)

No.

It does not matter to us.

6. ClimateDescription of climate and temperatures during suggested event dates.

7. VisionWhat is your vision for the event?

8. Event ConceptBriefly describe your event concept with emphasis placed on the strengths of your event for all stakeholders according to the event objectives.

9. Combined Events PlanIs the event intended to be combined with a national event? If yes, what event?

Application page 3 of 8

10. Public Events PlanWhat public events are planned?

11. VisibilityWhat plans do you have to make your event attractive to media and spectators that will visit your event?

What plans do you have to make your event attractive to media and spectators that will follow you event online (through internet)?

12. Opportunities for SocialisingWhat facilities (at the accommodation, event centre or town) are provided to enable contacts amongst participants outside of the competitions?

13. Venue and Event Centre (EC)LocationDistrict:Town of Event Centre:Distances between EC and planned accommodation (km and minutes):

If possible: Please add a link to a Google map with relevant event points of interest and map areas.

Infrastructure/facilities of Event CentreType of EC (hotel, sports centre etc.):Room for team officials’ meetings:Facilities for media representatives:Will accommodation be available at EC?

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Other facilities (restaurant etc.):Will the EC also be the venue for ceremonies (prize givings etc.)?

Distance to planned competition areas/arenasCompetition area/ Arena

Distances between Event Centre and planned competition areas(km and minutes):

Competition 1Competition 2Competition 3

Distance to airport(s) and railway stationName Means of transport to

Event CentreDistance (km) and time (min.) of transport to EC

Nearest international airport:Nearest domestic airport:Nearest railway station:

CeremoniesWhere are the ceremonies (opening, prize givings, closing) planned?

14. AccommodationDescription of planned accommodation for teams, team officials, media representatives and IOF officials. Describe place, type and capacity.

Accommodation level

Type(hotel, hostel etc.)

Place Capacity(number of rooms, beds)

A(most expensive)B

C(cheapest)

Comments on accommodation:

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15. TerrainsCompetition 1Competition 2Competition 3Competition 4

Additional comments regarding terrains:

16. MapsDo previous orienteering maps of the planned competition areas exist? If yes, please list them here:

Map name/area Competition Map year Other map details (e.g. link to map):

Information about relevant major events (orienteering and non-orienteering) held in the planned competition areas within the last 5 years:

Event Year Event details (size; venue; arenas; media; organiser etc.)

Additional maps comments:

17. ArenasHave you decided on the location of the arenas?

If yes, have you checked these locations for their suitability?

Application page 6 of 8

If yes, have you already been given permission to use these areas?

Will there be joint arenas (= the same arena for two competitions)?

Comments:

18. Fees and cost for participantsInformation about planned fees to be paid by the participantsFee type(Entry fees must include possible obligatory transportation.)

Fee in EUR per competitor

Accreditation fee (including model event/s)Accreditation fee for team officialsEntry fee per individual competitionEntry fee Sprint Relay (per team)Entry fee Relay (per team)Participation fee for banquet (if there’s a banquet)Fee for one training map

Please note: This information about the entry fees is binding. This means, unless there is a valid reason, the actual fees must not be higher than indicated in the application form.

Comments on fees:

Information about approximate cost for accommodation and mealsAccommodation: cost per room and night Cost per type of accommodation in EUR

A B CSingle roomDouble roomTriple roomOther type of room (please specify)

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Other (please specify)Cost for mealsIs breakfast included in the rates above? Mark YES or NO.Cost for dinner/person

Comments on accommodation and meals:

19. FinancesDescribe budget and financial plans for the event. How do you plan to cover the expenses and costs of the event?

20. Permissions and partnership agreementsInform whether area/land access permissions have already been obtained from landowners and/or relevant authorities. If yes, specify which ones and what for.

Describe the planned relationship/contracts between the National Federation and the local organiser.

Agreement with host venues/local authorities

Agreements with sponsors

Agreements with media

Special arrangement to attract non-orienteering spectators

21. Further remarks

Application page 8 of 8