The Honorable Sharon R. Bock, Esq., FCCC PresidentThe Honorable JD Peacock II, FCCC Bylaws Committee Chair

FCCC CEO Chris Hart IV

FCCC Governance, Bylaws,

Committee Organization, and

Role of the Board of Directors

2018-2019 President’s Initiatives

1. Lead by aligning goals to our shared vision, mission, and guiding principles/values

2. Implement a new approach to our legislative efforts based on your feedback over the past few years

3. Optimize technology – the foundation of our Clerk business

4. Enhance communicationsSharon R. Bock, Esq.

Board, Committees, Subcommittees & Workgroup Structure

Committee

Permanent

Only Elected Clerks

Works on specific issues

Reports to Board

Subcommittee

Permanent

Only Elected Clerks

Works on narrow set of specific issues

Reports to Committee

Workgroup

Not Permanent

Elected Clerks & Clerk Staff

Works on narrowly defined initiatives

Reports to Subcommittee or

Committee

Quick Response

Team

When a time-sensitive response is needed, a designated SME will respond on behalf of

all Clerks

Reports to assigned Workgroup,

Subcommittee and/or Committee

2018-2019 Governance Structure

Legi

slativ

e

E-Wills

Pro Se

Budget Bill

Brandes Bill

Political Enagagement

Best

Pra

ctic

es

Self Help/Pro Se

Process Standardization

Comptroller

Court Ops/Rules

Guardianship

68 C

lerk

s & C

ompt

rolle

rs

FCCC Board

ExecutivePersonnel

BudgetNominating

Strategic Technology

Clerk Tech Group

Vendor User Group

Strategic Planning

Education

New Clerk Academy

ConferencesBylaws

Communications CORE

Clerk Partners

Member Goals Board Goals Committee Goals

Alignment ● Reporting and Evaluation Process

Creating Alignment – Example

Aligning Goals with VMV & SP – Initiative 1: Board Governance

VMV Alignment Member Goal/Input Board Goals/Strategic Plan Key Priorities

Committee Goal

Value: Adapt to Succeed

VMV Session and Striving for Excellence Report –Review bylaws to ensure effective board governance, consider indemnifying officers and directors, etc.

Review bylaws to ensure board governance effectiveness

BYLAWS COMMITTEE: Review bylaws to ensure effective board governance, indemnification of directors and officers, etc.

Value: Adapt to Succeed

VMV Session and Striving for Excellence Report –review and develop policies for Board approval

Evaluate current policies for relevance towards the mission and vision

BOARD: Evaluate current policies and identify new policies that are needed –ensure alignment with VMV

Vision: To be recognized as the premier model for exceptional government

VMV Session and 2016Board Meeting – review Articles of Incorporation for all related entities

Align organizational structure to accomplish mission and vision

BOARD: Review articles of incorporation and other governing documents for all related entities and ensure structure accomplishes VMV

Aligning Goals with VMV & SP – Initiative 2: Legislative / Lobbying Approach

VMV Alignment Member Goal/Input Board Goals/Strategic Plan Key Priorities

Committee Goal

Value: Adapt to succeed; embraceinnovation

VMV Session and Striving for Excellence Report –Establish policy/procedure to evaluate issues and communicate outcomes

Break issues into sub-committees of the Legislative Committee

LEGISLATIVE COMMITTEE:Establish new approach, inclusive of subcommittees, workgroups, and quick response teams; communicate approach

Mission: United statewide to protect the public trust

VMV Session & Clerk 2017 Lobbying Survey – Solicit proposals from Clerks for other approaches; utilize Clerks

Find subject matter experts among Clerks; poll Clerks as issuesarise

LEGISLATIVE COMMITTEE:Involve Clerks in lobbying process; utilize Clerks to communicate key messages; use two-way communication

Value: Adapt to succeed; communicate with one voice

VMV Session and Striving for Excellence Report –establish who leads lobbying effort

Build relationships with legislative staff—i.e. outreach at beginning of session—offer assistance with statistics, current events, etc.

LEGISLATIVE COMMITTEE:Build relationships with legislative staff – Clerks and FCCC Professional Team to take lead

Aligning Goals with VMV & SP – Initiative 3: Optimize Technology

VMV Alignment Member Goal/Input Board Goals/Strategic Plan Key Priorities

Committee Goal

Value: Act withintegrity; communicate with one voice

VMV Session Communicatetechnology business model to all Clerks

STRATEGIC TECHNOLOGY COMMITTEE:Communicate technology business model to all Clerks

Value: Adapt to succeed; embrace innovation

VMV Session & Striving for Excellence Report –conduct audit of policies and finances for compliance/risk management

Review technology policies and financial plans

STRATEGIC TECHNOLOGY COMMITTEE:Review technology policies and financial plans; review policies and finances for compliance/risk management

Value: Adapt to succeed; embrace innovation

VMV Session Analyze committee structures for redundancy and overlap

PRESIDENT:Analyze current committee structures for redundancy and overlap

Aligning Goals with VMV & SP – Initiative 4: Communication Enhancement

VMV Alignment Member Goal/Input Board Goals/Strategic Plan Key Priorities

Committee Goal

Mission: United statewide to protect the public trust

VMV Session & Striving for Excellence Report –develop comprehensive communications plan for Board approval

Design, implement, measure a comprehensive strategy uniquely created to positively impact:1) Key influencers and public officials;2) General public/voters

COMMUNICATIONS COMMITTEE:Develop comprehensive communications plan inclusive of strategies and measurements to impact key influences, public officials and the public

Value: Communicate with one voice

VMV Session & Striving for Excellence Report – survey communications medium and frequency preferences of members

Supporting Clerks and Clerk’s offices: key messages, templates, general purpose materials; monthly hot topics: newspapers, social media, speeches

COMMUNICATIONSCOMMITTEE:Survey Clerks to see what mediums they use to communicate and createcampaigns with tools that support those mediums

FCCC Bylaws: Current and Proposed

• Original Bylaws

• Charter

• Next StepsScheduled committee meetings: December 17, 2018, at 2:00 p.m. January 11, 2019, at 2:00 p.m. March 20, 2019, at 10:00 a.m. May 31, 2019, at 10:00 a.m.

JD Peacock IIFCCC Bylaws Committee secure webpage

FCCC

• Charters

• Position Descriptions

• Agreements

• Declarations

Chris Hart IV