NOVOTEL Al Dana Resort, Manama -BahrainSub : Engineering Department take over Time : 11-11-2014, Tuesday at 11:00AMVenue : GM Office

Prepared by:

Assistant Chief Engineer Farook Pallikkalakath

Presence Mr. Laurent NOURY – General ManagerMr. Amid Yazji - Operation ManagerMr. Farook Pallikkalakath- ACE

POST BOX NO: 11073, KINGDOM OF MANAMA,TEL:+973 17298008, FAX: +973 17298338, EMAIL H3600@ACCOR.COM

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Maintain the entire hotel facility: including the physical building structure; all electrical, mechanical, HVAC systems and related equipment in accordance with a planned preventive maintenance program. Ensure all areas are maintained to the high standard expected by our

guests. Conduct regular walk-around, visually assessing the safe and efficient maintenance and operation

of the physical structure of the hotel ,swimming pool& Beach , all electrical, mechanical, HVAC systems and any other related equipment. Verify completion of all routine maintenance on public places, meeting rooms, ballrooms, outlets, back of the house spaces and external areas. Verify

completion of all repairs, replacement and renovation Involving on all sustainable development action to get ISO 14001 Certification

Objective of Chief Engineer

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Main equipments

HVAC – 2 Nos Chillers 375 Ton eachAir Handling Unit 18 Nos,Fresh Air Handling Unit 11 Nos, Split unit 27 Nos,

Package unit 7 nos, Cold room 7 NosChiller water Pump 2 Nos

Electric heating calorifire 4 NosSweet water Pumps & VFD Controller 3 Nos

Brackish water Pumps & controller 3Nos Submersible Pumps-4

Swimming pool Filter circulation pumps- 5NosIndoor & our door Jacuzzi – 3 nos

Stem & Sauna system -4 nosTransformer -3Nos Generator – 500KVA

Addressable Fire Alarm system

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Existing Engineering Organization Chart

Chief Engineer

Assistant Chief Engineer

Electrician 2 Nos

Mr. Rahman &

Mr. Ali

Carpenter 1NoMr.

Rafiudheen

ENGINEERING ORGANIZATIONAL CHART

A/C Technician

2 NosMr. Sayed &

Mr.Siraj

Painter 1NoMr. Suni

Plumber 2 Nos Mr.Ansari & Mr.

Praful

Novotel

Novotel

Samasi

Dalkia Novotel Novotel & Dalkia

Novotel & Dalkia

Electro mechnical Mr. Mathew

Dalkia Incharge

Total Staff 11 NosNovotel 5 NosDalkia 5 NosSamasi 1No

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Actual Status1)Chiller not efficient

Chiller not efficient, Chiller No:1 still tripping due to Low suction pressure Chiller No:2 Sensor not working

2)Water leak Our hotel water supply line is in bad condition, daily 2 or 3 water leak complaint ( sometimes

using Jublee clip for stopping the water leak temporarily

3)Swimming pool overflow Channel line leakManama area balance tank overflow channel leak

4)Preventive maintenance not effectivePresently there is no actual PPM , Just filling the sheet giving to Dalkia & no proper recording system

5) Energy consumption High comapred to last year

6) Other issues a)Guest room :- most of the room grouting & silicon are in bad shape

b)Furniture need to be repolished c)Minibar not working properly

d)Guest room & Restaurants Toilet W/C mechanisam not working properlye)Hot water not reaching in guest room (some rooms minimum 5-7 minute will take to reach )

f)Sweet- & Brackish Main water tank cleaning -5 tankg)Reverse Osmosis membrane not working

h)No sprinkler for fire fighting i)Dry riser for fire fighting

j)No Auto chemical dosing system for swimming poolk)Chilled water line valve corroded & damaged valve

l)Heater calorfier preventive maintenace yearly basis not doingm)No safety data sheet & PPE

5) Documentation /AdminThere is no proper documentation

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Recommendation

At any cost minimum one 350 ton capacity chiller need to buy to avoid past experience , or will install admin, Restaurants & reception split or package units to

reduce load.New chiller required Electricity supply & other modification required

Chillers1)Arrange with Dalkia team & define the actual fault & remedy

2)Consider long term solution3) Solution , they have to address the complaint within certain time period

with help of DUNHAM_BUSH main dealer whenever required

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Recommendation

WWater leak

1) visual inspection check status of all valve and make list and replace the valve if required 2) quarterly valve excise means close & open excise ( planning to implement after replacing corroded valves)3)check all pipe status ( maximum possible areas)4)start to replace the pipe monthly basis ( depends on occupency, effecting area etc)5)avoid jublee clip method and prefer permanent method whenever water leak6) VFD reset & change the program depends on the situation, Presently adjusted and control the leak

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Recommendation

Swimming pool Manama area balance tank overflow channel pipe water leak 1) contacted to Koohiji (one of the spealized company to rectify the leak )they visited the site on 22/10/2014 and they will arranging suitable camera with help of their German dealer, expecting to get conformation before 12 /11/2014 (In 2014 December I could arrange the company with Robert snake camera found the leak & solved, presently there is no leakage in the swimming pool)2) Looking for alternative solution ( break the floor and fixed the leak within certain period , contacting to Dalkia or other related contracting company) Temporary stop the leak inserting flexible pipe 3) monitor swimming pool daily water consumption

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Recommendation

PPM1) Hotel equipment list merge with Dalkia PPM number2) PPM Plan will revise based on Accor PPM plan 3)Will implement Effective PPM December,2014 Onwards 4) Keep separate self for PPM document

Energy saving 1)Daily basis water, electricity analysis ( sub meter reading daily basis and check consumption area by area) Monthly basis and yearly basis on going 2) Covert to LED light in guest room , public areas ( every month guest room 10 % ) 3) staff awareness of water & Electricity consumption through ISO training poster, bulletin and team briefing ( coordinating with training manager & Other h/K, F/o and Security) 4) Random check of Guest room , meeting rooms with Security,H/K and F/O to ensure utilities are switched OFF in vacant rooms 5) monitoring usage of chillers as per occupancy & season Note:- I could save water & Electricity 4% compare to 2014

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Recommendation

Hot water not reaching in guest room( minimum 5-7 minute to take hot water reaching in some guest room)

1) Fixing insulation on pipe (wherever insulation is exposed )

2)circulation pump efficiency to be checked time by time3) All area Pressure regulating valve (PRV) need to check & service

Done, Monitoring & log all guest, still no more complaint

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Recommendation

Documentation 1)All Engineering Check list ( daily 3 shift check list, swimming pool chemical treatment, chiller log, daily Electricity, water, gas, sub meters, Malfunctions details & guest complaint) 2) All AMC company separate file, EMS file, Gate pass, staff details, Catalogues of equipments, keys, Staff external & Internal training, incident report etc

Other Issues to solveGuest room

1) Furniture need to repolish:- planning to start December,20142) Grouting silicon is in a bad condition :- Panning to start December,20143) Minibar not working properly:- Placed order for Minibar PCB 20 Nos& then will summit more PCB for Minibar, most of the minibar having trouble in PCB only (Now all minibar are working condition) 4) WC flush mechanism not working properly, corroded the cover:- planning to replace parts & cover ( Gasket and parts order )5) Chemical dosing system for swimming pool

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Recommendation

Hotel Main water tank cleaningSweet water Tank 3 Nos & Brackish water tank 2 Nos Planning to

disinfection on Ramadan Time

Reverse Osmosis membrane Planning to Repair December,2014( completed RO Plant repair

work & from Janary 1st ,2015 onwards working)Auto chemical dosing system

Planning to fix 2015 (Installed & from February,2016 on working) Chilled water circulation line corroded valve replacement

Planning to replaced corroded valves and damaged valve ( still not done)Annual maintenance contract ( AMC)

Review annual Maintenance contract with proper understanding with contractors

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Recommendation

Gas tank room ventilation & Spinkler system

Planning to do next year ( 2015) will provide more ventilation on the wall and separate water tank & sprinkler system

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Recommendation

Planning to do preventive maintenance every year to avoid breakdown maintenance

Heater calorfier yearly maintenance

Technical Audit 2014 comments implementation

Planning to placed on Chemical storage area and Engineering work shop as nature of work

Provide more suitable tools & arranging work shops

Material Safety Data Sheet( MSDS) , Personal Protective Equipment(PPE) & Tools

Review the action plan & will implement on monthly base

Automatic Power factor Capacitor bank installationWe are paying every Month approximately 1300BD to avoid such type

of penalty need to fix Capacitor bank, planning to fix January 2015

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Recommendation

Staff Technical skill improve & Career development plan

1) External training Eg:- Chemical treatment, Fire fighting, Lift rescue etc2) Monthly Internal training on job training Eg:- How to start Generator, how to

tackle complaint easy way , how can reduce energy consumption etc3) Plan for additional Technical training based on annual appraisal request 4) Novotel service attitude training 5) Conduct Yearly one technical tour

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Staff organizational Chart ( Proposal- 1)

Chief Engineer

Assistant Chief Engineer

Electrician 2 Nos

Carpenter 1No Painter 1No AC Technician 2No

Novotel

Novotel

Samasi

Novotel

Total Staff 13 NosNovotel 4 NosDalkia 8 NosSamasi 1 No

Supervisor/Senior Technician

Supervisor/Senior Technician

PPM Technician

1No

Novotel

Dalkia Dalkia Dalkia Dalkia Dalkia Dalkia

Plumber 1 No

Electro Mechanical Technician

1No

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Sustainable Development action

For Achieving ISO 14001 Certification Engineering Department will do our part without any delay as we know sustainable development majority part Engineering related issues 1)Action plan for performance objective – done , now on going 2)Environmental impact study- done , action plan & action is going on3)Action plan for Water & Energy consumption- done , going on 4)Action plan for Waste - in progress 5)Action plan for Chemical product- In progress6)Action Plan for Refrigerant – In progressNote:- In 2015 June we got ISO 14001 certification

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Engineering store

Engineering store Handling

1) Place the order 2) Follow up with supplier , Purchaser to get good quality & right items on right time3) Receive the items from Receiving office as requested 4) Keep the items as order in the store 5) Check the stoke & issue the items daily basis

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Conclusion

I am sure that I can maintain Engineering department in a effective way also I would like to review the Budget ( coordinate with FC ) for

implementing my plan

Thank You