fall 2014 conference kick-off committee meeting tuesday, september 9, 2014 6:30 – 8:30 p.m....
TRANSCRIPT
Fall 2014 Conference Kick-Off Committee Meeting
Tuesday, September 9, 20146:30 – 8:30 p.m.
Conference Co-Chairs Madrienne Hampton, DTM & Catherine Magruder, DTM
Agenda• Welcome• Conference Vision and Objectives• Conference Theme and Venue• Committee Directory• Budget• Committee Chair Reports• Success Factors• Timed Agenda• Next Steps and Questions
VisionTo successfully create a conference experience that empowers and inspires attendees to pursue their goals to be the best speakers and leaders they can be.
Objectives• Attendance of 325• To celebrate the accomplishments of
District ONE via the Hall of Fame• To empower the District ONE family to
continue striving to improve their communication and leadership skills via the Business Meeting
• To create opportunities for our members to showcase their speaking and leading techniques via the Table Topics and Humorous contests
• To be enjoyable, engaging and educational
Theme
iSpeak iLead
Add-on to the Theme
TM Talks“Words Worth Expressing”
Venue: The Grand in Long Beach
Venue: The Grand in Long Beach
Venue: Pacific Room
Venue: Grand Ballroom
Venue: Palm Courtyard
Budget• Each team will be given a budget amount for their activity.• All expenses are to be reimbursed, not advanced. Over
budget items are donations.• Committee Chairs must manage their budget for the
entire team.• All expenses must be submitted and approved by their
Committee Chair prior to the expenses being incurred.• Send all expenditure requests to the Co-Chairs via email
for approval.• Please copy both Conference Co-Chairs on expenditure
requests.• The reimbursement cycle is 5 weeks per the reimburse-
ment form and receipt(s) being submitted to the Co-Chairs.
BudgetChair Description Budget_Contest Goodie Bags $ 96.00Registration Name Tags/Holders $100.00Raffle Bags/Tags $125.00Certificates Supplies/Printing $125.00Chief Judge Supplies $ 50.00Breakfast Supplies $ 25.00Decorations Supplies $125.00
------------TOTAL $646.00
Committee Directory• iLead Chairs• Structure Marketing & Public Relations &
Branding Fundraising Operations District Activities & Roles
Committee Chairs• Marketing & Public Relations & Branding
- Venue Gloria Davis, DTM- Graphic Designer Tina Tomiyama, DTM- Webmaster Jon Caplan, DTM- Public Relations Janet Cormier, DTM- Supply Store The Dunnings, PDG/DTM- Information Tables Chiuhing Casey, DTM
Committee Chairs
• Fundraising 1) Raffle
- Gift Co-Chair David Kitchen, PDG/DTM- Gift Co-Chair Carol Otters, DTM- Program Ads Catherine Magruder, DTM- Sales Rodger Cota, PDG/DTM- Merchandising Haifa Haj-eid, ACB
2) Program Ads Catherine Magruder, DTM
Committee Chairs *NEW TEAM
• Operations- Registration Bob Dung, DTM- Multi-Media Andrew Chiu, ACG/ALB- Hospitality Danny Chu, ACS/ALB- Decorations Evelyn Woolridge, DTM- Certificates Julie Broady, DTM- Contest Margaret Mitchell, DTM- Timekeeping Sam Weatherly, ACS/ALB- Event Exit Coordinator* Florentine Christian, CC
Committee Chairs• District Activities- Business Meeting Marlow Wilkerson, DTM- Credentials ________________- Leadership Breakfast Walt Grassl, CC- Hall of Fame Luncheon Larry Stubbs, DTM
DTM Larry Lee, DTMRoy D. Graham ________________
- Supply Store The Dunnings, PDGs/DTMs
Committee Chairs• District Roles
- Protocol Officer Julie Broady, DTM- Chief Judge Kevin Gray, DTM- Sergeant-at-Arms Richard Carbajal, CC- Photographer Gwen Jones, CC/ALB - Evaluator _________________
Success Factors• Weekly project updates via email• Strict adherence to budge constraints• What we are being evaluated against• Avoid duplicate team members• Three Rules of Thumb: It is always better to over-communicate, never be afraid to ask.
Always provide the best possible customer service to our members and our contestants
Take ownership of your role
Timed Agenda• Preliminary until the day of the conference• Timed agenda specialization• Pick up a timed agenda at registration• Review the time agenda
Next Steps and Questions• Conference Committee Monthly Meetings
Tuesday, September 9, 2014Tuesday, October 14, 2014
• Kick the TiresNovember 4, 2014
• Conference DaySaturday, November 8, 2014
• Lessons Learned MeetingTuesday, December 2, 2014
Thank you!