fall 2009 – 8/25/09 social event training omead barari ifc vp of risk management...

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Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Manageme [email protected] (818) 307-4708

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Page 1: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

Fall 2009 – 8/25/09Social Event Training

Omead BarariIFC VP of Risk [email protected](818) 307-4708

Page 2: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

Lecture Overview DO NOW Mandatory Meetings Calgreeks.com The Logistics of Social Events

Second response, security reimbursements, booze, etc. GAMMA Overview J-Comm Chapter Education Seminars The basic essentials of hosting a social event Conclusion/ Last comments/Questions

Page 3: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

DO NOW

Contact your home owners, alumni boards, etc. to get a physical copy of your fraternity house’s business license This is now REQUIRED for registering social

events From now on, you must go in person to:

2100 Martin Luther King Jr. Way 2nd, with $87.50 to register a fire inspection

Page 4: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

MANDATORY Meetings Throughout the Semester

To be held on Wednesday Evenings (~8 pm), by me

About three this semester Can invite BPD, UCPD, FPD, other guest

speakers as they fit Will be used as ‘refreshers’ for social

event concerns, risk management, etc.

Page 5: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

www.calgreeks.com…

…is your new best friend. Chapter Resources Documents and

Forms Contains: everything you need

Chapter Resources Register an Event To: register an event…

…which is mandatory for most social events (see criteria)

Page 6: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

Party Criteria

3 of the below 4 must be met for an event to qualify as tier 1, 2, or an off-site event: Lasts more than 3 hours Does not end by 9 pm Alcohol is present Amplified sound

Page 7: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

Booze at Social Events

BYOB Policy No hard alcohol Attendee can bring alcohol to chapter house

BEFORE event (maximum of 6 beers or 4 wine coolers)

Alcohol to be distributed by contracted, professional, and insured bartending service (AKA a third party vendor)

Page 8: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

Second Response Ordinance

“If police are called because of a loud or unruly gathering, the officers initially respond to determine if it is a gathering of 10 or more people that hinders the ‘quiet enjoyment of private or public property’” First Time – Posted Warning on property

Lasts for 120 days Second Time – if within the 120 days, $700

fine (or more)

Page 9: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

Security Reimbursements

AKA free money!!! ~$3,000 budgeted for this

Fill out a security reimbursement form after hosting a social/philanthropy event

Receive up to: 25% back for social events/parties 50% back for philanthropy events NEW: reimbursements now for fire inspection fee as well NOTE: No armed security guards at your events

Page 10: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

GAMMA (Anthony)

Greeks Advocating Mature Management of Alcohol Each chapter must have 1-2 GAMMA

representatives GAMMA is there to HELP – will perform party

walkthroughs and assess violations of the situation (form of autonomy)

They have been told to introduce themselves upon entering your house

Page 11: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

J-Comm

Being written up by Gamma is simply an ‘observation’ When goes to J-Comm – will be given due

process through an impartial hearing Beyond J-Comm

Office of Student Conduct Student Code of Conduct

Page 12: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

Chapter Education

Requirement for every chapter every semester Two consecutive semesters w/o completion =

immediate social probation Best resource: www.greeks.berkeley.edu

PartySafe, B.E.A.R.S., SHAPE, etc.

Page 13: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

Hosting a Social Events: the Essentials

Notify neighbors three days before your event with a courtesy letter (required) Include contact phone number… urge them to work

with YOU, over working with the police Treat the cops with respect

Sober party respondent highly recommended Greet them at the door, talk to them, etc. – there’s no sense

in ignoring them if they are aware of your event

Keep the control

Page 14: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

Conclusion

What you should take from this training: Use calgreeks.com FREQUENTLY Understand the logistics of risk management, social

events, etc. Appreciate that you decided to be in these roles for a

reason, and that it comes with responsibility Future (mandatory) meetings

More for open discussions, updates, recommendations, etc.

Page 15: Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

Last Remarks

Email me whenever there is a risk management-related issue with your house, especially second responses. I, and IFC, are here to help [email protected]

Stay active in your role You signed up for this for a reason

Any questions? Thank you for coming, good luck with the

semester