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FAIR project status

Establishment of the FAIR GmbH

Accelerator construction

Civil construction

Outline:

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16th FAIR ISC meeting on May 14th

The Convention with its five Annexes and the Final Act were prepared

and

until September very few amendments to these documents were made.

18th FAIR ISC meeting on September 3rd

The FAIR ISC lernt that on September 8 was scheduled a meeting between combined delegation of XFEL ISC and BMBF with the representatives of several Russian ministries, led by Dr V. V. Nichkov, Director at the Ministry of Education and Science of the Russian Federation.

The objective of the meeting was to agree on the final versions the XFEL Convention and the Articles of Association.

Russian Delegate informed FAIR ISC that the Russian Side would like to have the founding documents for both projects (the Convention, the Articles of Association) as close as reasonable.

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Letter to FAIR ISC from the Chairman Jacek Gierlinski, 11th Sept. 2008

”......Simultaneously I have asked Prof. Ö. Skeppstedt, AFI Chairman to undertake the review of these documents at the AFI meeting on 22nd September and prepare their final versions for approval by this Committee....”

The FAIR JCT, with active involvement of the officials from BMBF, has come up with the modified versions of the FAIR Convention and the Articles of Association.

The FAIR AFI delegates, at the meeting on 22nd September agreed on these final legal documents and recommend them to FAIR ISC.for approval at the meeting on October 1st 2008.

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Resolutions from 19th FAIR ISC Meeting on Oct. 1st , 2008:

7. Resolution concerning legal documents:

The ISC approves the version of October 1st, 2008 of the FAIR Convention, Articles of Association and the Final Act.

The ISC urges all parties involved to initiate the necessary actions(translations (due by October 13, 2008) and formal checking of the founding documents) for the intended signing of the FAIR Convention and the Final Act in February 2009.

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Follow-up of the 19th FAIR ICS Meeting

Time table for the translation procedure

1 October 200819th meeting of FAIR-ISC: Adopted of founding texts (Convention, Articles of Association, Final Act), finalized at the level of the Steering Committee in the English language

13 October 2008Absolute deadline for the submission to the BMBF of non-English versions of the founding texts (i.e. in Chinese, French, German, Italian, Russian, and Spanish); an earlier submission would be preferred

17 November 2008Termination of the refinement and cross-checking of the various language versions by the Language Services Division of German Federal Foreign Office and dispatch to the Parties concerned

01 December 2008Return of the various language versions counter-checked by the Foreign Offices of the Parties concerned

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15 December 2008Dispatch of all language versions, now edited by the German Federal

Foreign Office and the Foreign Offices of the Parties concerned, to all Parties 14 -16 January 2009

Cross-checking conference in the German Federal Foreign Office (Berlin) with the aim of producing the final and binding versions of the founding

documents (to be initialled at the end of the conference) February 2009

Signing of the FAIR Convention and the Final Act in Berlin

If any of the above translations shall not reach the German BMBF in time, it will be impossible to include the corresponding state in the first batch of signatories.

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Next FAIR ISC meetings:

11 November 2008 at GSI.12 December 2008 in Paris.

Next FAIR-AFI meeting:

21 November 2008 at GSI

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Mandate of FAIR ISC for accelerator construction:

“Start pre-collaboration on dedicated FAIR accelerators”

Kick Off Meetings on: SIS100, September 15, 2008 Super-FRS & CR, October 8 and 9, 2008.

Conclusions from the meetings:

The participating partners are able, willing and prepare to realize their EoIs

The present Master Schedule (e.g. first experiments at Super-FRS in 2013/2014) is realistic if work starts in Jan. 2009

Taking up the work requires funds to the participating labs.

As any in-kind contributor is funded by his agency directly: no cross financing for in-kind contributions some labs expect start of work in 2010 earliest due to information by their funding agencies.

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Beauftragte Planungsbüros Ion42 GBR, Frankfurt am Main bestehend aus: DGI Bauwerk – Gesellschaft von Architekten mbH, Berlin und Schneider + Schumacher Architekturgesellschaft mbH, Frankfurt

GSI Director & FCC Head signing theContract with Architects “Ion42 GBR”

Architect Contract Awarded

Also contracts with 14 engineeringCompanies („planners“) signed

on July 22, 2008

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Achieved:Application to start ZBau procedure July 2007ISC mandate for GSI to take measures on CC (Sept. 2007) EU-wide call for Steering company Contract award to Drees&Sommer (July 2007)EU-wide call for construction planning (Sept. 2007)• Contract award to engineering companies (July 2008)• Start planning phase (July 2008)• Next Steps• Approval documents incl. Drawings for review (Dec. 2008/Jan. 2009)• Technical report by hbm (baufachliche Prüfung) (Feb. 2009)• Application for building permit (March 2009)• Actual cost estimate as part of approval documents• Decision (#10 ZBau): Commitment on cost coverage• Building permit (Sept. 2009)• Call for tender site preparation (2009)• Begin site preparation (autumn 2009)• Prepare execution documents (March – Dec. 2009)• Call for tender construction work (late autumn 2009)• Award construction contracts (earliest: end 2009 – beginning 2010…)• Begin executive work (early 2010).

Detailed cost estimateFeb. 2009

Expect 1. building permit: Sept. 2009 Start site preparation:end 2009

Start “digging / pouring concrete” starts: in 2010Availability of buildings for start with S-FRS:end of 2012Installation and commissioning of SFRS:up to end 2013Start first experiments:End 2013/early 2014

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Thank you!

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