The Roaring 20’s: An The Roaring 20’s: An Extravagant 50Extravagant 50thth

BirthdayBirthday

Jackie Briggs, Cynthia Santos, Emily Jackie Briggs, Cynthia Santos, Emily Sewell, Sara Silver, Christina SlakeySewell, Sara Silver, Christina Slakey

OverviewOverview

Our clients Birthday extravaganza will Our clients Birthday extravaganza will take place May 2, 2009 in Seattle, take place May 2, 2009 in Seattle, WashingtonWashington

100 guests 100 guests Arrival at pier 56 on Elliot BayArrival at pier 56 on Elliot Bay 1920’s style band: The Shanghai Woolies1920’s style band: The Shanghai Woolies Casino gamesCasino games Cocktails and hors d'oeuvresCocktails and hors d'oeuvres Dinner and cake Dinner and cake

TimelineTimeline

Nov.Nov.Brainstorm themes for party.Go over selected themes with client.Make list of what needs to be done.Make list of supplies needed.Brainstorm possible locations for event.Create budget

Dec.Dec.Decide on Decide on location for location for event.event.

Reserve Reserve location.location.

Sit down with Sit down with client to go client to go over supplies over supplies and guest list.and guest list.

Look for Look for possible possible invitations.invitations.

Brainstorm Brainstorm entertainment entertainment options.options.

Jan.Jan.Look for supplies Look for supplies and decorations.and decorations.

Compare prices of Compare prices of supplies.supplies.

Decide what Decide what services will be services will be needed.needed.

Compare prices of Compare prices of services needed services needed

Feb.Feb.Book services: Book services: catering, staff, catering, staff, security.security.

Purchase Purchase supplies/decoratiosupplies/decorations needed.ns needed.

Decide on options Decide on options for entertainment for entertainment

MarchMarchGo see different Go see different options for live options for live band.band.

Meet with different Meet with different casino companies. casino companies.

Purchase and send Purchase and send invitations.invitations.

Hire band. Book Hire band. Book hotel for band.hotel for band.

Prepare Prepare contingency plan.contingency plan.

Apr.Apr.Hire casino Hire casino company.company.

Notify law Notify law enforcement of enforcement of casino partycasino party

Have a walk-Have a walk-through of through of location (day and location (day and night).night).

Train/prepare Train/prepare staff.staff.

Send out Send out invitations.invitations.

Touch base with Touch base with catering, band, catering, band, casino company, casino company, and location and location staff. staff.

MayMayFinal walk-Final walk-through of through of location.location.

One last call One last call with all service with all service providers. providers. Confirm arrival Confirm arrival times.times.

Argosy CruiseArgosy Cruise Goodtime IIGoodtime II Measurements: length 87’, Measurements: length 87’,

beam 28’ beam 28’ Fully enclosed main deck, Fully enclosed main deck,

covered upper deck, and covered upper deck, and spacious open-air bowspacious open-air bow

Two full service barsTwo full service bars One working elevators and One working elevators and

one flight of stairsone flight of stairs Four bathrooms aboardFour bathrooms aboard Myriad trash cans Myriad trash cans Full size kitchenFull size kitchen Table seating for 150 with Table seating for 150 with

a maximum of 300 guests a maximum of 300 guests

Contingency PlansContingency Plans

In case of light rain, all furniture on In case of light rain, all furniture on exterior decks will be removedexterior decks will be removed

In case of heavy rain, boat will In case of heavy rain, boat will remain docked during party.remain docked during party.

Risk ManagementRisk Management Boat Safety Boat Safety

– Covered by Argosy Cruises (well lit ship & Covered by Argosy Cruises (well lit ship & trained staff)trained staff)

Sickness or Medical EmergenciesSickness or Medical Emergencies– Dramamine and sea sickness patches availableDramamine and sea sickness patches available– Only 30 minutes to get back to dockOnly 30 minutes to get back to dock– All staff will be trained in emergency proceduresAll staff will be trained in emergency procedures

SafetySafety– Two security guards hiredTwo security guards hired– Bar closes 45 minutes prior to end of partyBar closes 45 minutes prior to end of party

All companies have insurance and are All companies have insurance and are reputablereputable

InvitationsInvitations

150 invitations ($269.50)150 invitations ($269.50) Delivered to client's houseDelivered to client's house Includes invitations, RSVP cards with Includes invitations, RSVP cards with

dinner preference, and mailing labelsdinner preference, and mailing labels http://www.finestationery.com/produhttp://www.finestationery.com/produ

ct.cfm?prod_id=48079&cm_thisCatect.cfm?prod_id=48079&cm_thisCategory=5&cat=5&cat_id=5&subcat_idgory=5&cat=5&cat_id=5&subcat_id=794=794

DecorationsDecorations Elegant PresentationsElegant Presentations Linens: 125 black chair covers with Linens: 125 black chair covers with

gold sashes at $2.50 eachgold sashes at $2.50 each12 black/gold tablecloths at $14.99 12 black/gold tablecloths at $14.99 each each

Centerpieces: arrangementCenterpieces: arrangement

of dice, poker chips, of dice, poker chips,

and candles and candles

CasinoCasino

West Coast EntertainmentWest Coast Entertainment 6 tables and dealers provided6 tables and dealers provided No monetary betsNo monetary bets 3 hours of playtime3 hours of playtime Local law enforcement will be Local law enforcement will be

notifiednotified

MusicMusic

Shanghai WooliesShanghai Woolies 1920s-styles 8-1920s-styles 8-

piece swing bandpiece swing band Will bring all Will bring all

equipmentequipment– Cruise ship has Cruise ship has

necessary utilitiesnecessary utilities Must provide Must provide

lodging, since band lodging, since band is not from Seattleis not from Seattle

CateringCatering Tony’s Events & CateringTony’s Events & Catering

4507 Brooklyn Ave. NE, Seattle, WA 981054507 Brooklyn Ave. NE, Seattle, WA 98105

(Phone) 206-328-2195 (FAX) 206-328-2754(Phone) 206-328-2195 (FAX) 206-328-2754

Email: kbrown@tonyscatering.comEmail: kbrown@tonyscatering.com 6 Servers6 Servers Works on Argosy cruises 3 weeklyWorks on Argosy cruises 3 weekly Tray Passed Hors d’OeuvresTray Passed Hors d’Oeuvres $7.95/Person $7.95/Person

plus 18% Service Charge & 9.5% W.S.S.Tax plus 18% Service Charge & 9.5% W.S.S.Tax

-Bruschetta Umbra-Bruschetta Umbra

-Seared Five Spice Ahi Tuna On a wonton -Seared Five Spice Ahi Tuna On a wonton crisps with Asian slaw.crisps with Asian slaw.

-Mini Beef Wellingtons Topped with crushed -Mini Beef Wellingtons Topped with crushed pinenuts.pinenuts.

Sit-Down DinnerSit-Down Dinner $39.95/Person Plus 18% $39.95/Person Plus 18% Service Charge & 9.5% W.S.S.TaxService Charge & 9.5% W.S.S.Tax

-Price includes cotton napkins, china, silverware, -Price includes cotton napkins, china, silverware, service, and decorative votive candles for all guest service, and decorative votive candles for all guest tables.tables.

Salad ServiceSalad Service-Northwest Greens with Candied Walnuts, Sun--Northwest Greens with Candied Walnuts, Sun-Dried Cranberries & Blue Cheese tossed in Dried Cranberries & Blue Cheese tossed in Balsamic Vinaigrette.Balsamic Vinaigrette.

-Baskets of Freshly Baked Essential Breads -Baskets of Freshly Baked Essential Breads with Whipped Herb Butterwith Whipped Herb Butter

-Chef’s Choice Seasonal Vegetable-Chef’s Choice Seasonal Vegetable-Whipped Yukon Gold Potatoes with -Whipped Yukon Gold Potatoes with Roasted Garlic & Italian ParsleyRoasted Garlic & Italian Parsley

~EITHER~~EITHER~ Seafood Kabob with prawns & scallops Seafood Kabob with prawns & scallops

and grilled Petite Oregon Country and grilled Petite Oregon Country Tenderloin of Beef Topped with Tenderloin of Beef Topped with Dungeness Crab, Dungeness Crab, served with a served with a Bordelaise sauce.Bordelaise sauce.

~OR~~OR~ Vegetarian Option: Spinach & Vegetarian Option: Spinach &

Ricotta Cheese Stuffed Portobello Ricotta Cheese Stuffed Portobello Mushroom, Mushroom, topped with a roasted topped with a roasted tomato & sits on basil cream sauce tomato & sits on basil cream sauce

DessertDessert $7.95/person plus 18% Service $7.95/person plus 18% Service Charge and 9.5% W.S.S.TaxCharge and 9.5% W.S.S.Tax-Assorted Petite Desserts MAY include -Assorted Petite Desserts MAY include housemade truffles, petite éclairs, lemon housemade truffles, petite éclairs, lemon bars, petite pecan pies, petit fours, lemon bars, petite pecan pies, petit fours, lemon bars,, shortbread cookies drizzled with bars,, shortbread cookies drizzled with chocolate.chocolate.

Grand Total Based on 100 Grand Total Based on 100 Guests: $8,844.43Guests: $8,844.43

CakeCake

Celebrity Cake StudioCelebrity Cake Studio-$396-$396-feeds up to 140-feeds up to 140

Ready for pick up on day of event Ready for pick up on day of event

http://www.celebritycakestudio.com/shttp://www.celebritycakestudio.com/spoc-adult-birthday.htmlpoc-adult-birthday.html

Schedule for the DaySchedule for the Day Day of the EventDay of the Event5:00 p.m.5:00 p.m.

Cruise ship opens.Cruise ship opens. Caterers come on board.Caterers come on board.

Table and chair covers are set up.Table and chair covers are set up.6:00 p.m.6:00 p.m.

Band sets up on middle deckBand sets up on middle deckDecorate table centerpieces.Decorate table centerpieces.Casino tables set up by West Coast Casino tables set up by West Coast Entertainment. Entertainment. Cake picked up.Cake picked up.

6:15 p.m.6:15 p.m.Staff and bartender meeting.Staff and bartender meeting.

6:45 p.m.6:45 p.m.Guests begin to arrive. Guests begin to arrive. Escorted up to top deck for cocktails.Escorted up to top deck for cocktails.Hors d'oeuvre service starts. Hors d'oeuvre service starts.

7:30 p.m.7:30 p.m.Hors d’oeuvre service ends.Hors d’oeuvre service ends.Announcement for guests to head to lower Announcement for guests to head to lower deck for dinner.deck for dinner.Salad and bread placed on dinner tables Salad and bread placed on dinner tables downstairsdownstairs

7:35 p.m.7:35 p.m.Dinner starts.Dinner starts.

8:30 p.m.8:30 p.m.Dinner ends.Dinner ends.

8:40 p.m.8:40 p.m.Cake cut.Cake cut.

8:45 p.m. 8:45 p.m. Casino room opens on middle deck.Casino room opens on middle deck.Band starts.Band starts.

9:00 p.m.9:00 p.m.Dessert service begins.Dessert service begins.

10:15 p.m.10:15 p.m.Last call at bar.Last call at bar.

11:00 p.m.11:00 p.m.Casino closes.Casino closes.Cruise ship docks.Cruise ship docks.Guests leave.Guests leave.

11:30 p.m.11:30 p.m.Tear down of event.Tear down of event.West Coast entertainment takes down West Coast entertainment takes down tables.tables.Tony’s Catering clears food prep and Tony’s Catering clears food prep and service products.service products.

Next dayNext dayReturn tablecloths and chair covers.Return tablecloths and chair covers.

BudgetBudget

Subtotal Service Personnel Subtotal Service Personnel Dealers, Band with Dealers, Band with hotel stay, Security, hotel stay, Security, Bartenders, Valet Bartenders, Valet **Including tips **Including tips 

$11,263.87 $11,263.87

Subtotal Services Subtotal Services ContractualContractual

Printing, Postage, Printing, Postage, Seating chart Seating chart  $1,020.85 $1,020.85

Subtotal SuppliesSubtotal Supplies Linens, Decorations, Linens, Decorations, Food, Beverage, Food, Beverage,

Catering staff, Cake Catering staff, Cake 

$16,316.01 $16,316.01

Subtotal LocationSubtotal Location Cruise ship Cruise ship  $3,870.00 $3,870.00

Total ExpendituresTotal Expenditures $32,470.73 $32,470.73