October 17–19, 2013

EXTRAORDINARY VIRTUAL PRESENTATIONS

Creative Techniques for Dynamic Online Learning and Meeting Experiences

Lonney F Gregory, Director Learning Technology & Operations

Northrop Grumman Corporation

Learning Objectives• At the end of this workshop, participants will increase

their capacity to use online learning tools and be able to:– Describe the elements of a good presentation– Discuss the differences between live, in-person

presentations, and virtual presentations– List tips to create dynamic presentations.– Identify interactive tools and techniques to engage

participants.– Explore how to follow up and survey participants.– Identify when to use different types of meetings and online

learning approaches

What Makes a Good Presentation… GoodThe ability of the presenter

Clarity of the message

Thoughtfulness of the charts

Motive of the audience

Other

SME Avoid too much text/images

Effectively communicate idea/thought

Requirement/want

Setting an environment/seen/heard

Articulate Elaborate Easy to understand

Good information

Videos and sounds

Know audience

Use and provide examples

Images should grab attention/color

Meaningful/Relevant

Use of humor

Connect to change direct ion if necessary

Interact with audience

Dialogue box with charts

Engage audience interest

Prizes/give aways

Ask for feedback

Recap topic points

Variety with charts and relevance

Share experiences/Stories

Make sure # of slides match time you have

Virtual Vs Live, What is Different?The Presenter The Participant

Live Virtual Live Virtual

Fact/Opinion Therefore Fact/Opinion Therefore

Tips for Delivering Dynamic Virtual Presentations

• Dynamic - Always active or changing, Having or showing a lot of energy, relating to motion or physical force

• Be prepared, practice, rehearse• Have an agenda – before the meeting!• Have a partner/ producers• Pre-populate polls and other items

Tips for Delivering Dynamic Virtual Presentations

• Send participation instructions to participants

• Decide on controls: – Audio – Video– Sharing– Uploads and down loads

Tips for Delivering Dynamic Virtual Presentations

• Learn the mute Prior to the need of muting the audience

• Remove mute • Set the tone/culture Audience feels

comfortable in responding to questions• Thank the participants during the meeting Acknowledge their contributions

Virtual Presentation Tools & Techniques

• Take advantage of the attendance list cal on people by name

• Using polling devices only if the answer/results are going to be used

• Establish virtual meeting spaces for group collaboration• Do look into the camera if your are using video• Start early. Be the first on the call and greet everyone

by name• Recognize as many participants as possible

Virtual Presentation Tools & Techniques

Techniques Your Team

Project Team Training Information Sessions

Polling X X P

Multiple Presenters X X X P

Producers Co- Facilitator X X

Video Web cam P P

Video Share

Chat X X X

Recording

Note Taking x x H

Take scheduled Breaks X

Follow-up and Follow Through• Formal evaluation for training• Voting for actions or decisions• Liking or grading for content• Thought provokers for training

Meeting Types and ApproachesInformation sessions

Webinars Training Team Meetings

Project Team Meetings

Number of PeoplePurpose

Amount of preparationDegree of interactivityActions Required

Review and Summary• What behaviors of the live presentation did

you observe that are transferable to a virtual presentation? Think Dynamic