EXTRA-CURRICULAR TRAINING JUNE 3, 2009

TWO TOPICSFOR THEPRICE OF ONE!

FERPAHIPPAPublic Information Act

Social Media

FERPA, HIPAA, and thePublic Information Act

Brad Domitrovich

FERPA

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

More FERPA ...

FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

Even More FERPA ...

Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):

School officials with legitimate educational interest.

HIPAA

The HIPAA Privacy Rule creates national standards to protect individuals’ medical records and other personal health information.

Public Information Act

Government is the servant, not the master.

People are entitled to complete information, with limited exceptions.

Government does not get to decide what is good for the people to know.

General Rules of PI

Information is public unless it fits one of the exceptions in the statute.

Applies to information “collected, assembled or maintained” in connection with official business.

General Rules (continued)

Includes a book, paper, letter, document, printout, photo, film, tape, microfiche, microfilm, photostat, sound recording, map, drawing, voice, data or video representation in computer memory.

Student Records

This chapter does not require the release of information contained in education records of an educational agency or institution except in conformity with the Family Educational Rights and Privacy Act of 1974. (FERPA)

Common Exceptions: I

Information that is “confidential by law.”

Information in a personnel file if the disclosure would be a “clearly unwarranted invasion of personal privacy.”

Your college transcript, except for degree obtained and curriculum studied.

Common Exceptions: II

Information pertaining to pending litigation.

Information that would give a bidder an advantage.

Location or appraisal of property under consideration.

Home address, phone number of public employees who exercise “opt out” option.

SSN.

A FERPA Example

Coach Prince (not his real name) sends an e-mail to everyone on the BHS mailing list regarding players being dismissed at 1:00 PM to go to a game in Austin.

A FERPA Example

Please dismiss the following football players at 1:00 PM tomorrow.

Deion LandersClayton ManningDayrle Harmonica

A FERPA Example

Please dismiss the following football players at 1:00 PM tomorrow.

Deion Landers #102345Clayton Manning #104325Dayrle Harmonica #112771

A HIPAA Example

One of your students was injured in a car wreck over the weekend. She is still in the hospital. You want to help. You want to let everyone know about the her condition. What should you do? What can you do?

One More Example

Mr. Howell (not his real name) is asked by his captains to get all the kids together in a circle and discuss the attitude problems that “Mary” has. What should Mr. Howell do?

Questions?

SOCIAL MEDIA OVERVIEWFOR EDUCATORS

Presented byBrad Domitrovich

Presented toBandera ISD

Extra-CurricularSponsors/Coaches

June 3, 2009

HEADLINE NEWS

Teacher disciplined for Facebook postings.

Schoolteacher suspended for Facebook gun photo.

When young teachers go wild on the web.

MySpace leads police to murder suspect.

Social Media Tools

Networking Tools (Linkedin)Presentation Sharing (SlideShare)

Journal Publishing (Blogger)Scrapbook Publishing (tumblr.)

Communication Service (twitter)

MoreSocial Media Tools

Video Sharing (YouTube)Video Sharing (TeacherTube)Journal Publishing (MySpace)Journal Publishing (Facebook)

Are you in Cyberspace?

WhosTalkin.com

SocialMention.com

Technorati.com

USING SOCIAL MEDIA

VS.

PERSONAL

SCHOOL USE

Social Media Thoughts

Everything you write is a permanent record of your

professionalism.Sister St. Catherine - St. Kevin’s School

Linked-In strengthens and extendsyour existing network of trusted contacts.

Linked-In is a networking tool thathelps you discover inside connections.

Social Media Thoughts

Consider maintaining separate professional and personal sites

with strict limitson personal information

being made available to students.

SlideShare allows you to share yourPowerPoint and Keynote Presentations.

Share publicly or privately.

Add audio to make a webinar.

Social Media Thoughts

Tell parents at the beginning of the school year that you might text-

message students or communicate with them through the Web, so they

aren't surprised. Make sure they have an opt-out opportunity if it

makes them uncomfortable.

Blogger is a free blog publishing tool foreasily sharing your thoughts with the world.

Blogger makes it simple to posttext, photos, and videos.

Social Media Thoughts

Check personal sites regularly if the public has access to them.

Even if you don't post inappropriate material, that

doesn't mean your friends won't.

If blogs are journals, tumblelogs are scrapbooks.

Tumblelogs are slightly more structured blogsthat make it faster and easier to post to.

Social Media Thoughts

Have a collective discussionas a faculty to consider

the implications of social media and settle on best practices.

Twitter is a service forfriends, family, and co-workers to stay connected

through the exchange of quick answers.

Social Media Thoughts

If you’re wondering“should I post this?” ...you probably shouldn’t!

Terry Morawski - Mansfield ISD

Questions?