exprssion of interest for operationalising mobile...

KERALA MEDICAL SERVICES CORPORATION LIMITED (A Government of Kerala Undertaking)

Thycaud P.O,

Thiruvananthapuram, KERALA 695 014

EXPRSSION OF INTEREST

For

OPERATIONALISING

MOBILE MEDICAL CLINICS (M.M.C) (EOI NO: KMSCL/EP/E/254/2011/1)

Name of Bidder :

Address :

Signature of Bidder :

Date and time of Pre-offer meeting:

Last date and time for the receipt of EOI:

10.30 AM; 09/12/2011

11.00 AM; 23/12/2011

11

NOT TRANSFERABLE

For details;

www.kmscl.kerala.gov.in

Email: [email protected]

KMSCL: Expression of Interest for OperationalisingOperationalisingOperationalisingOperationalising Mobile Medical ClinMobile Medical ClinMobile Medical ClinMobile Medical Cliniiiicccc 1

INDEXINDEXINDEXINDEX

S/nS/nS/nS/n.... DESCRIPTIONDESCRIPTIONDESCRIPTIONDESCRIPTION PAGE NOPAGE NOPAGE NOPAGE NO

1. SECTION – I INTRODUCTION 2

2. SECTION – II BRIEF SCOPE AND DESCRIPTION OF

CONTRACT 4

3. SECTION – III EOI SCHEDULE 6

4. SECTION - IV SCOPE OF WORK 7

5. SECTION - V GENERAL CONDITIONS OF THE

CONTRACT 17

6. APPENDIX I TENTATIVE MMC SCHEDULE 23

7. ANNEXURE I CHECK LIST 36

8. ANNEXURE II GENERAL INFORMATION OF THE

BIDDER 38

9. ANNEXURE III POWER OF ATTORNEY 40


SECTION I

INTRODUCTIONINTRODUCTIONINTRODUCTIONINTRODUCTION

1.1.1.1.1.1.1.1. The The The The Kerala Medical Services Corporation Limited Kerala Medical Services Corporation Limited Kerala Medical Services Corporation Limited Kerala Medical Services Corporation Limited ---- KMSCLKMSCLKMSCLKMSCL (Tender Inviting

Authority) is a fully owned Government of Kerala company set up in 2007 for

providing services to the various health care institutions under the

Department of Family Welfare and Health. One of the key objectives of the

KMSCL is to act as the central procurement agency for all essential drugs and

equipments for all health care institutions (hereinafter referred to as user

institutions) under the department. The corporation has also been entrusted

with the setting up and running of all kinds of modern Medical and

Paramedical or medical based ancillary facilities such as hospitals,

pathological labs, diagnostic centers,

x-ray/scanning facilities.

1.2.1.2.1.2.1.2. Even though the state of Kerala has advanced as compared to the other

states of India in terms of critical health indicators are concerned, the state is

facing challenges in demand side constraints, human resource development

issues, and the providers attitude are especially acute in tribal areas. Tribal

population in Kerala is considered to be the most socio-economically

disadvantaged group. Most of the centrally sponsored disease control

programmes have a focus on the tribal areas. The tribal communities have

poor access to health services and there is also under utilization of health

services owing to social, cultural, and economic factors. Some of the

problems include difficult terrain, locational disadvantage of health facilities,

unsuitable timings of health facilities, lack of Information, Education, and

Communication (IEC) activities, lack of transport, etc. To address this

concern, the State has decided to engage agencies having expertise and

experience of organizing delivery of primary health care services through

Mobile Medical Clinics. The overall purpose of this initiative is, therefore, to

reach the left out and hard to reach area in the remote parts of the State

1.3.1.3.1.3.1.3. In this tender,,,, Expression of interest is invited from the firms who are willing

to operate Mobile Medical Clinics in the tribal areas, initially in the district of

Pathanamthitta, Palakkad and Wayanad. Vehicle, equipments and

manpower has to be provided by the successful bidder. Based on the

proposal submitted eligible firms will be short listed. Only short listed firms

will be provided Request for Proposal Document and shall be requested to

submit final proposal. The request for proposal document will have the

detailed terms of reference. The evaluation adapted will be Quality and Cost


Based Selection (QCBS). The criteria for evaluation will be mentioned in the

RFP document.

1.4.1.4.1.4.1.4. It is also essential while dealing with public money that utmost transparency

has to be maintained in the procurements of the corporation. All decisions

will be published from time to time on our website www.kmscl.kerala.gov.in.

The corporation will not wait for the mandatory 30 days period to provide

any information under Right to Information Act and will provide the

information within the minimum possible time. The Corporation will uphold

the fundamental “right to be heard’ enshrined under the Constitution of India

and will take harsh decisions only after providing opportunity for

hearing/submission of facts. Bidders could prefer appeal to the government

against all decisions of the corporation.

Looking forward for a long standing relation with you.

Best wishes,

Sd/Sd/Sd/Sd/----

BIJU PRABHAKARBIJU PRABHAKARBIJU PRABHAKARBIJU PRABHAKAR.... IAIAIAIASSSS Date : 03/12/2011 Managing Director, KMSCL & Tender Inviting Authority


SECTION IISECTION IISECTION IISECTION II

BRIEF BRIEF BRIEF BRIEF SCOPE &SCOPE &SCOPE &SCOPE & DESCRIPTION DESCRIPTION DESCRIPTION DESCRIPTION OF CONTRACTOF CONTRACTOF CONTRACTOF CONTRACT

2.1.2.1.2.1.2.1. BRIEF BRIEF BRIEF BRIEF SSSSCOPECOPECOPECOPE

2.1.1. The Agency / Consortium will be required to organize a fleet of 13 Mobile

Medical Clinic’s (MMC) to be deployed in the 3 districts of Kerala namely

Pathanamthitta, Palakkad and Wayanad for the delivery of primary health

care services to the Tribal Areas as per the details provided in subsequent

paragraphs.

2.1.2. This Expression of Interest (EOI) is invited for Operationalising Mobile

Medical Clinics on Rental basis shall be valid for a period of 5 years from

the date of signing the agreement.

2.1.3 The successful bidder has to supply vehicle, equipments, consumables and provide the services of doctors and staff.

2.1.4 Bidders are expected to submit EOI documents and based on the proposal

submitted eligible firms will be short listed. Only short listed firms will be

provided Request for Proposal Document and shall be requested to submit

final proposal. The request for proposal document will have the detailed

terms of reference. The evaluation adapted will be Quality and Cost Based

Selection (QCBS). The criteria for evaluation will be mentioned in the RFP

document.

2.22.22.22.2 Brief DescriptionBrief DescriptionBrief DescriptionBrief Description of the of the of the of the EOIEOIEOIEOI processprocessprocessprocess

2.3.2 The bids shall be submitted in a single sealed envelope and super scribed

as ““““EOIEOIEOIEOI NoNoNoNo………………. ………………. ………………. ………………. (here mention the EOI no as specified in

Section III) ““““OperationOperationOperationOperationalising Mobile Medical Clinicsalising Mobile Medical Clinicsalising Mobile Medical Clinicsalising Mobile Medical Clinics””””

2.3.3 Bidder shall submit all the required documents as mentioned in the

Annexure I.

2.3.4 The EOI documents could be downloaded from the website of the

corporation at wwwwwwwwwwww.kmscl.kerala.gov.in.kmscl.kerala.gov.in.kmscl.kerala.gov.in.kmscl.kerala.gov.in and also available at the head

office of the Tender Inviting Authority.


2.3.5 The EOIs should be prepared and submitted as per the EOI formats only

prescribed in the EOI document and should be addressed to:

The Managing Director The Managing Director The Managing Director The Managing Director Kerala Medical Services Corporation Ltd

Thycaud .P.O. Thiruvananthapuram -695014 Kerala State Phone Fax: 0471-2335374/73 Email: [email protected]

*****


SSSSECTION IIIECTION IIIECTION IIIECTION III

EOIEOIEOIEOI SCHEDULESCHEDULESCHEDULESCHEDULE

3.1.3.1.3.1.3.1. Expression of Interest Expression of Interest Expression of Interest Expression of Interest DetailsDetailsDetailsDetails

1. EOI No. KMSCL/EP/E/254/2011/1

2. Name of Assignment Operationalising Mobile Medical ClinicOperationalising Mobile Medical ClinicOperationalising Mobile Medical ClinicOperationalising Mobile Medical Clinicssss

3. Method of Selection PrePrePrePre----Qualification Criteria and Qualification Criteria and Qualification Criteria and Qualification Criteria and Evaluation of Evaluation of Evaluation of Evaluation of

Technical Proposal.Technical Proposal.Technical Proposal.Technical Proposal.

4. Validity Period of the Proposal Six Months from the date of Submission.

5. Period of Contract

Shall be valid for an initial period of 5 years Shall be valid for an initial period of 5 years Shall be valid for an initial period of 5 years Shall be valid for an initial period of 5 years

which may be extended on mutually which may be extended on mutually which may be extended on mutually which may be extended on mutually agreed agreed agreed agreed

termstermstermsterms....

3.2.3.2.3.2.3.2. Important dates:Important dates:Important dates:Important dates:

Sl.Sl.Sl.Sl.

No.No.No.No.

ParticularsParticularsParticularsParticulars Date and timeDate and timeDate and timeDate and time VenueVenueVenueVenue

1. Date of release of EOI From From From From 03030303/1/1/1/12222/2011, /2011, /2011, /2011, 11110000:00 am, :00 am, :00 am, :00 am,

Head Office, Head Office, Head Office, Head Office,

KMSCL, KMSCL, KMSCL, KMSCL,

2. Date of Pre-Offer Meeting 09090909/1/1/1/12222/2011, /2011, /2011, /2011, 11110000....33330000 am, am, am, am,

3. Last date for submission of filled

up EOI 22223333/1/1/1/12222/2011, /2011, /2011, /2011, 10.3010.3010.3010.30 am, am, am, am,

4. Opening of Prequalification Bids 22223/123/123/123/12/2011, /2011, /2011, /2011, 11.0011.0011.0011.00 am,am,am,am,

5 Presentation of technical bid by

short listed bidders, If required

To be intimated after To be intimated after To be intimated after To be intimated after evaluation evaluation evaluation evaluation

of prequalification bidsof prequalification bidsof prequalification bidsof prequalification bids


SECTION SECTION SECTION SECTION IIIIVVVV

SCOPE OF WORKSCOPE OF WORKSCOPE OF WORKSCOPE OF WORK

4.1 4.1 4.1 4.1 Objective of EoIObjective of EoIObjective of EoIObjective of EoI

4.1.1 Overall Objective of this EoI is to engage agencies having expertise and

experience of organizing delivery of primary health care services through

mobile medical Clinics in the tribal areas of 3 districts across Kerala

namely Pathanamthitta, Palakkad and Wayanad.

4.2 4.2 4.2 4.2 Scope of Work Scope of Work Scope of Work Scope of Work

4.2.1 The successful bidder shall organize a fleet of 13 Mobile Medical Clinic’s

(MMC) to be deployed in the tribal areas of 3 districts of Kerala namely

Pathanamthitta, Palakkad and Wayanad for the delivery of primary health

care services for a period of 5 years from the date of signing the

agreement.

4.2.2 The successful bidder has to invest and procure the vehicle,

equipments and shall do the required fabrication for operating the

Mobile Medical Clinics.

4.2.3 The doctors, paramedical staff and other staff shall be appointed by

the successful bidder and paid by them.

4.2.4 Each Mobile Medical Clinic (MMC) shall hold village level health camps

for at least 20 days in a month according to a pre-agreed roster that will

be jointly drawn by the agency selected and the concerned District

Program Manager of the district in this regard. Fixed time shall be

intimated to all concerned Tribal Areas in advance and care should be

taken to maintain regularity in these camps as per the schedule.

4.2.5 The duration of camp(s) in a day will be at least for 7 hours (excluding

travel time). The number of camps in a day may be one or two depending

on the estimated number of patients expected to be attended.

4.2.6 At least 50 patients are expected to be treated by a MMC every day; the

agency will be required to design and implement measures to provide


advance information to the public / potential clients to ensure maximum

utilization.

4.2.5 The MMCs will be fabricated on new vehicles; used vehicles (with or

without a fabricated cabin) will not be acceptable.

4.2.6 The vehicles will be assigned to the districts and will not be shifted from

one district to another.

4.2.7 In the initial stage it is planned to cover few tribal areas in a district and

shall be expanded in a phased manner. Vehicle shall be stationed at a

conveniently located place preferable PHC/CHC to cover identified

locations so that to visit each Tribal Area on Weekly/Monthly basis. A

tentative distribution of vehicle in each district is attached as Appendix I.

4.2.8 Essential medicines shall be supplied to the patients / beneficiaries

attending the clinic. The registration of patients, supply of medicines, and

maintenance of clinic attendance, drug and other relevant registers shall

be done. The agency will have to keep essential equipments in the Mobile

Medical Clinic.

4.2.9 Communication tools like Mobile phone or wireless sets should be

available in the unit to keep track of the MMU positionining in case of

emergencies. The agency will be required to keep track and societies on a

daily basis.

4.2.10 Mobile Medical Clinics should always be in running condition and should

be placed at the nearest health facilities in the respective functioning areas

under the supervision of DPM of the Concerned District.

4.2.11 The bidder shall have to get the vehicles fitted with GPS based location

tracking system to enable real time tracking.

4.2.12 The bidder shall be required to set up an office to coordinate the operation

of MMCs.

4.2.13 Providing insurance cover to the MMC vehicle, staff etc. will be the

responsibility of the bidder


4.4.4.4.3 3 3 3 Services to be providedServices to be providedServices to be providedServices to be provided

During the camp, the following minimum services are to be delivered

4.34.34.34.3.1 .1 .1 .1 General ServicesGeneral ServicesGeneral ServicesGeneral Services

4.3.1.1 Registration of patients and maintaining patient database.

4.3.1.2 Physical Examination and general check up for common ailments like

fever, cold, cough etc.

4.3.1.3 Basic ENT and Ophthalmic check ups.

4.34.34.34.3.2 .2 .2 .2 Curative ServicesCurative ServicesCurative ServicesCurative Services

4.3.2.1 Treatment of minor ailments, including skin diseases, minor surgical

procedures / dressing and suturing

4.3.2.2 First aid and referral for animal / snake bite cases.

4.3.2.3 Identification and referral of complicated cases requiring facility based

management.

4.3.2.4 Early detection of TB, Malaria, Leprosy, etc. and other locally endemic

communicable diseases and non communicable diseases such as

hypertension, diabetes, cataract cases, mental illness, tobacco related

illnesses and injuries etc.

4.3.2.5 Prophylaxis and treatment of Anemia with IFA Tablets

4.3.3 4.3.3 4.3.3 4.3.3 Reproductive & Child Health ServicesReproductive & Child Health ServicesReproductive & Child Health ServicesReproductive & Child Health Services

4.3.3.1 Ante-natal services e.g. injection tetanus toxoid, iron and folic acid

tablets, basic laboratory tests such as hemoglobin, urine for sugar and

albumin and referral for other tests as may be required.

4.3.3.2 Identification and referral of complicated pregnancies (including

conducting deliveries in exceptional cases.


4.3.3.3 Post natal check up of women and children

4.3.3.4 Identification of unimmunized children and their vaccination for left /

missed doses and /or administration of Vitamin-A dose.

4.3.3.5 Screening of children for identification of malnutrition and their

counseling and referral (where needed)

4.3.3.6 Treatment of common childhood illness such as diarrhea,

ARI/Pneumonia, complication of Measles etc.

4.4.4.4.3333.4 .4 .4 .4 Family Planning ServicesFamily Planning ServicesFamily Planning ServicesFamily Planning Services

4.3.4.1 Counseling for spacing and permanent method.

4.3.4.2 Distribution of condoms, oral contraceptives and emergency

contraceptives including IUD insertion.

4.4.4.4.3333.5.5.5.5 Diagnostic ServicesDiagnostic ServicesDiagnostic ServicesDiagnostic Services

4.3.5.1 Every MMC is required to be provided with the following minimum on

board Equipments and Consumables during every camp and have the

facility to complete the following Investigations / Test provided with a

detailed report.

a. Total Count,

b. Differential Count

c. Hemoglobin,

d. Erythrocyt Sedimentation Rate

e. Platelet Count

f. Blood Sugar

g. Albumin, Sugar

h. Bile Salt

i. Bile Pigments

j. Urobilinogen

k. Deposit


l. Renal Function Test

m. Urea

n. Creatinine

o. Na+ (Plasma Sodium)

p. K+ (Plasma Potassium)

q. Smear for malaria and vaginal smear for trichomonas

r. Sickle-cell test (at least solubility test)

s. ECG

t. Malaria test

u. Dengue test

v. HbsAg test

4.4 4.4 4.4 4.4 Man PowerMan PowerMan PowerMan Power

4.4.1 To deliver the above services, each MMC will need to be provided with

the following qualified / trained manpower.

a. Doctor – 1

b. Auxillary Nurse cum Midwife (ANM) – 1

c. Laboratory Technician – 1

d. Driver – 1

4.5 4.5 4.5 4.5 Vehicle typeVehicle typeVehicle typeVehicle type

4.5.1 The mobile medical medical unit will have to be fabricated on a

suitable vehicle to accommodate the crew, equipments and space to

provide services. The vehicle shall be selected in such a way that services

can be provided in tribal areas where roads are narrow and hilly region.

The fabrication design for the cabin should provide space for the

following.

4.5.1.1 Should have seats for the crew.

4.5.1.2 Examination bed with adequate provision for maintaining privacy fitted

with adjustable examination lamp.


4.5.1.3 All the diagnostic and investigative equipments shall be mounted / fixed in

a manner that they are well protected from possible shocks / bumps

during travel.

4.5.1.4 Space to conduct laboratory tests.

4.5.1.5 A registration – cum – medicine dispensing window / counter fitted with

lap-top and printer, space for storing medicines, cold box (vaccines) and

folding tables / chairs.

4.5.1.6 Collapsible / foldable awnings mounted on top of the cabin opening on

both sides of the vehicle to provide protection against direct sun-light (in

summers) / rain to the customers / users of the services.

4.5.1.7 All the MMC’s should have Oxygen Cylinder, First Aid Kit, Resuscitation

kits, Water storage device, Public Address System, UPS & Generator

4.5.1.8 All the equipment on board have to be functional during the camp

irrespective of whether or not electricity / access to electricity is available.

4.6 4.6 4.6 4.6 Specialised facilities and ServicesSpecialised facilities and ServicesSpecialised facilities and ServicesSpecialised facilities and Services

4.6.1 Emergency services and care in times of disaster / epidemic / public health

emergency / accidents etc.

4.6.2 Distribution of IEC Material provided by State / District on health

including personal hygiene, proper nutrition, use of tobacco, diseases,

PNDT Act etc., RT/STI, HIV/AIDS.

4.6.3 Promotion of Menstrual hygiene among adolescent girls.

4.74.74.74.7 TimelinesTimelinesTimelinesTimelines::::

4.7.1 The period of contract shall be for period of five years. However, the

Agreement will be renewable on an annual basis subject to satisfactory

performance of the services required to be delivered.

4.7.2 The service of MMCs shall be started district wise and the first launch shall


be in 2 months of signing the agreement.

4.7.3 The service of all 13 MMCs shall be launched within 3 months of signing

the agreement.

4.84.84.84.8 Pre Pre Pre Pre Qualification CriteriaQualification CriteriaQualification CriteriaQualification Criteria::::

4.8.1 The bidder shall be a legal entity or a consortium having a minimum of

12 months experience of operating Mobile Medical Units / Mobile

Medical clinics / Mobile Health Units for and on behalf of State / district

health authorities / Public Sector undertakings / reputed Private

Organizations / MNC’s, in any part of the country.

4.8.2 The bidder should be operating at least 10 MMUs /MMCs / MHUs at the

time of application, for and on behalf of State / district health authorities

/ Public Sector undertakings / reputed Private Organizations / MNC’s, in

any part of the country.

4.8.3 Bidder should have a minimum average turnover of Rs 5 Crores in the

last three completed financial years.

4.8.4 Bidders who are willing to make investment to procure and fabricate

the MMCs as per the functional requirements and to provide service

as per clause 4.3.

4.8.5 Bidders who submit all the necessary documents as prescribed for

inclusion in the technical bid under cl.4.10 without any ambiguity,

errors etc.

4.8.6 Bidders who have been blacklisted/ debarred by Tender Inviting

Authority or blacklisted / debarred by any State Government or Central

Government department/Organization should not participate in the EOI

during the period of blacklisting.


4.8.7 Firm / company who have withdrawn after participating in any of the

previous tenders of KMSCL are not eligible to participate in this EOI.

4.8.8 In case of consortium the lead member of the consortium shall meet all

the above pre-qualification criteria. The bidder shall submit a copy of

agreement indicating roles and responsibilities of the partners in

managing the assignment must be included in this part

4.9 4.9 4.9 4.9 Selection CriteriaSelection CriteriaSelection CriteriaSelection Criteria

4.9.1 Only those bidders who meet the pre-qualification criteria are eligible to

participate in the EOI process.

4.9.2 Bidders failing to meet pre-qualification criteria or not submitting requisite

supporting documents / documentary evidence for supporting

prequalification criteria are liable to be rejected summarily.

4.9.3 The short-listed bidders shall be invited to make a presentation at a date,

time and location notified by the Tender Inviting Authority. The purpose

of such presentations would be to allow the bidders to present their

technical solution, approach & Methodology & quality of the

professionals proposed to the committee and other key points in the

proposals.

4.9.4 Final proposal shall be invited from only the short-listed bidders.

4.9.5 Request for proposal (RFP) document will be provided only to the short

listed bidders.

4.9.6 RFP document will be provided within a week of opening the technical

proposal.


4.14.14.14.10000 Technical ProposalTechnical ProposalTechnical ProposalTechnical Proposal

4.10.1 Bidder should submit the profile of the agency in brief writing on the

Organisation including structure, man power strength, statutory

compliance etc.

4.10.2 Curriculum vitae of the key personnel proposed to be assigned for the project.

4.10.3 In case of consortium the profile and curriculum vitae of all the agencies

in the consortium has to be submitted along with the role of each agency

in the contract shall be specified.

4.10.4 Brief note on the previous experience in similar line of activity with photographs shall be submitted.

4.10.5 The technical proposal shall contain the solution, approach & Methodology & quality of the professionals proposed.

4.10.6 Proposed methodology for organizing the MMU services

4.10.7 Bidder should submit comments and opinion on the Objective, Scope,

Time Line, Output, Outcome on the manner in which the agency

proposes to carry out the assignment. This has to be provided in

detailed description of the following.

4.10.8 Proposed model and lay out of the vehicle with fabrication (schematic

diagram)

4.10.9 Specification of the vehicle and fabrication

4.10.10 List and specification of equipments, furniture, consumables etc.

proposed in the MMU to deliver the services as per clause 4.3

4.10.11 Proposed roles and responsibilities of the teams.

4.10.12 Mode of recruitment of the team and minimum qualification.

4.10.13 Mode of procurement of vehicles, equipments and furnitures.

4.10.14 Notarized audited copies of the P& L Accounts, Balance Sheet, annual


report for the last three completed years certified by the auditors.

4.10.14 Annual turnover statement for last three years certified by the auditor

4.10.15 Notary attested copy of IT returns filed for the last three completed

years.


SECTIONSECTIONSECTIONSECTION VVVV

GENERAL CONDITIONS OF EOIGENERAL CONDITIONS OF EOIGENERAL CONDITIONS OF EOIGENERAL CONDITIONS OF EOI

5.1.5.1.5.1.5.1. Contents of the EOI Document Contents of the EOI Document Contents of the EOI Document Contents of the EOI Document

5.1.1. Introduction (Section I)

5.1.2. Scope and Description of Contract (Section II)

5.1.3. EOI Schedule (Section III)

5.1.4. Scope of Work (Section IV)

5.1.5. General Conditions of Contract (Section V)

5.1.6. Appendix & Annexure–supporting documents for submission with EOI

5.2.5.2.5.2.5.2. EOIEOIEOIEOI DocumentDocumentDocumentDocument

5.2.1 The EOI document can be downloaded from website

www.kmscl.kerala.gov.in.www.kmscl.kerala.gov.in.www.kmscl.kerala.gov.in.www.kmscl.kerala.gov.in. There is no cost for the EOI document.

5.3.5.3.5.3.5.3. Guidelines for preparation of EOI Guidelines for preparation of EOI Guidelines for preparation of EOI Guidelines for preparation of EOI

5.3.1. The Bidder shall bear all costs associated with the preparation and

submission of its EOI and Corporation, will in no case be responsible or

liable for these costs, regardless of the conduct or outcome of the bidding

process.

5.3.2. It is compulsory to provide a check list as per Annexure I as facing sheet

for the EOI submitted so as to enable the Corporation to prima facie

verify the compliance of submission of requisite documents at the time of

opening of EOI.

5.3.3. Language of EOI: - The EOI prepared by the Bidder and all

correspondence and documents relating to the EOI exchanged by the

Bidder and the Corporation, shall be in English language. Supporting

documents and printed literature furnished by the Bidder may be written

in another language provided they are accompanied by an authenticated

accurate translation of the relevant passages in the English language in

which case, for purposes of interpretation of the EOI, the English

translation shall govern.


5.3.4. A copy of the complete EOI document duly signed on every page by the

Bidder or the authorized representative shall be enclosed as part of the

EOI as a proof of having read and accepted the terms and conditions of

the EOI document.

5.4.5.4.5.4.5.4. PrePrePrePre----offer Meeting offer Meeting offer Meeting offer Meeting

5.4.1 Date of pre-offer meeting is mentioned in Section III.

5.4.2 Pre-Offer meeting is called by the Tender Inviting Authority to explain

briefly about the scope of the contract of the EOI document and to get

the views of the prospective bidders, as part of ensuing transparency in

the tender process.

5.4.3 It is an opportunity for the prospective bidder to obtain all the details

about the EOI, conditions governing the EOIs and also to get the

explanation of any ambiguous condition that may be present in the EOI

document.

5.4.4 All prospective bidders can attend. The venue, date and time indicated in

Section III.

5.4.5 Failure to attend the Pre-Offer meeting will not be a disqualification, but

a loss of opportunity for the prospective bidders to understand about the

Expression of Interest and scope of contract.

5.4.6 Filled up technical proposal will be accepted only after the date of pre-

offer meeting.

5.5.5.5.5.5.5.5. Amendment of EOIAmendment of EOIAmendment of EOIAmendment of EOI

5.5.1. At any time prior to the dead line for submission of EOI, the Corporation

may, for any reason, modify the EOI document by amendment.

5.5.2. There will not be any individual communication in respect

of general notices, amendments, etc. The prospective offers

are advised to check for updates in our website www.kmscl.kerala.gov.in www.kmscl.kerala.gov.in www.kmscl.kerala.gov.in www.kmscl.kerala.gov.in

on a day to day basis. Individual communications will only be issued in

exceptional cases, at the discretion of the Corporation. All

notices/information will also be disseminated through the Corporation's

website and it will be binding on the Bidders. The prospective Bidders are


advised to browse the website of the Corporation on a day-today basis till

the EOI is concluded.

5.6.5.6.5.6.5.6. Method of Submission of EOIMethod of Submission of EOIMethod of Submission of EOIMethod of Submission of EOI

5.6.1. EOI shall contain the complete technical specifications and details on the

competency of the Bidder and also the EOI package with terms and

conditions of implementation of the proposed service. Apart from the

documents and signed copy of the EOI, the necessary enclosures shall be

submitted with EOI. In short, the EOI shall contain all the necessary

documents to prove the technical competency and capability of the

Bidder for implementing project and the ability of the Bidder for providing

efficient service and support to the satisfaction of the Corporation.

5.6.2. Minor infirmities in the submission of documents will be allowed to be

rectified so as to ensure qualification of maximum number of competitive

Bidders to the next level.

5.6.3. The EOI offers, duly filled, shall be submitted in a sealed cover super

scribed as ““““EOI NO:EOI NO:EOI NO:EOI NO: KMSCL/EPKMSCL/EPKMSCL/EPKMSCL/EP////EEEE////254/254/254/254/2020202011111111/01/01/01/01 “EOI for “EOI for “EOI for “EOI for

Operationalising Mobile Medical Clinics”.Operationalising Mobile Medical Clinics”.Operationalising Mobile Medical Clinics”.Operationalising Mobile Medical Clinics”.

5.6.4. Cover shall also indicate the name and address of the Bidder, last date &

time of receiving the EOIs; shall be sealed and marked properly and shall

be addressed to;

The Managing DirectorThe Managing DirectorThe Managing DirectorThe Managing Director Kerala Medical Services Corporation Ltd Thycaud.P.O. Thiruvananthapuram -695014 Kerala State

5.6.5. If the bids are not submitted as per the requirement of the above clauses,

the Corporation shall assume no responsibility for the offer’s

misplacement or premature opening and consequential rejection.

5.6.6. The EOI shall be sent by registered post or by courier to the above

address or dropped in a box specifically kept at the Head Office of Kerala

Medical Services Corporation Ltd at Thycaud, Thiruvananthapuram -14.

5.6.7. EOI sent by telex or fax or email is void.

5.7.5.7.5.7.5.7. Contents of the EOIContents of the EOIContents of the EOIContents of the EOI


5.7.1 Bidder should submit the profile of the agency in brief writing on the

Organisation including structure, man power strength, statutory

compliance etc.

5.7.2 Curriculum vitae of the key personnel proposed to be assigned for the project.

5.7.3 In case of consortium the profile and curriculum vitae of all the agencies

in the consortium has to be submitted along with the role of each agency

in the contract shall be specified.

5.7.4 Brief note on the previous experience in similar line of activity with

photographs shall be submitted.

5.7.5 The technical proposal shall contain the solution, approach & Methodology & quality of the professionals proposed.

5.7.6 Proposed methodology for organizing the MMU services

5.7.7 Bidder should submit comments and opinion on the Objective, Scope,

Time Line, Output, Outcome on the manner in which the agency

proposes to carry out the assignment. This has to be provided in

detailed description of the following.

5.7.8 Proposed model and lay out of the vehicle with fabrication (schematic

diagram)

5.7.10 Specification of the vehicle and fabrication

5.7.10 List and specification of equipments, furniture, consumables etc.

proposed in the MMU to deliver the services as per clause 4.3.

5.7.11 Proposed roles and responsibilities of the teams.

5.7.12 Mode of recruitment of the team and minimum qualification.

5.7.13 Mode of procurement of vehicles, equipments and furnitures.

5.7.14 Notarized audited copies of the P& L Accounts, Balance Sheet, annual

report for the last three completed years certified by the auditors.


5.7.15 Annual turnover statement for last three years certified by the auditor

5.7.16 Notary attested copy of IT returns filed for the last three completed

years.

5.7.17 Copy of the complete EOI document duly signed in all pages by the

Bidder or the authorized signatory.

5.85.85.85.8 Deadline for submission of EOIDeadline for submission of EOIDeadline for submission of EOIDeadline for submission of EOI.

5.8.15 EOIs must be received in the office of the Corporation at the above

address at Thiruvananthapuram not later than the time and date specified

in the EOI Schedule (Section III).

5.8.16 In the event of the specified date for submission of EOI being declared

holiday, the EOI shall be received up to the appointed time on the next

working day.

5.8.17 If the EOI is sent by Registered post or by Courier, it shall reach the above

office on or before the time and date stipulated for the receipt of EOI. The

Corporation shall not be held liable for the delay in transit where the EOI

is sent by post or courier.

5.8.18 The Corporation may, at its discretion, extend the deadline for submission

of EOI by amending the EOI Document, in which case, all rights and

obligations of the Corporation and the Bidders previously subjected to the

deadline shall thereafter be subjected to the same deadline so extended.

5.95.95.95.9 Clarification of EOIClarification of EOIClarification of EOIClarification of EOI

5.10.1. During evaluation of EOI, the Corporation may, at its discretion, give

opportunity to the Bidder(s) for clarification of points raised by the EOI

evaluation committee on its EOI submitted.

5.10.2. The request for clarification and the response shall be in writing, either

through email or fax or by post.

5.11.5.11.5.11.5.11. NoticesNoticesNoticesNotices


5.11.1. The Corporation shall publish the following information on its website at

the appropriate time as part of ensuring transparency in the EOI process;

5.11.1.1. The EOI notices, documents, etc if any.

5.11.1.2. Amendments to the EOI conditions, if any, especially after the pre-offer

meeting.

5.11.1.3. Results of the responsiveness of the EOI and minor

infirmities/clarifications sought.

5.11.1.4. Results of the evaluation of bid, reasons for rejections and provisional list

of Bidders qualified.

5.11.1.5. Final List of short listed bidders.

5.12.5.12.5.12.5.12. General/ Miscellaneous ClausesGeneral/ Miscellaneous ClausesGeneral/ Miscellaneous ClausesGeneral/ Miscellaneous Clauses

5.12.1 Further details could be obtained from the office of the Managing

Director of Kerala Medical Services Corporation Ltd during office hours

at 0471-3045600/2337353.

Date : Date : Date : Date : 03030303.1.1.1.12222.2011..2011..2011..2011.

Sd/Sd/Sd/Sd/----

BIJU PRABHAKAR. IASBIJU PRABHAKAR. IASBIJU PRABHAKAR. IASBIJU PRABHAKAR. IAS Managing Director, KMSCL


APPENDIX: IAPPENDIX: IAPPENDIX: IAPPENDIX: I

TENTATIVE MMC SCHEDULE DISTRICT WISE:TENTATIVE MMC SCHEDULE DISTRICT WISE:TENTATIVE MMC SCHEDULE DISTRICT WISE:TENTATIVE MMC SCHEDULE DISTRICT WISE:

DISTRICT DISTRICT DISTRICT DISTRICT ---- WAYANADWAYANADWAYANADWAYANAD VEHICLE NO: 1VEHICLE NO: 1VEHICLE NO: 1VEHICLE NO: 1

Location / Institution where Vehicle 1Vehicle 1Vehicle 1Vehicle 1 can be parked and

operate. LocationsLocationsLocationsLocations PopulationPopulationPopulationPopulation

Average Average Average Average distance to be distance to be distance to be distance to be covered in a covered in a covered in a covered in a

daydaydayday

CHC CHC CHC CHC ThariodeThariodeThariodeThariode

Day 1

Ukkiny 202

70

Kurichya & Mottammal 118

Puthukkotte 221

Kuune paniya 301

Kannothe kunne paniya 148

TOTAL TOTAL TOTAL TOTAL 990990990990

Day 2

Koovalathode 136

70

Cheerapoil 202

Cheriya 188

Narippara 174

Valiyanarippara 151


Day 3

Mankuzhy 178

70

Thupparimoola 241

Kallatty 174

Kurichya 181

Kallathy poil paniya 204


Day 4

Kallamthode 246

70

Kovalerykunne 306

Thoniyambam 214

Ambedkar 222


Day 5

Ooramkunne 219

70

Vayanamkunne 214

Kavummootttil 219

Koovappaly 174


Day 6

Kavungumkandy 119

70

Madathumkuny 373

Parakandy 112

Manjalamkotummal 119


Total PopulationTotal PopulationTotal PopulationTotal Population 5356535653565356

Total average distance need to be travelled for Vehicle 1 In a monthTotal average distance need to be travelled for Vehicle 1 In a monthTotal average distance need to be travelled for Vehicle 1 In a monthTotal average distance need to be travelled for Vehicle 1 In a month 2000200020002000






daydaydayday

CHC CHC CHC CHC MeenangadyMeenangadyMeenangadyMeenangady

Day 1

Adichiladi 321

65 Madoor Colony 281


Day 2

Cheerangi colony 301

65

Karamkolly colony 223


Day 3

Kazhambu colony 284

65 Mundakolly colony 221


Day 4

Ambalakunnu 228

65

paniya colony 201

Punchavayal (paniya clny) 188


Day 5

Kalluvayal colony 301

65

Ozhinjangadu colony 287


Day 6

Kolavayal 4 cent colony 221

65

Alanthatta colony 271









daydaydayday

CHC PulpallyCHC PulpallyCHC PulpallyCHC Pulpally

Day 1

Kulathoor 211

65

Palakkolly 241


Day 2

Iruppood 241

65

Pathiri colony 188


Day 3

Chekady 301

65

Pannikkad 188


Day 4

Vattanchira 224

65 Puthenoor 236


Day 5

kurichiad 241

65

Malanalimmoola 201


Day 6

Kalloor 265

65

Vakeri colony 241









daydaydayday

CHC MeppadiCHC MeppadiCHC MeppadiCHC Meppadi

Day 1

Puthussery kunnu 221

65

Chovvaayil 238

Valery, Ancham peedika 320


Day 2

Godavary colony 302

65 Erumanathoor 279

Vayyode 174


Day 3

Priyadarshini 195

65

Palvelicham 207

Muttamkara 217


Day 4

4 cent colony 174

65

Alencherry 169

Korolottukunnu 193

Attachira 201

Nedumbala 223


Day 5

Chembilottu 236

65

Maradi 245

Konnayode 187

Thettamala 193


Day 6

Athirathil 227

65

Malankara 202

Veetikunnu 112

Varummel 161

Munavaram 113

Poothadikkara 174









daydaydayday

CHC CHC CHC CHC PorunnannurPorunnannurPorunnannurPorunnannur

Day 1

Vattkundu 208

65 Anapara 219


Day 2

Nathamkuni 274

65 Idinjakolly AW 117


Day 3

Kallady Mammikunnu 114

65

Ambedkar AW 234


Day 4

Kadachikkunu colony 178

65 Badery 261


Day 5

Rattakolly AW 222

65

Kallumala balavadi 236

Puthoorvayal 101


Day 6

Padapuram Colony 243

65

Mylady colony 108





DISTRICT : PALAKKADDISTRICT : PALAKKADDISTRICT : PALAKKADDISTRICT : PALAKKAD

MOBILE MEDICAL CLINICMOBILE MEDICAL CLINICMOBILE MEDICAL CLINICMOBILE MEDICAL CLINIC

DISTRICT DISTRICT DISTRICT DISTRICT ---- PALAKKADPALAKKADPALAKKADPALAKKAD VEHICLE NO: 6VEHICLE NO: 6VEHICLE NO: 6VEHICLE NO: 6

Vehicle 6Vehicle 6Vehicle 6Vehicle 6 LocationsLocationsLocationsLocations PopulationPopulationPopulationPopulation

Average Average Average Average distance todistance todistance todistance to be be be be covered in a covered in a covered in a covered in a

daydaydayday

Location / Institution

where vehicle 1 can be parked and operate.

Day 1

Melemulli 300

80

Thazhemulli 350

Palkayoor 300


Day 2

Pudur 560

85

Ummathampadi 280

Pattanakkallu 200


Day 3

Dhundur 150

70

Dhaivagundu 150

Dhonigundu 200


Day 4

Thaze agali 350

20

Thaze goolikadavu 750


Day 5

Nellippathi 300

60

Puliyara 350

kathiramparhi 480


Day 6

Dasnoor 300

60

Vatlakki 280

Mattathukkad 300








daydaydayday



Day 1

Kavunikal 300

60

Narsimukku 190

Nakkupathi 280


Day 2

Mele Abbanoor 280

45

Thaze Abbanoor 280

Anakkallu 225


Day 3

Naikkar paadi 340

45

Bhoothivazi 507

Vada kottathara 327


Day 4

Nall sinka 396

100

Thekke kadampara 180

Vadakke kadampara 150


Day 5

Thaze Sambaarkode 300

50

Mele Sambaar kode 200


Day 6

Vechappathi 426

100

Varagam Paadi 488

Gnchiyoor 258






Vehicle 8Vehicle 8Vehicle 8Vehicle 8 LocationsLocationsLocationsLocations PopulationPopulationPopulationPopulation Average distance Average distance Average distance Average distance to be covered in a to be covered in a to be covered in a to be covered in a

daydaydayday



Day 1

AVT estate

15151515

Pothupara Division 360

Koonampara Division 316

Thenipadi division 311

Lilly division 212


Day 2

Kairadi division 150

20202020

Chandramala estate 102

Othukuzhi estate 210

Kattayangad SC Colony 308

Govt. Orange & Veg farm 105

Seetharkund 528

Anamada estate 118


Day 3

Karapara A & B Estate 225

15151515

Mera flower estate 105

Cherunelly Tribal family 37

Kadlapara tribal colony 45

Oriental estate Nooradi 90

Padagiri, Pothundi estate 60


Day 4

Pullukad tribal colony 45

40404040

Palakapandi estate 85

Revi varma estate 6

Suryapara 12

Alexandriya estate 55

Brookland estate 40


Day 5

Rosary estate 9

35353535

Beatries estate 15

Rajakkad estate 40

Manguthi estate 8


Day 6

Thuthumpara 11

35353535

thamparankad 10

kairali 25








daydaydayday

PHC PARAMBIKULAM

Day 1

Allimoopan 376

57

Muppathekkar 335


Day 2

Pooppara 201

14


Day 3

8

Kuriyarkutty 249


Day 4

Sungam 490

22

Kachithodu 55


Day 5

PAP Colony 215

8

Kadavu Colony 256

Earth dam 134

Anjam Colony 79


Day 6

60

Oravanpadi 119

Periyachola 116



Total average distance need Total average distance need Total average distance need Total average distance need to be travelled for Vehicle 9 In a monthto be travelled for Vehicle 9 In a monthto be travelled for Vehicle 9 In a monthto be travelled for Vehicle 9 In a month 700700700700





daydaydayday



Day 1

Malampuzha 1007

50


Day 2

Vadakarapathy

9193 67

Perumatty


Day 3

Muthalamada 795

64


Day 4

Muthalamada 1020

48


Day 5

Kizhakkenchery

350

45

Vandazhy


Day 6

Puthussery

1510

40

Akathethara





DISTRICT DISTRICT DISTRICT DISTRICT ---- PATHANAMTHITTAPATHANAMTHITTAPATHANAMTHITTAPATHANAMTHITTA VEHICLE NO: 11VEHICLE NO: 11VEHICLE NO: 11VEHICLE NO: 11



daydaydayday

THQH Ranni

Day 1

Adichippuzha 743

100

Kudamurutty 150

Karikulam 180

Kurumpummoozhy 359


Day 2

Cholanavayal 202

92

Neerettukavu 79

Valiyapathal 190

Pullickallu 110


Day 3

Chathenthara 25

112

Mannadissala 32

Paruva 38

Kakkudukka 23

Achadippara 205



Total average distance need to be travelled for Vehicle Total average distance need to be travelled for Vehicle Total average distance need to be travelled for Vehicle Total average distance need to be travelled for Vehicle 11 In a month11 In a month11 In a month11 In a month 2500250025002500





daydaydayday

Head Quarters Chittar

Day 1

Pampini 312

54

Valiyaparackal 87

Kodumudi 396

Manakkayam 71


Day 2

Gurunadhanmannu 125

92

Chippankuzhi 14


Day 3

Arayanjilimon 699

116

Velamplavu 73

Laha 59

Attathode 73



Total average distance need to be travelled Total average distance need to be travelled Total average distance need to be travelled Total average distance need to be travelled for Vehicle 12 In a monthfor Vehicle 12 In a monthfor Vehicle 12 In a monthfor Vehicle 12 In a month 2096209620962096





daydaydayday

Location / Institution where vehicle 13 can be parked and operate.

Day 1

Avanippara 93


Day 2

Kottampara 48

Kattathippara 77


Day 3

Kaithakkara 151

Elavumkal 71



Total average distance need to be travelled for Vehicle 13 In Total average distance need to be travelled for Vehicle 13 In Total average distance need to be travelled for Vehicle 13 In Total average distance need to be travelled for Vehicle 13 In a montha montha montha month 2200220022002200


Annexure IAnnexure IAnnexure IAnnexure I CHECK LISTCHECK LISTCHECK LISTCHECK LIST

Sl. Sl. Sl. Sl.

NoNoNoNo ItemItemItemItem

Whether included Whether included Whether included Whether included ––––

Yes / NoYes / NoYes / NoYes / No

Page Page Page Page

No.No.No.No.

1 Check list as per Annexure I.

2 General information about the bidder as per

Annexure II.

3 Power of Attorney as per format in Annexure III

4 The profile of the agency in brief writing on the

Organisation including structure, man power

strength, statutory compliance etc.

5 Curriculum vitae of the key personnel proposed to be assigned for the project.

6

In case of consortium the profile and

curriculum vitae of all the agencies in the

consortium has to be submitted along with the

role of each agency in the contract shall be

specified.

7 Brief note on the previous experience in similar line of activity with photographs shall be submitted.

8 The technical proposal shall contain the

solution, approach & Methodology & quality of the professionals proposed.

9 Proposed methodology for organizing the MMU services

10

Bidder should submit comments and opinion

on the Objective, Scope, Time Line, Output,

Outcome on the manner in which the agency

proposes to carry out the assignment. This

has to be provided in detailed description of

the following.

11 Proposed model and lay out of the vehicle

with fabrication (schematic diagram)


Sl. Sl. Sl. Sl.

NoNoNoNo ItemItemItemItem

Whether included Whether included Whether included Whether included ––––

Yes / NoYes / NoYes / NoYes / No

Page Page Page Page

No.No.No.No.

12 Specification of the vehicle and fabrication

13 List and specification of equipments,

furniture, consumables etc. proposed in the

MMU to deliver the services as per clause 4.3

14 Proposed roles and responsibilities of the

teams.

15 Mode of recruitment of the team and minimum

qualification.

16 Mode of procurement of vehicles, equipments and furnitures.

17

Notarized audited copies of the P& L

Accounts, Balance Sheet, annual report for

the last three completed years certified by the

auditors. (in case of consortium documents

has to be submitted for all the firms in the

consortium)

18

Annual turnover statement for last three years

certified by the auditor. (in case of

consortium documents has to be submitted

for all the firms in the consortium)

19

Notary attested copy of IT returns filed for the

last three completed years. (in case of

consortium documents has to be submitted

for all the firms in the consortium)

20 Copy of the complete EOI document duly signed in all pages by the Bidder or the authorized signatory.


Annexure Annexure Annexure Annexure IIIIIIII

KKKKERALA ERALA ERALA ERALA MMMMEDICAL EDICAL EDICAL EDICAL SSSSERVICES ERVICES ERVICES ERVICES CCCCORPORATION ORPORATION ORPORATION ORPORATION LLLLTD TD TD TD GENERAL INFORMATION ABOUT THE GENERAL INFORMATION ABOUT THE GENERAL INFORMATION ABOUT THE GENERAL INFORMATION ABOUT THE BIDDERBIDDERBIDDERBIDDER

1 Name of the Name of the Name of the Name of the BidderBidderBidderBidder

2.

Registered Address of the

company: (Address, tel, fax, e-mail, website)

3. Office AddressOffice AddressOffice AddressOffice Address

E-mail

website

4. Contact PersonContact PersonContact PersonContact Person

Designation

Mobile Phone No

Telephone No

Fax No

e-mail

5.

Key Personnel :Key Personnel :Key Personnel :Key Personnel :

(Chairman / Managing

Director/Managing Partner etc)

6

Whether the bidder Original

Equipment Manufacturer or the

authorised dealer/representative?

If authorised

dealer/representative, then name

of the Principals/OEM

7. Registration No. & Date of

Incorporation of Company

8. Principal Place of Business

9. Act/Rule under which the firm

was registered

10. Type of Company

(Limited, Pvt. Ltd, Partnership,


Proprietary, PSU, etc.)

11. Turn Over of the company

2008-09

2009-10

2010-11

12. Number of offices / centers in

Kerala/South India/India

13.

Whether any criminal case was

registered against the company

or any of its promoters in the past

Yes/ NoYes/ NoYes/ NoYes/ No

14. Other relevant Information

provided *

* here enclose the details such as presentation on the details of the bidder in a CD preferably

(please avoid submission of detailed leaflets/brochures etc, if possible)

Date : Office seal Signature of the bidder/ Authorised

signatory


Annexure Annexure Annexure Annexure IIIIIIIIIIII

POWER OF ATTORNEYPOWER OF ATTORNEYPOWER OF ATTORNEYPOWER OF ATTORNEY

(On a Stamp Paper of relevant value)

I/ We………………………………………………….(name and address of the

registered office) do hereby constitute, appoint and authorise Sri/Smt

………………………………………………..…(name and address) who is presently

employed with us and holding the position of ……………………………………………. As

our attorney, to act and sign on my/our behalf to participate in the EOI

no…………………………………… for operationalizing Mobile Medical Clinics. I/ We hereby also undertake that I/we will be responsible for all action of

Sri/Smt.……………………………………….. undertaken by him/her during the EOI process

and thereafter on award of the contract. His / her signature is attested below

Dated this the ___day of 201_

For__________________ (Name, Designation and Address)

Accepted

_________________________(Signature)

(Name, Title and Address of the Attorney)

Date : __________

exprssion of interest for operationalising mobile...

Documents