exhibitors manual€¦ · efficient low gwp equipment, to achieve hcfc phase-out by 2020. the main...

T E C H N O L O G Y R O A D S H O W

ozone2climate 8 - 12 May 2011

Dharubaaruge, male, Maldives

Exhibition of non-HCFC based, low- and zero-GWP, energy efficient and environmentally Friendly technologies available or in the pipeline in the market by

leading companies and institution in tourism, fisheries, cold storages and transportation sector from around the world

EXHIBITORS MANUAL

Dear Exhibitor,

This Exhibitor's Manual has been designed to help exhibitors plan their

company's participation at Ozone2Climate Technology Roadshow

towards Carbon Neutrality: Zero Carbon to Save the Earth, HCFC

phase-out and low carbon developments in the Maldives in advance.

The information will provide exhibitors with everything they need for

a successful exhibition.

The Manual gives a comprehensive background on the technology

Roadshow encompassing the important elements, objectives and

expected outcomes also outlines some examples of technologies that

can be showcased in the Roadshow. In general the document has

been divided into two sections – “Information” and “Action.” For

your convenience, the stand order forms are collated separately from

the Manual. We, therefore, request you to set aside some time to

read these sections carefully, which have been put together for your

benefit.

It should be the exhibitor's priority to nominate one person to co-

ordinate and plan their participation, liaise with the Organisers, and

adhere to the required deadlines. The Exhibition Timetable and

Checklist on Pages 18 and 20 is a useful start. We all aim to give you

good service, please let us know your requirement in advance to

make the arrangements smoothly and in a timely manner.

Co-ordination of your participation requirements will avoid last

minute disappointments and expenses. The Organisers will do their

utmost to assist you with your planning and implementation. If you

have any queries please contact the Organisers as per the

organization chart and the various individuals assigned for various

areas of the event.

Wishing you a successful and rewarding event.

Kind regards,

Executive Committee of Ozone2Climate Technology Roadshow 2011

Maldives.

C o n t e n t

Subject Page No.

Background 04

Potential Technologies to Showcase 10

Useful Contacts 14

Exhibition Time Table 18

Exhibitor’s Checklist 20

Admission Policy 22

Stand construction & Electrical supplies 24

Stand Fitting Regulations 26

General Rules 30

Shipping & Transportation 34

Accommodation & Entry visa 38

Telecommunication services 40

Virtual Exhibition 44

BACKGROUND

B a c k g r o u n d

Background | 4/5

The HCFC Phase-out Management Plan (HPMP) of Maldives was approved at the

60th Executive Committee meeting (Decision 60/37). The HPMP implementation

action plan was discussed and agreed at the High level dialogue on HCFC-phase-out

and its contribution to carbon neutrality, meeting held on 10th June 2010 in

Maldives. The HPMP of Maldives was the very first HPMP prepared and submitted

by UNEP and approved by the Executive Committee. The HPMP commits to Phase-

out HCFCs by 2020, 10 years earlier than the dates set in the accelerated phase-out

schedule agreed in the 19th Meeting of the Parties (Decision XIX/6).

Maldives has declared its commitments to become carbon neutral by 2020 and

adopted all its policies to achieve this target. The HCFC phase-out strategy of

Maldives is linked with the carbon neutrality policy of the country. Hence the

country is committed to phase-out HCFC consumption by 2020.

HCFC phase-out strategy of the Maldives contains a single stage accelerated phase-

out approach which will include both investment and non-investment projects that

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ozone2climate

Background | 6/7

will be implemented from 2010-2020. The early phase of

the project will focus on regulatory interventions,

enforcement, promotion of ozone-climate co-benefit

activities as well as enhanced awareness activities and

initiation of investment projects while the later phase will

focus on a combination of non-investment and

investment activities. The main objectives of the

investment component are to sustain the HCFC

reduction achieved through the non-investment

activities and ensure reduction of HCFC needs in 2015-

2020 period. The HPMP is aimed at achieving complete

phase-out by 2020 and keeping an allowance of 2.5%

for meeting servicing needs till 2025. HCFC phase-out

target of the Maldives is given below:

?Baseline: Average 2009-2010 consumption

?Freeze at baseline level: 2011

?10 % reduction: 2013

?20% reduction: 2015

?35% reduction: 2016

?67.5 % reduction: 2018

?100 % reduction: 2020 except 2.5% for servicing use

until 2025

The HPMP of Maldives relies on ozone-climate co-

benefit activities, promotion of energy efficient

appliances as well as replacement of HCFC-based

inefficient equipment by non-HCFC based energy

efficient low GWP equipment, to achieve HCFC phase-

out by 2020.

The main consuming sectors are tourism resorts,

transport, fisheries and cold storages.

During the inauguration session, of the High Level

Round Table Dialogue on HCFC Phase-out Management

Plan (HPMP) and its contribution to Carbon Neutrality in

Maldives held on 10th June 2010, in Bandos Island

Resort, the High Commissioner of India expressed India's

interest in assisting Maldives to achieve its carbon

neutrality goal. In this context the High Commissioner

H.E Shri Dnyaneshwar M. Mulay proposed to organize

an Ozone2Climate Technology Roadshow to exhibit

non-HCFC and non HFC based, energy efficient low

carbon, and sustainable environmentally friendly

affordable technologies available or in the pipeline in the

Market. The idea is not to limit the Ozone2Climate

Technology Roadshow only on these but the broad vision

entails wide-spread access to affordable energy efficient

technologies by the Maldivian population in line with

carbon neutrality pledge; and an internationally

competitive service for public and private companies in

the Maldives. It also promotes the use of alternative

sources of energy, and green technologies while taking

into account the security of supply.

The Ozone2Climate Technology Roadshow would aim at

Mission:

Leverage HCFC phase out to move towards Carbon

Neutrality as pledged by the President of Maldives.

Ozone2Climate Technology Roadshow to show case

the available, affordable and accessible energy

efficient HCFC free and zero carbon technology and

practices , is one of the important means to achieve

the goal of carbon neutrality.

Objectives of the Ozone2Climate

Technology Roadshow

becoming the key reference and resource for non-HCFC

based, energy efficient low carbon, sustainable

environmentally friendly affordable technologies

available or in the pipeline in the Market. The Roadshow

would be a unique culmination of cutting edge non-

HCFC based equipment, highly energy efficient low

GWP technologies. This will be the first time such a

Ozone2Climate Technology Roadshow is being

organized in the region and especially in a small island

country where demonstration of such technology will be

organized. One unique element will be the

demonstration of the latest R 290 based room air

conditioning technology from GREE Electric Inc. in

China. It would strive to cultivate integrated ozone and

climate friendly high performance affordable

equipment, appliances and technologies, the main

objectives are:

1 Raise awareness of consumers, importers, public

and private businesses and enterprises on available

non-HCFC based energy efficient low carbon,

sustainable environmentally friendly affordable

technologies available in the Market;

2. Foster installation and use of non-HCFC based,

energy-efficient equipment and technology

demonstrations, outreach and educational

activities;

3. Demonstrate feasibility and availability of

innovative climate-friendly technology and

showcase examples for various applications

relevant to HCFC phase-out (foam, refrigeration,

air-conditioning)

4 Establish key market connections by providing

practitioners to explore and learn about non-HCFC

based energy efficient technologies;

5. Exhibit available outreach and support materials

and networking opportunities, demonstrate

materials and technical assistance in the adoption

of emerging technologies;

6. Promote Public-Private-Partnerships among the

Refrigeration and Air-conditioning consumers,

servicing technicians, professionals and the energy

sector;

7. Raise awareness on ongoing research, market

opportunities and development in non-HCFC

based energy efficient technology developments;

8. Foster cooperation between exhibiting countries

and Maldives in the field of trade, commerce and

transfer of technology.

9 Promote technology transfer projects for

introduction of European and in particularly

European/German environmentally sound

technologies to Maldives and the region beyond,

assisted and implemented by GIZ. Inform on

possibilities to cooperate with technology

providers

10. Provide information on legal framework, safety

standards and cooperation partners etc necessary

for new technologies such as R290 RAC units

11. Demonstrate handling of hydrocarbon technology:

Live demonstration of charging, servicing of

hydrocarbon-based equipment at the Roadshow

and interactive tools for participants

12. Demonstrate how the entire life-cycle of

equipment can be managed in a climate-friendly

way (supply chain, end-of-life, etc.)

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ozone2climate

Background | 8/9

Expected Outcomes

The Ozone2Climate Technology Roadshow will create a

suitable environment for development of a potential

market to strengthen interregional cooperation and

encourage innovative multi-stakeholder partnerships

aimed at scaling up investments on non-HCFC based

energy efficient low carbon technologies for productive

uses. The Ozone2Climate Technology Roadshow will

focus on demonstrating readily available and soon to be

available non-HCFC based refrigeration and air-

conditioning systems as well other relevant energy

efficient appliances in the market that are in line with the

carbon neutrality objective. The Ozone2Climate

Technology Roadshow will provide a platform for

highlighting leadership in regard to the promotion of

technologies and appliances needed for in daily uses in

domestic and commercial/industrial markets in the

Maldives, thereby increasing the available variety of

equipment for selection. Additionally, it will enable multi-

stakeholder dialogue and encourage partnerships, as

well as expose to new potential market opportunities in

the region aimed at supporting initiatives related to low

carbon development.

The Ozone2Climate Technology Roadshow will

encourage stakeholders to join efforts and launch

initiatives aimed at increasing access to modern and

sustainable non-HCFC based low carbon technologies in

the region. Such initiatives ought to enhance a broad

range of income generating activities by promoting

developments and creating business opportunities in

various sectors mainly fisheries and tourism industry.

Finally, another objective is to enable business and

commercial networking in regard to the promotion of

non-HCFC based low carbon developments.

The countries in the Asia Pacific and in West Asia who

would participate in Maldives events have

overwhelmingly responded to UNEP that they would

like to see slate of low GWP and Energy Efficient

approaches. They are also equally concerned that high

ambient temperature would result into reduced

efficiency. UNEP's experience has undoubtedly shown

that diversity of technology options drive the search for

the better options. In fact, Government of the countries

is in the process of selecting such alternative technology.

Therefore the diversity of technology options transforms

into constructive competition to foster the sustainable

technologies. UNEP feels that Ozone2Climate

Technology Roadshow will catalize such actions and

approaches.

More specifically, the expected outcomes of the

Ozone2Climate Technology Roadshow would include:

?Enhanced dialogue and cooperation for the faster

adoption of non-HCFC based low GWP

technologies in the Maldives;

?Demonstrate and explore readily available non-

HCFC based low carbon technologies in the region

and options for possible replacement of HCFC-

based inefficient equipment with non-HCFC based

energy efficient low GWP equipment, to achieve

HCFC phase-out by 2020;

?Scaling up investments in low carbon and energy

efficient technologies;

?Foster Public Private Partnership in achieving dual

goals of phasing-out HCFCs and achieve carbon

neutrality by 2020;

?Demonstrate options available for expedited

conversion of HCFC-based appliances to non-

HCFC-based low GWP appliances;

?Raise awareness, education and outreach activities,

including virtually exposing the event on the web

www.unep.org/ozonaction/o2c-roadshow;

?Conduct discussion forums, information and

awareness seminars at the venue focusing on the

subject during the Technology Roadshow.

Ministry of Housing and Environment together with the

Indian High Commission in Maldives and the UNEP,

Japan Ministry of Environment and the Programme

PROKLIMA by the German International Cooperation

(GIZ), GmbH on behalf of the German Ministry for

Economic Cooperation and Development will take the

lead responsibility in conceptualizing and organizing the

Technology Roadshow.

A steering committee will be established by the partners

in order to ensure smooth coordination of the

Technology Roadshow. The committee will discuss and

coordinate substantive issues with regard to logistics,

space allocation, import/export of products for the

Roadshow, selection of products and technologies and

media coverage. Overall organization work can be

awarded to interested private companies.

Some of the relevant potential organizations that

may involve in organizing are:

?Asaree Services (overall organisation and event

management)

?Maldives Tourism Sector

?Maldives Fishery Sector

?Interested Public and Private Companies and

Enterprises

?Refrigeration and Air-conditioning Association in

Maldives,

?India, Japan and Germany

?Environmental Committee of SAARC

?AOSIS –environmental section

Organizers and Partners

Target beneficiaries

Venue and duration

At present the Ozone2Climate Technology Roadshow is

targeted for the manufacturers and suppliers from Asia

and Pacific region and the Ministries of Environment.

Refrigeration and Air-conditioning equipment market in

the Maldives being comparatively small, large

companies may not be attracted to participate,

however, conducting a good media, awareness and

outreach campaign worldwide would be necessary to

attract international participation in the Roadshow.

It is expected that more than 20 companies, business

and enterprises from public and private institutions

mainly in tourism , fisheries, cold storages and transport

sector research and technical organizations around the

world is expected to exhibit their products in the

Ozone2Climate Technology Roadshow. Participation in

the Ozone2Climate Technology Roadshow will be free

of charge, but exhibitors must cover own costs related

to transportation of their products their travel and stay.

To the extent possible, the Government of Maldives and

the Indian High Commission in Maldives will provide

logistical support needed to exhibit the products.

Participation of non-governmental organizations in

Ozone2Climate Technology Roadshow and Industry

roundtable is encouraged. As NGOs/civil society is very

important to create (international) media awareness

and more public interest in the event. The Montreal

Protocol NGOs like EIA and/or Greenpeace

International (e.g. the international F-gases) would be

invited to attend the event.

Venue will be Dharubaaruge, Male Maldives

Duration: 8-12 May, 2011

POTENTIAL TECHNOLOGIES TO SHOWCASE

Po t e n t i a l Te c h n o l o g i e s To S h o w c a s e

Potential Technologies To Showcase | 10/11

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The main criteria for the selection of technologies include the

following three components:

I- Low-GWP alternatives for Commercial Refrigeration

?Zero ODP ( );

?Low-GWP;

?Enhanced energy efficiency

The following are some of the examples that can be showcased in the

Ozone2Climate Technology Roadshow:

Technical options for replacement of HCFC-22 by low-GWP vary

depending on the three main groups of refrigeration systems: Stand-alone

equipment, condensing units and centralised systems

Ozone Depleting Potential

of appliances using low GWP alternatives

refrigerants

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ozone2climate

Potential Technologies To Showcase | 12/13

(a)Stand alone equipment

(b)Condensing Units

(c) Centralised systems

?Low GWP Alternatives include hydrocarbons

For example:

Ice Cream freezers, Ice Machines, Vending Machines,

Glass-Door Coolers and Plug-in Display Cabinets - HCFC

and HFC alternatives in all of these equipments include

propane (R290), propylene (R1270), iso-butane

(R600a) and CO2 (R744)

?Low-GWP alternatives such as hydrocarbons and

CO2, but ammonia are also a candidate

For example:

Low-GWP Alternatives for Condensing Unit Systems

?HCFC- 22 is still the most used refrigerant

?New equipment can use HC refrigerants, and CO2 -

New designs emerged using ammonia (in Japan)

? Low-GWP alternatives including ammonia (R717)

hydrocarbons (R290, R1270) and CO2 (R744); both

direct systems (where applicable), indirect systems

and cascade cycles

For example:

Low-GWP Alternatives for Supermarket Systems

?Indirect Systems Ammonia, HCs (HC-290 or HC-

1270), and CO2 are used as low-GWP refrigerants

?Cascading Systems low GWP alternatives are,

ammonia, or HCs

?Two-stage Centralized CO2 Systems (The most up-

to-date design of a CO2 refrigeration system

employs CO2)

Alternatives (Ammonia, Carbon dioxide and

Hydrocarbon)

Alternatives Hydrocarbon, Carbon dioxide (R-744) and

Ammonia (R-717)

- Small self contained AC (HC-290)

- Non-ducted split AC (HC-290)

- Highest energy efficiency rated technology in

the host country

- CO2, HFC-1234yf and HFC- 1234yf blends

- Small reciprocating and scroll 10-1,600 kW

(Hydrocarbons in systems <300 kW)

II- Industrial Refrigeration Low-GWP

Substances

I I I - low-GWP alternat ives transport

refrigeration

IV- Unitary Air-conditioning

(a) Low-GWP alternatives in use

(b) Potential low-GWP may be commercialized

V- Chiller Air Conditioning

(a) Low-GWP alternatives in use

- Larger reciprocating and screw 100-7,000 kW

(R-717 (ammonia))

- Established HCFC Alternatives Hydrocarbons,

Hydrofluorocarbons (HFCs), Carbon Dioxide

- Emerging HCFC Alternatives Methyl Formate,

Methylal, Unsaturated HFCs

- Alternatives combinations of HFCs, CO2,

hydrocarbons and water, Used in North America

(b) Potential low-GWP may be commercialized

(HFC-1234yf

VI- Foams

(a) Polyurethane (PU) Foams

(b) Polystyrene (XPS) Board Foams

VII-Solar-powered refrigeration equipment

(a)Stand-alone commercial refrigeration

equipment, e.g. the vaccine cooler SolarChill

(b)Solar-driven domestic refrigeration

, HFC 161 and HFC 32)

USEFUL CONTACTS

U s e f u l C o n t a c t s

Useful Contact | 14/15

Ministry of Housing and Environment

Asaree Services Pvt. Ltd (Stand Construction, Electrics & Furniture

Audio Visual)

Ms. Miruza Mohamed (Ozone Officer)

Ministry of Housing, and Environment

Ameenee Magu,Maafannu

Malé 20392, Maldives.

Tel: +960 3004300

Fax: +960 3004301

E-mail: [email protected]

Asaree Services Pvt Ltd

M. Kulunuvehi

Third Floor

E-mail: [email protected],

Tel: (+960) 3321374

Fax: (+960) 3323115

Mobile: +960 7771741 (events) +960 7977737 (hall)

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US EPA

Ministry of Economy Trade and Industry,

Japan

Ministry of the Environment, Gov. of Japan

Shipping and Transportation of Exhibits

Cindy Newberg, Branch Chief

Alternatives & Emissions Reduction Branch

Stratospheric Protection Division

US Environmental Protection Agency

Tel : 202-343-9729


Mr. Satoshi Sadatani, Deputy Director

Ozone Layer Protection and Promotion Office

Ministry of Economy, Trade and Industry

Japanese Government

Email: [email protected]

Mr. Ryosuke Takahashi (Technical Official)

Office of Fluorocarbons Control Policy

Global Environment Bureau

1-2-2 Kasumigaseki Chiyoda-ku, Tokyo 100-8975,

JAPAN

Tel: 81-3-5521-8329,

Fax: 81-3-3581-3348


HP: http://www.env.go.jp/

Maldives Customs Service, Boduthakurufaanu Magu,

Male 20250, Maldives.

Tel: (960) 3322001

Fax: (960) 3322633


Web: www.customs.gov.mv

UNEP

GIZ Deutsche Gesellschaft fur Internationale

Zusammenarbeit

Mr. Atul Bagai ( Senior Regional Coordinator )

Compliance Assistance Programme OzonAction

Programme

UNEP Regional Office for Asia and Pacific UN Building,

Rajdamnern Nok Avenu, Bangkok 10200,

Tel: +6622881662;

Fax: +6622883041


Web: http://www.unep.org/ozonaction

Bernhard Siegele (Manager)

Proklima International

Division 47 Environment and Climate Change

P.O. Box 5180, 65726 Eschborn, Germany

Tel. +49-6196-79 1968

Fax: +49-6196-79 801968


Web :// http://www.giz.de/proklima

Contact for European technology providers :

[email protected]

The information given in this manual is correct at

the time of going to press, organisers cannot be

held responsible for any consequence arising

from any change herein.

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ozone2climate

Useful Contact | 16/17

EXHIBITION TIMETABLE

Ex h i b i t i o n T i m e t a b l e

Exhibition Timetable | 18/19

Information booths - from 6 - 13 May 2011

Friday 6 May 1000 Marking out of site commences Asaree Services commence work

Saturday 7 May 0900-2000 Shell scheme stands available for possession by exhibitor

Sunday 8 May 0900 - 2000 Inauguration of the Ozone2Climate Technology Roadshow and open for the public

Monday 9 May 0900 - 2000 Ozone2Climate Technology Roadshow and open for the public

Tuesday 10 May 0900 - 2000 Ozone2Climate Technology Roadshow and open for the public

Wednesday 11 May 0900 - 2000 Ozone2Climate Technology Roadshow and open for the public

Thursday 12 May 0900 - 2000 Ozone2Climate Technology Roadshow and open for the public

Friday 13 May 1400 General dismantling of stands commence by stand fitters

Day Date Time Details

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EXHIBITOR’S CHECKLIST

Ex h i b i to r ’ s C h e c k l i s t

Exhibitor’s Check list | 20/21

Items Return to Deadline Action

a

Badges MHE UNEP

Indemnity and waiver MHE/MCS

Name Panel Asaree Services(for Shell Scheme exhibitors only)

Catalogue Entry (English) Asaree Services

Additional material (images, text, links) for UNEPdisplay on virtual expo web site.

Telecommunication Service Asaree Services

Data Service Asaree Services

Satellite Cable Requirement Asaree Services

Hotel Accommodation MHE

Visa Assistance MHE

Audio Visual Asaree Services

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ADMISSION POLICY

A d m i s s i o n Po l i c y

Admission Policy | 22/23

EXHIBITOR BADGES

Exhibitors and their personnel who are representing the companies or organizations

and or/stand staff must register for an EXHIBITOR BADGE prior to the exhibition.

Exhibitor badges are strictly reserved for use by exhibitors and their stand staff and

should not be handed over to visitors or any other category of participants. An

Exhibitor Badge permits access to the exhibition halls during the build – up and open

days of the show.

Stand size (sq m) Allocation of badges

09 sqm. 05 badges

Badges will be ready for collection from the registration desk located at the venue on

Friday, 7 May 2011 from Dharubaaruge after 1600 hrs.

Special contractor badges will be distributed to exhibitors for use during the build-up

of the exhibition. Please ensure that al workmen/contractors wear their badges at all

1 times during the build- up and dismantling periods while working on their stands.

Workmen without their identification passes may be denied access to the Exhibition

Halls by security personnel.

CONTRACTORS BADGES

However please note that these badges are not valid on the open days/open

hours of the show (i.e. May 8 to 12, 2011 from 0900 – 2000 hrs.) if you so desire

to have your contractor on your stand during the open days/open hours of the

show please ensure to include their name/s while ordering your exhibitor

badges.

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STAND CONSTRUCTION AND ELECTRICAL SERVICE

S t a n d C o n s t r u c t i o n A n d E l e c t r i c a l S e r v i c e

Stand Construction and Electrical Service | 24/25

The basic stand space will be provided by the MHE free of cost, this includes

delineated boundary of the shell with electricity one plug point.

The Ministry of Housing and Environment has appointed Asaree Services Pvt. Ltd

the responsibilities of logistic and other preparatory works as well as the supervision

and the erection of the Shell Scheme stands at the exhibition. It will provide full on –

site technical service. They are also responsible for stand servicing and maintenance

via their contractor or sub – contractor throughout the whole period of the

exhibition.

M. Kulunuvehi

Third Floor

E-mail: [email protected],

Tel: (+960) 3321374 Fax: (+960) 3323115

Mobile: +960 7771741 (events) +960 7977737 (hall)

Official Contractor

Asaree Services Pvt. Ltd

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S t a n d F i t t i n g R e g u l a t i o n s

Stand Fitting Regulations | 26/27

SHELL SCHEME

Fascia (Name Panel)

All additional stand fittings and display must be contained within the Shell Scheme

structure and may not exceed 2.5 meters in height.

No projections into gangways will be permitted, neither may additional display

materials be fitted to the Shell Scheme Fascia.

300 mm wide set at 2.2 meters to the underside, to each open elevation comprising

aluminium frame with infill panel fitted between dividing walls with additional

support at corners and where fascias exceed 4m in length.

The Exhibitors Name and Stand Number will be standard 50mm, white ARIAL

Medium Capital lettering and fixed directly to the fascia panel.

Electrical installations of Shell Scheme stands require special fastening, clips and

brackets to fit the aluminium extrusion. Under no circumstances may exhibitors

modify this work or carry out their own installations.

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STAND FITTING REGULATIONS

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ozone2climate

Asaree Services will provide relevant information on

obtaining furniture such as counters, shelf units, display

panels and plinths on rental basis for the duration of

Exhibition. Full details, specification, prices can be

obtained by contacting Asaree Services directly. As

supplies may be limited, it is advisable to apply early.

Exhibitors, please ensure that all stand fitments and

furniture are ordered through the Asaree Services only.

The standard of mains supplies at the exhibition are

single – phase main 220 volts three – phase man 380

volts 50Hz. General lighting is provided in the Halls.

The cost for providing single – phase main supply and

connection, including energy consumed to Shell Scheme

stand is covered by the stand rental charges. Installation

of three – phase supplies and connections on 24 hours

supply will, however be charged extra.

The Official Electrical Contractor STELCO will be solely

responsible for the installation of electrical cables and

necessary switchgear between the mains supply and

each individual exhibitor's requirement. The Organisers

reserve the right to disconnect any installation, which, in

their opinion, is dangerous or likely to cause any

annoyance to visitors or other exhibitors. Should action

be required by the Official Contractors to render any

installation safe for use, the exhibitor may be charged for

this service.

Ameenee Magu, P.O. Box 2184, Male' 20349,

Republic of Maldives.

Tel: (+960) 332 0982 Fax: (+960) 332 7036


Electrical Service

State Electric Company Limited

Earth Leakage

General Guidelines

Each Exhibitor shall provide exact details of earth

leakage to prevent tripping and shall have provided by

the contractors, earth leakage (RCD/ELCB) protection

(30mA for lighting and 100mA for exhibit power)

suitably positioned beyond the termination point of the

supplied mains cable.

Please note that all power supply to the stand will be

turned off 30 minutes after the show closes every

evening.

?Where it is proposed that apparatus involving a

specific risk of fire is to be operated, then the

Organiser must give their approval

?No fixing, attachment or penetration of any fabric,

structure or floor of the building is permitted unless

given in writing by the Organiser.

?Suspension of stand fittings is not allowed. However

suspension from the Hall roof of banners or overhead

suspended light banks may be allowed, subject to;

- the work being carried out by the exhibitors

contractor

- the proposed suspension does not over stress

the roof structure

- sufficient time is available during the tenancy to

install and remove

?Adhesive tapes to fix carpets must be easily

removable without damage to the floor. Packing

tape, gaffer tape and glue must not be used. Any

tapes not removed after use will be removed by the

Asaree Services and charged to the Exhibitor.

?Trenches in the floor are not to be used.

Above rules will be monitored during the exhibition.

Please Note:

The MHE and Asaree Services must be informed by 25th

April 2011 to give their written approval, where any of

the following is proposed:

?Any material, exhibit or substances that are

hazardous, dangerous, noxious, explosive or

objectionable nature

?P l e a s e c h e c k s a f e t y r e g u l a t i o n s w i t h

servicing/operation of equipment with R290 and

flammable refrigerants

?Petrol – fuelled motor vehicles as exhibits

?Exhibits that produce fumes, exhaust and smoke

?Use or display of radioactive materials

?Use or display of pyrotechnic and lasers

?Use or display of flammable liquids, oils and grease

?Welding or similar processes where acetylene or

compressed gas is being used

?Any use of compressed air

?Any use of water

?Any recording, broadcasting or use of radios (two

way or for microphones), film sound, music or video

or any other presentation likely to generate excessive

noise.

?The use of balloons

?Public entertainment including fairground,

amusement, displays and live performance

Stand Fitting Regulations | 28/29

G e n e r a l R u l e s

General Rules | 30/31

General Rules

a) Exhibitors must ensure that all gangways adjoining the stand are not blocked

during build-up and break-down to a degree, which inhibits the movements of

other exhibitors and freight. The exhibitor's are also responsible for ensuring

that no obstructions are placed in the aisle adjacent to his stand throughout the

open hours of the exhibition. The Organisers reserves the right to restrict the

areas of scaffolding or planet and limit the times during which it shall remain in

the Halls or on the stand.

b) No part of any stand or exhibits including fascia, signs, lighting, corner post or

other fittings shall project into or overhang any gangway or adjacent stand or

obscure any fire or exit signs, or be suspended from the roof. Additionally, any

display or other items attached must not project over the frontage of space

taken by another exhibitor.

c) It is strictly prohibited to affix any nails, hooks, tacks, screws, adhesive, paints

or similar items to the floor, walls, ceiling or other arts of the premises.

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d) Cinematographs, photographic slides, amplifiers,

videos and neon signs may only be used with the

Organisers prior written consent. Exhibitors are

requested to keep the noise levels of video, music

systems, etc down. As rule of thumb to volume

levels, they should not interfere with normal

conversation on neighbouring stands.

e) The exhibitors are not allowed to paste or otherwise

to affix or exhibit advertisements anywhere in the

exhibition Halls except on his own stand. The

exhibitors may not distribute handbil ls,

advertisements, photographs or other printed

matter from the gangways and outside areas of the

exhibition

f) The exhibitors are not permitted and shall not permit

others, to connect or otherwise interfere with the

electricity, water or other fittings of the Halls and

shall not introduce into or use in the Halls any

supplementary plants for the generation or supply

of electricity or of other means of artificial lighting or

generating power.

g) Exhibitors providing their own displays must ensure

that these are completely finished including pre-

mounting of samples, exhibits, lettering,

photographs, etc., on plywood or other suitable

board before delivery to site.

h) It will not be possible for exhibitors to obtain on-site

services or labour for the erection of their stands and

displays unless prior arrangements have been made.

If on-site service or labour is required, please

contact the official of Asaree Services for the rates.

Advance notice of at least one week must be given.

i) The floor loading capacity is 1000 kgs per sqm on all

main floor areas in the Halls. Exhibitors with heavier

exhibits should provide the Organiser with details

of the exhibits together with their exact position so

that they can ascertain whether special weight

spreading facilities are necessary.

j) Time of Operation of Electricity Supplies

(i) During Build Up

During the build up period for the

Exhibition, supplies which have been tested

and connected will normally be switched on

within half an hour after the opening times

of the Halls and off within half an hour

before the official closing time of the Halls

each day. Additionally, there may be

interruptions to the supply to allow the

Asaree Services to make extra connections.

(ii) During Exhibition Open Days

Electrical supplies to Stands will normally be

switched on one hour before opening an off

half an hour after the close of the Exhibition

each day. All Stands not requiring

continuous supplies should be switched off

using the stand isolator as soon as possible

after the close of each Exhibition open

period.

(iii) During Break Down

All electrical supplies will be switched off 30

minutes after the closing time of the

Exhibition on the last day. Where an

Exhibitor requires a supply after the close of

the Exhibition, a request for such supply

should be made through the organiser 24

hours before the closing of the Exhibition.

The supply may be reinstated after the close

of the Exhibition once essentials safety work

has been completed.

k) Maintenance of stands and delivery of stock,

catalogue, etc., during the exhibition period should

be carried out before the exhibition opens or after it

is closed to visitors.

l) Public Liability Insurance Cover

All stand fittings contractors must hold a Public

Liability Insurance Policy.

All works must be carried out in accordance with the

Rules and Regulations. All contractors carrying out work

shall observe the “Safe Working Practices” as follows:

Licensee's staff and contractor shall be vigilant regarding

health and safety of themselves and others in the Halls,

and they shall observe the following practices, which will

be monitored and enforced, as necessary;

?The understanding of the Fire and Accidents

Procedures

?The need to maintain emergency gangways ,

through the Center and the Halls in build-up and

breakdown situation

?The use of hard hats when working beneath or near

overhead working or if this be impractical,

restricting access in such areas

?The need of operatives to wear suitable protective

clothing relevant to their job which include eye,

hearing, foot and hand protection.

All Contractors to Note:

?The safe use and storage of flammable liquids and

substances and segregation from waste and other

risk areas.

?Ensuring that portable power equipment is used for

the purpose or which it was designed and those

safety guards are correctly fitted and used.

?Ensuring that portable electric tools are used with

minimum length of trailing leads and that such

equipment is not left unattended with live power

supply to it.

?That chemicals and flammable liquids are, after

use, removed from the Exhibition Halls by the user

for safe and proper disposal. Such products must

not be placed in general rubbish bins or skips.

?That any work area is maintained free from general

waste material which could hazard operatives.

?That proper scaffolding is used during the

construction of any building within the Halls, safety

features of the scaffoldings are provided, in

acceptance with established standards and that

any tower scaffold in use is properly established

and propped.

?Use of 3-pin adaptors with earth clips to connect

European sockets to British sockets and never to

use a 2-pin plug in a 3-pin socket or vice versa.

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General Rules | 32/33

S h i p p i n g a n d Tr a n s p o r t a t i o n o f Ex h i b i t s

Shipping and Transportation of Exhibits | 34/35

SHIPPING AND TRANSPORTATION OF EXHIBITS

Official Freight Forwarder and On-Site Handling Agent

The Exhibitors may select any local freight forwarder and on-site handling agent,

Asaree Services will provide the necessary assistance for exhibitor on this aspect.

Maldives Customs services will provide the necessary assistance in customs

clearance and import/re-export of exhibiting materials. A designated focal person

(customs officers) from the Maldives Customs Services will be provided

Maldives Customs Service,

Boduthakurufaanu Magu, Male 20250, Maldives.

Tel: (960) 3322001 Fax: (960) 3322633


www.customs.gov.mv

A Guide on Shipping Information, Instructions and Tariff by Freight works can be

obtained by contacting the Maldives Customs Services. Please liaise with them

directly if you need any further information.

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The Asaree Services will appoint a designated local

Freight Forwarder & On-Site Handling Agent by mid

March 2011. The exhibitors are recommended to use the

services of the local Freight Forwarder & On-Site

Handling Agent as they have experience in handling

exhibition shipments and will supply comprehensive pre-

exhibition, site and post exhibition services.

Further information on import procedures is available in

the following link:

http://www.customs.gov.mv/en/procedures/?p=1205

#tmp_imp

Please send clear copies of the following documents

to Asaree services;

1. Original and three copies of the commercial invoice,

2. Bill of Lading or the Air Way Bill,

3. Packing list,

4. Bank documents

Make sure that the following information is

incorporated within the above documents

1. Name

2. Size (dimensions)

3. Weight / ml / Mg / etc

4. Specification

5. Material

6. Brand

7. Model

8. Capacity

In the invoice please provide clearly the following:

1. Unit price.

2. Separately show the price for;

a. Item / Equipment

b. Freight and insurance

c. FOB/CIF/ costs.

Required Freight information:

1. Mode of freight

2. Name of Vessel

3. Date of arrival etc

Documentation:

The presentation of documents must be in accordance

with the regulations laid down by the Maldives Customs

Services. All relevant information is contained in this

manual.

It is of extreme importance that all shipping instructions

are strictly adhered to, to ensure quick and smooth

clearance of shipments. All transactions are handled

under Freight works standard trading conditions.

Shipping and Transportation of Exhibits | 36/37

H o t e l A c c o m m o d a t i o n a n d V i s a A s s i s t a n c e

Hotel Accommodation and Visa Assistance | 38/39

HOTEL ACCOMMODATION AND VISA ASSISTANCE

ACCOMMODATION AND ENTRY VISA

Participants of all Nationalities must bring a confirmed hotel booking in

Maldives in order to get a Visa on Arrival on Male International Airport

MHE has negotiated special rates with the Paradise Resort and Spa for the delegates

attending the ODS officers network meeting and exhibition. MHE has blocked

limited number of rooms if delegate's would like to use this service, please contact

MHE and all necessary arrangements will be made with the hotel on subjected to

availability. If you prefer to stay at any other Hotel in Male or elsewhere in the

Maldives within the vicinity of Male MHE will also provide necessary assistance for

booking.

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Te l e c o m m u n i c a t i o n S e r v i c e

Telecommunication Service | 40/41

TELECOMMUNICATION SERVICE

?Telephone, facsimile internet services are provided by the two local companies,

Wathaniyya and Dhiraagu. The telecommunication facility will flow from state

of the art technology provided by highly sophisticated PABX system. Any

network connection (to host within or outside Male or Internet) made using

PABX extension is entirely your decision.

?The system can provide telephone and facsimile connections at local, national

(Maldives) and international levels as required. Please indicate your choice to

the local companies. Each telephone can be code-locked to prevent

unauthorized use.

?It is advisable that the exhibitor insures the equipment hired.

?Remember to order a power point for the fax machine

?It is the responsibility of the exhibitor to cancel their internet account at the end

of the exhibitor.

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INDEMNITY AND WAIVER

INSURANCE

The Organisers may be held responsible for the payment

of any custom levy, tax, fine or other monies due to the

exhibitor. Accordingly, exhibitors must undertake to

indemnity the Organisers from any payment, which they

are called upon to make to the Authorities in the

exhibitor's behalf.

The exhibitors also waive any and all claims that they

may have against the Organiser of any kind whatsoever,

in anyway related to the storage and display of

exhibits/equipment during Ozone2Climate Technology

Roadshow 2011 whether during, before or after show

hours.

The exhibitors shall indemnify and hold harmless the

MHE and Asaree Services Pvt. Ltd, its personnel, agents,

etc. against and form all liabilities, losses, damages, costs,

charges, expenses, actions, proceedings, claims and

demands incurred by it or them as a result of or in

connection with any loss, injury (including death) or

damage, directly or indirectly, resulting from any act or

omission of the Exhibitor or any of its personnel, agents,

contractors, sub-contractors.

The exhibitors shall at there own expense have in full

force & effect for the duration of the Exhibition, a Public

Liability Policy.

The Exhibitors shall ensure that the Public Liability Policy

referred to above, contains a waiver by the insurers of

any and all rights of subrogation they might otherwise be

able to exercise against the MHE and Asaree Services

Pvt.Ltd, officers, employees and agents. They shall be

entitled to inspect the said Policy and have produced to

its satisfactory evidence that is in full force and effect an

also to require the exhibitor to deliver to it a copy.

General security arrangements for the exhibition will be

controlled by the Asaree Services in conjunction with the

local authorities in Maldives. It is recommended that a

member of staff man the stand at least an hour before

the exhibition opens and until all visitors have left the

hall. Under no circumstances should a stand be

unmanned during the open period of the exhibition.

While the Asaree Services and MHE will make all

reasonable arrangements for security coverage, they are

not responsible for any loss or damage, which may

occur, and it will be the exhibitor's responsibility for the

security of their stands and its exhibits and contents

including personal property. Appropriate insurance

coverage should be arranged.

To further reinforce your participation before and during

the event, the Asaree services offers various advertising

and sponsorship opportunities. Please contact the

Asaree Services for further information.

Each stand will be cleaned once, pre-show on the night

before the Exhibition and thereafter each night. This

cleaning is limited to carpets and does not cover the

cleaning of individual exhibitors' effects. If exhibitors are

likely to have a large quantity of waste material while

demonstrating their exhibits, please contact the

Organisers in advance.

SECURITY

SPONSORSHIP

STAND CLEANING

Permanent Display

The Ministry of Housing and Environment is planning to

hold display of non HCFC technologies in a showroom at

the Ministry permanently after the Exhibition.

Therefore participant interested in leaving behind the

material and equipment brought to the Maldives for the

exhibition and want to contribute to the permanent

showroom of the Ministry may do so after the exhibition

and provide a list of equipments/material for this

purpose.

Telecommunication Service | 42/43

Virtual Exhibition | 44/45

VIRTUAL EXHIBITION

V i r t u a l Ex h i b i t i o n

Preliminary Guideline for Virtual Exhibition

?Once an exhibitor is confirmed to exhibit on the virtual event platform, UNEP

OzonAction will provide the exhibitor with a booth number, username and

password to access the exhibitor back-end of the platform.

?Through the user-friendly back-end facility, exhibitors can then select the

booth style/color their choice, upload various e-materials, such as Exhibitor

Photo, Booth Staff Photo, Exhibitor Logo, Booth Banner, Booth TV Screen /

animation, Booth Videos, Booth Brochures, Links (social networking, etc),

Product Image, Product Video. All documents should be in .pdf format, and

videos should be in .flv, .avi, .mov or .wmv format.

?The virtual platform will be accessible / launched to the public at the Maldives

event. As in the Maldives physical exhibition, there will be no charge for the

booths in the virtual platform. Unlike the physical event, the virtual booths will

have a longer duration. We have not yet set the duration, but we are thinking

of cycles of 3 months (to be confirmed).

?The virtual event will also have a virtual auditorium where exhibitors may use to

conduct presentations / webcasts at predetermined times. Duration of

presentations (including QA session in the form of text questions from visitors)

is expected to be not more than 90 minutes.

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?There will also be a virtual lounge where visitors can

meet (virtually) other visitors present at the same

time.

?To implement the virtual event, UNEP DTIE

OzonAction is working together with a virtual event

software provider.

The following represents the basic booth elements that

Exhibitor Booths

Booth Video Thumbnail Represents the video inside booth 100 x 100 pixels

Booth Brochures Inside booth PDF

Booth Brochure Thumbnail Represents the brochure inside booth 100 x 100 pixels

Competition Image Represents the competition inside booth 100 x 100 pixels

Links (social networking, etc) Inside booth, along bottom 50 x 50 pixel, authorized logo for the website

Category Image Inside booth, represents the product categories 100 x 100 pixels

Product Image Inside booth, for each product 350 x 350 pixels

Product Thumbnail Inside booth, small photo of the product 100 x 100 pixels

Product Video Inside booth, product details * 640 x 480 pixels

* 15 frames per second

will be used in creating a booth. Included are images,

documents and videos. UNEP approved exhibitors will

be provided with username and password to manage

their individual booths.

?All images should be in .jpg or .png format at 72 dpi.

Images saved as “Best for web and devices” will

provide the best results.

?All documents should be in .pdf format.

?All videos should be in .flv, .avi, .mov or .wmv

format.

Presenter Assets

The following represents the basic elements that will be

used in creating a presentation. Included are images,

documents and videos.

?All images should be in .jpg format at 72 dpi. Images

saved as “Best for web and devices” will provide the

best results.

Panel Discussion

?If presentation will be a panel discussion, audio only

will be available. Please provide a 320 x 240 pixels

image to use in place of the video feed.

?"Provide names, photos, titles and bio data for each

of the panelists.

Name Format

Presentation Title

Presenter's Bio

Presentation Description

Presenter Photo 100 x 100 pixels

Slide images 600 x 400 pixels

Additional Materials/Handouts .pdf

If you are interested to use the Virtual Exhibition

Platform or need any further information, please

contact :

Mr. Saiful Ridwan,

IT Specialist in UNEP DTIE OzonAction, Paris office.

Virtual Exhibition | 46/[email protected]

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Notes | 48/49

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