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  • EXHIBITORPROSPECTUS

    DECEMBER 11 13, 2017Wa lt D i s n ey Wo r ld Sw a n a n d D o l p h i n R e s o r t

  • www.BaseballTradeShow.com@BWMTradeShow

    /BaseballTradeShow

    GENERAL INFORMATIONThe 2017 Baseball Trade Show will take place Dec. 11 13 at the Walt Disney World Swan and Dolphin Resort in Orlando, Florida. A gateway to Walt Disney World Resort, Florida, and Orlandos famed parks, the 87-acre lakefront property resort that overlooks Lake Buena Vistas Crescent Lake is a leisurely stroll away from Epcot and Disneys Hollywood Studios and brief ride away from The Most Magical Place On Earth and other signature attractions, including Disney Springs, International Drive, Universal Studios, Islands of Adventure and Disneys Animal Kingdom Theme Park. On property, the Walt Disney World Swan and Dolphin Resort is the ultimate escape. The award-winning property is complete with specialty shops, restaurants, spas, pools, tranquil waterways, art and tropical landscaping.

    Bringing the most influential minds in the baseball business together under one roof, the Baseball Trade Show encompasses everything Minor League Baseball and Major League Baseball have to offer. This trade show, spanning three days, is held in conjunction with the Baseball Winter Meetings. Join baseball executives and staff, media, exhibitors and job seekers from around the world as they converge at the Baseball Winter Meetings to network with peers, fill job and internship vacancies, attend informational workshops, discuss innovative industry trends and ideas and exchange best practices. Signature events include the PBEO Job Fair, Banquet, Awards Luncheon, Bob Freitas Business Seminar, Baseball Trade Show and Gala.

    Visit BaseballWinterMeetings.com for the latest information, schedule of events and travel recommendations. 2017. Minor League Baseball, MiLB, Minor League Baseball Promotional Seminar, MiLB Charities, Baseball Winter Meetings, Baseball Trade Show and PBEO Job Fair trademarks and copyrights are the property of Minor League Baseball. All rights reserved.

    table of contents & general info

    GENERAL INFORMATION SHOW SCHEDULE & CHECKLIST

    BOOTH INFORMATION BOOTH APPLICATION

    BOOTH SELECTION INSURANCE EXAMPLE

    FLOOR PLAN RULES & REGULATIONS

    WHY EXHIBIT?

    1

    Photo courtesy of Walt Disney World Swan and Dolphin Resort.

  • www.BaseballTradeShow.com@BWMTradeShow

    /BaseballTradeShow

    BOOTH RATESThe Early Bird rate is $18 per square foot (includes 10-by-10 spaces up to a 10-by-40 or 20-by-20 in size), if purchased by Aug. 2, for booth spaces up to 400 square feet. Starting Aug. 3, prices will increase to $21 per square foot.

    Bulk pricing is available for spaces larger than 400 square feet and start as low as $10 per square foot (e.g., for a 20-by-80 batting cage space). Please see the Booth Rate Chart (right) for more details. An additional $350 is required for a corner booth request.

    EXHIBIT BOOTHS INCLUDE 8-feet high tan and white back drape. 3-feet high tan side rail drape on each side. Standard exhibitor ID sign, including company name and

    booth number (hangs off back drape) for a standard inline booth. Note: ID signs are not available for island booths.

    Three exhibitor name badges per 10-by-10 space. Additional badges are available for $50 each.

    Standard Booth spaces DO NOT INCLUDE any furnishings. Order information will be included in the Exhibitor Service Kit. PLEASE NOTE: The exhibit hall is pre-carpeted. No booth carpet is necessary in 2017 ONLY. Exhibitors are allowed to place separate flooring.

    Non-Profit organizations receive a 40 percent discount* on regular booth fees.

    *Must be a registered 501(c)(3) charity and provide charitable status documentation to be eligible.

    Email TradeShow@MiLB.com for more information on non-profit booths.

    BOOTH RATE CHARTBOOTH

    DIMENSIONS*EARLY BIRD RATE

    RECEIVED BY 8/2/17RECEIVED AFTER 8/2/17

    FEE INCREASES BY $3 PER SQ. FT.

    10' 10' $1,800 (@ $18 sq. ft.) $2,100 (@ $21 sq. ft.)

    10' 20' $3,600 (@ $18 sq. ft.) $4,200 (@ $21 sq. ft.)

    10' 30' $5,400 (@ $18 sq. ft.) $6,300 (@ $21 sq. ft.)

    10' 40' $7,200 (@ $18 sq. ft.) $8,400 (@ $21 sq. ft.)

    20' 20' $7,200 (@ $18 sq. ft.) $8,400 (@ $21 sq. ft.)

    10' 50' $8,000 (@ $16 sq. ft.) $9,500 (@ $19 sq. ft.)

    20' 30' $9,600 (@ $16 sq. ft.) $11,400 (@ $19 sq. ft.)

    10' 80' $11,200 (@ $14 sq. ft.) $13,600 (@ $17 sq. ft.)

    20' 40' $11,200 (@ $14 sq. ft.) $13,600 (@ $17 sq. ft.)

    20' 50' $12,000 (@ $12 sq. ft.) $15,000 (@ $15 sq. ft.)

    20' 80' $16,800 (@ $10 sq. ft.) $20,800 (@ $13 sq. ft.)

    *Does not denote every booth size available. If you do not see the booth size you need, please call or email.

    PARTNER OPPORTUNITIES The Baseball Winter Meetings creates an ideal atmosphere for companies looking to connect with industry leaders while showcasing their products or services. For more information on partnerships, contact Eileen Sahin-Murphy at 727-456-1706 or ESahin-Murphy@MiLB.com.

    2 BOOTH INFORMATION

    Exhibitor taking orders at the Baseball Trade Show.

  • www.BaseballTradeShow.com@BWMTradeShow

    /BaseballTradeShow

    EXHIBITOR + (PLUS)New for 2017, exhibitors have the option to select a booth package that includes:

    8-feet high tan and white back drape. 3-feet high tan side rail drape on each side. Standard exhibitor ID sign, including company name and

    booth number (hangs off back drape) for a standard inline booth. Note: ID signs are not available for island booths.

    Three exhibitor name badges per 10-by-10 space. Additional badges are available for $50 each.

    Furniture Package (one table, two chairs and one wastebasket).

    Half page black and white advertisement in the Baseball Trade Show Buyer's Guide.

    Custom Listing in the Baseball Trade Show Buyer's Guide. Two Gala Tickets.

    PRIORITY POINT SYSTEMFor companies that register prior to July 7, booth locations are assigned according to a priority point system. Exhibitors earn priority points based on factors such as booth size, date of application, partnership and advertising commitments and participation in the Minor League Baseball Promotional Seminar and past Baseball Trade Shows. Booth assignments will be made for all exhibitors who have submitted an exhibit space application, full payment and proof of insurance.

    Priority Point Scale

    150 Points Baseball Winter Meetings Presenting Partner

    125 Points Baseball Winter Meeting Supporting Partner

    100 Points Exhibitor + (Plus) (NEW for 2017)

    75 Points Apparel Showcase (NEW for 2017)

    50 Points Advertisement in the Buyers Guide (Custom Listings do not qualify)

    50 Points On-Site Registration (Companies who registered for 2017 at the 2016 Baseball Trade Show) 20 Points Partner at the 2017 Minor League

    Baseball Promotional Seminar

    10 Points MiLB or MLB National Licensees (Points for each; location in Licensee area)

    3 Points For each year of exhibiting

    1/4 Point Each square foot of exhibit space at the Baseball Trade Show from the

    previous year

    Priority Points Deadline In an effort to ensure proper booth location and to ease the booth assignment process, you must register for the Baseball Trade Show by July 7 to utilize your priority points. Any and all registrations received after this date will be assigned booth spaces on a first-come, first-served basis.

    For more details, contact TradeShow@MiLB.com.

    Exhibitor + (Plus) Fee - $5,000Please note, this option is only available until Oct. 4.

    3 BOOTH SELECTION

    Exhibitor networking at the Baseball Trade Show.

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